The Future in Dentistry is Digital and a Paperless Records Dental Office

• 1.Technology in Dentistry CreatingPaperlessRecords With Dr. Larry EmmottEmmott on Technology

2. Dr. Lawrence F. Emmott 1912 E. Medlock Dr.Phoenix, AZ 85016 (602) 791-7071 e-mail [email protected] www.drlarryemmott.comEmmott on Technology 3. www.drlarryemmott.come-Handout Tech Guides BlogEmmott on Technology 4. Power Practice Creating Paperless Records 5. Going Paperless EOT GuideAvailable on the Web PageEmmott on Technology 6. The Digital Patient Record Electronic Schedule Paperless Charts Front Desklessness Emmott on Technology 7. Practice Management Software Emmott on Technology 8. Electronic Scheduling Emmott on Technology 9. Electronic Scheduling Eliminate the Bottleneck Data Mining Emmott on Technology 10. Paperless Charts Does your desk look like this? Emmott on Technology 11. Or this?Emmott on Technology 12. Paperless Charts Is it Possible? If Someone Has Done it It is Probably Possible Omer Reed Emmott on Technology 13. Paperless Charts Real Life in the Dental Office What is in the Chart? Process Forms & Signatures Legal Issues Internet Emmott on Technology 14. Real Life in the Dental Office Follow the Crown Emmott on Technology 15. Follow the Crown Diagnosis Schedule Review HH Appointment Card Ck X-Ray Estimate Charting Pre Determination Treatment Plan Copy the X-Ray Schedule Note Financial Arrangement Consent FormEmmott on Technology 16. Follow the Crown Daily Schedule Ledger Review HH Day Sheet Treatment Plan Invoice Ck X-Ray Insurance Form Chart Notes Resubmit (lost?) Tooth Chart Billing Lab Slip Payment Emmott on Technology 17. Whats in the Chart? Patient Information Specialist Referrals Financial Information HIPPA Forms Insurance Information Re-Call Information Perio Probings Insurance EOBs Prescriptions Specialist Reports Photographs Payment History Correspondence Pocket Lint Emmott on Technology 18. The Orphaned X-Ray Emmott on Technology 19. Follow the Crown Diagnosis to Payment 20 to 30 Entries Paperwork Burden Errors Human System Emmott on Technology 20. Using Technology Things computers do well Single Entry Data Relations Emmott on Technology 21. Emmott on Technology 22. Paperless Charts Real Life in the Dental Office What is in the Chart? Process Forms & Signatures Legal Issues Internet Emmott on Technology 23. Process Createthe System Stop Making PaperEmmott on Technology 24. Create the System Digitize Enter Capture Scan Import Emmott on Technology 25. Create the System Personal Patient Information Financial Forms Treatment HealthHistory Consent Diagnostic HIPPAEmmott on Technology 26. Financial Financial Arrangements Ledger Insurance Claims EOBs Emmott on Technology 27. Treatment Tooth Chart Treatment Plans Treatment History Prescriptions Lab slips Correspondence Specialist Referrals Specialist ReportsEmmott on Technology 28. Diagnostic Perio Probings X-Rays Photographs Emmott on Technology 29. Process Create the System Stop Making Paper Scan Incoming Pull Charts for 6-12 Months Emmott on Technology 30. Do NOT Scan all the oldpaper! Emmott on Technology 31. Paperless Charts Real Life in the Dental Office What is in the Chart? Process Forms & Signatures Legal Issues Internet Emmott on Technology 32. Forms 3 levels1.Paper then Scan2.Direct Digital3.Linked Interactive Emmott on Technology 33. Paperless Forms Direct Enter with computer SignatureEmmott on Technology 34. Digital SignaturesEmmott on Technology 35. Paperless Forms Tablet PC Kiosk Secure Wireless Connected to Chart SignatureEmmott on Technology 36. Paperless Forms Online Website Download Linked PatientCommitmentEmmott on Technology 37. Paperless Forms Dent Forms Dentrix G In office or Online Emmott on Technology 38. Interactive Forms Smart Help Emmott on Technology 39. Paperless Charts Real Life in the Dental Office What is in the Chart? Process Forms & Signatures Legal Issues Internet Emmott on Technology 40. Referral Form Diagnostics Notes Phone?Emmott on Technology 41. Internet: Web Services Electronic Claim ElectronicAttachments Track Insurance Claim Insurance Eligibility Financing Approval Credit Card Processing Emmott on Technology 42. Internet Web page Schedule Appointment Confirm MakePayment Update Medical Pt Ed Pt Research Emmott on Technology 43. Internet Communication Text Message e-Call card e-Statement Patient Satisfaction Survey Refer a Friend Photo ShareEmmott on Technology 44. Internet Business Services Online Back Up Financial Analysis Banking Record Transfer Marketing Emmott on Technology 45. Paperless ChartsEmmott on Technology 46. Are You Ready?Essentials of Going PaperlessEmmott on Technology 47. Do you have (or use)? 1. A Complete integrated Practice Management System. 2. A computer network with a server. 3. Computers that are less than five years old. 4. Electronic Schedule. 5. Microsoft Office. 6. Digital Radiography. 7. Scanner.Emmott on Technology 48. Are You Ready? Useful but not essential Digital Camera? QuickBooks? High Speed Internet Connection? Emmott on Technology 49. Show me the Money!Emmott on Technology 50. Recapture Lost Treatment 3% $650,000 gross $19,500 Emmott on Technology 51. Single EntryTotal 10 hours a day 15 Entries 20 Patients 300 Entries 2 min. ea 600 min.Emmott on Technology 52. Savings 10 hours / day 193 days / year $15 / hour plus $5 $20/ hour $38,600 / year Emmott on Technology 53. Paperless Charts Pull Charts 20 x 2= 40 min Look for missing Charts20 min Replace Charts20 x 2= 40 min File Stuff20 x 2= 40 min X-Rays EOBs Total 3 hours a day Misc. 40 min Type labels Shuffle stuff archiveEmmott on Technology 54. Savings 3 hours / day 193 days / year $15 / hour plus $5 $20/ hour $11,580 / year Emmott on Technology 55. Savings Paper $2.50 x 2500 = $6,250 Contents X-Rays, Photos $2.00 x 2500 = $5,000 Files $1,000 x 3 = $3,000 $14,250Emmott on Technology 56. Savings $19,500 $38,600 $11,580 $14,250 $83,930Emmott on Technology 57. Digital (Paperless)Work FlowPatients Drs. Office TreatmentFront RoomPharmacyDeskDental Front DesklessnessLab FinancingSpecialistsSupplies InsuranceEmmott on Technology 58. Front Desklessness No, Its Not Human SystemEmmott on Technology 59. What is the Front Desk? Person Place ThingEmmott on Technology 60. Data Center Emmott on Technology 61. The Human System Fill out these forms.Hold Please!We are out of toner! Can I make payments on this?The lab is on hold Pull the charts for tomorrow. Confirm tomorrows patients.Call in a refill on the pain pills. Collection calls.I already told you I cant come in on Tuesdays.I need to speak to the doctor. What will my insurance pay? Check with the periodontist.When are my kids due next? Can I put this on my card?When is my next appointment?Emmott on Technology 62. Judy the JugglerEmmott on Technology 63. Front Desklessness No, Its Not Human System Technology System Emmott on Technology 64. Front Desklessness Phones Schedule Hygiene Hand Off ConciergeEmmott on Technology 65. Front Desklessness Chain Saw? Money? Pre-Pay VIPEmmott on Technology 66. Real Life in the Dental OfficeEmmott on Technology 67. Is it Safe? Back Up Online Mirrored Hard Drives Professional IT Support Cross Train Emmott on Technology 68. Professional IT Support Hardware Network Upgrades Repair MaintenanceEmmott on Technology 69. Ten Stupid Foolish ThingsDentists do with Technology! 1. No training 6.Not enough 2. Lack of trainingtraining 3. No follow up7.Little trainingtraining8.Self training 4. Dentist doesnt get 9.Poor trainingtraining10. Wont pay for 5. No training ontrainingupdates Emmott on Technology 70. Training Master Maven System Failure People Failure! Cross Training Emmott on Technology 71. Get Help www.drlarryemmott.com Technology Guides Consulting Advanced Courses Technology on the RocksEmmott on Technology 72. Going Paperless EOT GuideAvailable on the Web PageEmmott on Technology 73. Technology on the Rocks Sedona, AZJune 3-5, 2010 [email protected] Emmott on Technology 74. The Future is Digital Talk to the Computer Virtual Patient Interactive Patient Real Time ClaimsEducation Data Base Marketing Paperless Internet ConsultationsCommunications Artificial Intelligence Front Desklessness CAD-CAM Wearable Computers Augmented RealityThe future is comingand it will be AMAZINGEmmott on Technology 75. Dr. Larry Emmott 76. Dr. Larry Emmott1912 E. Medlock Dr.Phoenix, AZ 85016 (602) 791-7071www.drlarryemmott.com www.emmottontechnology.come-mail: [email protected] on Technology