Tender Specification: NESCO/O&M/12, Dt.28.12.12 Page 1 North Eastern Electricity Supply Company of Odisha Limited ****************************************** TENDER NOTIFICATION FOR OPERATION CONTRACT FOR 33/11 KV SUB-STATION TENDER S P E C I F I C A T I O N NO- NESCO/O&M/12 Date: 28.12.12 1. DATE OF OPENING OF TENDER: 21.01.2013 2. TIME: 21.01.2013 at 3.30 PM 3. PLACE: Corporate Office, NESCO, Januganj, Balasore – 756019
44
Embed
tender notification for operation contract for 33/11 kv sub-station
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
1.0 For and on behalf of the NESCO, the undersigned invites sealed tenders in Two Part
Bid duly superscribed with tender Notice no- NESCO/O&M/ 12 Date: 28.12.12 and
date of opening dt 21.01.13 from bonafide , reliable, resources and interested HT
electrical contractor having valid HT Licence working under
Railway/Central/State owned power generated companies/other electricity
utilities and public undertaking to carry out the operation and maintenance of
42 no of 33/1kv substation under NESCO (As per detailed in Annexure)
2.0 Submission of the Bids:
2.1 The bidders are required to submit a detailed and comprehensive bid, consisting of
Technical and Commercial Proposal and conditions /schedule of non-
compliance, if any. The submission of the Bids shall be in the manner specified in
the instruction to Bidders. The due date of submission shall be 21.01.13 up-to 1.30
PM.
3.0 NESCO will not be responsible for any costs or expenses incurred by bidders in connection with the preparation and delivery of bids.
3.1 NESCO reserves the right to cancel, postpone, withdraw the invitation for Bids
without assigning any reason thereof and shall bear no liability whatsoever
consequent upon such a decision if the situation so warrants.
4.0 E.M.D & TIME SCHEDULES:
Description Date
Last date for sale of tender papers 21.01.13 up to 11.30AM
Last Date for Submission of Tenders 21.01.13 up to 1.30 PM
Opening of Tenders(Technical) 21.01.13 at 3.30PM
Validity of tender 365 days from the date of issue of Work Order
Cost of Tender Paper (Non-Refundable)
` 2100.00 (Rupees One thousand Fifty only including VAT@5%) in
shape of Cash/ Account Payee demand draft issued in favour of the North
Eastern Electricity Supply Company of Odisha Ltd payble at Balasore
Amount of E.M.D payable 1% of Annual Bid Value in shape of account payee demand draft / Bank Guarantee in favour of the “North Eastern Electricity Supply Company of Odisha Ltd.”.Payable at Balasore.
The selected contractor shall furnish a Security Deposit amounting to 10% of the annual value of the work order within 15 days of the award of contract ,by
way of Demand Draft in favour of the “North Eastern Electricity Supply Company of Odisha Ltd.”, on whose behalf the work order has been placed. The Security Deposit will be forfeited, in case the vendor fails to execute the order to the
satisfaction of NESCO. The Security Deposit amount shall remain with NESCO till the end of contract plus additional three months and shall not bear any interest and shall be liable for forfeiture in case of the breach of any terms and
conditions of the Contract.
5.1 The Earnest money already deposited shall be refunded after receipt of Security
Deposit.
5.2 The contractors, to whom the work is awarded shall have to execute an
indemnity bond in favour NESCO , thereby indemnifying the authorities and staff of NESCO against theft, loss of material, damages of any kind to the plant and installations, damages to buildings and appurtenances due to any
mishandling/mistakes in operation and maintenance, as this will be the sole responsibility of the contractor and to be made good by the contractor at his risk and cost. The contractor is also to declare in the indemnity bond that
he/his firm/his partners shall be held fully responsible for any damages due to fire caused by any mishandling, mal-operation, or improper maintenance and replacement of materials of electrical installation, air-conditioning plant and
connected installations and that all such damages will be made good by him/his firm/his partners at his/their own risk and cost.
5.3 All procedures either technical or security measures as followed in NESCO for all contractors shall be followed in the case of this contract also.
5.4 The conditions beyond its reasonable control such as, but not limited to,
war, strikes, fires, Flood, governmental restrictions or power failures, damages etc, shall not be Deemed a breach of the contract.
5.5 Except where otherwise provided in the contract, all questions and disputes relating to the meaning of the specification, and instruction herein before mentioned and as to the quality of the materials, services as to any question,
claim, right, matter or thing whatsoever, in any way arising out of or relating to the contract, specifications, estimates, instructions, orders or these conditions or otherwise concerning the works, or the execution of the same whether arising
during the process of the work or after the completion or abandonment thereof shall be referred to arbitration in accordance with the Arbitration and Conciliation Act,1996 or any statutory modification or reenactment thereof for the time being
inforce. The place of arbitration shall be Bhubaneswar. The arbitral procedure shall be conducted in English language and any award or awards shall be rendered in English. The procedural law of the arbitration shall be Indian law.
The award of the arbitrator shall be final and conclusive and binding upon the parties. The cost of the arbitration shall be borne by the parties in equal
6. UNDERTAKING FOR MINIMUM WAGE & GOVERNMENT RULES :
The bidder shall have to submit an undertaking in format given in Schedule-IX on non-judicial stamp paper of Rs. 100/- mentioning that in case of
order placed on them, they will follow minimum wage rules and other rules &
guidelines issued by Govt. of India / Govt. of Odisha.
7. DECLARATION OF RELATIONSHIP
7.1 The tenderer should disclose his relationship with officers / official of the NESCO, if any with tender. 7.2 The bids not accompanying the above certificate will be rejected. The declaration
must be furnished in the format given in Schedule-VIII. Any false information
furnished in the declaration, t h e disclosure of which, if revealed later the
contract shall be liable to be terminated and the company will be entitle for
recovery of damages.
8.0 AGREEMENT
The successful tenderer should enter into an Agreement the NESCO o n Non-
judicial stamped paper of value to be specified by NESCO within one month
of commencement of intent/work contract failing which the contact will be
cancelled . Cost of stamp paper will be borne by the contractor .
9.0 TERMS OF PAYMENT
9.1 The payment to the firm shall be made on monthly basis on satisfactory
operation & maintenance during each month against presentation of the bill. The
contractor shall submit the bills in duplicate to the NESCO along with service
report duly endorsed by the Engineer-in-charge. Along with the bill, copies of
certified attendance register for the month as well as PF/ ESI / Service Tax
deposition slip/challan pertaining to the previous months, must be submitted by
the contractor a s documentary evidence for the deposition of above charges. If
performance is not found satisfactory, payment for that month will be forfeited and
if un-satisfactory performance is continued then contract is liable to be terminated.
The bill shall be presented within a week o f t he end of every month, stating
taxes separately.
9.2 The contractor must ensure the payment o f prevailing State Government
monthly minimum rates of wages payable to skilled / semiskilled / unskilled
category of workers as promulgated by the Labour Commissioner, Orissa.
9.3 Any additional claim by the contractor towards increase in the special
allowances / variable dearness allowance / basic minimum wages etc. due to
changes in the relevant labour laws or regulations, will be made on submission of
the bills duly supported by the Government Orders to that effect, after due
examination by NESCO authority.
9.4 Payment for the work done will be made by Cheque / Demand Draft. The
commission charges of Bank shall be on account of Tenderer.
9.5 All statutory deductions towards Income tax or any other tax as per rules will be
deducted in the bills.
9.6 The NESCO will not however pay any extra charges for any other reasons, in
case the Tenderer is found later on to have misjudged the work materials to
execute the work. The rates quoted by the tenderers shall be firm for complete
period of work.
9.7 The insurance charges and relevant EPF contribution for the personnal engaged
by the Tenderer are to be borne by the Tenderer only.
9.8 Whenever it is found that the Tenderer has received any excess payment by
mistake, NESCO reserves the right to recover from tenderer.
9.9 The successful Tenderer is bound to make payment to his employees engaged for
the work not less than the wages fixed by Labour Commissioner / Govt. of Odisha.
If rates offered by bidder are such that proposed wages to the employees are
less than minimum wage in that case the bidder will have to submit satisfactory
justification alongwith the offered rates ( rate analysis) in part-II separately.
Any change in rate fixed by Govt. of Odisha shall not affect rates offered by contractor
for period of contract. The payment of wages should be made in presence of Board /
Company officer.
10.0 PENALTY:
10.1 The operation of sub-stations have to be carried out effectively and efficiently.
Any lapse such as the system remained non-functional for 2 hours or more , then
penalty @1% per day to an extent of maximum 5 % of monthly bill per
month shall be imposed on contractor for each location separately at the
discretion of concerned officer in-charge and recoverable in the monthly bills and
if unsatisfactory performance is continued for more than two days as felt
by the operation in-charge, the Operation Contract will be liable to be
terminated.
10.2 If contractor is not able to rectify the fault then the same may be got done through some other agency at the risk and cost of contractor failing which an
equivalent amount will be deducted from Operation Contract bill and penalty as stipulated above will also be imposed.
11.0 EXTENSION ORDER:
The company reserves right to place extension order to further two months period
or part thereof on same rates, terms & conditions.
12.0 STATUTORY RULES, ACT , REGULATIONS AND RESPOSIBILITY OF
THE TENDERER : 1 2 . 1 The tenderer shall indemnify NESCO against all claims which may be made
under the Workemen's Compensation Act or any statutory modification there of
or rules there under or otherwise for in respect of any damage or
compensation payable in consequence of any accident or injury sustained by any
workmen engaged in the performance of the business relating to this work
contract including medical claims raised by the contract labourer arising out of
and during the period of engagement. In all cases of personal injury to workmen
employed by a tenderer on the work for which the tenderer is liable to pay
The scope of works covered in the operation of the 33/11 KV Sub-stations are as
under: -
1.0 MAJOR ELECTRICAL SYSTEM (INSTALLED AT 33/11 KV SUB
STATIONS) :
1.1 33 & 11 KV VCBs (Indoor/ Outdoor) for incoming and outgoing feeders, with
necessary protective relay control panels.
1.2 12.5 MVA /8MVA /5 MVA/ 3.15 MVA/2.0 MVA/1.6 MVA/1 MVA 33 KV/11 KV Transformers (ranging from 1 to 4 nos. transformers at each S/s) with on load /off load electrically operated Manual tap changer.
1.3 LT 415 V ACDB and protective relays.
1.4 Battery & Charger panel/ power pack.
1.5 Street Light in campus area & lighting, luminaries in various buildings.
1.6 Station Transformer-33/0.4 or 11/0.4.
1.7 Indoor Switchgears.
2.0 OPERATION & MAINTANING RECORD
2.01 Recording of meter readings at hourly intervals as specified by the officers of Company and maintaining records in log book by the shift operator for voltages,
load in Amps, power Transformer Temperatures, reading Battery chargers etc.
2.02 Recording of reading of all the energy meters provided for the purpose of line
loss/ energy audit at 12.00 Hrs. and 24.00 Hrs. daily.
2.03 Recording of all tripping of each breaker, relay indications, and other events
occurred in the order of sequence correctly and neatly with time in hour and
minutes in the log book.
2.04 Recording of all operations carried out daily, correctly accurately and neatly in
log book with time in hour and minutes.
2.05 Staff have to follow the operating instructions given by the officer in-charges to
carry out the operations like charging of circuit breakers (VCB/KIOSK) and
other equipments, renewal of fuses, issue of permits for shutdown/line charging
etc.
2.06 Must have to observe all safety precautions and ensure safety of men, materials
and equipments during the contractual period.
2.07 Must have to attend all emergencies that may arise during the contractual period,
such as equipment failure, fire accidents and shall be acquainted with all
operations such as isolating the transformer and other equipment and use of fire
extinguisher etc. However, minor T & P required for the day to day work shall be
i) General cleaning, picking, cutting, vegetation growth in switch yard every
month and time to time as and when required Switch yard must be kept
clean and no grass/vegetation growth be allowed throughout the contractual
period.
ii) Checking of the switch yard at regular intervals, recording and reporting of any
unusual observations, defects sparks, loose bolts nuts etc. and informing the same
to the concerned officer. iii) Checking of AC / DC fuses on panel Board, renewal of fuses if required as per
instruction of officer in charge.
iv) Shall have to attend all telephone calls and issue/receive messages promptly.
v) The operator shall have to prepare daily reports in the prescribed performa in
duplicate and submit to concerned officers.
vi) The operator shall be held responsible for security of the equipments and other
material available within the sub- station premises.
vii) The contractor shall be held responsible for any damage occurred due to
maloperation of equipment and shall make good the losses suffered by the
company.
viii) The operator should be alert and intimate the events related with power supply
without any delay to the concern.
ix) Checking and reporting of oil level in the equipment and leakage, if any. x) Checking, recording and reporting of unusual internal noise. Any unusual sound in
Power Transformer and breakers, leakage of oil and gas must be intimated to
concerned officer immediately.
xi) Checking, recording and reporting of leakage from pressure relief diaphragm of
power transformers.
xii) Checking of D.O. fuses and renewal of fuses in consultation with concerned
officer.
xiii) Checking the condition of silica jel.
xiv) Checking of unusual noises of sparks at HV or LV side bushing of power x'mer.
xv) Checking healthiness of battery charger and cells of the batteries.
xvi) Alarm bell test for annunciation & trip ckt. healthy must be checked in all panels.
xvii) Checking of the yard lighting.
xvii) Any other works of Emergency nature or changes as per the direction of concern
officers of the Company.
xviii) Taking specific gravity and voltage of pilot cell daily and all Cells of sets weekly,
checking of DC voltages daily of Battery sets.
xix) Daily Watering of earth pits, wherever Company's water source is available can be
used by the contractor.
xx) Checking the HT panel and recording the observations made, any abnormality
ii) In order to ensure that the fulfillment of statutory obligations, contractors shall
ensure that the payment of wages of the workmen of the contractor is made
through cheques only.
iii) The contractor shall issue the identity cards to his workmen and/or name plate on
Uniform at his own cost and shall duly intimate in writing to the Engineer-in-charge
as and when there is any change.
iv) The contractor shall ensure to provide an alternate qualified manpower or replace
with a standby in case any of the regular staff deployed is absent or on leave.
The contractor shall be responsible for the safety of all the items of furniture, plants, office equipment and other fittings provided in the premises and shall be liable to make good of any loss to the same if damaged during the execution of their duties which shall be recoverable from his monthly bill or other dues payable to the contractor by the company. A copy of the inventory items shall be supplied to him.
v) The monthly bills for the service shall be submitted by the contractor at the end of
every month and the same will be settled by the NESCO normally by 10th of every month. The bills rendered after 10th would be liable for payment after 25th of the month.
vii) The contractor shall ensure that the workmen deployed by him behave decently
and do not indulge themselves in any such activities, which are unbecoming on the
part of a person working in the Company. The staff on duty shall not consume any
intoxicants or liquor.
viii) The contractor shall be responsible for the good conduct and behavior of his
supervisory staff or any other staff member. The contractor shall also be
responsible for the good moral character of his employees and get police antecedents
verified before engaging in the job. The contractor shall terminate the services of
such employees at their own risk and responsibility on the recommendation of
the Engineer in charge or any other officer designated by the NESCO on
finding the same unbecoming, Indiscipline or involved in consuming intoxication or
liquor or doing illegal activity. The contractor shall issue necessary instruction to its
employees to act upon the instructions given by the supervisory staff of the Centre
vix) The successful contractor who is awarded with the outsourcing of operation of
33/11KV Sub- station contract shall sign a joint inventory having list of S/S,
equipment/ T&P and other items existing in the Sub-Station on the day of taking the
contract. Inventory registers shall be maintained for all items to know the
consumption / replacement over a period. He shall be responsible to replenish any
shortages found during routine checks by the NESCO authority.
vx) The contractor shall submit an advance program of engagements with names of
employees in each month for succeeding month. The details of challans and payment
made to EPF commissioner with copy of challans for the preceding month are to be
Operation and minor maintenance including manning watch & ward of 33/11 KV Sub-station and equipments on work contract basis as per scope of work and specification round the clock under NESCO area.
i) Balasore Circle 2
ii) Bhadrak circle 8
iii) Jajpur Circle 15
iv) Baripada Circle 8
v) Keonjhar Circle 9
Total 42
( In figure Rupees ) NOTES :i) Rates are inclusive of service tax and all other applicable taxes & charges. ii) The number of substation are tentative and can vary.
iii) Rate analysis to be furnished . Name of Bidder :