The World of CRIS: At a Cross-Road

The World of CRIS: The World of CRIS: At a Cross-RoadAt a Cross-Road

More than any other time in history, mankind faces a crossroads. One path leads to despair and utter hopelessness. The other, to total extinction.

Let us pray we have the wisdom to choose correctly. – Woody Allen. – Woody Allen

August 2002 World of CRIS - Where are we? 2

AgendaAgenda

A Vision for a CRIS MovementA Vision for a CRIS Movement Changes taking place in the CRIS worldChanges taking place in the CRIS world

– Issues & Challenges We FaceIssues & Challenges We Face– Regional SnapshotRegional Snapshot– The Global CRIS SurveyThe Global CRIS Survey– Technological ChangesTechnological Changes– What the Future Means for euroCRISWhat the Future Means for euroCRIS


AgendaAgenda




Defining CRISDefining CRIS

A CRIS contains information that A CRIS contains information that documents an organizations’ documents an organizations’ involvement in involvement in sciencescience. The . The information usually includes information usually includes data describing people, projects, data describing people, projects, and/or organizational units.and/or organizational units.


A Vision for a CRIS MovementA Vision for a CRIS Movement

Establishment of research information Establishment of research information systems for the support of R&D growth systems for the support of R&D growth that will assist the work of scientists, that will assist the work of scientists, facilitate cooperation between facilitate cooperation between researchers, analyze and report on researchers, analyze and report on trends, advance scholarship in science, trends, advance scholarship in science, and increase the public's understanding and increase the public's understanding and appreciation of scienceand appreciation of science ..


A Vision for a CRIS MovementA Vision for a CRIS Movement

““The ability to quickly find an expert or to establish an expert team is increasingly becoming a competitive advantage in our global economy.”.”

– – Maybury et al, Automating the Finding of Experts, Research Technology Management Nov/Dec 2000..


A Vision for a CRIS MovementA Vision for a CRIS MovementEarned Run Average

Equal Rights Amendment

Electronic Research Administration

EEuropean uropean RResearch esearch AArearea


CRIS as a CRIS as a Facilitator of InformationFacilitator of Information

Immediate access to and timely analysis of Immediate access to and timely analysis of information on current research activities is an information on current research activities is an essential requirementessential requirement – on a local, national, – on a local, national, regional, European and global scale.regional, European and global scale.


CRIS Used To CRIS Used To Inform the CitizenryInform the Citizenry

““Expectations of science & technology are Expectations of science & technology are getting higher and higher, and there are few getting higher and higher, and there are few problems facing European society where problems facing European society where science and technology are not called upon, science and technology are not called upon, one way or another, to provide solutionsone way or another, to provide solutions.” – .” – ScienceScience, society and the citizen in Europe, EC, 2000, society and the citizen in Europe, EC, 2000


Information: A Give and Take

““The best science in the world is of The best science in the world is of little economic value if it cannot be little economic value if it cannot be accessed, understood, and put to accessed, understood, and put to useuse.” .” – Lewis Branscomb and James Keller, – Lewis Branscomb and James Keller,

Towards a Research and Innovation PolicyTowards a Research and Innovation Policy, 1998, 1998..


It’s all in the link

““The capacity to link effectively with The capacity to link effectively with customers and suppliers in innovation, to customers and suppliers in innovation, to operate with global markets and operate with global markets and partners, and to collaborate in R&D and partners, and to collaborate in R&D and other networks is an essential element of other networks is an essential element of strategystrategy.” .”

– – Dodgson et al, Dodgson et al, The Intensification of innovationThe Intensification of innovation, SPRU , SPRU Working Paper #65, April 2001Working Paper #65, April 2001..


What we must doWhat we must do

Maintain a current register of scientific Maintain a current register of scientific and technical personnel and activities and technical personnel and activities and provide a central clearinghouse for and provide a central clearinghouse for the collection, interpretation, and the collection, interpretation, and analysis of data on scientific and analysis of data on scientific and technical resources providing a source technical resources providing a source of information for policy formulation of information for policy formulation by national, regional and global by national, regional and global agencies.agencies.


These systems must compriseThese systems must comprise……

Traditional CRISs (Expertise and Projects)Traditional CRISs (Expertise and Projects)– Examples: CRISP, Community of Science, Examples: CRISP, Community of Science,

ERGO, CORDIS, The Danish National ERGO, CORDIS, The Danish National Research Database, SICRIS, AURIS, BIBSYS, Research Database, SICRIS, AURIS, BIBSYS, FORSKDOK, SAFARI, etc…FORSKDOK, SAFARI, etc…

Directories of scientists personal pages and Directories of scientists personal pages and projects pagesprojects pages– Expertise information, field notes, data, articles, Expertise information, field notes, data, articles,

presentations, multi-media files.presentations, multi-media files.


These systems must compriseThese systems must comprise…… Bibliographic databases and indicesBibliographic databases and indices

– World of Science (“Citation Index”) World of Science (“Citation Index”) http://http://woswos..isiglobalnetisiglobalnet.com/.com/

– ResearchIndex ResearchIndex http://citeseer.http://citeseer.njnj..necnec.com/.com/– Computer Science Bibliography Computer Science Bibliography http://www.http://www.

informatikinformatik..uniuni--triertrier.de/~.de/~leyley/db/index.html/db/index.html Scholarly JournalsScholarly Journals


These systems must compriseThese systems must comprise…… Access to resources, databases and raw dataAccess to resources, databases and raw data

– PORTAL PORTAL http://www.britac.ac.uk/portalhttp://www.britac.ac.uk/portal Access to Presentations and TalksAccess to Presentations and Talks

– Presentations ArchivesPresentations Archiveshttp://www.sldnt.slac.stanford.edu/nld/new/talks.htmhttp://www.sldnt.slac.stanford.edu/nld/new/talks.htm

Data RepositoriesData Repositories

– e.g. Genome Databasee.g. Genome Database

– e.g. Protein Databanke.g. Protein Databank

– e.g. World Bank Data and Statisticse.g. World Bank Data and Statistics


These systems must compriseThese systems must comprise…… Digital collectionsDigital collections

– University Super Archives such as The University Super Archives such as The University of California Scholarship University of California Scholarship Repository Repository http://escholarship.edlib.orghttp://escholarship.edlib.org

– E-print archives such as E-print archives such as http://arxiv.orghttp://arxiv.org and and http://citebase.eprints.orghttp://citebase.eprints.org

– Published and unpublished scientific papers Published and unpublished scientific papers http://dlist.sir.arizona.eduhttp://dlist.sir.arizona.edu

– Research Papers Archive (613 papers)Research Papers Archive (613 papers)http://olymp.wu-wien.ac.at/erpahttp://olymp.wu-wien.ac.at/erpa


AgendaAgenda



Barriers to Increased Barriers to Increased CRIS Take-UpCRIS Take-Up

Data CollectionInformation QualityPresentationIntellectual Property RightsAwareness


AwarenessAwareness

“…“…Europeans do not occupy the Europeans do not occupy the position they should in this world of position they should in this world of scientific information and scientific information and communication. This applies not communication. This applies not only to communication within the only to communication within the scientific community, but also to scientific community, but also to information intended for the public information intended for the public at largeat large. . – Science– Science, society and the citizen in , society and the citizen in Europe, EC, 2000Europe, EC, 2000””


AwarenessAwareness

Is CRIS the real “invisible” Web?Is CRIS the real “invisible” Web?


Addressing Needs of our UsersAddressing Needs of our Users

Policy Makers / Decision MakersPolicy Makers / Decision Makers CitizenryCitizenry Information providersInformation providers R&D CommunityR&D Community Intermediary organisationsIntermediary organisations IndustryIndustry Non-profit sectorNon-profit sector MediaMedia


Meeting the Meeting the WebWeb needs of our users needs of our users Increased data coverage and scopeIncreased data coverage and scope Increased quality controls of dataIncreased quality controls of data Personalization of presentationPersonalization of presentation Query and PresentationQuery and Presentation

– Query support and feedbackQuery support and feedback Multi-Lingual supportMulti-Lingual support Complementary ServicesComplementary Services

– E-newslettersE-newsletters– Alert NoticesAlert Notices

August 2002 World of CRIS - Where are we?

Maintain the Highest Maintain the Highest Standard of Qualitative Standard of Qualitative R&D and Innovation R&D and Innovation

InformationInformation

–Promote cross-boarder collaborationPromote cross-boarder collaboration

–Facilitate cross-disciplinary developmentFacilitate cross-disciplinary development

August 2002 World of CRIS - Where are we?

The Code of Good Practice The Code of Good Practice (CGP)(CGP)

A framework for encouraging A framework for encouraging interoperation and interoperation and

harmonization between harmonization between European and all research European and all research

institutions worldwideinstitutions worldwide


AgendaAgenda




Are There Discernable Trends?Are There Discernable Trends?

We report on the Global Survey of CRIS We report on the Global Survey of CRIS later.later.

That said, there is a demonstrated move to That said, there is a demonstrated move to comprehensive information systems, comprehensive information systems, offering one-stop shopping to end users, via offering one-stop shopping to end users, via the Web.the Web.


Are There Discernable TrendsAre There Discernable Trends??

People are doing more with information People are doing more with information today than before.today than before.– No longer simply browsingNo longer simply browsing

»Including references in documentsIncluding references in documents»Emailing results to peersEmailing results to peers»Adding to favorites/bookmarks for Adding to favorites/bookmarks for

reusereuse»StatisticsStatistics


Are There Discernable TrendsAre There Discernable Trends??

When in doubt, When in doubt, predict that predict that the present the present trend will trend will continuecontinue. – . – Merkin’s MaximMerkin’s Maxim


AgendaAgenda




Current Research Information Systems Current Research Information Systems

User SurveyUser Survey

Carried out during Q2 2002Carried out during Q2 2002

19 usable results19 usable results– 15 Europe (including Russia)15 Europe (including Russia)– 3 Israel3 Israel– 1 USA1 USA


Current Research Information Systems Current Research Information Systems

User SurveyUser Survey

18 are accessible via the Internet18 are accessible via the Internet

– 24*7*36524*7*365

– 4 provide access for differently-abled 4 provide access for differently-abled peoplepeople

9 have English as primary or secondary 9 have English as primary or secondary language. 10 are in native language only.language. 10 are in native language only.


CRIS Survey: Technology IssuesCRIS Survey: Technology Issues

Information System PlatformInformation System Platform– Oracle Oracle 99– Access Access 22– SQL server SQL server 11– DB2 DB2 11– OthersOthers

» Trip Trip 22» MySQL MySQL 11» Lotus Notes Lotus Notes 11» Flat html files Flat html files 11» Alta Vista Alta Vista 11» MS? MS? 11


CRIS Survey: Technology IssuesCRIS Survey: Technology Issues

Use of XML and xslt Use of XML and xslt 55 User Interface TechnologyUser Interface Technology

– htmlhtml 1313– java, java applet, java scriptjava, java applet, java script 77– dynamic htmldynamic html 66– csscss 55– sgmlsgml– xmlxml 44– otherother (asp)(asp) 11


CRIS Survey: Standards IssuesCRIS Survey: Standards Issues

Use of Subject CodesUse of Subject Codes– CERIFCERIF 11– Library of CongressLibrary of Congress 11– OECDOECD 11


CRIS Survey: Standards IssuesCRIS Survey: Standards Issues

Use of Classification SchemesUse of Classification Schemes– NABSNABS OSTATOSTAT– EuroStatEuroStat Proprietary taxonomyProprietary taxonomy– NUTSNUTS CERCSCERCS– Austrian Research Classification SchemeAustrian Research Classification Scheme– LISALISA DeweyDewey– NIWINIWI SICSIC


CRIS Survey: Standards IssuesCRIS Survey: Standards Issues Use of standard set of data fieldsUse of standard set of data fields 77

– CERIF CERIF 33

– CSACSA

– Dublin CoreDublin Core

– UnimarcUnimarc

– NODNOD

Use Of metadataUse Of metadata 66– Dublin Core Dublin Core 33

– CERIF OntologyCERIF Ontology

– html metatagshtml metatags


CRIS Survey: Use IssuesCRIS Survey: Use Issues

Monthly hitsMonthly hits– 1-1,0001-1,000 33– 1,001-5,0001,001-5,000 33– 5,001-10,0005,001-10,000 33– 10,001-25,00010,001-25,000 33– 25,001-50,00025,001-50,000 00– 50,001+50,001+ 33



Unique registered usersUnique registered users– 00– 1-2501-250 44– 251-500251-500 22– 501-1,000501-1,000 22– 1,000+1,000+ 44



project or research informationproject or research information 1414 partner searchpartner search 1111 support of R&D activitysupport of R&D activity 1111 technology transfer / innovationtechnology transfer / innovation 88 for science policy makingfor science policy making 77 output recording / justification of resourceoutput recording / justification of resource 55 support of R&D proposal approval processsupport of R&D proposal approval process 55 support of publication authoring processsupport of publication authoring process 22 support of the invention processsupport of the invention process corporate governancecorporate governance 11 OtherOther 33

– national R&D statistics, national monitoring of financial flows, national R&D statistics, national monitoring of financial flows, Portal, innovation trendchartPortal, innovation trendchart



Description of CRISDescription of CRIS– Designed to spotlight the expertise of researchersDesigned to spotlight the expertise of researchers

77

– Designed to support the administration of Designed to support the administration of research grants research grants 11

– Designed to advertise the capabilities of a university Designed to advertise the capabilities of a university or other organizationor other organization 11

– Designed to provide integrated overviews of the above Designed to provide integrated overviews of the above descriptionsdescriptions 88

Decision SupportDecision Support 44


CRIS Survey: Scope IssuesCRIS Survey: Scope Issues

Concentration on specific geographic regionConcentration on specific geographic region 1010 Discipline specificDiscipline specific 33

– social science, technology, library and information social science, technology, library and information sciencescience

Sector specificSector specific

– No No 55– AcademiaAcademia 1010– GovernmentGovernment 44– IndustryIndustry 11



Types of Information ManagedTypes of Information Managed– peoplepeople 1515– projectsprojects 1515– organizational units/institutionsorganizational units/institutions 1313– publicationspublications 1111– resultsresults 1010– facilitiesfacilities 55– productsproducts 11



Types of Information ManagedTypes of Information Managed– eventsevents 66– servicesservices 44– equipmentequipment 33– othersothers 22

» funding opportunities, working papers, daily funding opportunities, working papers, daily news, policy, websites, human resources, news, policy, websites, human resources, finances, disciplinesfinances, disciplines



Amount of dataAmount of data– Less than 1GBLess than 1GB 99– 1-5 GB1-5 GB 55– 5-10 GB5-10 GB 22– 10+GB10+GB 22


CRIS Survey: QA IssuesCRIS Survey: QA Issues

Update FrequencyUpdate Frequency– dailydaily 77– weeklyweekly 22– monthlymonthly 44– quarterlyquarterly 00– semi-annuallysemi-annually 11– annuallyannually 00– less frequentlyless frequently 11


CRIS Survey: QA IssuesCRIS Survey: QA Issues

Steps to ensure QASteps to ensure QA

– missing datamissing data

Security PolicySecurity Policy

– Four indicated they have policies in placeFour indicated they have policies in place

»national laws govern themnational laws govern them

»local access to system allowed onlylocal access to system allowed only


CRIS Survey: Service IssuesCRIS Survey: Service Issues

Linked to other systemsLinked to other systems 1212– Library Library 44– National R&D DatabaseNational R&D Database 33– International R&D DatabaseInternational R&D Database 55– OtherOther 33

» patent organizations, universities, funding patent organizations, universities, funding agencies, national search engines, regional agencies, national search engines, regional information system, national university information system, national university information systeminformation system



SearchingSearching– provision of intelligent query assistanceprovision of intelligent query assistance 66– ability to save searchesability to save searches 66– email alerting of new search matchesemail alerting of new search matches 66– multi-lingual queryingmulti-lingual querying 99



PortalPortal 88

– personalization capabilitiespersonalization capabilities 77

– data securitydata security 33

– integration of data from different integration of data from different enterprise applications enterprise applications 44

– push and pull technologies through a push and pull technologies through a common web interface common web interface 4 4



TranslationTranslation

– translation of native language translation of native language to Englishto English 1010

»machine translation machine translation 11

»human translation human translation 99



Customized Content DeliveryCustomized Content Delivery– email alertingemail alerting 77– document delivery via emaildocument delivery via email 44– push channelspush channels 11– pull channels (rss)pull channels (rss) 11

Special Services RenderedSpecial Services Rendered– partneringpartnering– partnering with IRC’spartnering with IRC’s


And so, we may conclude that ...And so, we may conclude that ...

There are many CRISs for many purposesThere are many CRISs for many purposes

Almost all CRISs record projects, people, and Almost all CRISs record projects, people, and organizational unitsorganizational units

Almost all CRISs record results and publicationsAlmost all CRISs record results and publications Most CRISs are multilingual or EnglishMost CRISs are multilingual or English

So there is a strong foundation So there is a strong foundation for interoperabilityfor interoperability..


And we may also conclude And we may also conclude thatthat... ...

There are many systems of classificationThere are many systems of classification There are many different hardware and There are many different hardware and

software configurationssoftware configurations

So there is a strong foundation for So there is a strong foundation for standardizationstandardization


AgendaAgenda




Technological ChangesTechnological Changes

Pervasive Computing, 24*7*365Pervasive Computing, 24*7*365– Anytime anywhereAnytime anywhere

GRIDsGRIDs MetadataMetadata XMLXML Java, Java AppletsJava, Java Applets

– These issues are addressed during this conference


Effect on CRISsEffect on CRISs

InteroperabilityInteroperability : lower threshold for : lower threshold for access to universal informationaccess to universal information

Ease of useEase of use: lower threshold for user : lower threshold for user access and useaccess and use

Greater leverageGreater leverage: more relevant analytical : more relevant analytical results for smaller effortresults for smaller effort


AgendaAgenda

A Vision for a CRIS MovementA Vision for a CRIS Movement A brief overview of changes taking place in A brief overview of changes taking place in

the CRIS worldthe CRIS world– Issues & Challenges We FaceIssues & Challenges We Face– Regional SnapshotRegional Snapshot– Technological ChangesTechnological Changes– What the Future Means for euroCRISWhat the Future Means for euroCRIS

The Global CRIS SurveyThe Global CRIS Survey


What the Future Means for What the Future Means for euroCRISeuroCRIS

Actually many CRISs are used many times Actually many CRISs are used many times every day every day to support R&D managementto support R&D managementand to produce management information for and to produce management information for

decision supportdecision support

But we have to do better to get the big But we have to do better to get the big breakthrough of universal usagebreakthrough of universal usage

CRISs should work harder CRISs should work harder so that the user need notso that the user need not

Rather than force the user to choose the Rather than force the user to choose the best query term, the system should be best query term, the system should be

able to perform intelligent searches in a able to perform intelligent searches in a multi-lingual environment, with the multi-lingual environment, with the

assistance of a controlled vocabulary assistance of a controlled vocabulary (ontology / taxonomy).(ontology / taxonomy).


““Multidisciplinary Multidisciplinary communication is one of the communication is one of the

missing links of sciencemissing links of science””

An intelligently designed CRIS may provide context to

science

Decision-Support and Decision-Support and Statistical AnalysisStatistical Analysis

CRIS, taking into effect and recording global scientific diversity, can contribute

to the development of a system of indicators for the international

comparison of science

Electronic Research Electronic Research Administration Administration

((The American ERAThe American ERA))

from the conceptualization of a research idea through the

commercialization and exploitation of results

Examples of ERA ApplicationsExamples of ERA Applications

•OSTI – OSTI – http://www.osti.gov

•NIH – NIH – http://www/nih.gov

•NSF – NSF – http://fastlane.nsf.gov

•EC – EC – http://www.cordis.lu


Developing Expertise Databases Developing Expertise Databases or “Competency Dictionaries”or “Competency Dictionaries”

Efficient retrieval can be accomplished by using CERIF to

control the “language of science”.


One-Stop ShopOne-Stop Shop

If me liked shopping, they’d call it research. – Cynthia Nelms


Summing UpSumming Up

Clearly we are challenged to coalesce and Clearly we are challenged to coalesce and push forward the work of CRIS, based on push forward the work of CRIS, based on agreed-upon standards and agreed-upon standards and recommendations, best practice and shared recommendations, best practice and shared experience. experience.

To achieve this, euroCRIS is rightly To achieve this, euroCRIS is rightly positioned to facilitate global CRIS positioned to facilitate global CRIS development and networking.development and networking.


Thank you for your attentionThank you for your attention..

I look forward to a stimulating conference.

The World of CRIS: At a Cross-Road

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