Spm l01

• 1. SPM UNIT I AN OVERVIEW OF IT PROJECT MANAGEMENT: What is project? The role of project Manager, The project Management Profession Understanding organizations, Stakeholder management, Project phases and the project life cycle 8/23/2014 1

2. LEARNING ABOUT EACH OTHER 8/23/2014 2 Who am I? This talk is based on Workshops and sessions in STTPs, college, Publication in conferences and journals discussions with academicians some experimentation. Who are You? Background Qualification Experience Pre requisite Mapping expectations 3. A QUICK SURVEY: LEARNING STYLES THIS SEM TARGET? HOW DO YOU WANT TO BE TAUGHT? 8/23/2014 3 4. SYLLABUS Term work Two tests, One Mini project/ Presentation/Case Study Six assignments based on the recommended syllabus: Unit I: 1 Unit II, III: 1 Unit IV, V: 2 Unit VI, VII: 1 Unit VIII, IX: 1 Submission: Every next week after unit is complete 8/23/2014 4 5. BEFORE WE BEGIN.. 8/23/2014 5 Agenda What is project? The role of project Manager, The project Management Profession Understanding organizations, Stakeholder management, Project phases and the project life cycle You can at any time in the session: Interrupt Comment Share experience 6. WHAT IS PROJECT? Did you know? ..Did You Know 3.0 (Officially updated for 2012) HD.mp4 8/23/2014 6 7. PROJECT, DEFINED A project is an endeavor to accomplish a specific objective through a unique set of interrelated tasks and the effective utilization of resources. It has a well-defined objective stated in terms of scope, schedule, and costs. Project s are born when a need is identified by the customer the people or organization willing to provide funds to have the need satisfied. It is the people (project manager and project team), not the procedures and techniques, that are critical to accomplishing the project objective. Procedures and techniques are merely tools to help the people do their jobs. 8/23/2014 7 8. PROJECT DEFINITION In the broadest sense, a project is a specific, finite task to be accomplished. Any activity that results in a deliverable or a product. Projects always begin with a problem. The project is to provide the solution to this problem. When the project is finished it must be evaluated to determine whether it satisfies the objectives and goals. 8/23/2014 8 9. WHAT IS MANAGEMENT? Management can be defined as all activities and tasks undertaken by one or more persons for the purpose of planning and controlling the activities of others in order to achieve objectives or complete an activity that could not be achieved by others acting independently. Management functions can be categorized as Planning Organizing Staffing Directing Controlling 8/23/2014 9 10. MANAGEMENT FUNCTIONS Planning Predetermining a course of action for accomplishing organizational Objectives Organizing Arranging the relationships among work units for accomplishment of objectives and the granting of responsibility and authority to obtain those objectives Staffing Selecting and training people for positions in the organization Directing Creating an atmosphere that will assist and motivate people to achieve desired end results Controlling Establishing, measuring, and evaluating performance of activities toward planned objectives 8/23/2014 10 11. 8/23/2014 11 12. 1-12 THE SOFTWARE CRISIS If builders built buildings the way programmers wrote programs, then the first woodpecker that came along would destroy civilization. -Gerald Weinberg 8/23/2014 13. 1-13 WHY PROJECTS FAIL CHAOS STUDY 8/23/2014 14. 1-14 IMPROVING THE LIKELIHOOD OF SUCCESS Socio-technical Approach Project Management Approach processes and infrastructure resources expectations competition efficiency and effectiveness Knowledge Management Approach lessons learned best practices 8/23/2014 15. 1-15 CHAOS STUDY 8/23/2014 16. 4-16 PROJECTS AND PROJECT MANAGERS Project a [temporary] sequence of unique, complex, and connected activities having one goal or purpose and that must be completed by specific time, within budget, and according to specification. Project manager - the person responsible for supervising a systems project from initiation to conclusion 8/23/2014 17. THE ROLE OF PROJECT MANAGER, THE PROJECT MANAGEMENT PROFESSION 8/23/2014 17 18. WHAT IS PROJECT MANAGEMENT The application of knowledge, skills, tools and techniques to project activities in order to meet project requirements 8/23/2014 18 19. WHAT IS PROJECT MANAGEMENT Project management is a system of management procedures, practices, technologies, skills, and experience that are necessary to successfully manage a project. 8/23/2014 19 20. SOFTWARE PROJECT MANAGEMENT Concerned with activities involved in ensuring that software is delivered: on time on schedule in accordance with the requirements of the organization developing and procuring the software 8/23/2014 20 21. 1-21 THE CONTEXT OF PROJECT MANAGEMENT Project Definitions A project is a temporary endeavor undertaken to accomplish a unique purpose. Project management is the application of knowledge, skills, tools, and techniques to project activities in order to meet or exceed stakeholder needs and expectations from a project 8/23/2014 22. 1-22 THE CONTEXT OF PROJECT MANAGEMENT Interdependent tasks Organizational change Operating Environment Time Frame Purpose Ownership Resources Roles Risks & Assumptions Project Attributes: 8/23/2014 23. 1-23 THE TRIPLE CONSTRAINT 8/23/2014 24. ROLES Project Manager Project Sponser Subject Matter Expert(s) (SME) Technical Expert(s) (TE) 8/23/2014 25. PM 8/23/2014 25 26. 8/23/2014 26 27. 1-27 RISKS & ASSUMPTIONS Internal External Assumptions 8/23/2014 28. UNDERSTANDING ORGANIZATIONS, STAKEHOLDER MANAGEMENT 8/23/2014 28 29. PROJECT STAKEHOLDERS Stakeholders are the people involved in or affected by the project actives Stakeholders include The project sponsor and project team Support staff Customers Users Suppliers Opponents to the project 8/23/2014 29 30. PROJECT CHARACTERISTICS One clear objective A well defined set of end results Goal oriented End product or service must result Finite Fixed timeline, start date, end date, milestone dates Limited Budget, Resources, Time Life Cycle Recognizable sequence of phases 8/23/2014 30 31. ManagementProjectSoftware 23. Appraising Performance 24. Handling Intellectual Property 25. Holding Effective Meetings 26. Interaction and Communication 27. Leadership 28. Managing Change 29. Negotiating Successfully 30. Planning Careers 31. Presenting Effectively 32. Recruiting 33. Selecting a Team 34. Teambuilding 12. Building a WBS 13. Documenting Plans 14. Estimating Costs 15. Estimating Effort 16. Managing Risks 17. Monitoring Development 18. Scheduling 19. Selecting Metrics 20. Selecting Project Mgmt Tools 21. Tracking Process 22. Tracking Project Progress 1. Assessing Processes 2. Awareness of Process Standards 3. Defining the Product 4. Evaluating Alternative Processes 5. Managing Requirements 6. Managing Subcontractors 7. Performing the Initial Assessment 8. Selecting Methods and Tools 9. Tailoring Processes 10. Tracking Product Quality 11. Understanding Development Activities 34 Competencies Every Software Project Manager Needs to Know PeopleProjectProduct PeopleProject Product 8/23/2014 31 32. PROJECT PHASES AND THE PROJECT LIFE CYCLE 8/23/2014 32 33. 8/23/2014 34 34. PHASES OF THE PROJECT LIFE CYCLE 1 The first phase involves the identification of a need, problem, or opportunity. The need and requirements are usually written by the customer into a document called a request for proposal (RFP). 8/23/2014 35 35. PHASES OF THE PROJECT LIFE CYCLE 2 The second phase is the development of a proposed solution to the need or problem. This phase results in the submission of a proposal. The customer and the winning contractor negotiate and sign a contract (agreement). 8/23/2014 36 36. PHASES OF THE PROJECT LIFE CYCLE 3 The third phase is performing the project. Different types of resources are utilized Results in the accomplishment of the project objective 8/23/2014 37 37. PHASES OF THE PROJECT LIFE CYCLE 4 The final phase is terminating the project. Perform close-out activities Evaluate performance Invite customer feedback 8/23/2014 38 38. 1-39 DEFINITIONS Project Life Cycle (PLC) Deliverable Phase exits, stage gates, or kill points Fast tracking 8/23/2014 39. 1-40 GENERIC PROJECT LIFE CYCLE 8/23/2014 40. 1-41 PHASES/STAGES OF PLC Define project goal Plan project Answer questions (What, why, how, who, et al) Baseline plan Baseline plan Close project Evaluate project 8/23/2014 41. 1-42 SYSTEMS DEVELOPMENT LIFE CYCLE 8/23/2014 42. 1-43 SYSTEMS DEVELOPMENT LIFE CYCLE SDLC: sequential phases or stages an information system follows throughout its useful life. Phases/Stages Planning Analysis Design Implementation Maintenance and Support 8/23/2014 43. 1-44 IMPLEMENTING SDLC: Structured Approaches: Waterfall Method 8/23/2014 44. 1-45 IMPLEMENTING SDLC: RAPID APPLICATION DEVELOPMENT (RAD) APPROACHES: Prototyping Spiral Development Extreme Programming 8/23/2014 45. 1-46 THE PLC VS THE SDLC 8/23/2014 46. 1-47 PROJECT MANAGEMENT BODY OF KNOWLEDGE 8/23/2014 47. 1-48 PROJECT MANAGEMENT KNOWLEDGE AREAS 1. Project integration management 2. Project scope management 3. Project time management 4. Project cost management 5. Project quality management 8/23/2014 48. 1-49 PROJECT MANAGEMENT KNOWLEDGE AREAS 6. Project human resource management 7. Project communication management 8. Project risk management 9. Project procurement management 8/23/2014 49. THANK YOU For your time For participation in the session For being a learner For the work you do everyday!!!!!!! 8/23/2014 50 Contact: [email protected]