State of the Department 23 August 2004. Facilities - space - services Budget People Opportunities …? State Variables:

State of the Department23 August 2004

• Facilities- space- services

• Budget

• People

• Opportunities

• …?

State Variables:

Space: (red is net loss; green is net gain)

• college taking over 2B80 machine room

• various OT office swapping

• DLC - Coleman/CCIS/ITP - couple of new offices- open competition for ~1300sq ft coming soon

• WIEP: save for comp/bio recruiting incentive

• cleanup/renovation: (Marga & Laura)- “boneyard” & other random stuff- 7th/8th floor common spaces- 831/832- grad labs (Natalie)- need help with this, starting Friday…

Renovations:

• Done and underway: noise abatement and radiator repair/paint in 831, new lightbulbs/grates/ceiling tiles/bulletin boards in halls

Need help: is the noise abated enough? Please attend to this, and let Liz know

• This Friday: (8/27)- clean off and take down 7th floor bbds; move to 8th floor- empty 8th floor shelves, move, and bolt to wall- replace useful contents and pitch what we don’t want to keep- move FCQs to 7th floor

Need help: starting mid-morning — fac/staff/students to lend hands, and faculty to help decide what to pitch. Bribe: pizza

• Down the line:• Grad labs: clean up, paint, new chairs • 831/832: clean up, paint, new carpet, some new furniture, blinds• 7th floor hallway: new bulletin boards

Space, cont.:

• move CSOps:- service desk in OT?- workspace in ECCR 1B?

• move CSEL upstairs (fishbowl)?

• MEP: major possibilities!

• with the CSOps/CSEL move, this frees up whole 1B floor of ECCR• could turn this into a systems group space, with student/fac offices• Dean has renovation $$ for this kind of thing• Hal Gabow, space czar

Research Computing: Administrative Problems

• CSOps was costing more than the Department and grant PIs could afford

• Old accounting structure was illegal (amounted to an end-run around overhead rules):

- There must be a 1:1 mapping between the charge for a service and the actual cost to deliver it

- Also must be a 1:1 mapping between CSOps revenues and expenses

• Costs (in $ and in time) have been hidden in a black box for years, and so CSOps customers do not know how to predict their needs

• And CSOps staff would like to know in advance how many hours their jobs will involve

This is an ill-posed and overconstrained problem

Research Computing: Administrative Solutions

• Services broken out into basic & custom categories

• New accounting structure that identifies and uses the actual costs for these services (incl. person-hours, hardware/software costs, bandwidth costs…)

• Department covers basic costs for those who do not have research grants

• FAQ to help people understand and budget for all of this

• CSOps downsized radically*, and using a base-salary/consulting hours model to handle the variability.

(Computing Committee: Gary, Andrzej, Oliver, Greg, Alex R.)

* Lynda, Stephen, Diedre gone; Jeff new manager

Research Computing: Technological Problems

Our computing needs are changing:

- more laptops & wireless

- fewer workstations

- many people are content with vanilla, off-the-shelf computing & networking

- but others need much more flexibility and control of the environment

Research Computing: Technological Solutions

“Basic services” infrastructure• monthly per-person fee• administered by CSOps• streamlined server architecture running FreeBSD• “mirrored” and archived filesystem• services: file space, web, email, security, some apps; see FAQ• network (BSnet, DiYnet)

Research network• administered by Network Consortium (Dirk)

Custom services• @ $75/hour from CSOps

ITS wireless…

(Computing Committee: Gary, Andrzej, Oliver, Greg, Alex R.)

Educational Computing: Problems

• Old accounting/support structure was illegal here, too; not supposed to cover educational computing out of research grants

• Moreover, this was a huge load on CSOps, detracting from its ability to support the research mission — and the education mission

• ITS’s generic computing labs — which are supported by fees that our students pay — have improved to the point where many of our teaching needs can be met there, but we weren’t taking advantage of them

• Other departments charge additional lab/course fees to support specialized labs, but we have been missing this boat

• We used to have an apprenticeship program, the “evi kids” or ugradops, which not only supported the CSEL and its classes for cheap, but also built community and trained our ugrads to teach and to be sysadmins, but it has fallen by the wayside

Educational Computing: Solutions

• CSELcomm (Gary, Dirk, Henry, Michael Main. Lynda, Diedre, CSUAC reps) went through our courses and worked out which ones can use ITS labs, and which require discipline-specific labs (NB: this is still a work in progress; ironing out wrinkles in real time)

• Then they figured out what our discipline-specific labs should look like

• CSEL moving in that direction: - ~35 workstations running generic linux

- about half of these in a reservable lab - single mirrored, archived server- computing café (wireless, space, furniture)- Wildnet and Woz lab- Coleman lab (windows; still in progress)

• Have filed paperwork for course fees (Henry, Gary)

• CSELcomm merged into Computing Comm in Fall 2004

Educational Computing: Solutions, cont.

• Hired Chris Schenk, 1/2 time CSELadmin: job is to maintain the CSEL and to recruit/train/supervise a herd of lab helpers

• Department covers this out of general fund and Woz fund, not grants

• Using earn/learn apprenticeships from the Dean’s office to help pay for the helpers; also talking to HP & other companies

• Suggestions about students to recruit for this? Tell Gary or Liz. *** Deadline is Friday ***

Budget: The Balance

-$700,000

-$600,000

-$500,000

-$400,000

-$300,000

-$200,000

-$100,000

$0

$100,000

$200,000

$300,000

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

The projection I showed to the Dean last fall:

Budget: Overall (kudos to Steph!)

FY 02/03 FY 03/04Input 3,170,447 3,517,320Output 3,307,196 3,435,658

That is, we were $126,251 in the black for the period 7/1/03-6/30/04.

This is all in faculty salaries:

Fac salaries Operating expInput 2,445,845 989,813Output 2,254,753 1,052,442

Operating expenses streamlined as far as possible…and maybe further.Will discuss implications of this later.

Budget: Details

Inputs:

(from the Dean’s spreadsheet, whose inputs are FTEs, SCH, # majors, etc.)

Category FY 02 FY 03

Rostered fac salaries 2,222,207 2,445,845Staff (now by posn, not $) 156,730 203,027ICR (plus some in staff) 155,769 164,252Operating/instructional/etc. 635,741 568,020

Total 3,170,447 3,435,658

Budget: Details

Outputs: (i.e., what we actually spent)

Category FY 02 FY 03

Rostered fac salaries 2,144,229 2,320,419Research fac salaries 54,859 0Instructor salaries 208,035 182,014Staff 252,137 205,195TAs & graders 462,996* 220,089GRAs incl. above 113,337Other hourlies 52,933 3,471Other stuff (next page) 209,164 154,283

* Lumps GRAs, TAs, and graders together

Budget: Details

“Other stuff”:

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

$35,000

$40,000

$45,000

$50,000

Office SuppliesParking PermitsTelecom Equip RentalTelecom Equip MaintToll ChargesPostage/FedExPrt/Pub/CopiesHonarariaMoving and StorageSubscrpts/Books/ScoresBuilding Maint RepairEquipment < 5000Official FunctionsDues/MembershipTravel Other Oper Equip RentalMisc TuitionGraduate FellowshipDLC FinishCSOps

FY 2002-2003FY 2003-2004

NB: a lot of the blue and some of the purple is startup

Budget-Related Projects

• Got some of debt forgiven (~$100K)• Streamlined CSOps (computing committee)• Reduced instructor costs (building on Clayton’s start)• Instituted new AY policy (exec committee)• Working w/Bruce on Senior Project course fee• Working on raising endowments• It helps the budget when people* take leaves & sabbaticals

* whose salaries are rostered in CS

…ideally, of course, get the whole debt ($1.49M) forgiven.

PRP will play a role in this (Clayton & Roger). Please get involved. More on this later.

People

• Leysia officially joins the tenure track! Come to First Friday to see her introduced to the College

• All P&T cases successful (Richard, P&T chair)

• Mortgaged 0.5 FTE forgiven

• Focused search; bridge to CIMB/UCHSC/Hunter

• This focus, and the area, allowed us to successfully “retain” Rick Osborne’s position

• Search aimed high and ran well (Mike M., searchcomm chair)

• Interesting senior-hire possibility (Stephanie Forrest; in progress)

People, cont.

• Away on sabbatical/leave this year: Richard, Antonio, Hal, Jim, Oliver, Karl, Alex W. (should really help the $$ situation)

• 0% joint appointments: Eliana Colunga, Dan Connors, Larry Hunter, Martha Palmer, Manish Vachharajani, Bill Waite (others?)

• In process of sorting out adjuncts, adjoints, etc. (Marga)

• Research faculty: Carzaniga, Cole (joint w/CSLR), Heimbigner, Mulligan, Pellom, Repenning, Ward (joint w/CSLR). Total allocation: 25% of our headcount

• The term “headcount” is somewhat unclear, though, as our ICS faculty confuse the College formulae. Working on this

• Other CS/ICS issues: salary disparity. Working on this, too

People, cont.

• Instituted junior-faculty progress review

• Nominated people for college, university, national awards • Brought staff-related policies and paperwork into compliance w/CU rules (position descriptions, ratings, etc.; Karl)

• Ruth moved on to A&S advising office; Steph is currently hiring new receptionist; Marga working on undergrad opportunities & community issues

• CSUAC involvement in Department affairs is increasing! CSEL, peer tutoring, point-of-contact/liason, long-range planning, PRP, ….. (Predaina, Schenk, Westmaas)

• Thanks to grad students who served on committees last year (especially Natalie)

Opportunities

Globally:

• Supply and demand trends in the computing profession

• “CS + X”

• Funding…

Opportunities

“CS + X”

• In both research and education:

• The rest of the world now knows what computing can do for them, and we need to be proactively involved in that

• The traditional CS core is no longer adequate job preparation

• Add the outsourcing to that picture: - less likely to outsource a job that involves communication, interdisciplinary teamwork (cf., Senior

Project)- isolated, encapsulated coding < > future of computing

Something to think about during PRP.

Opportunities

• Funding: pretty dismal outlook…

Opportunities

I am in the process of educating the Dean about all of this:

• Be proactive about investing in CS, so we don’t get behind the curve next time

• Understand and take advantage of cross-fertilization opportunities

• Not apply cookie-cutter funding expectations…

Opportunities

Locally:

• Industrial relations: HP, Lockheed-Martin, Storage Tek, …• Other bridge-building: Coleman, ICS, NCWIT, ATLAS, …• College ugrad initiatives: service/discovery learning, advising, etc.• Grants:

- REU % still increasing- RI grant expired; three new ones going in (Grunwald, King, Tufo)- Matching still difficult; hopefully better next year

• Space: Poptop• Hiring:

- Burl’s position- Targeted growth position in the pipe “with 90% probability”- CIMB positions

• Program review (Clayton & Roger)

Fallen by the wayside:

• Advisory board• Affiliates program• Other industry outreach• Fundraising:

- senior projects endowment- poptop

Hopefully more time for these things this year, but will need help

Before:

After: