Technical Proposal of Road_1

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Government of Nepal

Ministry of Physical Planning and Works

Department of Roads

Planning and Design Branch

Geo-Environment and Social Unit

Babar Mahal, Kathmandu

Technical Proposal For

Initial Environment Examination (IEE)

Of

Postal Road:

Pacakge No. Name of the Road Length (km) Districts

GESU-PRBP-03/067-68

Gadimai-Bariyarpur-Kawha Road 10 Bara

Jagatpur-Meghauli-Koluw_rahuban

Road

38 Chitawan, Nawalparasi

Triveni-Baruwa-Narayanchok-Parasi

Road

25 Nawalparasi

Kathawa-Triveni Road 19 Nawalparasi

Notice No.: 2/067-068

Contract No.: GESU-PRBP-03/067-68

Consultant’s Name and Address:



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Table of Contents

1. CONSULTANT’S RELEVANT EXPERIENCE.......................................................... 1 1.1 Introducing the Joint Venture Firms ...................................................................... 1 1.2 Integrated Development and Research Services (P) Ltd. (IDRS) ......................... 1 1.3 Rural Infrastructure Developers Consultant (P) Ltd (RIDC) .............................. 4

2. REVIEW OF TOR AND UNDERSTANDING OF JOB ............................................. 5 3. METHODOLOGY .......................................................................................................... 5

3.1 Summary .................................................................................................................... 5 3.2 Preparation of ToR ................................................................................................... 6 3.3 Desk Review ............................................................................................................... 6 3.4 Field Work ................................................................................................................. 6

3.4.1 Physical Environmental Survey........................................................................ 6 3.4.2 Biological Environmental Survey ..................................................................... 6 3.4.3 Socio-Economic and Cultural Environmental Survey ................................... 7

3.5 Analysis, Identification/Prediction of Impacts ....................................................... 7 3.6 Proposition of Mitigation and Monitoring Measures ........................................... 7 3.7 Preparation of Environmental Management Plan (EMP) .................................... 7 3.8 Public Consultation ................................................................................................... 8 3.9 Reporting.................................................................................................................... 8

3.9.1 Inception report ................................................................................................. 8 3.9.2 Draft report ........................................................................................................ 8 3.9.3 Final report ......................................................................................................... 8

3.10 Presentation of the Report .................................................................................... 8 4. TEAM COMPOSITION AND TASK ASSIGNMENT ................................................ 8

4.1 Team Composition ................................................................................................... 8 4.2 Task Assignments of Professional Staff .................................................................. 9

5.

WORK PLAN................................................................................................................. 10

5.1 Time Schedule and Manning Schedule ................................................................. 11



Technical Proposal

J.V. of IDRS Pvt. Ltd & RIDC Pvt. Ltd 1

1. CONSULTANT’S RELEVANT EXPERIENCE

1.1 Introducing the Joint Venture Firms

The consulting services are to be provided by joint Venture of three independent national

consulting firms as follows:

Integrated Development and Research Services (P) Ltd.

Rural Infrastructure Developers Consultant (P) Ltd.

1.2 Integrated Development and Research Services (P) Ltd. (IDRS)

Integrated Development and Research Service (IDRS) is a multi-disciplinary professional

consultancy company registered in 1999 with Government of Nepal and the Asian

Development Bank. It has been providing services in the fields of engineering, rural

infrastructure development, management, human resources development and training, socio-

economic and environmental studies, development research and action programs. IDRS is

staffed with highly qualified and skilled professionals with proven work experiences in multi-sectoral development areas.

A service oriented firm, IDRS ensures that top priority is awarded to the interests of the

clientele at all times with partnership concepts. IDRS's services in the development of

physical infrastructures are directed towards assisting partners in managing innovative

changes which is best suitable and appropriate to the environment. IDRS has been registered

since January, 1999 (2055 B.S.) (Reg. No. 9774/55/56).

IDRS is registered with the Asian Development Bank/Manila (DACON/CMS Regd. No.

003186) and has conducted several projects for them.

The company has been making its best efforts to achieve sustainability of the projects itundertakes by involving the stakeholders in all stages of the project development. Application

of innovative ideas and techniques by encouraging its personnel to keep pace with the present

state of art research works in the related fields around the world is one of the principal

policies of the firm. List of major undertakings of the firm within the last five years are given

in Table 1.

Table 1: Relevant Works Experience of the IDRS of last five years

S.N. Name of the Project Name of the

Client Value of Services

(NRs. In Million) Period

(Starting

and Ending)

Similar Works

Related Works

1. Environmentally Friendly Road

(EFR) (ID No. 1) Department

of Roads

(DOR)

0.015 Jan. 1999 – 2000

2. Feasibility Study of Kabiklas-

Bhorle Khola-Lothar Road; and

Bhandara-Lothar-Dhading

Malekhu Road (ID No. 6)

DOR 0.230 May – July

1999



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(Starting

and Ending)

3. Rural Access Programme for

Green Road Training in LEP

Approach (ID No. 19)

DFID 0.042 May 2000

4. EROM Project, Assessment of

Materials (ID No. 34) EROM 0.050 Jun. – Jul.

2000

5. Detailed Survey of Green Road

(ID No. 42) GTZ/FfW 0.130 Jan.- Feb.

2001

6. RCIW Programme

(ID No. 50) GTZ/FfW/M

LD 0.58 Mar. – Jul.

2001

7. Engineering Survey, Design of

Baluwatar-Dhawa-Kashkhola-Koya Bhanjyang Roads (ID No. 54)

DDC 0.150 Jul. 2000-

Jan.2001

8. Engineering Survey, Design of

Baluwatar-Dhawa-Kashkhola-

Koya Bhanjyang Roads

(ID No. 56)

DDC 0.150 Jul. 2000-

Jan.2001

9. RCIW Programme (ID No. 64)

GTZ/IFSP 0.503 Feb.-Jul.

2002

10. RCIW Programme

(ID No. 65)

GTZ/IFSP 0.532 Jan. – Jul.

2002

11. Engineering Survey, Design,

Estimate of Bunkot Kaule-

Chataradanda-Ram Bhanjyang

Road (ID No. 67)

DDC,

Gorkha 0.086 Mar. – May

2002

12. Detail Engineering Survey and

Design of Dhungagare-

Bhagawatisthan-Jyadul Road

(ID No. 74)

DDC 0.150 May – Jul.

2002

13. Technical and Social

Mobilization to RCIW

Programme (ID No. 78)

RCIW/GTZ 1.265 Jun.- Sept.

2002

14. Social Mobilization to RCIW

Programme in Kalikot and

Jajarkot Districts (ID No. 92)

IFSP/GTZ 0.920 Mar. – Aug.

2003


Mobilization Support

(ID No. 101)

RCIW 0.879 Aug. – Dec.

2003


Mobilization Support

(ID No. 102)

RCIW 0.612 Aug. – Dec.

2003

17. Survey and Design of KorallaJomsom Road and Labour

IFSP/GTZ 0.231 Sept. – Oct.2003



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(Starting

and Ending)

Availability (ID No. 103)

18. Survey of Road and WaterSupply of Saroj Koirala

Memorial Foundation

(ID No. 106)

SKMF/CNS(Sub-

Consultant)

0.431 Dec. 2003-Mar.2004

19. Detail Engineering Stage-2

Survey, Design and Construction

Supervision of Bhojpur-

Chyandanda Road

(ID No. 108)

RAP 4.799 Dec. 2003-

Dec. 2005

20. Construction Supervision of

Road (ID No. 117) FSRP/GTZ 0.339 May – Jul.

2004

21. Kamal Bazar-Jangalghat Rural

Road, Survey, Design andConstruction Supervision

(ID No. 125)

RCIW/RAP 5.78 Jan.2005-

Jan. 2008

22. Preparation of 20 Year Transport

Strategy of Rural Transport

System (ID No. 127)

DoLIDAR 0.325 Feb. – Jun.

2005

23. Detailed Survey Design and

Project Implementation Support

of Dry Season Rural Road of

Rasuwa District

(ID No. 152)

DoLIDAR 5.500 Jul. 2006-

Sept. 2009

(extended

upto June

2010)

24. Engineering Services for the

Implementation of RCIW

Activities (ID No. 159)

INFRIN 1.272 Jan.-Aug.

2007

25. Updating of District Transport

Master Plan (DTMP/DIPP) of

Jajarkot District (ID No. 168)

DDC,

Jajarkot 0.946 Mar. – Jul.

2007

26. Survey, design and construction

supervision of Rural

Infrastructure and Social

Mobilization Activities for the

implementation Micro-Project for

income generation, RuralProgram Nepal (RPN) (ID No. 175)

RPN/GTZ 0.908 Sept. – Dec.

2007

27. Rural Community Infrastructure

Works (RCIW), Poverty

Alleviation Program in Selected

Rural Areas (PASRA) (ID No.

178)

GTZ/PASRA 1.064 Jan. – Jun.

2008

28. Implementation of Road

Construction activities in Surkhet

and Conducting TechnicalTraining

GTZ/PASRA 1.994 Apr. – Dec.

2010



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(Starting

and Ending)

(ID No. 211)

29. Consulting Services for: Technical Advisory Service to

DOLIDAR/RAIDP-

PCU/DDC;

Implementation Support to the

Districts;

Support on Financial

Management including

Monitoring the Financial

Progress;

Coordination among and other

consultants;

Capacity Building Component;

and

Documentation and Reporting (ID No. 222)

MOLD/ DOLIDAR/ RAIDP-PCU

23.021 Nov. 14, 2010 – `Nov. 13,

2013

1.3 Rural Infrastructure Developers Consultant (P) Ltd (RIDC)

Center for Engineering Research and Development (CERD) is a service oriented consulting

firm, dedicated for research and development with engineering professionalism. The firm is at

its initial stage of development and is as proprietorship firm. The firm was registered at the

Department of Cottage and Small Industry in 2061 with the aim of providing engineeringconsulting services in the field of engineering research and development. List of major

undertakings of the firm within the last five years are given in Table 2.

Table 2: Relevant Works Experience of the CERD of last five years


Client Contract Amount

of Consulting

Services

Year of

Completion

Similar Works

Preparation of Terms of

Reference for EIA of Rani,

Jamara and Kulariya

Irrigation Project

Far Western

Regional

Irrigation

Project,

Kailali

NRs. 1,41,250 2064-12-1

Related Works

Feasibility Study of Musepani

Irrigation Scheme,

Kanchanpur District

Ministry of

Local

Development,

DOLIDAR

NRs.1,36,408.66 2066/2067

Study of implementation

procedure and impactassessment of small irrigation

DOI NRs.2,57,301.00 2064-7-20



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Client Contract Amount

of Consulting

Services

Year of

Completion

program

Sudy of Landslide of LuksingPadmathali DWDIP NRs.87,200.00 2064-3-20

Stud y of Impact Assessment

of Construction and

maintenance works of

Irrigation System done

through Water User

Association

DOI NRs.1,91,026.50 2064-7-30

Monitoring and Evaluation

Study of Bhairahwa Lumbini

Groundwater Development

Project (BLGWDP) Stage-II

DOI, Western

Division NRs. 97,858.00 2063-10-19

2. REVIEW OF TOR AND UNDERSTANDING OF JOB

The consultant has found the Terms of Reference for the proposed consulting services

provided by the Client quite comprehensive covering the necessary aspects. In addition, the

Scope of Works is also provided in detail and is very clear.

An Initial Environmental Examination (IEE) study of the proposed road is necessary in order

to assess the environmental consequences of the proposed rural road rehabilitation and

construction activities and suggest appropriate, practical and site specific mitigation and

enhancement measures. An IEE of a district road is a legal requirement according to

Environmental Protection Act, 1996 (EPR, 1996) and Environmental Protection Rules,1997 (EPR, 1997). Preparation of IEE report by concerned organization and approval of IEE

report by the Ministry of Nepal according to Nepali legal provision is considered sufficient.

Furthermore, this study will address all the conditions stated in the endorsed ToR.

The principle steps undertaken in the IEE study are:

Preparation and Approval of ToR

Literature review and identification of data

Inspection of Site and Survey on Physical, Biological, and Socio-Economical aspects,

Public Consultation and assessment of environmental, socio-economic and cultural

issues

Formulation and incorporation of environmental measures in the project design

Preparation of IEE report including Environmental Management Plan (EMP)

3. METHODOLOGY

3.1 Summary

This section covers the detail description of approaches and methodology adopted by the

consultant to conduct the IEE study of the road comprising the following.



Technical Proposal


3.2 Preparation of ToR

The Terms of Reference (ToR) of Initial Environment Examination (IEE) of each Postal

Roads of Package No – GESU-PRBP-03/067-068 will be prepared after the work is awarded

to the consultant. After approval of the ToR study of IEE will be made.

3.3 Desk Study

In this phase, the reports and document relevant to the project like maps, topographical maps,

digital spatial data, etc will be collected and reviewed to the extent possible and available of

the project area. This phase will include the following tasks:

Collection and review of secondary sources of information from various sources.

Initial interaction and consultation with the local community and district level

stakeholders.

Delineation of geographical boundary of the Zone of Influence (ZOI) area on thetopographical map.

Separate checklist will be prepared for data collection on physical, biological, socio-

economic and cultural environment of the project area.

3.4 Field Study

The field study will carry out the baseline information on physical, biological, socio-

economic and cultural environment of the project area. A walkover survey along the route

will be carrying out to gather information. Focus group discussion, Key informant interviews

methods will be used to identify the solicit information of the project area.

3.4.1 Physical Environmental Survey

Physical environmental survey work will be carried out by delineating the areas which might

be affected by the project activities. The topological maps and the spatial digital data from

Survey Department and Land Use Planning Section will be used to assess the land use system

in the project area. Land use and infrastructures within the project activity sites will be

verified by direct observation and using cadastral and topographic maps. Along the road

alignment baseline information on topography, geology, soil morphology, land use, climate,

hydrology and drainage system, soil erosion, landslides etc. will be collected through direct

observation. Local people will be consulted on the nature of land and soil erosion and traffic

situation in the past along the road alignment.

3.4.2 Biological Environmental Survey

Environmental survey on biological aspects covers issues related to wildlife and terrestrial

fauna, forest types, protected area systems. Wildlife and other terrestrial fauna including

endangered fauna within the Region of Influence (ROI) of the project and project-affected

areas will be studied in terms of possible effects of the road to them. The flora and fauna i.e.

threatened or endangered species in the area will be studied in terms of their location and

condition of habitat and breeding and nesting requirements. Survey of natural resources and

habitats including Protected Area System will be carried out the along the road alignment.

The field survey focused on identifying status of plant species found in the alignment of the

proposed road.



Technical Proposal


3.4.3 Socio-Economic and Cultural Environmental Survey

Environmental survey on social aspects of people residing on the region of influence will be

conducted using semi-structured questionnaires, field observation, available literature, formal

and informal discussions and deliberations. Key informants viz. local, elite, member of

political parties, and local body representatives were consulted to accumulated information

regarding social environment. Place wise information regarding the social behavior and

practice, festivals, activities, etc. will be documented using questionnaires during the field

survey. Information collected through secondary sources will be compared and verified with

the data collected from primary sources.

Information on existing land use pattern of the project area, physical infrastructure and social

facilities, industrial and commercial establishments and activities, religious and cultural sites

and practices, gender issues and sensitivity will be collected. Socio-economic survey will

conducted using prescribed questionnaires through the mobilization of trained socio-

economic assistants and enumerators under the overall supervision and guidance of the socio-economist and sociologist. Socio-economic survey will be carried out on household basis to

those who suppose to be directly affected by the project.

3.5 Analysis, Identification/Prediction of Impacts

Both secondary and primary information and data collected will be analyzed and interpreted.

The biophysical information will be tabulated to the extent possible. The socio-economic,

cultural and religious information will be cross checked and analyzed. The identification and

prediction of impacts will be carried out by considering the proposed project actions/activities

in terms of rehabilitation and construction of the road project. The impacts of the activities

will be on bio-physical, socio-economic and cultural resources in a defined immediate zone of

influence (i.e.1.5 hours walking distance from the road alignment).

The impacts will be classified in terms of extent (site specific, local and regional), magnitude

(low, medium and high) and duration (short term, medium term and long term) as well as

reversible, irreversible, severe, moderate and significant. The likely impact will be assessed

covering both adverse and beneficial ones. The methodology adopted for impact

identification and prediction will be checklists and matrix method. The likely impacts of the

proposed road construction as well as operation are described in the following sections.

3.6 Proposition of Mitigation and Monitoring Measures

The IEE study will propose site-specific mitigation and monitoring measures to

minimize/mitigate avoid or control of proposal's adverse impacts. The mitigation measureswill be selected based upon appropriateness and cost analysis and these will be suggested for

pre-construction, construction and post construction phase of the project. Mitigation measures

will be proposed for the impacts on physical, biological, socio-economic and cultural

environment. Monitoring plan will be formulated to assess the effectiveness of the mitigation

measures and the status of their implementation.

3.7 Preparation of Environmental Management Plan (EMP)

Environmental Management Plan will be prepared to ensure and evaluate the effectiveness of

mitigation and monitoring measures adopted to minimize the environmental impacts and to

enhance the overall environmental conditions within the project area. The basic objectives of

EMP’s are that it clearly spells management system to be followed by all concerned to attain

continuous environmental improvements in the project vicinity.



Technical Proposal


3.8 Public Consultation

Communities and stakeholders, including academic institution will be consulted during IEE

study. Public consultation is maintain through public notice, formal and informal gatherings,

discussions, interviews, consideration of public concerns and issues received in writings will

documented in IEE report.

Public consultation will be adopted to maintain a two-way communication between the

project proponent, the targeted or affected peoples and other stakeholders. Public feedback is

important and it will be used as constructive input in improving the project design and

mitigation prescription.

3.9 Reporting

3.9.1 Inception report

An inception report will be submitted within 2 weeks of appointment of the job. Inception

will be prepared being based on the review of secondary information and structured

questionnaire will be developed necessary for key informant survey. The inception report

will include detail work plan for field visit, methodology for primary information

collection including sampling technique and samples, detailed designed questionnaire,

issues for focus group discussion and identification of stakeholders for key informant

survey.

3.9.2 Draft report

A draft report will be prepared after the completion of data collection, processing,

analysis and interpretation. 15 drafts report will be submitted to the client for review byconcerned officials. The comments made by the concerned officials will be incorporated

in the final report as and where necessary.

3.9.3 Final report

A final report will be produced after incorporation of the comments on draft report. The

final report will comprised of corrected draft report, digital and hard copy, photographs

and maps and other relevant documents and data procured under this study. Altogether 15

copies of the final report will be submitted to the clients within six month from the date of

publication.

3.10 Presentation of the Report

The ideas gained during the field study of the road will be shared to the client. The consultant

will mfake the presentation of the ToR and final IEE report of the road in the active

participations of the DOR officers and the project staffs.

4. TEAM COMPOSITION AND TASK ASSIGNMENT

4.1 Team Composition

The service required for the study involves various activities. In order to carry out those

activities smoothly and successfully, the consultant has proposed an appropriate team of

professionals, the summary of information is given below.



Technical Proposal


Table 3: Team composition of Professional Staff

S.

N.

Name of professional Position Qualification Overall

Experience(Yrs)

1 Team leader/

Environmental

Expert 2 Highway Engineer

3 Geologist

4 Socio-economist

Supporting Staff 5

6

7 8

9

4.2 Task Assignments of Professional Staff The team leader will be responsible for the management and control of overall

performance of the professional staff ensuring close coordination with the client. Under

the direction of team leader, the professional staff of the consultant will carry out the

activities assigned to them with due cooperation of the client. The major responsibilities

assigned to each and every staff member is also given below.

Table 4: Task assignment of professional staff

S.

N. Position Name Task assignment

1 Team leader/

Environmental

Expert

The team leader will be responsible for:

Management and control of overall performance

of the professional staff ensuring close

coordination with the client.

Review of available reports, documents, and

maps related to overall study.

Prepare a site specific EnvironmentalManagement action Plan for each road.

Preparation of project specific checklist

Assess the constraints and shortcomings during

different phases of the study.

Developing necessary terms of reference for its

members to accomplish the assignment. 2 Highway Engineer The Highway Engineer will be responsible for:

Review of available reports, documents, maps

related to overall study.

Preparation of project specific checklist.

Responsibility for verifying the road elements

like geometric design, curve improvement,



Technical Proposal


design of side drains, design of bio-engineering

work, traffic count, axle road survey, road safety

measures.

Responsible for the alternative analysis as

mentioned in Environment Protection

Regulation’s Schedules. 3 Geologist The Geologist expert will be responsible for:

Review of available reports, documents, maps

related to overall study.


Responsible for geotechnical assessment of the

road alignment and the slope stability analysis.

Identify the landslide prone areas along the

alignment and propose the protective measures.

Provide the information of geotechnical data and

other information of the road for preparation of

land use map and other relevant maps. 4 Socio-economist The Socio-economist will be responsible for:

Review of available reports, documents related to

overall study.


Collect the social and economic data of the

project area in order to identify the socio-

economic baseline information.

Preparation of issues, identify and predict the

respective impacts, propose appropriate

mitigation measures and monitoring mechanism

etc.

Assess the constraints and shortcomings during

different phases of the study.

5. WORK PLANThe detail activities to be carried out to accomplish the given task are presented in Table 3

below.

Table 5: Work Plan and Schedule for IEE Study

S. N.

Activities Months 1 2 3 4 5 6

1 Initial phase: 1.1 Preparation and Approval of ToR

1.2 Collection of secondary data and review

1.3 Development of questionnaires and Checklist

1.4 Preparation and submission of Inception report

1.5 Public notice publication

2 Field investigation phase: 2.1 Training and orientation of team members

2.2 Initial meeting with stakeholders at VDC level 2.3 Key informant survey



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2.4 Focus group discussion

2.5 Field survey along the road alignment

2.6 Collections of recommendation letters of

VDC(s) and Municipality (ies) 2.6 Preparation of field report

3 Final phase: 3.1 Data processing and analysis

3.2 Draft report preparation and submission

3.3 Draft report Presentation

3.4 Comments on draft report

3.5 Final report preparation and submission

5.1 Time Schedule and Manning ScheduleThe duration of services of the professional staff has been allocated as per the responsibility

given to them. The total time allocated for individual experts and their schedule is given inTable 4 below. The person-month allocated for field and office works of each professional

and support staff is given in Table 5.

Table 6: Time Schedule of professional staff

Name Position Month Total

Months 1 2 3 4 5 6 Team Leader/

Environmental Expert 6

Highway Engineer 4

Geologist 4

Socio-economist 4

Technical-Assistance

(Physio-Chemical) 4


(Biological) 4


(Socio-Economic) 4

Administration Staff 6

Runner/Peon 6

Table 7: Manning Schedule of professional staff

S.N. Name Position Field Office Total Months

1 Team Leader/ Environmental

Expert 2 4 6

2 Highway Engineer 2 2 4

3 Geologist 2 2 4



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4 Socio-economist 2 2 4

5 Technical-Assistance

(Physio-Chemical) 2 2 4

6 Technical-Assistance

(Biological) 2 2 4

7 Technical-Assistance (Socio-Economic) 2 2 4

8 Administration Staff - 6 6

9 Runner/Peon 2 4 6

Technical Proposal of Road_1

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