2016 Success with Office 365 Administration MICHAEL BLUMENTHAL, OFFICE 365 MVP
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2016
Success with Office 365 AdministrationMICHAEL BLUMENTHAL, OFFICE 365 MVP
Michael BlumenthalPSC Group
[email protected]: @MichaelBLhttps://MichaelBlumenthal.me
Technical Solution Evangelist Office 365 MVP 20 years in IT Consulting SharePoint Since SPS2003 “SharePoint Online Admin” for 1400
users at an ISV in the car insurance/car repair industry
2016
• How many of your are using O365 today?
• How many of you are just considering it in the next 6 months?
• How many of you are:• O365 Global or role admins?• SharePoint Admins?• SP Developers?• Other?
This is about you• Number of users you support?• Less than 50• 50-500• 500-5000• 5000+
2016
Agenda
Office 365 Admin
Discussion Panel
Raffle
2016
Three Questions
How do I measure success?
What is my job?
How is Office 365 & SharePoint Online different?
2016
Defining Success
Business NOT Technology• People and Processes
Making People More Productive• Saving Time
Streamlining Processes• Saving Money!
2016
• Project Management Sites• Dashboards instead of Emails• Document Coauthoring
Examples of Business Value Solutions• Department to Company Communication• Old Forms to Better Forms and Workflow• Other kinds of BPA
2016
Co-Authoring Support2013-2016
Application Desktop Online
Word
PowerPoint
OneNote
Excel
2016
Know the tools
Teach the tools
Get more tools
7 Responsibilities
2016
7 Responsibilities (4-7) Be the Guardian of Security
Be the IA Guardian
Be the Search Optimizer
Be the Governor
2016
It’s not just SharePoint, it’s Office 365!
2016
The Exchange Admins Have it Easy
2016
Use cases• Business Intelligence & Data
Analytics
• Document Collaboration, Project Management, Information Distribution, External Sharing
• Digital Storytelling
• Content Discovery
• Training
2016
• JavaScript, HTML, CSS• “Page Hacking” with the Script Editor web part
• Full App Model Apps• Support Tickets
“Sometimes” tools• Dead tools• InfoPath• SharePoint Designer
2016
• Before
jQuery & CSS Hacking • After
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Keep up with Changes
Office Roadmap
Service Announcements
Yammer: SPYam & O365
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FastTrack.Office.com/roadmap
2016
• End user training• Site Owner Training• Lunch & Learns
Teach the Tools: Provide or obtain!
• Inline Help• Microsoft Store classes• Formal training
2016
You’ll still need
Forms and Workflow Tool
Content Management and Reporting Tool
2016
• Use MFA• Azure RMS• Manage and Teach SP Security• Separate Internal and Externally Shared SCs • Recycle Bin Admin• Audit Log Reporting
As Security Guardian
2016
Edit vs Contribute
Handling Access Requests
Everyone vs Everyone Except External
SP Security
2016
• Request for an Item
Choices Vary by Request• Request for a Site
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Keep your Externally Shared Sites in separate Site Collections!
One tip!
2016
Be the IA Guardian
Navigability
Findability
What goes where?
2016
Don’t let these grow wild
2016
Search Optimizer
2016
Be the Governor
Establish a Governing Board
Support your Champions
Interpret Changes
Admin Roles
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Business• HR• Corp Comm• Internal Training• LOB Reps
Governing BoardTechnology• SPO Admin (You)• Exchange, Skype4B, AD, Network Admins as needed
2016
Admin Roles
2016
Remind me why I want to go to Office 365?
That’s a lot of responsibility…
2016
Office 365 Benefits
No care and feeding of servers
No service packs
No Server Side Custom Code
2016
Let’s Review
Success is Positive Business Impact
Focus on Business Productivity
It’s not about servers, it’s about services.
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The Takeaway
Deliver business value daily
Put rules in place
Train your Users
Get Better Tools
2016
• Write +Yammer if you want an invite to the Office 365 Yammer Network
• Write +Email if you want to be added to my mailing list
Enter to win this book!
2016
Questions & Answers by Panel!
Michael Blumenthal
Alex Zakhodin
2016
Who will win this book?
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