Slide 1 FastFacts Feature Presentation May 3, 2012 To dial in, use this phone number and participant code… Phone number: 888-651- 5908 Participant code: 182500 To participate via VoIP… You must have a sound card You must have headphones or computer speakers © 2012 The Johns Hopkins University. All rights reserved.
Slide 1 FastFacts Feature Presentation May 3, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:
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Slide 1
FastFactsFeature Presentation
May 3, 2012
To dial in, use this phone number and participant code…
Phone number: 888-651-5908 Participant code: 182500
To participate via VoIP…
You must have a sound card
You must have headphones or computer speakers
© 2012 The Johns Hopkins University. All rights reserved.
Slide 2
Today’s TopicWe’ll be taking a look at…
Employee Self Service (ESS)
Slide 3
Today’s PresenterBob SicoliSAP Instructor
Slide 4
Session Segments
PresentationBob will address Employee Self Service.During Bob’s presentation, your phone will be muted.
Q&AAfter the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. Bob will answer as many of your questions as time allows.
Slide 5
Contact Us
If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: [email protected] can also send us an instant message!
GoogleTalk – [email protected] Instant Messenger – HopkinsFastFactsMSN – [email protected]
Slide 6
Survey
SurveyAt the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.
Slide 7
How To View Full Screen
Click Here
Slide 8
Employee Self Service (ESS)
Slide 9
Agenda
Introduction to Employee Self Service (ESS)Access to Employee Self Service (ESS)Personal informationPayroll informationTime informationBenefits information
Slide 10
Introducing Employee Self Service
Employee Self Service (ESS) is an enhancement to SAP that will allow you to view your personal and payroll data and easily make changes.
Accessible online through my.johnshopkins.edu.
Using Employee Self Service, you’ll easily be able to:Update your permanent address
Update your emergency contact information
View your personal data and work addresses
Update your direct deposit information
Make changes to your tax withholding information
Slide 11
Introducing Employee Self Service
Using Employee Self Service, you’ll easily be able to (continue):
View your pay statements
Link to E210 to review your timesheets and see the amount of sick and vacation time available to you (JHU employees only)
View your time statements, including leave balances (JHHS employees only)
View your time statements displaying hours worked (both JHU and JHHS hourly paid employees)
Slide 12
Employee Self Service - Notes
Employee Self Service - Notes
Access Changes – The MyPay icon in myJH under the My Payroll icon will be removed and replaced once ESS is fully implemented
Paycheck notifications to your email will not be provided from ESS
If you want to know the scheduled pay dates, a list of dates can be found on the Human Resources/Payroll Shared Services website here. http://ssc.jhmi.edu/hr_payroll/deadlines.html
Records will be updated automatically when the edits are “Saved”
Slide 13
Accessing ESS (MyJH and ESS)
New icon – There is a new icon under MyPayroll that will take you to ESS.
Slide 14
Accessing ESS (MyJH and ESS)After clicking the ESS icon, you be directed to the ESS welcome page. This page will contain basic information about ESS, help links, FAQs, and the entry point into the ESS
application.
Slide 15
Accessing ESS (MyJH and ESS)After clicking the Enter ESS icon, you be directed to an authentication page. You must sign into this page to access ESS.
Slide 16
Accessing ESS (MyJH and ESS)The Employee Self Service (ESS) Overview screen
Slide 17
Personal Information
After clicking the Personal Information link on the ESS Overview screen, this is the Personal Information section and the actions for each section.
Slide 18
Personal InformationPermanent Address Overview
Click the Edit button to change the Permanent Address. Click the Exit button to return to the previous screen.
Click the Edit button to change the Permanent Address. Click the Exit button to return to the previous screen.
Slide 19
Personal InformationPermanent Address Edit
Edit the information if necessary. The fields with an * are required. Click the Review button to review your entries.
Edit the information if necessary. The fields with an * are required. Click the Review button to review your entries.
Slide 20
Personal InformationPermanent Address Review and Save
Review the information if necessary. Click the Save button to save your entries.
Review the information if necessary. Click the Save button to save your entries.
Slide 21
Personal InformationPermanent Address Confirmation
Confirm that the information is correct. Click one of the “Go to” links to exit this screen.
Confirm that the information is correct. Click one of the “Go to” links to exit this screen.
Slide 22
Personal InformationWork Addresses Overview
Confirm that the work address information is correct. Contact your department HR/payroll administrator to update this information if necessary.
Confirm that the work address information is correct. Contact your department HR/payroll administrator to update this information if necessary.
Slide 23
Personal InformationEmergency Contact Overview
Click the Edit button to change the emergency contact. Click the Exit button to return to the previous screen.
Click the Edit button to change the emergency contact. Click the Exit button to return to the previous screen.
Slide 24
Personal InformationEmergency Contact Edit
Edit the information if necessary. Keep in mind that the fields with an * are required. Click the Review button to review your entries.
Edit the information if necessary. Keep in mind that the fields with an * are required. Click the Review button to review your entries.
Slide 25
Personal InformationEmergency Contact Review and Save
Review the information if necessary. Click the Save button to save your entries.
Review the information if necessary. Click the Save button to save your entries.
Slide 26
Personal InformationEmergency Contact Confirmation
Confirm that the information is correct. Click one of the “Go to” links to exit this screen.
Confirm that the information is correct. Click one of the “Go to” links to exit this screen.
Slide 27
Personal InformationPersonal Data Overview
Confirm that the personal data information is correct. Contact your department HR/payroll administrator to update this information if necessary.
Confirm that the personal data information is correct. Contact your department HR/payroll administrator to update this information if necessary.
Slide 28
Personal InformationAdditional Personal Data Overview
Click the Edit button to change the Additional Personal Data. Click the Exit button to return to the previous screen.
Click the Edit button to change the Additional Personal Data. Click the Exit button to return to the previous screen.
Slide 29
Personal InformationAdditional Personal Data Edit
Edit the information if necessary. Click the Review button to review your entries.
Edit the information if necessary. Click the Review button to review your entries.
Slide 30
Personal InformationAdditional Personal Data Review & Save
Review the information. Click the Save button to save your entries.
Review the information. Click the Save button to save your entries.
Slide 31
Personal InformationAdditional Personal Data Confirmation
Confirm that the information is correct. Click one of the “Go to” links or tabs at the top to exit this screen.
Confirm that the information is correct. Click one of the “Go to” links or tabs at the top to exit this screen.
Slide 32
Payroll Information
After clicking the Payroll Information link on the ESS overview screen, this is the Payroll Information section and the actions for each section.
Slide 33
Payroll InformationDirect Deposit Information – New Additional Bank Information
• For direct deposits, in addition to the Default Bank, you can maintain up to 2 Additional Banks.
• The additional bank(s) will be processed first in the deposit process. That means that if the payroll deposit is $1,000 and the additional bank is set to deposit $100 into a savings account, that $100 will be taken first, then $900 will be deposited to the default bank.
• You can choose to deposit by a percentage or dollar amount of the net pay.
Slide 34
Payroll InformationDirect Deposit Information - Overview
Click the Edit button to change the Default Bank. Click the New Additional Bank to add another bank for direct deposit.
Click the Edit button to change the Default Bank. Click the New Additional Bank to add another bank for direct deposit.
Slide 35
Payroll InformationDirect Deposit Information - Edit
To change the Default Bank, type in the Routing Number or click the papers at the end of the field to search for your bank’s routing number.
To change the Default Bank, type in the Routing Number or click the papers at the end of the field to search for your bank’s routing number.
Slide 36
Payroll InformationDirect Deposit Account Change – Routing Number Search
If you need to search for the Routing Number, when the Advanced Search screen appears, type in the name of your bank in the Bank name field using an * before and after. Then click the Go button.
If you need to search for the Routing Number, when the Advanced Search screen appears, type in the name of your bank in the Bank name field using an * before and after. Then click the Go button.
Slide 37
Payroll InformationDirect Deposit Account Change – Routing Number Search
When the result appears, click on the Bank number once to return it to the Routing Number field.
NOTE: There may be several results, so you may want to add the City to your search to narrow the results.
When the result appears, click on the Bank number once to return it to the Routing Number field.
NOTE: There may be several results, so you may want to add the City to your search to narrow the results.
Slide 38
Payroll InformationDirect Deposit Information – Edit Verify with Dave
• Enter the New Bank Account Number.
• Re-enter Bank Account Number in the next field.
• Choose the Account Type.
• Choose the Payment Method - Payroll DDP (Direct Deposit) or a Payroll Check sent to your office.
• Enter the New Bank Account Number.
• Re-enter Bank Account Number in the next field.
• Choose the Account Type.
• Choose the Payment Method - Payroll DDP (Direct Deposit) or a Payroll Check sent to your office.
Slide 39
Payroll InformationDirect Deposit Information - Edit
“By selecting the above disclaimer Checkbox: I understand that it is my responsibility to provide accurate and current banking information. I understand that it is my responsibility to verify that payments have been credited to my account and that Johns Hopkins assumes no liability for overdrafts for any reason. I understand that in the event that my financial institution is not able to deposit any electronic transfer into my account due to any action I take, payroll cannot issue the funds to me until the funds are returned to Johns Hopkins.”
***Note: The return transaction can take up to seven (7) business days to process.***
Disclaimer Checkbox - This is a required
field. Please be sure to read the paragraph below to understand your responsibility in
this process.
Disclaimer Checkbox - This is a required
field. Please be sure to read the paragraph below to understand your responsibility in
this process.
Slide 40
Payroll InformationDirect Deposit Information - Edit
Click on the Review button to proceed to the next screen.
Click on the Review button to proceed to the next screen.
Slide 41
Payroll InformationDirect Deposit Information – Review and Save
Click the Save button to proceed to the next screen.
Click the Save button to proceed to the next screen.
Slide 42
Payroll InformationDirect Deposit Information - Confirmation
Confirm that the information is correct. Click one of the “Go to” links to exit this screen.
Confirm that the information is correct. Click one of the “Go to” links to exit this screen.
Slide 43
Payroll InformationDirect Deposit Information - New Additional Bank - Overview
Click the Edit button to change the Default Bank. Click the New Additional Bank to add another bank for direct deposit. Click the Exit button to return to the previous screen.
Click the Edit button to change the Default Bank. Click the New Additional Bank to add another bank for direct deposit. Click the Exit button to return to the previous screen.
Slide 44
Payroll InformationDirect Deposit Information - New Additional Bank - Edit
When adding a New Additional Bank, enter the Routing Number, New Bank Account Number, Re-enter Bank Account Number, choose the Account Type, choose the Payment Method as Payroll Direct Deposit, enter a Percentage or Dollar Amount to deposit, and click the Disclaimer Checkbox.
Click Review to proceed to the next screen.
When adding a New Additional Bank, enter the Routing Number, New Bank Account Number, Re-enter Bank Account Number, choose the Account Type, choose the Payment Method as Payroll Direct Deposit, enter a Percentage or Dollar Amount to deposit, and click the Disclaimer Checkbox.
Click Review to proceed to the next screen.
Slide 45
Payroll InformationDirect Deposit Information - New Additional Bank – Review and Save
Click the Save button to proceed to the next screen.
Click the Save button to proceed to the next screen.
Slide 46
Payroll InformationDirect Deposit Information - Confirmation
Confirm that the information is correct. Click one of the “Go to” links or tabs at the top to exit this screen.
Confirm that the information is correct. Click one of the “Go to” links or tabs at the top to exit this screen.
Slide 47
Payroll InformationDirect Deposit Information - Overview
This is what the Direct Deposit Information overview screen will look like with an Additional Bank added.
This is what the Direct Deposit Information overview screen will look like with an Additional Bank added.
Slide 48
Payroll InformationPay Statement
The most recent Pay Statement will display. You should change the document view size to see it larger.
The most recent Pay Statement will display. You should change the document view size to see it larger.
Slide 49
Payroll InformationPay Statement – Previous Months Statements
Click the Select a Month and Year to View Pay Statement dropdown to see previous months statements.
Click the Select a Month and Year to View Pay Statement dropdown to see previous months statements.
Slide 50
Payroll InformationDirect Deposit Information - Confirmation
Highlight the previous month’s statement you want to view. The statement will appear in the window below. Click the Exit button to exit the Pay Statement view.
Highlight the previous month’s statement you want to view. The statement will appear in the window below. Click the Exit button to exit the Pay Statement view.
Slide 51
Payroll InformationFederal and State Withholdings - Overview
Click the Edit button of the section in which you want to change the withholdings.
Click the Edit button of the section in which you want to change the withholdings.
Slide 52
Payroll InformationFederal Withholdings - Edit
Change the fields you want and make sure to read the declaration statement and check the Declaration box. Click the Review button to go to the next screen.
Change the fields you want and make sure to read the declaration statement and check the Declaration box. Click the Review button to go to the next screen.
Slide 53
Payroll InformationFederal Withholdings – Review and Save
Review the changes that you made. Click the Save button to save the changes and go to the next screen.
Review the changes that you made. Click the Save button to save the changes and go to the next screen.
Slide 54
Payroll InformationFederal Withholdings - Confirmation
Confirm that the information is correct. Click one of the “Go to” links or tabs at the top to exit this screen.
Confirm that the information is correct. Click one of the “Go to” links or tabs at the top to exit this screen.
Slide 55
Payroll InformationState Withholdings - Overview
Click the Edit button of the section in
which you want to change the
withholdings.
Click the Edit button of the section in
which you want to change the
withholdings.
Slide 56
Payroll InformationState Withholdings - Edit
Change the fields you want and make sure to read the declaration statement and check the Declaration box. Click the Review button to go to the next screen.
Change the fields you want and make sure to read the declaration statement and check the Declaration box. Click the Review button to go to the next screen.
Slide 57
Payroll InformationState Withholdings – Review and Save
Review the changes that you have made. Click the Save button to save the changes and go to the next screen.
Review the changes that you have made. Click the Save button to save the changes and go to the next screen.
Slide 58
Payroll InformationState Withholdings - Confirmation
Confirm that the information is correct. Click one of the “Go to” links to exit this screen.
Confirm that the information is correct. Click one of the “Go to” links to exit this screen.
Slide 59
Payroll InformationEmployment and Wage Verification
This is The Work Number online help document that Johns Hopkins employees use to provide employment and/or wage verification to lending agencies and services.
This is The Work Number online help document that Johns Hopkins employees use to provide employment and/or wage verification to lending agencies and services.
Slide 60
Time Information
After clicking on the Time Information link on the ESS overview screen, this is the Time Information section and the actions for Johns Hopkins University users.
Slide 61
Time Information
Clicking on the E210 link will take you here.
Slide 62
Time Information
After clicking on the Time Information link on the overview screen, this is the Time Information section and the actions for a Johns Hopkins Health System employee.
Slide 63
Time InformationLeave Balances
View the balances with the key date as today. If you want to see balances for a date before today, change the date, and click Display. Click Exit to return back to the Time Information screen.
View the balances with the key date as today. If you want to see balances for a date before today, change the date, and click Display. Click Exit to return back to the Time Information screen.
Slide 64
Time InformationTime Statement
The current time statement will appear for a Time Period listed on the sheet. If you want to see the Previous Time Statement, click the button. Click Exit to return back to the Time Information screen.
The current time statement will appear for a Time Period listed on the sheet. If you want to see the Previous Time Statement, click the button. Click Exit to return back to the Time Information screen.
Slide 65
Time InformationTime Statement, Periodic
The Display Time Statements History button will enable you to choose to display statements from up to 24 months ago. Click Exit to return back to the Time Information screen.
The Display Time Statements History button will enable you to choose to display statements from up to 24 months ago. Click Exit to return back to the Time Information screen.
Slide 66
Time InformationTime Statement, Periodic
After you select the display period, highlight the date period and the information will display at the lower part of the screen. Click Previous Time Statement or Next Time Statement to scroll through the statements.
After you select the display period, highlight the date period and the information will display at the lower part of the screen. Click Previous Time Statement or Next Time Statement to scroll through the statements.
Slide 67
Benefits Information
The Benefits Information tab will display the benefits website link that applies to the person’s organization. The organization’s websites that could display are:Johns Hopkins UniversityJohns Hopkins Health System Johns Hopkins Bayview Medical CenterJohns Hopkins Home Care Group
Slide 68
Benefits Information
Benefits information website for Johns Hopkins Health System
Slide 69
Employee Self Service - Conclusion
Using Employee Self Service, you’ll easily be able to:
Update your permanent addressUpdate your emergency contact informationView your personal data and work addressesUpdate your direct deposit informationMake changes to your tax withholding informationView your pay statementsLink to E210 to review your timesheets and see the amount of sick and vacation time available to you (JHU employees only)View your time statements, including leave balances (JHHS employees only)View your time statements displaying hours worked (both JHU and JHHS hourly paid employees)
Slide 70
Employee Self Service - Resources
ESS Help on the welcome page will contain links to:- ESS Quick Reference Guide- Frequently Asked Questions- Recorded FastFacts
Human Resources/Payroll Shared Services – 443-997-5828
Slide 71
We’re going to open the phone lines now!
There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.
We’ll be answering questions in the order that we receive them.
We’ll also be answering the questions that were emailed to us during the presentation.
If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.
Q&A
Slide 72
Thank You!
Thank you for participating!We would love to hear from you.
Are there certain topics that you would like us to cover in future FastFacts sessions?Would you like to be a FastFacts presenter?Please email us at: [email protected]
Slide 73
Survey
Before we close, please take the time to complete a short survey.Your feedback will help us as we plan future FastFacts sessions.Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/
Thanks again!
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