Soft.eng(Long)

Advance Contact

Management

System

Prepared by:

“THE PIONEERS”

Tolin, Jeffrey

Malaluan, Jelyn

Salazar, Sheena Ann Marie

Rubico, Krislyn

Perez, Ericka Joy

Arcena, Jonie

Napoles, Rommel

Tolentino, Jinky

Amador, Ronan

I. Preface

Technology has become a very important part of our lives nowadays. During the

past few years, technology has evolved in many ways and is probably without a doubt

better than ever before. People are always trying to find something new that will improve

our lives dramatically. Some of the creations that have really changed our lives are the

computer, telephone, internet and electronic mail, television, cell phone and voice mail.

Everything has a positive and a negative effect on our lives and so does technology.

Technology may be very helpful but it can sometimes be very harmful.

In our modern society, people can't see themselves without computers. Computers

have evolved so much during the past years. They used to be bulky, expensive and not

very reliable machine but nowadays there are fast, small and affordable and nearly every

family has a computer. With computers you can browse over the internet and look for

information about a subject instead of having to do read books at the library or read the

newspaper. Nowadays mostly everything is available on the internet. You can even do

your Christmas shopping over the internet instead of having to spend a long time waiting

at the malls. Electronic mails can be sent over a network and it's much faster and takes up

less time than to have to write a letter and then send it and the person would have to wait

a day or more to get your letter. Cell phones are also very useful gadgets as people can

reach you wherever you are. In case of emergency people can contact you even if you're

not at home. When you have a computer you can just store your files on your hard drive

and it can be retrieved at any time.

II. Introduction

The Advance Contact Management System was developed for everyone

especially for organization. Its main purpose is to design a certain application that will

minimize the time consumed a free storage for all types of images and information the

user can provide to the system. And easy recovery of information to the person he’s

searching for.

Everyone, who always seeks for innovation and efficiency and never ran out of

ideas, is the primary customer of their own work, the technology. Seeing beyond existing

possibilities lead to the creation of new and advanced innovation in information

technologies. These innovations produce a new-phased world that people benefit in terms

of information as well as taskful jobs.

The innovations that we are experience nowadays are all products of scientific

discoveries and experiments, the principle and the people. All technological gadgets are

products of people’s way on how they will simplify tasks. But then, people must not let

the technology lead them from discovering the true meaning of their existence these

innovations are just tools to help in discovering much modern innovation that will be

more beneficial for people as well as the country.

In manual operation, the user takes time to do their paper works just to comply

with all the necessary forms of information about their self but with computerized contact

management system, no need for manual operations. All you have to do is enter the

information about yourself such as your name, age, address, phone and home number,

email address, job title, job company, country, fax number, zip code and even image then

the program will do the rest and store the information in the database.

This system would be a alternative solution to the problem in securing and storing

information.

III. Glossary

For clearer and understanding, some terms are define conceptually and

operationally.

Email Address: Electronic mail, commonly known as email or e-mail, is a

method of exchanging digital messages from an author to one or more recipients.

Modern email operates across the Internet or other computer networks. Some

early email systems required that the author and the recipient both be online at the

same time, in common with instant messaging. Today's email systems are based

on a store-and-forward model.

Zip Code: a system of code numbers assigned by the postal service to be used as

part of the mailing address: each code designates a delivery area such a code

number, typically consisting of five digits, although often expanded to nine.

Computerized: it means to control, perform, process or store (a system, operation

or information) by means of an electronic computer. Operationally define in this

study as the process of devising software program relative to the advance contact

management system.

Database: is a collection of information that is organized so that it can easily be

accessed, managed, and updated. In this study, databases can be classified

according to types of content: bibliographic, full-text, numeric, and images.

Visual Basic: this term refers to a programming environment from Microsoft in

which a programmer uses the graphical user interface to choose and modify a free

selected of code written in basic programming language. It denotes the provision

of various interesting set of tools to aid the researchers in building exciting

application and also to make the program easier.

Fax Number: Device for the transmission and reproduction of documents by

digitized signals sent over telephone lines. Fax machines scan printed text and

graphics and convert the image into a digital code: 1 for dark areas, 0 for white

areas. The code is transmitted through the telephone network to similar devices,

where the documents are reproduced in close to their original form. Though the

concepts for fax technology were developed in the 19th century, widespread use

did not occur until the 1970s, when inexpensive means of adapting digitized

information to telephone circuits became common.

Contact Management: Software that keeps track of people and related activities.

It is similar to a personal information manager (PIM), but is specialized for sales

and service reps who make repetitive contact with prospects and customers. The

foundation of a contact manager is a name and address database, from which

phone calls, meetings and to-do items are scheduled. The contact manager may

also link each record to related e-mail messages and text documents.

System: A set of detailed methods, procedures, and routines established or

formulated to carry out a specific activity, perform a duty, or solve a problem.

Technology: is the making, usage, and knowledge of tools, machines, techniques,

crafts, systems or methods of organization in order to solve a problem or perform

a specific function. It can also refer to the collection of such tools, machinery, and

procedures. Technologies significantly affect human as well as other animal

species' ability to control and adapt to their natural environments.

Organization: is a social group which distributes tasks for a collective goal. The

word itself is derived from the Greek word organon, itself derived from the better-

known word ergon - as we know `organ` - and it means a compartment for a

particular job.

Executive: A person or group having administrative or managerial authority in an

organization.

IV. User Requirements Definition

The proposed Advanced Contact Management System was design to provide the

necessary information with less time. Advanced Contact Management System to be

another advantage for the organization. With these organizations, you can easily access to

the system if you know the username and the password you input when you register.

A major benefit derived from used of computerized information system is more

effective in an organization especially executive person. A person would have proper

storage of information can retrieve data and secure information.

Computerized information system is the best way of storing and securing

information and easily search because of the images store in it.

The system had their database, which facilitated information handling and file

management.

V. System Specifications

HardwareType/Specification

Processor Pentium IV 2.4 gigahertz

Memory 512 MB DDRAM (PC 400)

Hard Disk 10 GB

Graphics VGA

AVR HP Desk Jet 640c

UPS 220V

Software Type/Specification

Operating System Windows XP and above

Application Software Visual Basic 6.0

Database MS Office 2007 (access)

VI. Data Flow Diagram

Display Data

Start

Database

Data Transmission

Manually

Add Data

Delete Recordset Data

Data Transmissio

n

End

VII. System Evolution

ORIGINAL VERSION

Author Tolin, Jeffrey

Malaluan, Jelyn

Salazar, Sheena Ann Marie

Rubico, Krislyn

Arcena, Jonie

Tolentino, Jinky

Amador, Ronan

Perez, Ericka Joy

Napoles, Rommel

Project Name Advance Contact Management System

Username admin (default)

Password admin (default)

Environment

Font Color: White

Background Color: Assorted

Font Style: Calibri

Date Created March 1, 2012

VIII. System Design

Fig. 1 Log-In Form

Username: admin

Password: admin

Fig. 2 Loading Bar

Fig. 3 Main Menu Form

Fig. 4 Add New Contact Form

Fig. 5 New User Form

Fig. 6 Delete Form

Fig. 7 About Form

IX. Appendices

For clearer and understanding, some terms are define conceptually and

operationally.

Email Address: Electronic mail, commonly known as email or e-mail, is a

method of exchanging digital messages from an author to one or more recipients.

Modern email operates across the Internet or other computer networks. Some

early email systems required that the author and the recipient both be online at the

same time, in common with instant messaging. Today's email systems are based

on a store-and-forward model.

Zip Code: a system of code numbers assigned by the postal service to be used as

part of the mailing address: each code designates a delivery area such a code

number, typically consisting of five digits, although often expanded to nine.

Computerized: it means to control, perform, process or store (a system, operation

or information) by means of an electronic computer. Operationally define in this

study as the process of devising software program relative to the advance contact

management system.

Database: is a collection of information that is organized so that it can easily be

accessed, managed, and updated. In this study, databases can be classified

according to types of content: bibliographic, full-text, numeric, and images.

Visual Basic: this term refers to a programming environment from Microsoft in

which a programmer uses the graphical user interface to choose and modify a free

selected of code written in basic programming language. It denotes the provision

of various interesting set of tools to aid the researchers in building exciting

application and also to make the program easier.

Fax Number: Device for the transmission and reproduction of documents by

digitized signals sent over telephone lines. Fax machines scan printed text and

graphics and convert the image into a digital code: 1 for dark areas, 0 for white

areas. The code is transmitted through the telephone network to similar devices,

where the documents are reproduced in close to their original form. Though the

concepts for fax technology were developed in the 19th century, widespread use

did not occur until the 1970s, when inexpensive means of adapting digitized

information to telephone circuits became common.

Contact Management: Software that keeps track of people and related activities.

It is similar to a personal information manager (PIM), but is specialized for sales

and service reps who make repetitive contact with prospects and customers. The

foundation of a contact manager is a name and address database, from which

phone calls, meetings and to-do items are scheduled. The contact manager may

also link each record to related e-mail messages and text documents.

System: A set of detailed methods, procedures, and routines established or

formulated to carry out a specific activity, perform a duty, or solve a problem.

Technology: is the making, usage, and knowledge of tools, machines, techniques,

crafts, systems or methods of organization in order to solve a problem or perform

a specific function. It can also refer to the collection of such tools, machinery, and

procedures. Technologies significantly affect human as well as other animal

species' ability to control and adapt to their natural environments.

Organization: is a social group which distributes tasks for a collective goal. The

word itself is derived from the Greek word organon, itself derived from the better-

known word ergon - as we know `organ` - and it means a compartment for a

particular job.

Executive: A person or group having administrative or managerial authority in an

organization.