STEPS TO REQUEST ACCESS TO SPP 11 AND 12 THROUGH TEASE ( TEXAS EDUCATION AGENCY SECURE ENVIRONMENT) 1 TEASE.

STEPS TO REQUEST ACCESS TO SPP 11 AND 12THROUGH TEASE

(TEXAS EDUCATION AGENCY SECURE ENVIRONMENT)

1TEASE

Types: New and Returning Users2

New User: This person has never applied for a TEA Secure Environment (TEASE) account or any of the applications accessible through TEASE portal.

Returning User: This person has a TEASE account and can log into TEASE by using the user name and password.

New TEASE Users

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Requesting a New TEASE Account4

If you DO NOT have a TEASE user account, you must request access online. The online form is accessible via the Request New TEA SE User Account page at the following web address: https://seguin.tea.state.tx.us/appsng/um/apply.aspx

When requesting a new user account, you will also request access to the SPP indicator 11 and 12 online application.

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Access to the Request New TEA SE User Account page at:

https://seguin.tea.state.tx.us/appsng/um/apply.aspx

Requesting a New TEASE Account

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Select a State Performance Plan Indicator from the drop down menu and click “Continue”

Requesting a New TEASE Account

Requesting a New TEASE Account7

Fill in applicant information

Districts include their 6 digit County District Number (CDN)

Use the e-mail address where your user name and password should be sent.

Shared Service Arrangements:

•District Certifier- The 6 digit CDN must be the number of the fiscal agent. •Data Entry agent- The 6 digit CDN can be the fiscal agent or member district.

Select “Continue”District Certifier for

SSA: Fiscal Agent

Requesting a New TEASE Account8

Include correct phone number .

(In case there are problems with the request.)

Provide and verify that the district information is correct and click “Continue”.

Requesting a New TEASE Account

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Verify all information. If correct, check the box.

Click “Continue”.

New TEASE Users10

The request process for a new TEASE user account has been completed.

SPP 11 & 12 application: The user will continue the process of requesting access to the SPP 11 and 12 applications by first selecting the appropriate role.

TEASE Account Roles for SPP 11-12 Application

SPP 11-12: District Certifier - save and edit data & certify district• Single District: On the Additional Information page, enter the 6 digit county district number.

• SSA: On the Additional Information page, enter the 6 digit County district number of the FISCAL AGENT

SPP 11-12: Data Entry Agent Multiple District - save and edit data• SSA: On the Additional Information page, enter a list of 6 digit County district numbers for each district in SSA, separated by a comma, no spaces or dashesSPP 11-12: Data Entry Agent Single District - save and

edit data• Single District: On the Additional Information page, enter the 6 digit County district number

SPP 11-12: ESC Viewer - view district data within the region• 2 digit number (include the 0)

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Requesting Access for each SPP: Roles

Each SPP online request form has a Select Role and Provide Additional Information page .

Select Role Page

Provide Additional Information Page

Select Role(s)

Select the correct role and

click “Continue”

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Requesting Access for each SPP: Roles

Provide Additional Information Page

After selecting a role, the user will navigate to the Provide Additional Information page.

All SPP Certifier roles require a 6 digit county district number.

SPP 11 and 12 Data Entry Agent role requires at least one 6 digit county district number.

District Certifier

Enter 6 Digit CDN (will only allow 6 digits: no dashes or commas)

District Certifier: Single

and SSA

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District Certifier: Fiscal Agent

SSA: Fiscal Agent

TEASE Account application SPP 11 and 12 role

request application

SSAs should enter the Fiscal Agent’s 6 digit CDN when requesting a role. This should be the number used on the application for TEASE account.

SSA: Fiscal Agent

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Data Entry Agent : Multiple District

Enter 6 Digit CDN for all member districts separated by commas, with no spaces.

Correct Entry: 123456,123457,987654

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Data Entry Agent: Single District

Enter one 6 Digit CDN:123456

Single Distric

t: Enter

ONE 6 CDN

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ESC Viewer19

Enter 2 Digit ESC Region number: Ex. 02

Request Summary20

Verify role and county district number

Check box

Click send request

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Returning TEASE Users

User has a TEASE Account and needs to add an SPP application

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Log on to TEASE, enter the TEASE user name and password, click continue to access application list

User has a TEASE Account and needs to add an SPP application

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Click Add/Modify Application Access

Add to Your Existing Account24

Select SPP 11 and 12 application, and click Continue

Add SPP to Your Existing Account25

Select the role and enter 6 digit county district number on the Provide Additional Information page. See slides 14-21.

At the summary page, review information and then send request.

Approval to TEASE26

IMPORTANT: The request for an account and access to SPP web application is forwarded to the district Superintendent’s User Administration + TEASE account for initial approval.

The Superintendent will receive an e-mail the following day notifying them of a pending TEASE approval.

If a user needs access without delay, they will need to contact the Superintendent for immediate approval.

Approval to TEASE (cont.)27

Once approved by the superintendent, the request is sent to TEA for final approval.

Allow 2-3 weeks for approval.

If you do not get notification within 2-3 weeks, first contact your superintendent’s office to be sure the request has been approved at that level.

When TEA approval is issued, the system sends e-mail notification to the address provided in the TEASE application.

Notification of Your Account28

For security purposes, the user name and password are sent in separate e-mail messages.

Notification of Access to Indicator 11-12

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Another e-mail message notifies you that access has been granted.

Revoking User Roles30

For Security purposes, there can only be one Certifier per district for each application. If the person established as the Certifier has left that position or the district, then that role will need to be revoked by the Superintendent.

The Superintendents must revoke the role by accessing their User Administration +( UA+).UA+ is the required application for Superintendents that allows them to manage staff requests for access to TEA online applications

The Superintendent would log into TEA SE and User Administration+ and proceed with revoking the role.

More information including a PowerPoint of a self guided training presentations can be found at: http://ritter.tea.state.tx.us/webappaccess/AppRef.htm

For More Information:31

The TEASE Applications Reference: http://www.tea.state.tx.us/index2.aspx?id=2684

For TEA SE account troubleshooting: [email protected]

Request New TEA SE User Account:https://sequin.tea.state.tx.us/appsng/um/apply.as

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Logon Page:https://seguin.tea.state.tx.us/apps/logon.asp