Standard Troops and Police Reimbursement Costs

Course Guide

Standard Troops and Police Reimbursement Costs

BU-MPU-04-CG, Version 1.0

Copyright © United Nations, All rights reserved

03 Dec 2018

2/13

Standard Troops and Police Reimbursement Costs Course Guide

Table of Contents

About this Course Guide .................................................................................................................... 3

About this Form ................................................................................................................................. 3

Roles and Responsibilities .................................................................................................................. 3

Standard Global Process .................................................................................................................... 4

Dependency ................................................................................................................................... 4

Logging in to the Application ......................................................................................................... 4

Entering the coding block: process steps ...................................................................................... 5

Entering MPU Reimbursement Costs: process steps .................................................................. 12



03 Dec 2018

3/13


About this Course Guide The purpose of this Course Guide is to supplement the Budgeting for Military and Formed Police Units –Standard Troops and Police Reimbursement Cost course, and to detail the steps required to complete the following activities:

• Calculate standard Military and Police Units Reimbursement Cost by mission area locations and by each unit type.

• Calculate the percentage of troops receiving special allowances in each unit based on the planned strengths.

• Apply the Contingent Owned Equipment Shortfall (COESF) deductions when appropriate.

About this Form User selects the planning dimensions (Fund, Cost Object, Unit Type, Content, Version, and Budget Period) and refreshes the form to bring up the required information for the deployment. The user will then input the percentage (if any) of the number of personnel expected to receive Special Allowance. The Special Allowance can be set and agreed upon by Member States, and it refers to any additional payment made to troops and police units.

Roles and Responsibilities Role and responsibilities in connection with this form are still to be confirmed.



03 Dec 2018

4/13


Standard Global Process Dependency

The Troop and Police Reimbursement Cost form makes use of the variables calculated in the Deployment by Month form MPU_R0003, together with the applicable standard reimbursement rates for a given period.

Logging in to the Application

Under the MILITARY_AND_POLICE_UNPLAN data connection, in the EPM tab, open the following form from the Server Input Form Folder: MPU_R0004_Standard_Troops and Police Reimbursement Costs.

If this is your first-time logging into BPC please, visit the Umoja Budgeting system navigation course available in iLearn Umoja portal under the Thematic Area: Budgeting.



03 Dec 2018

5/13


Entering the coding block: process steps 1. After opening the workbook, the Standard Troops and Reimbursement Costs form is displayed on the first tab.

When you first access the Standard Troops and Police Units Reimbursement Cost form, you will notice that the planning parameters are pre-filled with default information. These are default values provided by the application, as all fields must be populated for the form to open. You will be required to change this information to correspond to the task at hand.

To calculate the reimbursement costs, the Fund, Cost Object, Budget Period, Content, the Version of the budget, and the Unit Type need to be selected.

2. Double click the Fund field. The field will appear defaulted to the value HR999.



03 Dec 2018

6/13


3. The Member Selector - Fund window opens. The list will only display the funds which you are authorized to

access. (e.g. for this example we will select the UN Mission in Mali). HR999 is not used for planning, so do not select it.

4. Once the appropriate Fund is selected, click OK to continue.

5. Next, double-click the Cost Object.

NOTE: The Cost Object to be selected is the fund center that will hold or manage the amount. By default, the Cost Object field is set to CONR = Cost Object Not Relevant.



03 Dec 2018

7/13


6. The list of Cost Objects you are authorized to plan against appears.

7. Selected the relevant Cost Object. 8. Click OK to continue.

9. Next, you need to select the Budget Period for which the reimbursements will be in effect. For that, double-click

the Budget Period field.



03 Dec 2018

8/13


10. The Member Selector - Time window opens.

Remember: the Fund Type affects the selection of the time period value. For this scenario we are planning against peacekeeping funds, therefore, we will select a time period starting with P.

11. Once the relevant Budget Period in selected, click OK to continue.

12. Review the Content field



03 Dec 2018

9/13


The Content refers to the scope or scale of the project. Please note that the Content field is defaulted to CONTINUING SCE. This will be the choice for most users, so for this example, it will be left unchanged.

13. Next, we will select the appropriate Version, double click the Version field.

14. The Member Selector - Version window opens.



03 Dec 2018

10/13


The Version dropdown is restricted based on the user profile; consequently, most planners will only have access to L1. For this scenario, the planner is preparing an Internal Proposal therefore, we have selected L1.

15. Click OK to continue.

16. Next, we will select the appropriate Unit Type.

Note: the Unit Types are defined in the Memoranda of Understanding through a statement of unit requirement.

17. We will click the drop-down arrow in the Unit Type field.

18. Select the appropriate Unite Type. For this scenario, we will select the Enabling units.

19. Click on the Refresh button.



03 Dec 2018

11/13


Remember: you must refresh the form at this point before proceeding to enter any information.

Once refreshed, the form will be populated with the units deployment information and a default estimate of the MPU Reimbursement Costs. As the form combines MPU Reimbursement Costs for both Enabling and Infantry Unit Types, if you have

selected Unit type “Enabling”, the total estimate for “Infantry” you may have already saved will be

displayed on the top right corner of the form, and vice-versa. In this example there is not total estimate for

Infantry therefore the field appears blank.

If the deployment schedule entered in the MPU03 form is incomplete or has been modified, a notification message will be displayed at the top left of the form. The message will read:

The Unit Type deployment schedule is incomplete If the deployment schedule is complete, but any change has been made since the last save of the Standard Troops and Police Reimbursement form, a notification message will appear at the top left of the form. The message does not stop the user from saving the data and will read:

Form has unsaved data. Click the Save Button to save



03 Dec 2018

12/13


Entering MPU Reimbursement Costs: process steps We will now demonstrate how to allocate the percentage of Special Allowances for various units in various locations based upon planned troop strength. Where applicable, the percentage of strength planned receiving Special Allowance should be entered.

20. Click in the Receiving Special Allowance column and enter the information as applicable.

Remember: you can only enter data in fields shaded yellow.

21. After completing the Special Allowance column, we will be required to specify whether deductions for

Contingent Own Equipment Shortfall are to be applied to the costs calculation.

22. Select from the dropdown menu located to the top right of the screen an answer to the question Apply COESF Deduction? Answer options are Yes and No.

23. Save button to save your entries.



03 Dec 2018

13/13


24. A dialogue box will open listing any data records and comments to be submitted.

25. To submit your data, click Yes.

26. The Save Results dialogue box opens;

27. Click OK to complete the form.

Note: the screen prompt a window called Save results indicating the data save status as Succeed or Fail.

Standard Troops and Police Reimbursement Costs

Documents