File name:TF PSD Guide E Please give us feedback!Docum
valuationsLast Modified:13 May 15 entation and TrainingPage:1 of
104 31 Jul 15 Version 3 EVALUATIONS Total Force (TF) Personnel
Services Delivery (PSD) GUIDE The purpose of this TF PSD guide is
to assist Regular Air Force (RegAF), Air National Guard (ANG), Air
Force Reserve (AFR) Airmen, servicing Commander Support Staff
(CSS), Military Personnel Section (MPS) and Force Support Squadron
(FSS) in the Evaluations process. File name:TF PSD Guide
Evaluations Please give us feedback!Documentation and Training Last
Modified:31 Jul 15 Page:2 of 105 Revision History
VersionDateRevision Description 331 J ul 15Revised/updated the
MILPDS Update Procedures (Update AF Form 911 & 910) on page
87(changes highlighted in yellow). Revised/updated the Processing
Letter of Evaluation section on page 64(changes highlighted in
yellow). Revised/updated General Information on page 33 (changes
highlighted in yellow).No other changes apply. 29 J ul
15Revised/updated the MILPDS Update Procedures (Update an AF Form
912) on page 98 (changes highlighted in yellow).No other changes
apply. 113 May 15Total Force (TF) Personnel Services Delivery (PSD)
Guide 1. INTRODUCTION:a. This Total Force (TF) Personnel Services
Delivery (PSD) guide is a single documentcontaining procedural
instructions/information on the Evaluations process.This guide is
intended for individual use by the Target Audience identified
below. b. Evaluations document an individuals performance,
promotion, and special dutyassignment considerations.Timely,
accurate processing of Enlisted Performance Reports (EPRs),
OfficerPerformance Reports (OPRs) and Training Reports (TRs) is
critical to ensure personnel managersare provided with current
information. 2. OFFICE OF PRIMARY RESPONSIBILITY (OPR): Air Force
Personnel Center, Evaluations (HQ AFPC/DPSIDEP) Air Force Reserve
Command, Force Management (AFRC/A1KP) Air Reserve Personnel Center,
Evaluations Branch (ARPC/DPTSE) National Guard Bureau, A1PForce
Management Policy (NGB/A1P)3. TARGET AUDIENCE: Regular Air Force
(RegAF) Airmen Air Force Reserve (AFR) Airmen Air National Guard
(ANG) Airmen4. REFERENCES/RELATED PROCESSES: AFPD 36-24, Military
Evaluations AFI 36-2406, Officer and Enlisted Evaluation Systems
AFI 36-2603, Air Force Board for Correction of Military Records AFI
36-2608, Military Personnel Records Systems ARC PSDT Guide,
Evaluation Report Appeals Board (ERAB)TOTAL FORCE EVALUATIONS
Section A: Introduction File name:TF PSD Guide Evaluations Please
give us feedback!Documentation and Training Last Modified:31 Jul 15
Page:3 of 105 NOTES: 1.Additional information is available on the
myPers website.To search the myPers knowledge base, type in Program
Name or Acronym into the Search by Keyword tool, and click the
Search button. 2.Each Airman can provide feedback on articles
provided in myPers.For recommendations on improvement, or more
information, contact us by clicking the link below in the Footer.
File name:TF PSD Guide Evaluations Please give us
feedback!Documentation and Training Last Modified:31 Jul 15 Page:4
of 105 5.GENERAL INFORMATION: a.The evaluations process has
transformed into an online application under the virtual Personnel
Center (vPC) construct.Under this enhanced construct, the Commander
Support Staff (CSS) representative will initiate the evaluations
processing by reviewing a notice provided within vPC on Airmen
requiring the completion of an evaluation.After the CSS
representatives/Unit Evaluation Monitors (ANG Only) validation of
the applicable evaluation form, Performance Report (PR) Shell
information, they will forward the evaluation electronically to the
rater for action. The rater will verify the request/action, prepare
the evaluation on the attachment applicable form, and coordinate
with the applicable coordinators for review, signatures, and
completion. b.The final document will be submitted to the myPers -
TFSC through the vPC evaluations application for final update
action in the Military Personnel Data System (MilPDS) and file in
the Airmans electronic records. c.The vPC process places the
majority of the responsibility to prepare and coordinate the
evaluation on the Rater and reduces or eliminates the Military
Personnel Section (MPS)/CSS/Unit Evaluation Monitors personnel
related action(s) after the initial notification/initiation step.
d.Digital Signatures.Digital signature will be used in the vPC
evaluations process, exceptin the following cases:a Referral
evaluation report, at least one evaluator does not have a
CommonAccess Card (CAC) or at least one evaluator does not have
access to a CAC-enabled computer.Inthese cases, the evaluation will
be printed out and hand signed (wet signed) with handwritten dates.
Additionally, once a digital signature has been applied, it cannot
be deleted. NOTE:Digital signatures are not authorized for referral
evaluation reports. e.Wet Signatures.An original signature is now
referred to as a wet signature (e.g., wet ink), as opposed to a
digital or electronically printed, or dry, signature. ARC (Air
Reserve Component) The Reserve and Air National Guard together form
the ARC.If an evaluation requires wet signatures and dates, it must
be endorsed by the CSS or designated Unit Evaluation Monitor as a
Certified True Copy according to AFI 36-2406, and instructions
within this guide, electronically scanned,uploaded, and forwarded
via the vPC Evaluations application to myPers TAB 1:Air Reserve
Component (ARC) Section B: General Information File name:TF PSD
Guide EvaluationsLast Modified:31 Jul 15 Please give us
feedback!Documentation and TrainingPage: 5 of 105 f.CSS Technician
or Unit Evaluations Monitor (ANG Only).The unit evaluations monitor
will provide assistance to therater in completing coordination of
wet signature evaluation reports.Wet signature evaluations mustbe
scanned and uploaded by the rater, then forwarded to the myPers -
TFSC through the vPC Evaluations application for
processing.Recommended tips and settings include: Scan evaluations
to a single PDF file (not to exceed 918 KB) Recommended settings of
black and white (no color), medium output quality, and 300 dpi
Always check for legibility illegible evaluations (e.g., poor
quality caused by scanning and/or reprographics) will be returned
to the rater g.Certified True Copy Endorsement.When making a
Certified True Copy enter the statement, Certified True Copy along
with the certifying officials grade, name, signature, duty title,
unitand the date on the front left margin of the evaluation and all
attached documents. h.Attaching AF Form 77, Letter of Evaluation,
as a continuation page.Raters who do not concur with a previous
evaluators comments or ratings, or Functional Examiners/Air Force
(AF)Advisors and wish to add comments may submit their comments on
an AF Form 77.In the casewhere digital signatures are used on the
evaluation, the AF Form 77 will be prepared, signed with a wet
signature, scanned, saved in PDF format, and electronically
forwarded along with the electronic evaluation. i. Time Sensitive
EPR/OPRs.If a time sensitive EPR/OPR is required for immediate
update,forward the EPR/OPR via vPC.The rater or designated
representative will forward an e- mail with the vPC Evaluation
Request Identification (ID) number along with the members name and
closeout date of the EPR/OPR to: ARC [email protected]
not attach the EPR/OPR to the e-mail j. EPR/OPRs Missing from
Members Records (ARC only).Evaluations (other than current
EPR/OPR)missing from records and being sent for processing to the
myPers - TFSCmust be endorsed Certified True Copy by the designated
representative before the EPR/OPR can be added to the record. k.
Referral Evaluation Reports.Refer to AFI 36-2406, Paragraph 1.10.
l.ANG Only.In accordance with (IAW) NGB/A1 policy the FSS/MPS acts
only as the Advisor for the vPCevaluations process.The servicing
MPS will NOT process evaluations on behalf of the rater,
coordinators, or ratee. All participants in the vPC evaluation
process will follow NGB/A1 policyas contained within this
guide.Deviations from this guide are not permitted.The servicing
ANG FSS/MPS will not circumvent any steps/processes within the vPC
evaluations application. File name:TF PSD Guide EvaluationsLast
Modified:31 Jul 15 Please give us feedback!Documentation and
TrainingPage:6 of 105 NOTE:When necessary, the base role
administrator may reassign a role after no action has been taken on
the evaluation after 45 calendar days within vPC evaluation
application for completion of an evaluation when required such as
separation, retirement, etc., of the Rater, Additional Rater, or
Commander (Other Coordinators). TIPS. To provide further assistance
on processing an evaluation in vPC Dashboard, we are providing the
following tips: If the evaluation is incorrect, go to Previous
Coordinations section and select the coordination from the Rater in
the first review process to highlight.In the Previous OPR/EPR
Attachment field, the form that is listed will be the initial form
without signatures. You will be able to save this to your desktop,
make corrections, and submit it back to the rater for
review/signatures again. Enter applicable remarks in the Your
Coordination section, Coordination Remarks field indicating what
changes you made If an evaluation needs to be submitted to the
myPers - TFSC and does not require coordination, the rater can
upload the form to the application and submit it to one individual
coordinator to havethem submit it back to them.The rater will then
have the Send to TFSC buttonavailable and can submit the request
without having to do several coordination actions forreview and
signatures If a form is incorrect and digitally signed, the form
does not have to be reaccomplished. All that needs to take place is
go to the Previous Coordination field and for each coordination
when highlighted, the form that was uploaded at that specific time
will be in the Additional Attachments field.The Rater/Coordinator
would simply need to highlight the coordination in which the form
had not been signed yet, make changes, save the new corrected, and
sendthrough the coordination process again m.FOR CSS ONLY Cancel
Button Capability: If the auto notification/information in the vPC
Dashboard Worklist tab is incorrect, you have the option to Cancel
the action Caution should be exercised, the Cancel button should
not be used by anyone other than the Initiator CSS/Monitor, using
this button completely cancels out the application, and access will
no longer be available ANG Only.Even though the link is available
to the Rater, a notice is posted in the J ob Aid Evaluations (Rater
Roles) the Rater not to use this link n.ARC PSD Guide Changes:
Procedural Changes:Commander Support Staff (CSS) technician or Unit
Evaluation Monitor (ANG Only) will receive an evaluation notice
through vPC Dashboard.This notice will contain a link within the
Worklist tab to a Performance Report (PR) Shell and the applicable
AF Form based on the Airmans grade.The information will be
validated, the applicable rater identified and the evaluation
processing request will be forwarded via the vPC Dashboard File
name:TF PSD Guide EvaluationsLast Modified:31 Jul 15 Please give us
feedback!Documentation and TrainingPage:7 of 105 The servicing
Force Support Squadron (FSS)/Military Personnel Section (MPS) will
no longer upload the appropriate AF Form/PR shell into the vPC
evaluations application, and forward to any raters.The
responsibility now belongs to the CSS/Unit Evaluation Monitor (ANG
Only) The rater will select from the Next Coordination dropdown
menu Return to Initiator versus click a single Return to MPF. All
additional coordinators will use the Role selection function in the
Next Coordination section to forward or return an evaluation versus
the previous capability of clicking either Select: Next
Rater/Coordinator or Return to: Previous Coordinator. o.Extensions
Requests for Close-Out Dates.The authority to extend a closeout
date for lieutenant colonel and below is retained by:NOTE:With
implementation of enlisted Static closeout dates this will no
longer be applicable to enlisted grades. ANG/MPP for ANG personnel
HQ AFRC/A1 for USAFR unit personnel HQ AFRC/A1 for IMA(s) and
participating individual Reservists The members assigned
headquarters has authority to extend closeout dates for AGR
personnel HQ AFRC/A1 has authority to extend closeout dates for
assigned HQ AGRpersonnel The National Guard Bureau General Officer
Management Office (NGB-GO) for non-EAD Air National Guard of the
United States (ANGUS) general officers retains similarauthority on
the AF Form 78, General Officer Promotion Recommendation The Air
Force Colonel Matters Office (AFCMO) retains authority on OPR(s)
for colonels p.Individual Mobilization Augementee (IMA)
program.Evaluations will be processed by the IRs RegAF unit of
assignment and endorsed by the RegAF/CC. File name:TF PSD Guide
EvaluationsLast Modified:31 Jul 15 Please give us
feedback!Documentation and TrainingPage:8 of 105 6.ROLES AND
RESPONSIBILITIES: This section outlines the specific
responsibilities for individuals when processing an evaluation
within the vPC Dashboard. FSS/MPS: Advise CSS, raters, additional
raters, reviewers, commanders, etc., on AFI 36-2406 after they have
exhausted support from the myPers website andthe myPers - TFSC
Ensure CSS technicians/Unit Evaluation Monitors, and commanders
have an established myPers account Maintain HR DSA Administrator
within vPC Dashboard Manage the base-level 3SXXX training program
and train assigned CSS, unit designated evaluations monitor, and
Geographically Separated Unit (GSU) personnel on the evaluations
program/process Interpret guidance pertaining to AFI 36-2406 ANG -
Provide training on AFI 36-2406 If a correction is required and
based on local policy, the FSS/MPS/CSS will update the correct
information in MilPDS, to produce a new notice within vPC Provide
an evaluations report from vPC to the MPS/CC or Director of
Personnel (ANG) for review of thecurrent status of Wing
OPRs/EPRs.An OPR/EPR overdue list will be provided to the
Group/Wing Commander or equivalent for action when requested
Reassign an evaluation within vPC when required due to coordinator
unavailability. The role reassignment can be accomplished after no
action has been taken on the evaluation after 30 Days for RegAF and
45 calendar days ARC within vPC evaluation application NOTE:ANG
Only.IAW NGB/A1 policy, the FSS/MPS acts only as the Advisor for
the vPC evaluationsprocess.The servicing FSS/MPS will NOT process
evaluations on behalf of the rater, coordinators, orratee.All
participants in the vPC evaluation process will follow NGB/A1
policy as contained in this PSD Processing Guide.Deviations from
this guide are not permitted. The servicing ANG FSS/MPS/CSS/Unit
Evaluations Monitor will not circumvent any steps/processes within
the vPC evaluations application. Section C: Roles and
Responsibilities File name:TF PSD Guide EvaluationsLast Modified:31
Jul 15 Please give us feedback!Documentation and TrainingPage:9 of
105 CSS/ ANG UNIT DESIGNATED EVALUATIONS MONITOR: Advertise the
evaluations program/process to unit members. Train all assigned
personnel who perform the role of rater, additional rater, and
reviewer on the contents of in accordance with AFI 36-2406
Administer the unit evaluations program for the commander Assist
the rater, additional rater, reviewer, ARPC/DPTSE, and the myPers -
TFSC in resolving problems associated with the evaluations
program/process Provide guidance in preparing rebuttal comments
when an evaluation is considered a Referral report.Guidance is
outlined in AFI 36-2406, paragraph 1.10. Produce an evaluations
status report generated through the vPC Reports tab and provide it
to the commander for review of current status of unit OPRs/EPRs
Establish procedures for endorsing wet signature EPRs/OPRS as
Certified True Copies and providing a PDF format file for the rater
to send to the myPers - TFSC Maintain wet signature copies of
EPRs/OPRs at the unit level Initiate the evaluation process upon
receipt of notice within vPC Select the rater; the senior rater
will forward the applicable form and PR shell each rater through
their vPC account If the rater identifies errors on the shell, the
CSS (if applicable) will correct information in MilPDS, reorder new
shell, and forward new shell to appropriate rater through their vPC
account Ensure efficient and timely completion and delivery by the
rater of all evaluations within your unit to the myPers - TFSC for
processing If the auto evaluation notification/information in the
vPC Dashboard Worklist tab is incorrect, you have the option to
Cancel the action.If the designated rater returns an evaluation
with noted errors, they will need to be corrected in Military
Personnel Data System (MilPDS), and then the evaluation action will
be returned back to that rater If the corrections are made in
MilPDS and the incorrect rater received the initial evaluation
request, you can use the previous vPC Evaluations application.
Access the vPC Dashboard, go to the Action Requests tab and click
the MPS or CSS Initiate Officer or Enlisted Performance Report
link.Inside the application identify the Ratee, provide a
Performance Report shell, then select the rater and submit the
action File name:TF PSD Guide EvaluationsLast Modified:31 J ul 15
Please give us feedback!Documentation and TrainingPage:10 of 105
COMMANDER: Review the unit evaluations program and ensure it is
being properly administered in accordance with AFI 36-2406 Ensure
assigned members have an established vPC account Request and review
evaluations status report generated through the vPC Reports tab for
current status of all unit OPRs/EPRs Ensure efficient and timely
completion and delivery by the rater of all evaluations under your
command to the myPers - TFSC for processing ANG Only:IAW NGB/A1
policy the FSS/MPS acts only as the Advisor for the vPC
evaluationsprocess. The servicing MPS will NOT process evaluations
on behalf of the rater, coordinators, or ratee.All participants in
the vPC evaluation process will follow NGB/A1 policy as contained
in this evaluation PSD Processing Guide.Deviations from this guide
are not permitted. The servicing ANG MPS/CSS/Unit Evaluations
Monitor will not circumvent any steps/processes within the vPC
evaluations application RATER: Ensure efficient and timely
completion and delivery of all evaluations under you responsibility
to myPers-TFSC for processing Establish a myPers account Review
evaluation form and shell upon receipt from servicing CSS
(Initiator) Return the form/shell to the servicing CSS (Initiator)
if corrections are required for duty data or rater Complete draft
evaluation outside of vPC on your computer desktop IAW AFI 36-2406,
upload draft, and forward to additional rater (Coordinator) through
the vPC Dashboard For referral evaluation reports, review
procedures outlined in AFI 36-2406, paragraph 1.10. Make changes
when requested by the additional rater/reviewer/CC/exec
(Coordinators) Finalize the evaluation; ensuring e-signature is
accomplished by each coordinator Forward the evaluation to the
ratee for e-signature and provide feedback.Ensure the evaluationis
returned by ratee within 30 days. Once received with digital
signature, forward the evaluation alongwith any additional
documents (AF Form 77 and/or referral or rebuttal letters for
referral evaluationreports), through vPC to myPers - TFSC Once a
ratee has acknowledged their evaluation and it is sent to the
rater, the rater has the coordination flexibility to forward the
evaluation for corrections or signatures to a previous File name:TF
PSD Guide EvaluationsLast Modified:31 Jul 15 Please give us
feedback!Documentation and TrainingPage:11 of 105 coordinator if an
error is detected or forward it directly to the myPers TFSC (ARC),
MPS for processing If ratee refuses or is unable to sign, digitally
sign the report and then forward the evaluation, along with any
additional documents (AF Form 77, and/or referral or rebuttal
letters for referral evaluation reports), to the MPS after 30 days
has passed form the date the report was forwarded to the ratee
(RegAF), to the myPers - TFSC (ARC) Suspense a copy of the
evaluation and periodically review the status of the evaluation If
the OPR/EPR requires corrections or additional information, the
myPers - TFSC will return the evaluation to the rater via vPC.The
rater must open the form, make changes to the evaluation form, and
then to send through coordination for signatures.Finally, ensure
all corrective actions are completed as requested by the myPers -
TFSC and resubmit back to the myPers - TFSC ADDITIONAL RATER
REPSONSIBILITIES: Establish a myPers account Download the draft
evaluation.Review, return to rater for changes, if necessary, or
complete the draft evaluation in accordance with AFI 36-2406.Upload
the draft and forward it to next coordinator through vPC Dashboard
If the draft evaluation is acceptable and includes all required
comments, skip download/upload steps and simply click Copy Previous
EPR/OPR without Changes link and forward to the next coordinator
For referral evaluation reports, review procedures outlined in AFI
36-2406, paragraph 1.10 Provide your digital or wet signature as
applicable on the evaluation. Download, e-sign, and upload the
evaluation. Forward to the next coordinator. If unable to digitally
sign, provide wet ink/original signature outside of vPC and return
to rater Ensure efficient and timely completion and delivery by the
rater of all evaluations under your responsibility AFPC/DPSIDE
(RegAF) the myPers TFSC (ARC) for processing COORDINATOR (REVIEWER,
COMMANDER, ETC.,): Establish a myPers account Download the draft
evaluation.Review, return to previous coordinator for changes, if
necessary, or complete the draft evaluation IAW AFI 36-2406.Upload
draft, and forward it through vPC Dashboard to next coordinator or
back to the rater if final coordinator in the rating chain If the
draft evaluation is acceptable and includes all required comments,
skip download/upload steps and simply click Copy Previous EPR/OPR
without Changes link andforward to next coordinator or back to the
rater if final coordinator in the rating chain File name:TF PSD
Guide EvaluationsLast Modified:31 Jul 15 Please give us
feedback!Documentation and TrainingPage:12 of 105 For referral
evaluation reports, review procedures outlined in AFI 36-2406,
paragraph 1.10 Provide your digital or wet signature as applicable
on the evaluation.Download, e-sign, and upload it.Forward to the
next coordinator.If unable to digitally sign, provide wet
ink/original signature outside of vPC and return to rater Ensure
efficient and timely completion and delivery by the rater of all
evaluation under your command to the myPers - TFSC (ARC) for
processing RATEE: Establish a myPers account Provide input on the
evaluation if requested by the rater Provide your digital signature
on the evaluation, acknowledge receipt, and return it to the rater
through vPC Dashboard.If you do not acknowledge receipt or do not
take any action with the evaluation within 30 days from when it was
forwarded to you, the system will automatically return it to the
rater The rater will select Member unable to sign and the rater
will digitally sign theevaluation for you If unable to digitally
sign, the rater will coordinate with you for your wet signature
Ensure efficient and timely completion and delivery by the rater of
your evaluation to myPers - TFSC for processing JOINT FORCES
HEADQUARTERS (JFHQ) ANG ONLY: Review the unit evaluations program
and ensure it is administered IAW AFI 36-2406 Monitor Evaluations
suspense using the Evaluations Report feature under the Reports tab
within the vPC Dashboard Download a copy of the evaluation from
Automated Records Management System (ARMS) and file it in the
State/Territory military record(ANG Only) when the Evaluations
report reflects an EPR/OPR has been completed by the myPers - TFSC
Ensure efficient and timely completion and delivery by the rater of
all evaluations to the myPers - TFSC for processing MYPERS TFSC
(ARPC/DPTSE): Provide all ARC Airmen with the capability to access
information and submit an evaluation for review, coordination,
correction, and processing online 24/7 File name:TF PSD Guide
Evaluations Please give us feedback!Documentation and Training Last
Modified:31 Jul 15 Page:13 of 105 Provide on-demand reports for the
evaluations process Provide necessary corrections/training to
servicing Personnel System Managers (PSM) for Roles Assignments
(RA)/application reassignments within vPC Review each evaluation
for completeness, accuracy, and authorized statements IAW AFI 36-
2406 (Evaluations will be received as Read-Only reports.) When
applicable, return the evaluation for rater correction with the
reason for return Immediately update MilPDS when the evaluation is
finalized and notify and forward to Automated Records Management
System (ARMS) ANG only.Provide notification to members servicing
CSS and J FHQ vPC account to downloadratees finalized evaluation
copy from ARMS for placement in the Personnel Information File
(PIF) (if maintained) or State/Territory military record File
name:TF PSD Guide Evaluations Please give us feedback!Documentation
and Training Last Modified:31 Jul 15 Page:14 of 105 7.PROCEDURES:
This section outlines the specific steps and responsibilities for
the ARC evaluations process. Figure 1.ARC Evaluations Process
Flowchart.This flowchart outlines the vPC evaluation coordination
process for ARC Airmen. Section D: Evaluations Process File name:TF
PSD Guide Evaluations Please give us feedback!Documentation and
Training Last Modified:31 Jul 15 Page:15 of 105 Table 1.ARC
Evaluations Processing Step-by-Step. This table provides the
detailed steps of the process. STEPACTION OWNER NARRATIVE
1---Start. 2CSSForward evaluation shell to Rater. 1.Each CSS
technician or Designated Unit Evaluations Monitor (ANG Only) will
need to log in to vPC Dashboard or create an account before
proceeding to the nextstep. 2. To begin the application process, go
to the myPers home page at: https://mypers.af.mil. 3. Select the
Access the vPC Dashboard link under the I Would Like To section to
begin the process. 4. The CSS technician or Unit Evaluations
Monitor (Initiator) will receive a notice within the vPC Dashboard
under the Worklist tab that a New (Action Request Box - Status
Column) evaluation is due for completion an assigned rater. 5. Make
sure the Role Filter reflects Commander Support Staff (Admin PAS
CODE). 6. Under the Worklist tab, the View box must reflect
Assigned to Me (All), in the Type box, select Evaluation, and the
Status must reflect Open. 7. Click the Refresh button to populate
any new evaluations notifications. 8. In the Action Requests
section, highlight any name (individually) that reflects the Status
of New, then click the Open Initiation link. The evaluation
application will open for that member. 9. The CSS technician or
Unit Evaluations Monitor (Initiator) will validate the attached AF
Form/Performance Shell (PR) via the links for accuracy; enter any
Remarks in the remarks section if needed. 10. Select the
appropriate rater using the Select account function, after the
raters name appears in the Rater box, click the Submit, then Yes
button, and the evaluation application will be forwarded to the
rater. File name:TF PSD Guide Evaluations Please give us
feedback!Documentation and Training Last Modified:31 Jul 15 Page:16
of 105 11. The Select Senior Rater entry is not used by the ANG.
This entry is used only by the Regular Air Force (RegAF) as part of
their evaluations application processing. NOTE: If the rater
returns the AF Form/PR Shell for correction, the Initiator (if
applicable) will make applicable corrections in the Military
Personnel Data System (MilPDS).If the rater has been identified as
incorrect, select the applicable rater using the steps above, and
then generate/initiate a new evaluation notification within in vPC
to the new rater. Cancel Button Capability: 1. If the auto
notification/information in the vPC Dashboard Worklist tab is
incorrect, you have the option to Cancel the action. 2. To cancel
an Action Request, click the Cancel button. Enter a justification
on the next screen, and then click the Submit button.Select Yes to
confirm the cancellation. 3. Click the Refresh button and the
Evaluation will no longer be reflected in the Action Requests tab.
CAUTION:The Cancel button should not be used by anyone other than
the Initiator CSS/Monitor, using this button completely cancels out
the application, and access will no longer be available.Even though
the link is available to the Rater, a notice is posted in the ANG
Job Aid Evaluations (Rater Roles) the rater not to use this link.
Cancel Button, New Initiation or Directed by Evaluation: 1. If the
evaluation request is cancelled, any or all errors to that members
computer records must be updated in the Military Personnel Data
System (MilPDS) before another evaluation request is re-initiated
to the appropriate rater. 2. Once MilPDS is updated or if a
Directed by evaluation is required, the CSS must use the previous
evaluations vPC application for this process. 3. Access the vPC
Dashboard, go to the Action Requests tab and click the MPS or CSS
Initiate Officer or Enlisted Performance Report link.Inside the
application identify the Ratee, provide a Performance Report shell,
then select the rater and submit the action. File name:TF PSD Guide
Evaluations Please give us feedback!Documentation and Training Last
Modified:24 Jul 15 Page:31 of 105 Send to TFSC link: 1. The Send to
TFSC link is available only to the rater. 2. If an evaluation needs
to be submitted directly to the myPers TFSC (does not require
additional coordination) the Send to TFSC link can be used; the
rater can upload the form into the application, submit it to only
one coordinator, and have them submit it back to them. CAUTION:
This method is by exception ONLY and is NOT used for each report.If
an exception is necessary, first contact the myPers TFSC listed
provided at the bottom of this J ob Aid for approval. When the link
is clicked the following box will appear requiring mandatory
entry/reason why this method was used.Once the OK button is
clicked, the evaluation will be forwarded directly to the myPers
TFSC for processing. 3RaterMake decision.Is Ratee Information, AF
Form/ Performance Report (PR) shell correct? 1. The rater will need
to log in to the vPC Dashboard using the myPers website at:
https://mypers.af.mil. 2. Inside the myPers website, select the
Access the vPC Dashboard link under the I Would Like To section of
the home page. 3. Click on the Worklist tab. 4. The Worklist tab
will display a list of items for your coordination.To view all
actions requiring your coordination, make sure under Action
Requests, the View reflects Assigned to me (All), then Type select
Evaluation, and then Status select Open from the dropdown menus.
Finally, click the Refresh button.All evaluations requiring your
action will populate. 5. Click on the individuals name whose
evaluation you want to take action/coordinate on (highlighted), and
click on Open Coordination. 6. If the form is incorrect, place
information concerning the error(s) in the Remarks box, then under
Next Coordination from the dropdown menu. 7. Select Return to
Initiator and click the Submit button. Upon receipt of a new AF
Form/PR shell, continue the process. File name:TF PSD Guide
Evaluations Please give us feedback!Documentation and Training Last
Modified:31 Jul 15 Page:18 of 105 4CSSMakecorrection(s)
inMilPDS.Newevaluation notification should be generated
notification/order new evaluation shell. The CSS (if applicable)
will have two options: 1. If close-out date less than 120 days out,
use the current MPS orCSS Initiate Officer or Enlisted Performance
Report application on the Action Requests tab. After corrections
are updated in MilPDS, generate a new evaluation notification in
vPC.Go back to Step 2. 2.If close-out date more than 120 days out,
wait for the new auto notification will produce. After a new auto
notification is generated, initiate the new evaluation notification
in vPC. Go back to Step 2. NOTE:It is important to keep in mind
that 120 rule when determining what action to take because you
could end up with two evaluation actionsone you started manually
and one from another automatic notification that produces.
5RaterPrepare draft evaluation/Forward to next Coordinator: 1.
Access the vPC Dashboard under the I Would Like To section on the
myPers home page at https://mypers.af.mil. 2. Click on the Worklist
tab. 3. The Worklist tab will display a list of items for your
coordination.To view all actions requiring your coordination, make
sure under Action Requests, the View reflects Assigned to me (All),
then Type select Evaluation, and then Status select Open from the
dropdown menus. Finally, click the Refresh button.All evaluations
requiring your action will populate. 4. Click on the individuals
name whose evaluation you want to take action/coordinate on
(highlighted), and click on Open Coordination. CAUTION:If an
evaluation needs to be submitted directly to the myPers TFSC (does
not require coordination) using the Send to TFSC link; the rater
can upload the form into the application, submit it to only one
coordinator, and have them submit it back to them. File name:TF PSD
Guide Evaluations Please give us feedback!Documentation and
Training Last Modified:31 Jul 15 Page:19 of 105 5. This method is
by exception ONLY and is NOT used for each report.If an exception
is necessary, first contact the myPers TFSC listed provided at the
bottom of this J ob Aid for approval.When the link is clicked the
following box will appear requiring mandatory entry/reason why this
method was used. Once the OK button is clicked, the evaluation will
be forwarded directly to the myPers TFSC for processing. The Cancel
button should not be used by anyone other than the Initiator
CSS/Monitor, using this button completely cancels out the
application, and access will no longer be available. 7. Once the
evaluation application is open, you must verify the information on
the ratee.To accomplish this, proceed to the Your Coordination
section. 8. In the Updated OPR/EPR Attachment screen, within the
Your Coordination, highlight and double-click on the File Name link
to view the ratees evaluation information. 9. After clicking on the
OPR/EPR form (file) link in the Your Coordination section, the
correct evaluation form should/will populate based on the ratees
rank, review the AF Form. NOTE:The OPR/EPR form link provides a
link to the applicable blank form provided a new form needs to be
substituted for the pre-populated form in the file. 10. If the form
is incorrect, see Step 3. 11. If every entry is correct, proceed in
completing your initial draft of the applicable evaluation in
accordance with AFI 36- 2406.Download the AF Form to your desktop,
complete your draft entries. 12. After completing the draft, use
spell check to audit your entries.Next, save the form to your hard,
or shared drive using the standard file naming convention may be
used on all evaluations: Form name-last name-first initial-last
four of SSN-closeout date.XFDL (no spaces/all caps) EXAMPLE:
AF911PAGMT6789080627.XFDL File name:TF PSD Guide Evaluations Please
give us feedback!Documentation and Training Last Modified:31 Jul 15
Page:20 of 105 13. Once you have completed the draft evaluation,
upload the draft form (should already be saved to your system
browse to find the specific file and attach the document) to the
Updated OPR/EPR Attachment area by clicking on the Add button.The
Delete button will remove the entire form. The Display button will
show the current/attached evaluation. Upload Draft Evaluation: 1.
On the coordination screen, in the Your Coordination section,
locate the Updated OPR/EPR Attachment box. 2. Click on Add to
upload the draft form (should already be saved to your system
browse to find the specific file and attach the document) to the
Updated OPR/EPR Attachment area by clicking on the Add button. 3. A
pop up block will appear.Browse and locate your file. 4. Click OK
to add your draft.Ensure draft evaluation appears in the Updated
OPR/EPR Attachment box. 5. Click OK to add your draft.Ensure draft
evaluation appears in the Updated OPR/EPR Attachment box. Upload
Supporting Documentation: 1. In the Additional Attachments section,
you have the ability to add additional documentation to support
this evaluation. EXAMPLES:AF Form 77, Letter of Evaluation,
Referral Letter, or Rebuttal Letter. 2. Select a row in the
attachment table to add your document in that chosen row. 3. You
can only upload one document at a time and these attachments will
be visible to all coordinators. 4. Ensure any supporting source
documents that should accompany the evaluation have been uploaded
and are displayed in the Additional Attachments block. 5. If at any
time during the application process, you need assistance simply
click the Instructions link at the upper right of the application
page. File name:TF PSD Guide Evaluations Please give us
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of 105 Additional Guidance: 1. If you would like to keep a summary
of coordination status or actions within the evaluations
application, you can do so by requesting an Evaluation Summary
Report at the upper right of the application. 2. Include
coordinator remarks (manually type them in the Remarks box) and use
Search to select an individual with a vPC account, oruse the role
dropdown menu to select an Individual with an assigned role.
Forward draft to Next Coordinator: NOTE: Each coordinator will be
identified by either role, individual account, and/or role/rank,
and name. This will depend upon your choice from the dropdown menu.
1. In the Your Coordination section in the Coordinator Remarks box,
manually enter appropriate comments. 2. Choose a role or individual
to receive the draft evaluation and/or attachments for
coordination, under Next Coordination from the dropdown menu,
select the applicable Role and click the Submit button.If the
coordinator is an individual, such as the additional rater,
reviewer, Functional Examiner/AF Advisor, selectIndividual myPERS
Account from the role menu andpress the search button to select the
individual account. When assigning by role, it is not necessary to
search for an individual as the system will automatically route to
theappropriate person(s). 3.Read and follow the instructions when
Searching for an individual within vPC for the next
rater/coordinator using the Individual search box. 4. If you select
the role of Additional Rater you will need to use the Individual
search function to manually assign these roles.All other roles are
automatically identified through the Military Personnel Data System
(MilPDS).This same process will apply to the Ratee. 5. After
clicking the Submit button you will receive a pop- up notifying you
that the coordination request will be submitted.Click Yes. File
name:TF PSD Guide Evaluations Please give us feedback!Documentation
and Training Last Modified:31 Jul 15 Page:22 of 105 6. After
receipt of final coordination/CAC signature, the rater will open
coordination and check the evaluation form and verify all
signatures have been collected and that the form is in order. 7.
Select Copy previous OPR/EPR without changes and forward it to the
ratee for the final signature. 8. For Ratee, select Ratee from the
Role dropdown menu, search for the ratees name, highlight the name,
click Select, and finally click the Submit button. 9.A message will
explain that the next coordinator has been notified and a summary
report with an Evaluation Request ID (EVR) number will be available
for you to save. NOTE:If at any point during the coordination
process the evaluation cannot be electronically signed, the
evaluation must be printed and signed with a wet ink signature.
Once you have obtained all wet signatures on the evaluation, have
the evaluation marked as a Certified True Copy by the CSS/unit
evaluation monitor, scan, upload, and submit it to the myPers -
TFSC using the evaluations application as the final coordination.
6Coordinator (Additional Rater, Reviewer, CC, Exec, etc.) Review,
provide input on the draft, replace version as necessary. 1. Make
changes, if necessary, and replace the evaluation version on
vPC.This is a recurring step for all additional raters, reviewers,
etc., up to and including the final reviewer.Once all revisions
have been made, the evaluation is returned to the rater. NOTE:
Prior to forwarding to the evaluation to the next coordinator, a
spell check feature has been added to assist each coordinator in a
quality review of the initial draft. 2. Additional raters,
reviewers, CCs, exec, etc., (Coordinators) process steps: a. Inside
the myPers website, click on the Access the vPC Dashboard link
under the I Would Like To section. b. Click on the Worklist tab and
change Action Requests - View to Assigned to Me/Viewable by Me.
Change to All, and change Type to Evaluation, click Refresh to
begin the coordination process on an evaluation. File name:TF PSD
Guide Evaluations Please give us feedback!Documentation and
Training Last Modified:31 Jul 15 Page:23 of 105 c. The coordinator
will be notified of pending action through the Dashboard. Click on
the entry to highlight it and click on Open Coordination to begin
coordination. d. There will be members whose primary duty will be
to act as quality control and to guard against inaccuracy and
exaggeration.These coordinators can go over any can go over any
previous coordination by clicking on and highlighting an entry. e.
Only one previous coordination may be viewed at a time. Select the
most recent coordination and click on the Display button to view
the most current AF Form. f.If there are changes to be made or
recommendations to improve the evaluation, type those comments in
the Coordinator Remarks box in the Your Coordination section or use
the dropdown menu to select from a set of prepared statements.You
as a coordinator can make changes to the evaluation and simply
upload the revised evaluation to the Your Coordination section and
add the revised evaluation in to the Updated OPR/EPR Attachment
box. g.If the changes need to be made before further coordination
can be continued, the current coordinator should select in the Next
Coordination section the next coordinator from the dropdown menu,
or Individual myPERS Account, and click Submit. If the evaluation
needs to be returned to the previous coordinator, select the role
in the dropdown menu. h.If no revisions are required, then click
the Copy previous OPR/EPR without Changes link under the Updated
OPR/EPR Attachment box to place the current draft copy of the
evaluation in this area for the Next Coordinator. i. If the changes
are not required in order to continue coordination, but can be
incorporated at a later time, the current coordinator should select
in the Next Coordination section the next coordinator from the
dropdown menu, or Individual myPERS Account, and click Submit to
forward comments and form to the next coordinator in the process.
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feedback!Documentation and Training Last Modified:31 Jul 15 Page:24
of 105 3. Additional Attachments: Use the Additional Attachment
section at the bottom of the application to add any documents
related to this evaluation (Referral Letter, Rebuttal Letter, and
AF Form 77). a. Select a row in the attachment table to add an
attachment in that row.These attachments will be visible to all
coordinators. b. Once the evaluation is reviewed, it may be sent to
the next rater (additional rater, reviewer, etc., coordinator). c.
Use the dropdown menu to select a specific Role (unit CC, Air Force
Advisor) or search for an individual within vPC. d. Forward to the
next coordinator by clicking the Submit button.A message will
indicate that the next coordinator has been notified and there will
be an option to view the summary report. NOTE:If at any point
during the coordination process the evaluation cannot be
electronically signed, the evaluation must be printed and signed
with a wet ink signature. Once you have obtained all wet signatures
on the evaluation, have the evaluation marked as a Certified True
Copy by the CSS/unit evaluation monitor, scan, upload, and submit
it to the myPers - TFSC using the evaluations application as the
final coordinator. 7RaterE-sign, and forward to next signee
(Coordinator). 1. When the evaluation is ready for signatures, the
rater will open coordination and can review any previous
coordination by clicking on and highlighting the entry. Only one
previous coordination may be viewed at a time. Select the most
recent coordination (the final draft) and click on the Display
button to view the form. 2.The coordination process outlined in
Steps 5 and 6 will apply to the CAC signature. 3. Validate, and
then digitally sign the form by clicking on the signature block. If
you are unable to use e-signature, you will have to use a wet ink
signature. File name:TF PSD Guide Evaluations Please give us
feedback!Documentation and Training Last Modified:31 Jul 15 Page:25
of 105 a. Digital signatures must be used for all evaluators and
reviewers. Once a digital signature has been applied, it cannot be
deleted. b. If one evaluator or reviewer is unable to access the
digital signature all evaluators and reviewers must wet sign and
date the evaluation. c. Forms must be digitally signed with a
CAC.In the few instances where CACs or CAC-reader access is not
available, a wet ink signature will be required. d. If an
evaluation is a referral, wet ink signatures and handwritten dates
on the hard copy of the evaluation will be required. e. If the
evaluation has a wet ink signature or is a reproduced evaluation,
the EPR/OPR must be Certified True Copy IAW AFI 36-2406, and
forwarded via vPC in a PDF format to myPers-TFSC. f. Certified true
copies must be certified by the CSS or unit evaluations monitor. 3.
To digitally sign the evaluations form. The following pop-ups will
appear, follow this process to digitally sign the evaluation: a.
Digital Signature Viewer - Select Sign. b. Select Your Signature
Identity. Select your name from the list and click OK. c. Digital
Signature Viewer. Select OK to use a valid e- signature. The
electronic signature and date will now be identified.Save the form
to your desktop. d. Upload the signed form e. Browse to find the
specific file and attach the document to the Additional Attachment
area. f. Click on the Add button. g. Enter remarks in the
Coordinator Remarks box by typing them in manually or using the
canned statements that are available in the dropdown menu. File
name:TF PSD Guide Evaluations Please give us feedback!Documentation
and Training Last Modified:31 Jul 15 Page:26 of 105 h. The rater
will use the Role dropdown menu or select the next coordinator
(additional rater, reviewer, etc.) from the Search entry selection
box to sign the final draft AF Form. i. Click the Submit button. A
message will indicate that the next coordinator has been notified
and there will be an option to view the summary report. j. The
rater will ensure all signatures are collected before the
evaluation is finally returned. The rater will collect the ratees
signature. 4.The rater opens coordination.Check the form file and
verify all signatures have been collected and that the form is in
order. 5. Select Copy previous OPR/EPR without changes and forward
it to the ratee for the final signature. 6. Select Ratee from the
Role dropdown and click Submit. 7. Set up a feedback session with
the ratee and review the evaluation. 8Coordinator (Additional
Rater, Reviewer, CC, Exec, etc.,) Make decision, is the evaluation
get signed?If No, return to Steps 5/6.Local policy will determine
where evaluation will be forwarded.If Yes, e-sign and forward to
the rater; go to Step 9. NOTE:Signatures may not be added to the
final draft until after the closeout date. 1. When the evaluation
is ready for signatures the additional rater, reviewer, CC, exec,
ratee, etc., will open coordination and can review any previous
coordination by clicking on and highlighting the entry within the
Previous Coordinations section. 2. Only one previous coordination
may be viewed at a time. Select the most recent coordination (the
final draft) and click on the Display button to view the form. 3.
Review the evaluation form before signing. Digitally sign the form
by clicking on the signature block. File name:TF PSD Guide
Evaluations Please give us feedback!Documentation and Training Last
Modified:31 Jul 15 Page:27 of 105 4. If you are unable to use
e-signature, you will have to use a wet ink signature. a. Digital
signatures must be used for all evaluators and reviewers. Once a
digital signature has been applied, it cannot be deleted. b. If one
evaluator or reviewer is unable to access a digital signature, all
evaluators and reviewers must wet sign and date the evaluation. c.
Forms must be digitally signed with a CAC.In the few instances
where CACs or CAC-reader access is not available, a wet ink
signature will be required. d. If an evaluation is a referral, wet
ink signatures and handwritten date on the hard copy of the
evaluation will be required. 5. The following pop-ups will appear;
follow this process to digitally sign the AF Form: a. Digital
Signature Viewer - Select Sign. b. Select Your Signature Identity.
Select your name from the list, and click OK. c. Digital Signature
Viewer - Select OK to use valid e- signature.The electronic
signature and date will now be identified saving the form to your
desktop. d. Digital Signature Viewer.Select OK to use a valid
e-signature.The electronic signature and date will now be
identified.Save the form. e. Upload the signedevaluation form your
desktop Browse to find the specific file and attach the document to
the Additional Attachment area. f. Click on the Add button.Enter
remarks in the Coordinator Remarks box by typingthem in manually or
using the canned statements that are available in the dropdown
menu. g. The final approval authority now uses the dropdown menu
and selects the Rater as the next coordinator.The rater will
collect the final signature of the ratee on the evaluation form.
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feedback!Documentation and Training Last Modified:31 Jul 15 Page:28
of 105 h. Click the Submit button, and a message willindicate that
the next coordinator has been notified and there will be an option
to view the summary report. i. If an evaluation is pending
coordination action and 30 days or more has elapsed, an automated
notification will be sent to the rater. 9RaterForward evaluation to
Ratee for e-signature. Does member refuse or is unable to digitally
sign (go to Step 11)? 1. The rater will open coordination and check
the evaluation form and verify all signatures have been collected
and that the form is in order. 2.Select Copy previous OPR/EPR
without changes and forward it to the ratee for the final
signature. 3. Select Ratee from the Role dropdown menu and click
Submit. Set up a feedback session with the ratee and review the
evaluation. NOTE: No signature may be added to the final draft
until after the closeout date. 10Coordinator (Additional Rater,
Reviewer, CC, Exec, etc.,) Ratee opens coordination to refuse to
sign, or acknowledge and digitally sign, request time with rater
for wet signature. 1. Ratee accesses the vPC Dashboard from the
myPers website at https://myPers.af.mil. 2. Select the most recent
coordination (the final draft) andclick on the Display button to
view the evaluation.Review the evaluation with the rater and
participate in feedbacksession. 3. Digitally sign the form by
clicking on the signature block. If you are unable to use
e-signature, you will have touse a wet ink signature. The
electronic signature and datewill now be identified.Save the
evaluation form to your desktop. 4. If e-signature is not
available, follow locally developed guidelines for a wet ink
signature collection.Repeated scanning of the document would
degrade its quality, so hand carrying the original to each member
for signing or establishing a centralized signature collection
point isadvised. File name:TF PSD Guide Evaluations Please give us
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of 105 5. Upload the Evaluation Form.Browse your desktop to find
the specific file and attach the document to the Updated OPR/EPR
Attachmentarea in the Current Coordination section by clicking on
the Add button.Then enter remarks in the CoordinatorRemarks box
using canned statements from the dropdown menu. 6.When the final
evaluation is completed, the ratee will choose one of the following
options: a.Acknowledge receipt and digitally sign the OPR/EPR. The
evaluation will automatically be forwarded back to rater for
submission to the myPers - TFSC for processing. b.Wet Signature.If
required, acknowledge receipt in the application and go see your
rater for a wet ink signature. c.Refuse to sign and acknowledge.
The evaluation will automatically be forwarded back to the rater
for submission to the myPers - TFSC for processing. NOTE:If the
ratee does not take any action within 30 calendar days, the
evaluation will be automatically sent to the rater. 11RaterE-sign
for Ratee.Refuse or Digital Signature applied? 1.The rater will
select, Member declines to sign, and will sign the evaluation if
the ratee refuses to sign it.The rater will then forward the
evaluation to the myPers - TFSC by selecting the Submit button.
2.If the ratee does not acknowledge receipt or does not take any
action with the evaluation within 30 days from when it was
forwarded to the ratee, the system will automatically return it
back to the rater.The rater will need to select Member unable to
sign and digitally sign the evaluation. They will then submit it to
the myPers - TFSC. 3.Once a ratee has acknowledged evaluation
report and it has been sent to the rater, the rater has the
coordination flexibility to forward it for corrections or
signatures to a previous coordinator if an error is detected or
forward directly to the myPers - TFSC for processing. File name:TF
PSD Guide Evaluations Please give us feedback!Documentation and
Training Last Modified:31 Jul 15 Page:30 of 105 NOTES: 1. For
digitally signed evaluations - Attach EPR/OPR and other supporting
documents (AF Form 77, Referral/Rebuttal Letter if applicable) to
vPC Dashboard. 2.For Wet ink signature EPR/OPR - Ensure the
evaluation has been Certified by your CSS or unit evaluations
monitor, scanned into a PDF format prior to attaching and
submitting it to the myPers - TFSC through the vPC evaluations
application. 3.Suspense evaluations until you receive notification
through e-mail from the myPers - TFSC that the evaluation was
approved, updated in MilPDS, and forwarded to ARMS for filing. 4. A
request in the vPC application will not proceed without an
attachment.The user will receive an on-screen message advising them
that an evaluation must be attached in order to submit through vPC
Dashboard. Evaluations Returned from myPers - TFSC for Correction:
1. If the OPR/EPR requires information, the myPers - TFSC will
return the evaluation to the rater via vPC. 2. The rater will be
notified by the myPers - TFSC by e-mail when an evaluation is
returned for correction.See below for a view of the coordination
within the vPC application. 3.In the vPC Dashboard, open the
Worklist tab to locate a returned evaluation. Click on Open
Coordination link and locate the evaluation in the Previous
Coordinations area. 4.Review the Previous Coordinators comments to
determine which steps to take to proceed. The comments from the
Previous Coordinators will be contained on the Previous
Coordinations section. 5. The rater must open the form and make
changes to the AF Form to send through coordination and signatures.
12myPers TFSC (ARPC/DPTSE) Receives final evaluation.ARPC/DPTSE via
myPers- TFSC receives the final evaluation through the vPC
application by selecting the Send to TFSC. 13myPers TFSC
(ARPC/DPTSE) Quality Checks (QCs) the evaluation. Perform quality
review of evaluation. File name:TF PSD Guide Evaluations Please
give us feedback!Documentation and Training Last Modified:31 Jul 15
Page:31 of 105 14myPers TFSC (ARPC/DPTSE) Make decision. Does the
evaluation require correction per AFI 36-2406?If Yes, it will be
returned to the rater.If No, the myPers - TFSC updates MilPDS and
confirms status in vPC. 15myPers TFSC (ARPC/DPTSE) Batch updates
MilPDS, and confirms status in vPC. 16myPers TFSC (ARPC/DPTSE)
Forward final evaluation to ARMS. 17myPers TFSC (ARPC/DPTSE) Status
updated in RNT, and notification sent out to CSS/Rater. Update
status of the evaluation to Completed in vPC and send e-mail
notifications to the rater, CSS//Unit Evaluations Monitor, and
FSS/MPS/J FHQ (ANG Only). The J FHQ downloads a copy from ARMS for
filing in members state/territory records (ANG only).The CSS may
file a hard copy in unit PIF (if maintained). 18-----End. File
name:TF PSD Guide Evaluations Please give us feedback!Documentation
and Training Last Modified:31 Jul 15 Page:32 of 105 8.GENERAL
INFORMATION: a.The office of primary responsibility is Headquarters
Air Force Personnel Center Evaluations Branch (HQ AFPC/DPSIDEP).The
evaluations process has transformed into an online application
under the virtual Personnel Center (vPC) construct.Under this
enhanced construct, the Commander Support Staff (CSS)
representative will initiate the evaluations processing by
reviewing a notice provided within vPC on Airmen requiring the
completion of an evaluation. After the CSS representatives
validation of the applicable evaluation form, Performance Report
(PR) Shell information, they will forward the evaluation
electronically to the rater for action. The rater will verify the
request/action, prepare the evaluation on the attached applicable
form, and coordinate with the applicable coordinators for review,
signatures, and completion. b.The final document will be submitted
to the local Military Personnel Section (MPS)/CSS (when applicable)
through the vPC evaluations application for final update action in
the Military Personnel Data System (MilPDS) and file in the Airmans
electronic records. c.The vPC process places the majority of the
responsibility to prepare and coordinate the evaluation on the
Rater. d.Signatures.Digital and wet signature evaluations will be
processed through vPC with the exception of Deployed CC LOEs as
well as AF Form 912 Evaluations.For these evaluations, they will
continue to be processed through the Case Management System (CMS).
e.CSS Technician.The CSS Technician will provide assistance to the
rater in completing coordination of all evaluation reports. f.
Certified True Copy Endorsement.Certified True Copy endorsements
are no longer required for processing evaluations through vPC. g.
The evaluator who non-concurs with the evaluation will only attach
an AF Form 77, Letter of Evaluation, as a continuation page, if
more space is required to explain the disagreement. Raters who do
not concur with a previous evaluators comments or ratings, or
Functional Examiners/Air Force (AF) Advisors and wish to add
comments may submit their comments on an AF Form 77.In the
casewhere digital signatures are used on the evaluation, and anAF
Form 77 (supplemental sheet) is required, the AF Fm 77 will be
prepared, signed with a wet signature, scanned, saved in PDF
format, and electronically forwarded along with the electronic
evaluation. TAB 2:Regular Air Force (RegAF) Section E: General
Information File name:TF PSD Guide EvaluationsLast Modified:31 Jul
15 Please give us feedback!Documentation and TrainingPage:33 of 105
h. Time Sensitive EPR/OPRs.If a time sensitive EPR/OPR is required
for immediate update,forward the EPR/OPR via vPC (when report is
digitally signed).The rater or designated representative will
forward an e-mail with the vPC Evaluation Request Identification
(ID) number along with the members name and closeout date of the
EPR/OPR to the HQ AFPC at [email protected]. Do not attach
the EPR/OPR to the e-mail.NOTE: If wet signed,mail the evaluations
to AFPC/DPSIDEP. i. EPR/OPRs Missing from Members
Records.Evaluations (other than current EPR/OPR)missing from
records and being sent for processing to the HQ AFPC/DPSIDEP must
be endorsed Certified True Copy by the designated representative
before the EPR/OPR can be added to the record.NOTE: This will serve
as validation from the MPS/CSS that the copy is ofthe original
evaluation. j. Referral Evaluation.Referral evaluations will be
processed through vPC for the enlistedranks of AB-SMSgt.NOTE:CMSgt
Referral Evaluations will be mailed to the address listed below for
further processing and inclusion into the members electronic
record. HQ AFPC/DPSIDEP 550 C Street West, Suite 7 Randolph AFB
TX78150 NOTE:When necessary the servicing Human Resources
Distributed Systems Administrator or MPS/CSS may reassign a role
after no action has been taken on the evaluation after 30 calendar
days within vPC evaluation application for completion of an
evaluation when required such as separation, retirement, etc., of
the Rater, Additional Rater, or Commander (Other Coordinators).
TIPS. To provide further assistance on processing an evaluation in
vPC Dashboard, the following tips are provided: If the evaluation
is incorrect, go to Previous Coordinations section and select
thecoordination from the Rater in the first review process to
highlight.In the Previous OPR/EPR Attachment field, the form that
is listed will be the initial form without signatures. You will be
able to save this to your desktop, make corrections, and submit it
back to the Rater for review/signatures again. Enter applicable
remarks in the Current Coordination section, Coordination Remarks
field indicating what changes you made If an evaluation needs to be
submitted to the MPS and does not require coordination, therater
can upload the form to the application once all signature
requirements have been met. Upon completion, the Rater will submit
the evaluation to the MPS by selecting Send to TFSC/MPS/CSS from
the Next Coordinations Role dropdown menu. Once received the MPS
will then update the rating of the ratee and click the Send to ARMS
button to become a matter of record. File name:TF PSD Guide
EvaluationsLast Modified:31 Jul 15 Please give us
feedback!Documentation and TrainingPage:34 of 105 If the evaluation
is incorrect and the section, in question, is not digitally signed,
the evaluation does not requirere-accomplishment.Instead, go to the
Previous Coordination tab and make necessary corrections in the
Previous Attachment tab.The Rater/Coordinator would highlight
thecoordination in which the form had not been signed, make
changes, save the new evaluation, and sendthrough the coordination
process again k.FOR CSS ONLY Cancel Button Capability: If the auto
notification/information in the vPC Dashboard Worklist tab is
incorrect, you have the option to Cancel the action Caution should
be exercised, the Cancel button should not be used by anyone other
than the Initiator CSS/Monitor, using this button completely
cancels out the application, and access will no longer be available
l.RegAF PSD Guide Changes: Procedural Changes:Commander Support
Staff (CSS) or Military Personnel Section (MPS) technicians will
receive an evaluation notice through vPC Dashboard.This notice will
contain a link within the Worklist tab to a Performance Report (PR)
Shell and the applicable AF Form based on the Airmans grade.The
information will be validated, the applicable rater identified and
the evaluation processing request will be forwarded via the vPC
Dashboard. The servicing Military Personnel Section (MPS) will no
longer upload the appropriate AF Form/PR shell into the vPC
evaluations application. The vPC evaluation application will
generate this information. All additional coordinators will use the
Role selection function in the Next Coordination section to forward
or return an evaluation versus the previous capability of clicking
either Select: Next Rater/Coordinator or Return to: Previous
Coordinator. File name:TF PSD Guide EvaluationsLast Modified:31 Jul
15 Please give us feedback!Documentation and TrainingPage:35 of 105
9.ROLES AND RESPONSIBILITIES: This section outlines the specific
responsibilities for individuals when processing a RegAF evaluation
within the vPC Dashboard. MPS: Advise CSS, raters, additional
raters, reviewers, commanders, etc., on AFI 36-2406 after they have
exhausted support from the myPers website Ensure CSS personnel and
commanders have an established myPers account Maintain Roles
Administration (RA) within vPC Dashboard Manage the base-level
3SXXX training program and train assigned CSS, unit designated
evaluations monitor, and Geographically Separated Unit (GSU)
personnel on the evaluations program/process Interpret guidance
from AFI 36-2406 and other evaluation related information. If a
correction is required and based on local policy, the FSS/MPS/CSS
will update the correct information in MilPDS, to produce a new
notice within vPC Reassign an evaluation within vPC when required
due to coordinator unavailability.The role reassignment can be
accomplished after no action has been taken on the evaluation after
30 calendar days within vPC evaluation application Assume CSS
responsibilities when applicable (i.e. a CSS is not present for a
unit) CSS: Advertise the evaluations program/process to unit
members. Train all assigned personnel who perform the role of
rater, additional rater, and reviewer on the contents of in
accordance with AFI 36-2406 Administer the unit evaluations program
for the commander Assist the rater, additional rater, and reviewer
in resolvingproblems associated with the evaluations
program/process Provide guidance in preparing rebuttal comments
when an evaluation is considered a Referral report.Guidance is
outlined in AFI 36-2406, paragraph 1.10 Produce an evaluations
status report generated through the vPC Reports tab and provide it
to Section F: Roles and Responsibilities File name:TF PSD Guide
EvaluationsLast Modified:31 Jul 15 Please give us
feedback!Documentation and TrainingPage:36 of 105 the commander for
review of current status of unit OPRs/EPRs Produce an evaluations
report from vPC for review of thecurrent status of Wing OPRs/EPRs.
An OPR/EPR overdue list will be provided to the Group/WingCommander
or equivalent for action when requested Establish procedures for
endorsing wet signature EPRs/OPRS as Certified True Copies and
submit to the MPS for further coordination Maintain wet signature
copies of EPRs/OPRs at the unit level Initiate the evaluation
process upon receipt of notice within vPC Select the rater; forward
the applicable form and PR shell each rater through their vPC
account If the rater identifies errors on the shell, the CSS (if
applicable) will correct information in MilPDS, reorder new shell,
and forward new shell to appropriate rater through their vPC
account Ensure efficient and timely completion and delivery by the
rater of all evaluations within your unit to the MPS for processing
If the auto evaluation notification/information in the vPC
Dashboard Worklist tab is incorrect, you have the option to Cancel
the action.If the designated rater returns an evaluation with noted
errors, they will need to be corrected in Military Personnel Data
System (MilPDS), and then the evaluation action will be returned
back to that rater If the corrections are made in MilPDS and the
incorrect rater received the initial evaluation request, you can
use the previous vPC Evaluations application. Access the vPC
Dashboard, go to the Action Requests tab and click the MPS or CSS
Initiate Officer or Enlisted Performance Report link.Inside the
application identify the Ratee, provide a Performance Report shell,
then select the rater and submit the action Assume MPS
responsibilities when applicable (e.g DRUs, FOAs , and MAJ COMs)
FIRST SERGEANT: Review all enlisted reports COMMANDER: Review the
unit evaluations program and ensure it is being properly
administered in accordance with AFI 36-2406 Ensure assigned members
have an established vPC account Request and review evaluations
status report generated through the vPC Reports tab for current
status of all unit OPRs/EPRs File name:TF PSD Guide EvaluationsLast
Modified:31 Jul 15 Please give us feedback!Documentation and
TrainingPage:37 of 105 Ensure efficient and timely completion and
delivery by the rater of all evaluations under your command to the
MPS for processing RATER: Establish a myPers account Ensure
efficient and timely completion and delivery of all evaluations
under your responsibility to the MPS for processing Review
evaluation form and shell upon receipt from servicing CSS
(Initiator) Return the form/shell to the servicing CSS (Initiator)
if corrections are required for duty data or rater Complete draft
evaluation outside of vPC on your computer desktop IAW AFI 36-2406,
upload draft, and forward to additional rater (Coordinator) through
the vPC Dashboard For referral evaluation reports, review
procedures outlined in AFI 36-2406, paragraph 1.10 Make changes
when requested by the additional rater/reviewer/CC/exec
(Coordinators) Finalize the evaluation; ensuring e-signature is
accomplished by each coordinator Forward the evaluation to the
ratee for e-signature and provide feedback.Ensure the evaluationis
returned by ratee within 30 days. Once received with digital
signature, forward the evaluation alongwith any additional
documents , through vPC to MPS Once a ratee has acknowledged their
evaluation and it is sent to the rater, the rater has the
coordination flexibility to forward the evaluation for corrections
or signatures to a previous coordinator if an error is detected or
forward it directly to the MPS for further processing If ratee
refuses or is unable to sign, digitally sign the report and then
forward the evaluation, along with any additional documents (AF
Form 77, and/or referral or rebuttal letters for referral
evaluation reports), to the MPS after 3 duty days has passed from
the date the report was forwarded to the ratee Suspense a copy of
the evaluation and periodically review the status of the evaluation
If the OPR/EPR requires corrections or additional information, the
AFPC/DPSIDE will return the evaluation to the rater via vPC.The
rater must open the form, make changes to the evaluation form, and
then to send through coordination for signatures.Finally, ensure
all corrective actions are completed as requested by the
AFPC/DPSIDE and resubmit back to the AFPC/DPSIDEP File name:TF PSD
Guide EvaluationsLast Modified:31 Jul 15 Please give us
feedback!Documentation and TrainingPage:38 of 105 ADDITIONAL RATER
REPSONSIBILITIES: Establish a myPers account Download the draft
evaluation.Review, return to rater for changes, if necessary, or
complete the draft evaluation in accordance with AFI 36-2406.Upload
the draft and forward it to next coordinator through vPC Dashboard
If the draft evaluation is acceptable and includes all required
comments, skip download/upload steps and simply click Copy Previous
EPR/OPR without Changes link and forward to the next coordinator
For referral evaluation reports, review procedures outlined in AFI
36-2406, paragraph 1.10 Provide your digital or wet signature as
applicable on the evaluation. Download, e-sign, and upload the
evaluation. Forward to the next coordinator. If unable to digitally
sign, provide wet ink/original signature outside of vPC and return
to rater Ensure efficient and timely completion and delivery by the
rater of all evaluations under your responsibility COORDINATOR
(REVIEWER, COMMANDER, ETC.,): Establish a myPers account Download
the draft evaluation.Review, return to previous coordinator for
changes, if necessary, or complete the draft evaluation IAW AFI
36-2406.Upload draft, and forward it through vPC Dashboard to next
coordinator or back to the rater if final coordinator in the rating
chain If the draft evaluation is acceptable and includes all
required comments, skip download/upload steps and simply click Copy
Previous EPR/OPR without Changes link andforward to next
coordinator or back to the rater if final coordinator in the rating
chain For referral evaluation reports, review procedures outlined
in AFI 36-2406, paragraph 1.10 Provide your digital or wet
signature as applicable on the evaluation.Download, e-sign, and
upload it.Forward to the next coordinator.If unable to digitally
sign, provide wet ink/original signature outside of vPC-GR and
return to rater Ensure efficient and timely completion and delivery
by the rater of all evaluations under your responsibility RATEE:
Establish a myPers account Provide input on the evaluation if
requested by the rater File name:TF PSD Guide EvaluationsLast
Modified:31 Jul 15 Please give us feedback!Documentation and
TrainingPage:39 of 105 Provide your digital signature on the
evaluation, acknowledge receipt, and return it to the rater through
vPC Dashboard.If you do not acknowledge receipt or do not take any
action with the evaluation within 30 days from when it was
forwarded to you, the system will automatically return it to the
rater The rater will select Member unable to sign and the rater
will digitally sign theevaluation for you If unable to digitally
sign, the rater will coordinate with you for your wet signature
Ensure efficient and timely completion and delivery by the rater of
all evaluations under your responsibility AFPC/DPSIDEP: Review each
evaluation for completeness, accuracy, and authorized statements
IAW AFI 36-2406 (Evaluations will be received as Read-Only reports)
When applicable, return the evaluation for rater correction with
the reason for return File name:TF PSD Guide Evaluations Please
give us feedback!Documentation and Training Last Modified:31 Jul 15
Page:40 of 105 10. vPC EVALUATION APPLICATION: This section
provides a RegAF layout of the steps and responsibilities for the
evaluations process in vPC. Figure 2. Evaluations Process
Flowchart. This flowchart outlines the evaluation coordination
process for RegAF Airmen. Section G: vPC Evaluation Application
File name:TF PSD Guide Evaluations Please give us
feedback!Documentation and Training Last Modified:31 Jul 15 Page:41
of 105 Table 2.RegAF - Evaluations Processing Step-by-Step Process.
This table provides the detailed steps of the process.NOTE: Prior
to processing, please log in to vPC Dashboard or create a myPers
account before proceeding any further. STEPACTION OWNER NARRATIVE
1---Start. 2CSS ( Initiator) Forward evaluation shell to Rater. The
CSS will access the vPC site using the myPers website at
https://mypers.af.mil/. If a CSS technician does not have a myPers
account, the CSS Technician will create an account before
proceeding any further. Inside the myPers website, select the
Access the vPC Dashboard link under the I Would Like To section of
the home page. Upon entering the site, open the vPC Dashboard
hyperlink. Under the vPC Dashboard, click the Worklist tab, and
select evaluation in the Type box from the dropdown menu. section.
Note: Click the refresh button to update the action requests
displayed.Click on the Open Initiation link. This will open any new
evaluation needed to be processed to the rater. This is where the
MPS/CSS will initiate the Evaluations process. The CSS will
initiate and route the evaluation form/shell to the applicable
rater once the Automated notification has been receive from MilPDS.
Search for the Rater in the Select Rater block. Once the accurate
Rater has been identified by the MPS/CSS, select the submit option
for further processing. NOTE:If the evaluation requires a wet ink
signature, the EPR/OPR will not be processed through the vPC
Dashboard. Please continue to follow the current guidance in AFI
36-2406, Officer and Enlisted Evaluation Systems. File name:TF PSD
Guide Evaluations Please give us feedback!Documentation and
Training Last Modified:31 Jul 15 Page:42 of 105 3RaterMake
decision.Is form/shell correct? The rater will need to log in to
the vPC Dashboard using the myPers website at
https://mypers.af.mil. Inside the myPers website, select the Access
the vPC Dashboard link under the I Would Like To section of the
home page. Select the Worklist tab, then set Action Requests status
of View to Assigned to Me. Change All, then change Type to
Evaluation, Click Refresh to begin the initial evaluation or
coordinate on a evaluation. The rater can view pending
coordination. To open, click tohighlight the entry, and select Open
Coordination. NOTE: If the shell is incorrect, go to Step 4.If the
form/shell is correct, go to Step 5. Also, If it is determined that
you are not the correct rater, use the Coordinator Remarks area to
add the statement:I am not the rater. (type it in or use the
dropdown to select the canned statement), select the Return to
Initator option in the next coordination box, and select Submit at
the bottom of the screen.A message should notify you that the CSS
has been made aware of the discrepancy. 4CSSMake correction/orders
new evaluation shell. The CSS/MPS will make corrections, in MilPDS,
if the evaluation shell is inaccurate and order a new evaluation
shell once received by the Rater. Go back to Step 2. File name:TF
PSD Guide Evaluations Please give us feedback!Documentation and
Training Last Modified:31 Jul 15 Page:43 of 105 5RaterPrepare draft
evaluation and forward to the next level of coordination. 1. Access
the vPC Dashboard under the I Would Like To section on the myPers
home page at https://mypers.af.mil. 2. Click on the Worklist tab.
3. The Worklist tab will display a list of items for your
coordination.To view all actions requiring your coordination, make
sure under Action Requests, the View reflects Assigned to me (All),
then Type select Evaluation, and then Status select Open from the
dropdown menus. Finally, click the Refresh button.All evaluations
requiring your action will populate. 4. Click on the individuals
name whose evaluation you want to take action/coordinate on
(highlighted), and click on Open Coordination. 5. Replace the
previous draft form with the updated draft (should already be saved
to your system ) to the Updated OPR/EPR Attachment area by clicking
on the Add button. Select yes when asked Would you like to Replace.
6. After completing the draft, use spell check to audit your
entries.Next, save the form to your hard, or shared drive using the
standard file naming convention may be used on all evaluations:
Form name-last name-first initial-last four of SSN-closeout
date.XFDL (no spaces/all caps) EXAMPLE: AF911PAGMT6789080627.XFDL
8. Include coordinator remarks (manually type them in or select
canned statements from the dropdown menu) and Use Search to select
an individual with a vPC account, or use the role dropdown menu to
select an individual with an assigned role in the Next Coordination
section.Each coordinator will be identified either by role,
individual account, and/or role/rank, and name.This will depend
upon your choice from the dropdown menu. File name:TF PSD Guide
Evaluations Please give us feedback!Documentation and Training Last
Modified:31 Jul 15 Page:44 of 105 7. Choose a role or individual to
receive the evaluation/attachments for coordination then under Next
Coordination, from the dropdown menu, select the applicable Role.
NOTE: All roles are automatically identified through the Military
Personnel Data System (MilPDS). 8. Read and follow the instructions
when Searching for an individual within vPC for the next
rater/coordinator. 9.The rater/coordinator information will now be
populated. Click Submit to end the current coordination and pass
the evaluation on to the next rater/coordinator. 10.In the
Additional Attachments section, you have the ability to add
additional documentation to support this evaluation. (e.g. AF
Fitness Report, SURF, AF Form 77 etc.). a.Select a row in the
attachment table to add an attachment in that row. b.Click Submit
to end the current coordination and pass evaluation on to the next
rater/ coordinator. c.A message will explain that the next
coordinator has been notified and a summary report with an
Evaluation Request ID number will be available for you to save.
d.Prior to forwarding to the next coordinator, use the Spell Check
feature to quality review your initial draft. NOTE:If at any point
during the coordination process the evaluation cannot be
electronically signed, the EPR/OPR will not be processed through
the vPC Dashboard. Please continue to follow the current guidance
in AFI 36-2406, Officer and Enlisted Evaluation Systems pertaining
to this issue. File name:TF PSD Guide Evaluations Please give us
feedback!Documentation and Training Last Modified:31 Jul 15 Page:45
of 105 6Coordinator (Additional Reviewer, Ratee, CC, etc.) Review,
replace version. 1. Make changes, if necessary, and replace the
evaluation version on vPC.This is a recurring step for all
additional raters, reviewers, etc., up to and including the final
reviewer.Once all revisions have been made, the evaluation is
returned to the rater. NOTE: Prior to forwarding to the evaluation
to the next coordinator, a spell check feature has been added to
assist each coordinator in a quality review of the initial draft.
2. Additional raters, reviewers, CCs, exec, etc., (Coordinators)
process steps: a. Inside the myPers website, click on the Access
the vPC Dashboard link under the I Would Like To section. b. Click
on the Worklist tab and change Action Requests - View to Assigned
to Me/Viewable by Me. Change to All, and change Type to Evaluation,
click Refresh to begin the coordination process on an
evaluation.The coordinator will be notified of pending action
through the Dashboard.Click on the entry to highlight it and click
on Open Coordination to begin coordination. c. There will be
members whose primary duty will be to act as quality control and to
guard against inaccuracy and exaggeration.These coordinators can go
over any previous coordination by clicking on and highlighting an
entry. A single coordination may be viewed at a time. Select the
most recent coordination and click on the Display button to view
the most current AF Form. d.If there are changes to be made or
recommendations to improve the evaluation, type those comments in
the Coordinator Remarks box in the Current Coordination section or
use the dropdown menu to select from a set of prepared
statements.You as a coordinator can make changes to the evaluation
and simply upload the revised evaluation to the Current
Coordination section and add the revised evaluation in to the
Updated OPR/EPR Attachment box. e.If the changes need to be made
before further coordination can be continued, the current
coordinator should select the Previous Coordinator button to return
the comments and form to the Previous Coordinator for action. File
name:TF PSD Guide Evaluations Please give us feedback!Documentation
and Training Last Modified:31 Jul 15 Page:46 of 105 f. If no
revisions are required, then click the Copy previous OPR/EPR
without Changes link under the Updated OPR/EPR Attachment box to
place the current draft copy of the evaluation in this area for the
Next Rater/Coordinator. g. If the changes are not required in order
to continue coordination, but can be incorporated at a later time,
click the Next Rater/Coordinator button to forward comments and
form to the next coordinator in the process. 3. Additional
Attachments: Use the attachment fields at the right to add any
documents related to this evaluation (e.g. AF Fitness Report, SURF,
AF Form 77 etc.). a. Select a row in the attachment table to add an
attachment in that row.These attachments will be visible to all
coordinators. b. Once the evaluation is reviewed, it may be sent to
the next rater(additional rater, reviewer, etc., coordinator). Use
the dropdown menu to select a specific Role (unit CC) or search for
an individual within vPC.Forward to the next coordinator by
clicking the Submit button.A message will indicate that the next
coordinator has been notified and there will be an option to view
the summary report. 7Coordinator (Additional Reviewer, Ratee, CC,
etc.) Make decision. Final Evaluator reviewed the report? If the
Final evaluator has not reviewed the Evaluation, proceed to Step 8.
If the Final evaluator has reviewed the Evaluation, forward to
Rater for further processing.Proceed to Step 9. 8Coordinator
(Additional Reviewer, Ratee, CC, etc.) Forward to next evaluator.
If the Final Evaluator has not reviewed the Ratees evaluation,
forward to the next evaluator for review. Go to Step 6 until the
Final evaluator has completed the review. Once the Final Evaluator
receives the evaluation the Final Evaluator will forward the
evaluation to the Rater for further processing. File name:TF PSD
Guide Evaluations Please give us feedback!Documentation and
Training Last Modified:31 Jul 15 Page:47 of 105 9RaterE-sign and
forward to the next Evaluator. NOTE: No signature may be added to
the final draft until after the closeout date. 1.When the
evaluation is ready for signatures, the rater will open
coordination and can review any previous coordination by clicking
on and highlighting the entry. Select the most recent coordination
(the final draft) and click on the Display button to view the form.
2.Digitally sign the form by clicking on the signature block.If you
are unable to use e-signature, the EPR/OPR will not be processed
through the vPC Dashboard. Please continue to follow the current
guidance in AFI 36-2406, Officer and Enlisted Evaluation Systems.
a.Digital signatures must be used for all evaluators and
reviewers.Once a digital signature has been applied, it cannot be
deleted. b. If one evaluator or reviewer is unable to digitally
sign the evaluation, all evaluators and reviewers must wet sign and
date the evaluation. c.Forms must be digitally signed with a CAC.
d. Certified true copies must be certified by the CSS or designated
unit evaluations monitor. 3.Digitally sign and validate the
evaluation. The following pop- ups will appear, follow this process
to digitally sign the evaluation: a.Digital Signature Viewer -
Select Sign. b. Select Your Signature Identity. Select your name
from the list and click OK. c. Digital Signature Viewer.Select OK
to use a valid e- signature. The e-signature and date will now be
identified. Save the form to your desktop.Upload the signed form by
locating the Updated OPR/EPR Attachment area and click the Add
button. Select yes when asked Would you like to Replace. . d. The
rater will use the Role dropdown menu or select the next
coordinator (additional rater, reviewer, etc.) from the vPC search
area to sign the final draft AF Form. Click the Submit button.A
message will indicate that the next coordinator has been notified
and there will be an option to view the summary report. e. The
rater will ensure all signatures are collected before the
evaluation is finally returned. The rater will collect the ratees
signature. File name:TF PSD Guide Evaluations Please give us
feedback!Documentation and Training Last Modified:31 Jul 15 Page:48
of 105 4.The rater opens coordination.Check the form file and
verify all signatures have been collected and that the form is in
order. Select Copy previous OPR/EPR without changes and forward it
to the ratee for the final signature.Select Ratee from the Role
dropdown and click Submit. Set up a feedback session with the ratee
and review the evaluation. 10Coordinator (Additional Reviewer,
Ratee, CC, etc.) Make decision Final Evaluator e-signed the
evaluation? 1.Has the evaluation been e-signed by the final
evaluator?If No, proceed to Steps 11 as the final evaluator must be
the last evaluator to sign the report.If Yes, e-sign and forward to
the rater; go to Step 12. NOTE:Signatures may not be added to the
final draft until after the closeout date. 2. Review the evaluation
form before signing. Digitally sign the form by clicking on the
signature block. a. Digital signatures must be used for all
evaluators and reviewers. Once a digital signature has been
applied, it cannot be deleted. b. If one evaluator or reviewer is
unable to access a digital signature, all evaluators and reviewers
must wet sign and date the evaluation. c. Forms must be digitally
signed with a CAC. 3. The following pop-ups will appear; follow
this process to digitally sign the AF Form: a. Digital Signature
Viewer - Select Sign. b. Select Your Signature Identity. Select
your name from the list, and click OK. c. Digital Signature Viewer
- Select OK to use valid e- signature. The electr