The Painless Progression to Paperless Dentistry (It’ s painless and it ’ s free !) www.PaperlessDentistry.com/handout
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The Painless Progression to Paperless Dentistry
(It’s painless and it’s free!)
www.PaperlessDentistry.com/handout
3 Take-Home Messages:
Don’t scan all your old records!Do not restore your data! Do put your clinical notes in the computer!
3 Take-Home Messages:
Don’t scan your old records!Do not restore your data! Put your clinical notes in the computer!
Paper Charts
Paperless Charts
Parts of Paperless Dentistry
Don’t do it all at onceAppt schedulingTx entryPostingChartingDigital radiologyDigital photographsReports / data mining
(unappointed tx plans?)Website / Patient interactions
Definition of Paperless Dentistry
We are not talking about the elimination of all paper in the office!
Definition of Paperless Dentistry
Paper is familiar and portable
Definition of Paperless Dentistry
Paper is still a great “display device”
Definition of Paperless Dentistry
Still sell a lot of books… but not many encyclopedias!
Definition of Paperless Dentistry
Paper should be replaced as a storage, sorting and retrieval device
Get rid of this inefficient mess!
But not all at once.
Get rid of this inefficient mess!
Make it easy!
Benefits
Cost:Dental Record = $2.50 eachI have 10 gigs of data; 30 gigs of x-rays; 12
gigs of photos = 52 gigs = $0.40 for 15 years
Benefits
Cost:Dental Record = $2.50 eachI have 10 gigs of data; 30 gigs of x-rays; 12
gigs of photos = 52 gigs = $0.40 for 15 yearsThe 15 years before:
Benefits
Cost
““PaperlessPaperless”” Easiest and most productive change you
can make
“If you hold a cat by the tail you learn things you cannot learn any other way.”
Mark Twain
Caveats & Prerequisites
1. Don’t do it all at once2. Go see it in other offices3. Cross train the staff4. Don’t scan all your old records5. Do not restore!6. Stable system7. Low maintenance 8. Offsite, tested backup9. You need dental software that has a place to put
your notes (all current software does)
Caveats & Prerequisites
Do not restore!Do not restore!Do not restore!Do not restore!Do not restore!
“Restoring data is the single
most dangerous thing you can do
with your computers”
Do NOT over-write your data! It may be salvageable!
“Restoring data is the single most dangerous thing you can do with your computers”
Time for an expert!
Caveats & Prerequisites
Do not restore!Do not restore!Do not restore!Do not restore!Do not restore!
“Restoring data is the single
most dangerous thing you can do
with your computers”
Computers in the Operatory
1. Tx plan enter2. Posting3. Almost all charting4. Most appts for pts in treatment5. Often insurance processing6. Lab slips7. Many referrals (emails)8. Sometimes financial arrangements
(always away from front desk!)
Process & Daily Procedures
Posting & ChartingMake it easy!
Process & Daily Procedures
Post proceduresComplete all chartingCreate & print insurance formCreate & print images for insuranceCreate & print lab slipMake next appt Print appt slip
Teri can do this in 1.5 minutes!
MS Autocorrect
Works with all versions of ms wordIf you don’t have ms word, you can use Open
Office (free)Charting notes
The next step …
Pick a day when you will no longer write in the charts But you will still pull charts for each pt and use those
charts for all the old informationConsider scanning pano’s Each month you will pull fewer and fewer charts; you
can make the chart a “no pull”when you find you no longer need it
Move the charts to basement (one year, two years, three years?)
Future
Better information handling Data mining Drill down
Much more from the internet Real time eligibility and benefits Email and text appt confirmationsOn-line medical recordsWorkable, dentist-benefited eclaims
Internet-based software No more updates!
Telecomputing “Off-shore”administration (??)
Email thourgh the “Cloud”
Delta Check as email attachment
Delta Check as PDF file
Resources
Epson Perfection V700 Photo Color Scanner Fujitsu Scansnap S510 Dine Digital Solution- Camera/Imaging SoftwareOpen OfficeData SaversGoToMyPC.com External hard drive (transportation device)MS Word Charting Instructions Backup batch file: xcopy N:\*.* k:\ /y /s /i /d /c
Transportation device to home clone batch file: xcopym:\*.* C:\stemcells\ /y /s /i /d /c /f
www.PaperlessDentistry.com/handout
3 Take-Home Messages:
Don’t scan your old records!Do not restore your data! Put your clinical notes in the computer!
Paper Charts
Paperless Charts
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