Statutory Returns for Spring SUS (England) › web › video › SUS › S... · • Course Management for Spring Release 2016 • Exams for Spring Release 2016 • CTF 15 for Spring

Jim Haywood

Statutory Returns for Spring SUS (England)

Content

Looking forward to Summer Release 2016

• Pupil Details for Summer Release 2016

• Course Management for Summer Release 2016

• School Census Autumn 2016

• School Workforce Census 2016

• CTF 16 for Summer Release 2016

Spring Release 2016

• School Census Summer 2016

• Course Management for Spring Release 2016

• Exams for Spring Release 2016

• CTF 15 for Spring Release 2016

Hot Topics

• School Census

• Filesets for Statutory Returns

• Course Management

• Common Transfer File (CTF)

https://myaccount.capita-cs.co.uk/hot-topics/school-census-england/

https://myaccount.capita-cs.co.uk/hot-topics/filesets-statutory-returns/

https://myaccount.capita-cs.co.uk/hot-topics/course-management/

https://myaccount.capita-cs.co.uk/hot-topics/ctf/

Spring Release 2016

http://capita-brand/Pics/SIMS Primary/AB2_3466.jpg

http://capita-brand/Pics/SIMS Primary/AB2_3466.jpg

SIMS Newsfeeds for Spring Release 2016

• School Census Summer 2016

• Series 300 Filesets for Spring Release 2016

• Statutory Returns Consolidated Patch for SIMS Spring

Release 2016

• Course Management for Spring Release 2016

• CTF 15

https://myaccount.capita-cs.co.uk/Notifications/sims-newsfeed-school-census-summer-2016-england/

https://myaccount.capita-cs.co.uk/Notifications/sims-newsfeed-series300filesets-spring2016/

https://myaccount.capita-cs.co.uk/Notifications/newsfeed-ctf-15/

School Census Summer 2016

Content


School Census

Autumn 2015

School Census

Autumn 2015

School Census

Spring 2016

School Census

Autumn 2015

School Census

Spring 2016

School Census

Summer 2016

Summer

Release 2015

Autumn

Release 2015

Spring

Release 2016

• End of the DfE 2015/16 cycle


• Census Reference date

• Follows the normal rule of third Thursday in May for

the Summer Census

• 19/05/2016

• Attendance date range

• Previous term (News Year’s Day to Easter Sunday)

• 01/01/2016 - 27/03/2016 (inclusive)


• Exclusion date range

• Two terms previous (start of Academic Year to New

Year’s Eve)

• 01/09/2015 - 31/12/2015 (inclusive)

• Eligibility for FSM records date range

• Day after Spring Census Date to Summer Census

Date

• 22/01/2016 - 19/05/2016 (inclusive)


• Learner Support date range

• Start of Academic Year to Summer Census Date

• 01/08/2015 - 19/05/2016 (inclusive)


• Hours for Early Years

• Takes account of funding for children aged 3 at end

of March

• Column added for age at 31/03/2016


• Return File

• Information collected has been updated to reflect the

Census reference dates and collection periods for the

Summer 2016 Return

• No change to the structure of the XML

• Filename reflects the new year, e.g.

• Waters Edge: 8232999_SC2_823LL16_002.XML

• Green Abbey: 8234321_SC2_823LL16_002.XML


• DfE Validation

• Rule 2310 to be added via Fileset

• Applies to both on roll and off roll pupils in the

termly exclusion module for all school types

• Will be applied to all future School Censuses

• Where SEN Provision (Status) is present it must

be a valid value

• N - No Special Educational Need

• S - Statement

• E - Education, Health and Care Plan

• K - SEN Support


• DfE Summary Reports

• The DfE will update their Summary Report to reflect

this year’s:-

• survey reference dates

• collection periods

• date of birth ranges

• SIMS Detail Reports

• Headers adjusted to take account of new year



• Headers adjusted to take account of new year

• On Roll Pupil Detail Report now highlights pupils who

have a Year Taught In that is different to that

expected for their age



1. On Roll Basic Details Report

2. Leavers Basic Details Report

3. Exclusions Report

4. Attendance Report

5. Absentees Report

6. SEN Report

7. Address Details Report

8. School Dinner Taken Report (not for secondary schools)

9. Free School Meal Eligibility Report

10.Learning Support Report (not for primary schools)

11.Top-up Funding Report

12.Adopted from Care Report



• Reporting Dictionary

• Cohort information made

available as a Sub Report for

each Authorised Return

• Authorised Date

• File Name

• Return Description


• Known issues

• The baseline XSLT files for the DfE Validation and

Summer Report were not available for the release, so

we have included the beta versions instead, along

with a warning message.

Course Management for Spring Release 2016

Content

Course Management

• Maintain Course

• Course Short Name now displayed when copying a

course

Course Management

• Maintain Course

• Year Taught has been added as a column in Find

Student

Find Student

• Addition of YTI to Find Student also applies to the

following

• All regions• Lesson Monitor | Display Marks

• Focus | Behaviour management |Student Behaviour

• Focus | Student | Student Details

• Focus | Student | Student Teacher View

• Focus | Student | Exclusion

• Focus | Student | Education History

• Focus | Student | Courses

• Focus | Student | Student Details | Family/Home panel | Copy

contacts

• Focus | Groups |User Defined Groups |Membership |Action

|Add Student

• Tools | Pupil Premium | Maintain | Add Pupil Premium

Find Student

• Addition of YTI to Find Student also applies to the

following

• Independent Schools• Admission | Student Representatives

• Focus | Student | Student Details | Student Concession

Course Management

• Post-16 Programme of Study

• “Post 16” has been added to ensure that this is not

confused with Programme of Study in Assessment

Exams for Spring Release 2016

Content


• External Results Manual Entry

• Moved to SIMS .net

• Enhanced - helpful to CTF 16 and School Census

Autumn 2016


• External Results Manual Entry

CTF 15 for Spring Release 2016

Content

CTF 15

• Revised functionality for the export and import of

Formative assessments

• The export and import of English Assessments has

been updated to incorporate the changes in the

updated English A_COMP

• The main changes are concerned with:-

• the new Baseline Assessments

• the changes to KS1 & KS2

CTF 15

• Updated functionality for importing ethnicity

• The changes we have made should mean that more

pupil ethnicity codes will be imported rather than

being set to Not Obtained

CTF 15

• Updated functionality for the import of SEN details

• The import of SEN Status/Provision has been

updated to bring in as much valid data as possible

i.e. if 3 codes are in the CTF and only 1 is invalid

then the 2 valid codes are imported

CTF 15

• New functionality for transferring exam results

• Made possible by the new External Exam Entry

• All exam results with QN (QAN) can be exported

• The exam results are imported into external exam

results

• Level issues could prevent import but details are

written to the log

• Likely to be between SIMS schools only

Exams Organiser

Import Results

CTF 15

SIMS .net

Edit PI Data

SIMS .net

External Results*1

CTF Export

SIMS School A

SIMS .net

External Results*1

CTF Import

SIMS School B

CTF 15

File

* 1 Where suitable level exists

CTF 15

• Add new functionality to export and import external exam

results using a General CTF

Looking forward to the Summer Release 2016

Content

The Perfect

Storm

FundingStart of Cycle

The Perfect

Storm

School Census

Autumn

Immature Data

The Perfect

Storm

School Census

Autumn

Not all leavers

SIMS Newsfeeds for Summer Release 2016

• School Census Autumn 2016

• School Workforce Census 2016

• Series 400 Filesets for Summer 2016

• Statutory Returns Consolidated Patch for SIMS Summer

Release 2016

• Course Management for Summer Release 2016

• CTF 16 for Summer Release

https://myaccount.capita-cs.co.uk/Notifications/sims-newsfeed-school-census-autumn-2016/

Pupil Details Release Summer 2016

Content

Pupil Details Summer Release 2016

• Pupil Nationality

1. To be collected in School Census Autumn 2016

2. The will make use of the DfE list of Nation States

and Countries codes which has been extended to

include the following:

• Not Known

• Not Yet Obtained

• Refused

• Stateless


• Pupil Nationality


• Country of Birth added

1. Added to CBDS, CTF and School Census Autumn

2016

2. Make use of the DfE Nation States and Countries

codes which has been extended to include the

following:

• Not Known

• Not Yet Obtained

• Refused

• Stateless



3. As found on a Birth Certificate or Passport, but no

requirement for a school to see a copy of either of

these

4. We are planning to add this to Bulk Update


• Proficiency in English added

1. Proficiency needed for CBDS, CTF 16 and School

Census Autumn 2016

2. Assessment date needed for CBDS and CTF 16


• Proficiency in English Added

3. The list of 'Proficiency in English' codes are as follows

• A - New to English

• B - Early acquisition

• C - Developing competence

• D - Competent

• E - Fluent

• N - Not yet assessed

• 0 - Not applicable – NOT VALID WITHIN THE SCHOOL CENSUS

A New to English

May use first language for learning and other purposes. May remain

completely silent in the classroom. May be copying/repeating some

words or phrases. May understand some everyday expressions in

English but may have minimal or no literacy in English. Needs a

considerable amount of EAL support.







• D - Competent

• E - Fluent



B Early acquisition

May follow day to day social communication in English and participate in

learning activities with support. Beginning to use spoken English for

social purposes. May understand simple instructions and can follow

narrative/accounts with visual support. May have developed some skills

in reading and writing. May have become familiar with some subject

specific vocabulary. Still needs a significant amount of EAL support to

access the curriculum.







• D - Competent

• E - Fluent



C Developing competence

May participate in learning activities with increasing independence. Able

to express self orally in English, but structural inaccuracies are still

apparent. Literacy will require ongoing support, particularly for

understanding text and writing. May be able to follow abstract concepts

and more complex written English. Requires ongoing EAL support to

access the curriculum fully.







• D - Competent

• E - Fluent



D Competent

Oral English will be developing well, enabling successful engagement in

activities across the curriculum. Can read and understand a wide variety

of texts. Written English may lack complexity and contain occasional

evidence of errors in structure. Needs some support to access subtle

nuances of meaning, to refine English usage, and to develop abstract

vocabulary. Needs some/occasional EAL support to access complex

curriculum material and tasks.


3. The list of 'Proficiency in English' codes are as

follows




• D - Competent

• E - Fluent



E Fluent

Can operate across the curriculum to a level of competence equivalent to

that of a pupil who uses English as his/her first language. Operates

without EAL support across the curriculum.



3. The list of 'Proficiency in English' codes are as

follows




• D - Competent

• E - Fluent


N Not yet assessed

The DfE will accept "N - Not yet assessed" where there has not been

enough time for the assessments to take place for the Autumn Census

2016


• UPRN (Unique Property Reference Number)

1. Defined as a unique identifier for each land and

property unit

2. Validate addresses is being modified to bring in

the UPRN

3. Previously validated address will have UPRN

added automatically, wherever possible

Ordinance Survey Policy Statement

A Unique Property Reference Number (UPRN) is a unique alphanumeric identifier

for every spatial address in Great Britain and can be found in OS's Address

products. It provides a comprehensive, complete, consistent identifier throughout

a property's life cycle - from planning permission through to demolition.


• "Adopted from Care" becomes "PLAA“

1. Modified in CBDS

2. PLAA stands for Post Looked After Arrangements

3. The choices available have not changed


• Early First Year and Early Second Year

1. Modified in CBDS

2. List of acceptable years has been extended to

include E1 (age 0 to 1) and E2 (age 1 to 2)

• E1 - Early first year

• E2 - Early second year

• N1 - Nursery first year

• N2 - Nursery second year

• R - Reception

• 1 to 14 - Years 1 to 14

• M - Mixed year class

• X - National curriculum not followed (Special Schools where

pupils are not following a particular NC year)

Course Management Summer 2016

Content

Course Management Summer Release 2016

• Maintain Course

• New Traineeship column in student membership

• SFA (Skills Funding Agency) description

• A traineeship is an education and training programme with work experience that unlocks the great potential of young people and prepares them for their future careers by helping them to become ‘work ready’.

• Designed to help young people aged 16 to 24 who don’t yet have the appropriate skills or experience, traineeships provide the essential work preparation training, English, maths and work experience needed to secure an apprenticeship or employment.


• Post 16 Programme of Study

• Could be included if we have time

• Automatic inclusion of course hours for retakes

when calculating programme hours when those

retakes are forced by lack of prior attainment in

Maths or English

• Not as easy as it sounds as there are

hundreds of acceptable QNs


• Prior Attainment

• Could be included if we have time

• Take account of some of the GCSE equivalents

for Maths and English when calculating prior

attainment

School Census Autumn 2016

Content


School Census

Autumn 2016

School Census

Autumn 2015

School Census

Autumn 2015

School Census

Spring 2016

School Census

Autumn 2015

School Census

Spring 2016

School Census

Summer 2016

Summer

Release 2016

Summer

Release 2015

Autumn

Release 2015

Spring

Release 2016

• Start of the DfE 2016/17 cycle



• Follows the normal rule of first Thursday in October

for the Autumn Census

• 06/10/2016

• Attendance date range

• Previous term (Easter Monday to the last day of the

Academic Year)

• 28/03/2016 - 31/07/2016 (inclusive)


• Exclusion date range

• Two terms previous (start of Calendar Year to Easter

Sunday)

• 01/01/2016 - 27/03/2016 (inclusive)

• Eligibility for FSM records date range

• Day after Summer Census Date to Autumn Census

Date

• 19/05/2016 - 06/10/2016 (inclusive)


• Learner Support date range

• Start of Academic Year to Autumn Census Date

• 01/08/2015 - 06/10/2016 (inclusive)

• Learning Aims date range

• Start of the Academic Year to Autumn Census

• 01/08/2015 - 06/10/2016 (inclusive)


• Nationality added

1. On roll pupils for all schools

2. Multiple nationalities for pupils allowed

3. Recent leavers for all schools except Nursery

• Leavers who left the school after the start of

Academic Year 2016/17


• Pupil Nationality added



1. On roll pupils for all schools

2. Recent leavers for all schools except Nursery

• Leavers who left the school after the start of

Academic Year 2016/17



1. Only required where both pf the following apply for a

pupil.

a) First Language is recorded as 'other than

English’, i.e. not:-

• ENG - English

• ENB - Believed to be English

b) The YTI is recorded as Reception or above (or

the pupil is aged 4 and above as at 31 August

2016 for YTI X)



2. Only the result for the most recent assessment will

be included in Census

3. Although date of assessment is not collected in the

Census it is important for deciding which ‘result’ to

include in the Census


• UPRN (Unique Property Reference Number)

1. For this Census it will only be included where it exists for a pupil’s address

2. Pupils’ full address will also be included

3. We expect the DfE to provide minimal validation

4. Eventually UPRN will replace pupil addresses in School Census


• "Adopted from Care" becomes "PLAA“

• PLAA stands for Post Looked After Arrangements

• The choices available have not changed

• N - Not declared

• A - Ceased to be looked after through adoption

• G - Ceased to be looked after through a special guardianship order (SGO)

• R - Ceased to be looked after through a residence order (RO)

• C - Ceased to be looked after through a child arrangement order (CAO)


• DfE adoption of E1 and E2

• We expect that the list of acceptable years will be extended to including E1 (age 0 to 1) and E2 (age 1 to 2), so that the full list becomes:-

• E1 - Early first year

• E2 - Early second year

• N1 - Nursery first year

• N2 - Nursery second year

• R - Reception

• 1 to 14 - Years 1 to 14

• M - Mixed year class

• X - National curriculum not followed (Special Schools where pupils are not following a particular NC year)


• School Address

• The school address has been removed from the

return

• The DfE expects to obtain more up to date

information from EduBase, now that the 60 day

reminder action is in place for EduBase


• Traineeships Indicator

1. The indicator is required for each Post 16 Learning

Aim for the new year (2016/17) to indicate if that

Learning Aim is part of a traineeship.

2. It will not be collecting retrospectively for the

previous year (2015/16).


• Traineeships Indicator

3. The DfE have assured us that there won’t be many

instances of a traineeship for an individual school,

so we will just add a ticking column in the Le


• In Care

• No longer required for reporting of exclusions


• DfE Summary Report

• Table added for proficiency in English.


• DfE Summary Report

• Nationality and Country of birth not represented

School Workforce Census 2016

Content



• Follows the normal rule of first Thursday in

November

• 03/11/2016

• Absence date range

• First day to last day of Academic Year 2015/16

• 01/09/2015 - 31/08/2016 (inclusive)


• Continuous Contracts

• First day of Academic Year 2015/16 to Census Date

• 01/09/2015 - 03/11/2016 (inclusive)


• DfE changes for 2016 in specification

2. Vacancy information required for all teachers and

not just qualified teachers


• DfE changes for 2016 in the specification

3. Codeset of absence categories extended to identify

pregnancy related absences


• DfE changes for 2016 in the specification

4. Regional Pay Range no longer collected


• DfE changes discussed with suppliers, but not in the

specification

1. Non-consolidated payments

2. Suspended contract flag and

3. Non-teachers in the senior leadership team


• Spot Allowance

• We will take account of changes to the recording of

Spot Allowance in Personnel

CTF 16 Summer Release 2016

Content

CTF 16

1. Availability

a. Coding is included in the Summer Release, but

becomes available to users on the 01/08/2016

2. Additions

a. Country of birth

• Includes transfers between English and Welsh

schools

b. Nationality

• Excluding transfers between English and Welsh

schools

CTF 16

2. Additions

c. Proficiency in English

• DfE spec says that this should include transfer

between English and Welsh schools, but we can’t

see how this could work

• Includes both the result of the assessments and

the dates those assessments took place

Any further questions?

Content

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Statutory Returns for Spring SUS (England) › web › video › SUS › S... · • Course Management for Spring Release 2016 • Exams for Spring Release 2016 • CTF 15 for Spring

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