1 TCD SharePoint 2007 User Guide Last Updated: 16 th September 2010 Microsoft SharePoint – Brief Outline Microsoft SharePoint is a document management and collaboration product which you access online using your web browser, usually Internet Explorer. Following an upgrade in December 2009 the version of SharePoint in use in College is SharePoint 2007. Each SharePoint ‘site’ allows users to share documents and manage lists of events, announcements, links and other content appropriate to the audience for that site. Each site is comprised of a group of ‘web parts’, each web part being used for a particular task, e.g. a Document Library for shared documents or a Contacts Lists for storing people’s contact details. Web parts typically appear as content boxes on the main site home page and each web part is, by default, listed in the links on the left navigation menu, known as the ‘Quick Launch’ bar. New web parts can be added to the site and it is possible to control exactly which web parts appear in the main screen and control their positioning. The administrators, or owners, of each SharePoint site can perform the actions above and can control the access permissions to the site and to individual web parts, folders and files. Included further on in this document is a list of some of the more common tasks you might encounter when starting to use SharePoint. The instructions here are appropriate to Internet Explorer as only reduced functionality is available in other web browsers. The capabilities of SharePoint go far further than what is covered here so if you need further assistance or advice please refer to the ‘Getting Help’ section of this document. Please note that this document will undergo frequent updates and so it may be worthwhile referring back to it from time to time.
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TCD SharePoint 2007 User Guide
Last Updated: 16th September 2010
Microsoft SharePoint – Brief Outline Microsoft SharePoint is a document management and collaboration product which you access online
using your web browser, usually Internet Explorer. Following an upgrade in December 2009 the
version of SharePoint in use in College is SharePoint 2007.
Each SharePoint ‘site’ allows users to share documents and manage lists of events, announcements,
links and other content appropriate to the audience for that site. Each site is comprised of a group
of ‘web parts’, each web part being used for a particular task, e.g. a Document Library for shared
documents or a Contacts Lists for storing people’s contact details.
Web parts typically appear as content boxes on the main site home page and each web part is, by
default, listed in the links on the left navigation menu, known as the ‘Quick Launch’ bar. New web
parts can be added to the site and it is possible to control exactly which web parts appear in the
main screen and control their positioning.
The administrators, or owners, of each SharePoint site can perform the actions above and can
control the access permissions to the site and to individual web parts, folders and files.
Included further on in this document is a list of some of the more common tasks you might
encounter when starting to use SharePoint. The instructions here are appropriate to Internet
Explorer as only reduced functionality is available in other web browsers.
The capabilities of SharePoint go far further than what is covered here so if you need further
assistance or advice please refer to the ‘Getting Help’ section of this document. Please note that this
document will undergo frequent updates and so it may be worthwhile referring back to it from time
to time.
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Getting Help In the first instance support queries should be directed to the Administrators or Owners of your
SharePoint site. If the site Administrators/Owners are unable to assist then you should contact the
IS Services Helpdesk. If the query cannot be resolved at the Helpdesk it will be passed on to the
appropriate personnel within IS Services. Usage queries will be assigned to the Training &
Publications group. Server‐side queries will be assigned to the Systems group.
Table of Contents
Dealing with Password Prompts ............................................................................................................. 3
Working with Files and Folders in Document Libraries .......................................................................... 5