Staffing

Staffing

Prof.Theresa L. Mendonca

Meaning

Staffing means number and composition of personnel assigned to work on a unit at a given time

Definition

According to Koontz ,O’donnell and weihrich staffing involves manning the organisational structure through proper and effective selection ,appraisal estimate and development of personnel to fill the roles designed in to the structure

staffing

Definition –staffing is the systematic approach to the problem of selecting training , motivating ,and retaining professional and non professional personal in any organisation.

It involves manpower planning to have the right person in the right placeand avoid square peg in round hole.

Reasons increased the significance of staffing

Advancement of technology Increased size of the organisation Long range need for manpower-future

labour turn over

High wage bill ---if right type of person is not appointed then management has to spend on wages and procedure ,even though poor work out put

Recognition of human relations –financial and nonfinancial incentives

Factors influencing staffing pattern

Pattern of delivery servicesStandard of nursing careDifferent type of activties performed

Size and type of unit

Philosophy

Nursing administrators believe that It is possible to match employees knowledge

and skill to patient care needs in a manner that optimises job satisfaction and care quality.

The technical and humanistic care needs of critically ill patients are so complex that all aspects of that care should be provided by professional nurse

The health teaching and rehabilitation needs of chronically ill patients are so complex that direct care for chronically ill patients should be provided by professional and technical nurses.

That patient assignment , work quantification and job analysis should be used to determine the number of personal in each category to be assigned to care for patients of each type

That a master staffing plan and policies to implement the plan in all units should be developed centrally by nursing heads and staff of the hospital

Staffing plan should be administered at the unit level by the head nurse so that selected plan details such as shift start time, number of staff assigned on holidays

objectives

Provide a professional staff nurse in critical care unit operating room and emergency unit

Provide sufficient staff to permit a 1:1 nurse patient ratio for each shift in critical care unit

Staff the general medical surgical paediatric maternity and psychiatric units to achieve 2:1 ratio

Provide sufficient in general medical surgical units to permit 1:5 nurse patient ratio on a day and afternoon shift and 1:10 on night shift

Involve the head nurse and all nursing person designing the departments staffing programmes

design a staffing plan that specifies number of personal in each classification assigned to each ward in each shift

Head nurse is responsible for translating master plan to weekly schedule

Empower head nurse to adjust extra personal

Reward employee for long time services

Principles for staffing nurses A] patient care unit related Appropriate staffing levls reflects analisis of

individual patient and agrigate patient needs There is a clinical need to either retire or soriously

question the usefulness of the concept of nursing hours per patient per day

Unit functions necessary to support delivery of quality patient care must also be considered in determining the staffing levels

Staff relatedThe specific needs of various patient

populations should determine the appropriate clinical competencies required of the nurse practicing in that area

Staffing process

RecruitmentSelectionTrainingDevelopmentAppraisalRemuneration of personnel

Staffing Process

Staffing Process

RECRUITMENT

SELECTION

PLACEMENT

INDOCTRINATE

Selection Adequate applicant poolProcess Pre employment Screening

Complication of application

Reference Employment interview

Pre employment Physical testing Examinant

Employer decision

Notification of application

Recruitment

Process of attracting the potential employees to the organisation

Sources of recruitment

Internal sources

External sources

Internal sources

present permanent employeesPresent temporary employees Retired employeesDependent of deceased, disabled, retired

and present employees

advantages

Improves employ-employer relationshipDevelops sense of securityCosts lessLabour turnover is reducedEmployees are motivated to perform betterSuitability of internal candidate judged

better than external Suitability of employment can be ensured

External sources

PurposesOffers wide choicesNew entrants Invitation without any discreminationBest utilization of experience and trained

personnel Expertise, experience ,excellence in other

organisation

sources

Campus recruitmentOwn data bankAdvertisementsThird party method-employment exchangePresent employerDeputationWord of mouth—present employeesTrade union Casual applicantEducational institutions—placement cell arranges for campus

recruitmentHead hunting ––’executive search’—succesful in present not

thinking to move anywhere

Recruitment process

Identifying the need to recruit Identifying the job requirementsDeciding the sources of potential recruitsDeciding the selectionmethodShort listing the candidatesSelection of the succesful candidatesNotifying the candidates of outcomeAppointing the succesful candidate

Selection

Selection is the process of choosing the right candidate from the pool of applicants

Steps of selection

Screening and receiving the applicationConducting preliminary screening interviewPsychological testsBackground investigation Indepth InterviewPhysical examination/medical examination

Final selectionplacement

Training and development

Is the process of developing knowledge,skills and behaviour in people that enable them to better perform their current and future jobs

Training techniques

On the jobOff the job

On the job training

Coaching Job rotationPlanned work activities

Off the job

Class room lectureCase studiesRoleplayingProgrammed learning

Performance appraisal

Evaluating a workers performance and his potential for development

Done through--- ranking method ratingscalePeer reviewAnecdotal recordchecklist

Recruitment and selection of students

1. Admission policies—policies based on kind of programme .

Carefully formulated and made known to the person concerned with selection, recruitment

Policies in relation to academic qualification

What will be the educational requirement for admission be the minimum required by the statutory bodies

Are any specific subjects required, like science, english

May any of the requirements be relaxed under special circumstances ? If so what are these?

Relation to personal and social fitness

Will there be maximum age limit?if so under what circumstances may it be relaxed?

Will married students be eligible for admission ?Will male candidates be admitted? Do the philosophy of the school requiees the

candidate to have any personal qualification ? Is admission subject to satisfactory medical report

by the hospital authorities even if the medical certificate submitted at the time ofapplication

others

Will student be admittted from other school or college

Ploicie regarding repeatedly failure of the students in the final exam and not eligible. Will they go home and come for exam or will they be permitted tocontinue with the junior students

2. Recruitment of the student

Notification in the local/national dailies or other media

Students with good aptitude ,interest can apply

Talks on t. v. through feature film on nursing ,publishing article in the journals,

Individual college can do this by various ways Conducting function in which selected members of

the public participateBroad casting such function in the radio, T. V.

news paper, journals etc. Arranging talk by the nursing college in the

community organisation ,local school and colleges Arranging or celebrating important events /health

education talk in the regional colleges

Publishing articles reports and pictures of the activites in the local press.

Publication of the college brochure

Selection of students

1.Selection policiesHow much and what information required Whethe medical certificate be produced by the

studentWho all will be the members of the selection

committeeWill there be any interview Will there be any aptitude test

2. application form It is the administrative responsibility,

handled by the clerical staff under the direction of administrative head

Analyze the entrance test,Assessing the academic achievement

Information in the application form3. selection committeeRepresentatives of the collegeHead of the college Nursing professorsRepresentative of the local controlling authorityEducational psychologist

4. procedurepersonal interview Interview with the parentsWritten testMedical report

After the selection

Orientation programme

Staff recruitment and selection

Recruitment procedureSelection procedureStaffing pattern as per INCAfter the selection OrientationPlacement Job descriptionStaff welfare programme Inservice education