Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday, September 3, 2014 6:00 p.m. Note: The meeting location is Great River School, 1326 Energy Park Drive, Saint Paul, MN 55108. REGULAR MEETING AGENDA I. Call to Order of Regular Meeting (President Joe Collins) A) Attendance B) Review, Amendments and Approval of the Agenda II. Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.) III. Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4) Board Discussion and Action.) A) 14-028 Highland Village Streetscape (Kelley) B) Permit Close-Outs (Poland) C) Permit Program/Rules Update (Kelley) IV. Special Reports –Upper Villa Stormwater Reuse Feasibility Report, SRF Consulting, Inc. V. Action Items A) AR: Approve Minutes of the August 20, 2014 Regular Meeting (Sylvander) B) AR: Authorize Purchase of Monitoring Database (Suppes) C) AR: Adopt 2015 Preliminary Budget and Levy (Doneux) VI. Unfinished Business A) FI: Highland Ravine Stabilization Project Update (Eleria) B) FI: Curtiss Pond Improvement Project Update (Fossum) VII. General Information A) Administrator’s Report VIII. Next Meetings A) CAC Meeting, Wednesday, September 10, 2014 B) Board Meeting Wednesday, September 17, 2014 IX. Adjournment W:\04 Board of Managers\Agendas\2014\September 3, 2014 Agenda Regular Mtg.docx Materials Enclosed
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Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District
Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday,
September 3, 2014 6:00 p.m.
Note: The meeting location is Great River School, 1326 Energy Park Drive, Saint Paul, MN 55108.
REGULAR MEETING AGENDA
I. Call to Order of Regular Meeting (President Joe Collins)
A) Attendance
B) Review, Amendments and Approval of the Agenda
II. Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.)
III. Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4)
Board Discussion and Action.)
A) 14-028 Highland Village Streetscape (Kelley)
B) Permit Close-Outs (Poland)
C) Permit Program/Rules Update (Kelley)
IV. Special Reports –Upper Villa Stormwater Reuse Feasibility Report, SRF Consulting, Inc.
V. Action Items
A) AR: Approve Minutes of the August 20, 2014 Regular Meeting (Sylvander)
B) AR: Authorize Purchase of Monitoring Database (Suppes)
C) AR: Adopt 2015 Preliminary Budget and Levy (Doneux)
VI. Unfinished Business
A) FI: Highland Ravine Stabilization Project Update (Eleria)
B) FI: Curtiss Pond Improvement Project Update (Fossum)
VII. General Information
A) Administrator’s Report
VIII. Next Meetings
A) CAC Meeting, Wednesday, September 10, 2014
B) Board Meeting Wednesday, September 17, 2014
IX. Adjournment
W:\04 Board of Managers\Agendas\2014\September 3, 2014 Agenda Regular Mtg.docx
Materials Enclosed
Capitol Region Watershed District Permit 14-028 highland Village Streetscape
Permit 14-028 September 3, 2014 Board Meeting
Aerial Photo
Applicant: Jesse Farrell Consultant: N/A
St. Paul Public Works
25 West 4th Street (CHA 900)
St. Paul, MN 55112
Description: Streetscape improvements for the sidewalks near the inetersection of Ford Pkwy and Cleveland Ave
Stormwater
Management: Permeable pavers and CU Structural Soil
District Rule: C, D, F
Disturbed Area: 1.63
Impervious Area: 1.43 Acres
RECOMMENDATION: Approve with 3 Conditions
1. Provide revised drainage area map and calculations to document treatment catchments
2. Document soil types to ensure the infiltration practice will drain within 48 hours.
3. Remove geotextile fabric from around the CU Soil.
VOLUME BANK RECOMMENDATION: Approve withdrawal of 487 cubic feet of volume reduction credits from the Public Works volume bank.
Permit Location
Ford Pkwy
Clev
eland
Av
e
Capitol Region Watershed District Permit Report
CRWD Permit #: 14-028 Review date: August 29, 2014 Project Name: Highland Village Streetscape Applicant: City of St. Paul Purpose: Reconstruction of approximately 4,600 feet of sidewalk. Location: Ford Parkway between Cretin Avenue and Kenneth Street;
Cleveland Avenue between Pinehurst and Hillcrest Avenues Applicable Rules: C, D and F Recommendation: Approve with 3 Conditions Volume Bank Approve withdrawal of 487 cubic feet of volume reduction credits Recommendation: from the Public Works volume bank. EXHIBITS:
1. Construction Plan, by City of St. Paul, dated 7/1/14, recd. 8/1/14. 2. Memo to CRWD, by City of St. Paul, dated 7/31/14, recd. 8/1/14. 3. Specifications, by City of St. Paul, dated 6/30/14, recd. 8/1/14. 4. Email to CRWD, by City of St. Paul, dated 8/22/14, recd. 8/22/14. 5. NPDES permit, recd. 8/22/14.
HISTORY & CONSIDERATIONS: None. RULE C: STORMWATER MANAGEMENT
Standards Proposed discharge rates for the 2-, 10-, and 100-year events shall not exceed
existing rates. Developments and redevelopments must reduce runoff volumes in the amount
equivalent to an inch of runoff from the impervious areas of the site. Stormwater must be pretreated before discharging to infiltration areas to
maintain the long-term viability of the infiltration area.
W:\07 Programs\Permitting\2014\14-028 Highland Village Streetscape\14-028 Permit_Review02.doc Page 1 of 4
Developments and redevelopments must incorporate effective non-point source pollution reduction BMPs to achieve 90% total suspended solid removal.
Findings 1. A hydrograph method based on sound hydrologic theory is not used to analyze
runoff for the design or analysis of flows and water levels. 2. Runoff rates for the proposed activity do not exceed existing runoff rates for
the 2-, 10-, and 100-year critical storm events. Stormwater leaving the project area is discharged into a well-defined receiving channel or pipe and routed to a public drainage system.
3. Stormwater runoff volume retention is not achieved onsite in the amount equivalent to the runoff generated from one inch of rainfall over the impervious surfaces of the development.
a. The amount of proposed impervious onsite is 54,014 square feet. b. Volume retention: Volume Retention Required (cu. ft.) Volume Retention Provided (cu. ft.)
4,051 BMP Volume Below Tree trench 5,940 (However, 2” runoff to the tree trenches is 3,564 cf.)
c. Withdrawal of 487 cubic feet of credits from the Public Works
volume reduction bank has been requested d. It is not known if infiltration volume and facility size has been
calculated using the appropriate hydrological soil group classification and design infiltration rate.
e. It is not known if the infiltration areas are capable of infiltrating the required volume within 48 hours.
f. Stormwater runoff is pretreated to remove solids before discharging to infiltration areas.
4. Best management practices likely achieve 90% total suspended solids removal on an annual basis.
5. A memorandum of agreement for maintenance of stormwater facilities exists between the City and the CRWD.
RULE D: FLOOD CONTROL Standards Compensatory storage shall be provided for fill placed within the 100-year
floodplain. All habitable buildings, roads, and parking structures on or adjacent to a
project site shall comply with District freeboard requirements. Findings
W:\07 Programs\Permitting\2014\14-028 Highland Village Streetscape\14-028 Permit_Review02.doc Page 2 of 4
1. There is no floodplain on the property according to FEMA. 2. It is not known if all habitable buildings, roads, and parking structures on or
adjacent to the project site comply with CRWD freeboard requirements. However, sufficient conveyances have been provided to allow the storm sewer system to function as or better than it did prior to the project.
RULE E: WETLAND MANAGEMENT Standard
Wetlands shall not be drained, filled (wholly or in part), excavated, or have sustaining hydrology impacted such that there will be a decrease in the inherent (existing) functions and values of the wetland.
A minimum buffer of 25 feet of permanent nonimpacted vegetative ground cover abutting and surrounding a wetland is required.
Findings 1. There are no known wetlands located on the property.
RULE F: EROSION AND SEDIMENT CONTROL
Standards A plan shall demonstrate that appropriate erosion and sediment control
measures protect downstream water bodies from the effects of a land-disturbing activity.
Erosion Control Plans must adhere to the MPCA Protecting Water Quality in Urban Areas Manual.
Findings 1. Erosion and sediment control measures are consistent with best management
practices, as demonstrated in the MPCA manual Protecting Water Quality in Urban Areas.
2. Adjacent properties are protected from sediment transport/deposition. 3. Wetlands, waterbodies and water conveyance systems are protected from
erosion/sediment transport/deposition. 4. Project site is greater than 1 acre; an NPDES permit is required.
RULE G: ILLICIT DISCHARGE AND CONNECTION
Standard Stormwater management and utility plans shall indicate all existing and
proposed connections from developed and undeveloped lands for all water that drains to the District MS4.
Findings 1. New direct connections or replacement of existing connections are not
proposed. 2. Prohibited discharges are not proposed.
W:\07 Programs\Permitting\2014\14-028 Highland Village Streetscape\14-028 Permit_Review02.doc Page 3 of 4
RECOMMENDATION: Approve with 3 Conditions Conditions:
1. Provide revised drainage area map and calculations to document treatment catchments
2. Document soil types to ensure the infiltration practice will drain within 48 hours. 3. Remove geotextile fabric from around the CU Soil.
VOLUME BANK RECOMMENDATION: Approve withdrawal of 487 cubic feet of volume reduction credits from the Public Works volume bank.
W:\07 Programs\Permitting\2014\14-028 Highland Village Streetscape\14-028 Permit_Review02.doc Page 4 of 4
8/29/2014 Volume Banking CreditsAccount: Saint Paul Public Works
DATE: August 29, 2014 TO: CRWD Board of Managers FROM: Forrest Kelley, Regulatory and Construction Program Manager RE: Upper Villa Harvest and Reuse Feasibility Study ____________________________________________________________________________________ Background The District was awarded a $275,000 Clean Water Partnership grant in 2012 for the identification, design, and construction of volume reduction practices in the Lake McCarrons subwatershed. In January of 2014, the District was awarded an additional $360,000 towards construction of the combined infiltration/harvest and reuse BMP underneath the Upper Villa Park Softball field. On April 16, 2104, the Board of Managers approved a contract with Geosyntec for professional services to assist SRF Consulting Group in assessing the feasibility of a stormwater harvest and reuse, and to determine the benefit of an actively controlled system (OptiRTC). Issues The Upper Villa Harvest and Reuse Feasibility Study is complete and attached for review. CRWD and SRF staff will present the findings and recommendations and answer any questions the Board of Managers may have. Requested Actions Adopt the Upper Villa Harvest and Reuse Feasibility Study enc: Upper Villa Harvest and Reuse Feasibility Study - Lake McCarrons Subwatershed BMP CWP
DATE: August 28, 2014 TO: CRWD Board of Managers FROM: Britta Suppes, Monitoring Coordinator RE: Authorize Purchase of Monitoring Database
Background
CRWD has been collecting continuous time-series flow data and discrete water quality data since 2005 through the District Monitoring Program. Cumulatively, monitoring data collected since 2005 has built a lengthy and robust dataset that comprehensively characterizes District water resources. CRWD has been seeking a monitoring database system to efficiently and effectively manage monitoring data. An improved database system will allow CRWD staff to: organize, view, and query all years of data; more efficiently edit, analyze, and QA/QC data; improve data sharing and public access to data; and provide a consistent method for saving data to prevent data loss. At the April 16, 2014 Board Meeting, the Managers approved the recommendations detailed in the Monitoring Program Review, including Recommendation 3:
“Develop a comprehensive monitoring database that could more effectively manage the large data sets of the District. This would improve: data organization, data accessibility, data querying, and data analysis. The database should have components useable to both District staff and the general public.”
Issues
CRWD has been evaluating database options. Based on research and product demos, the Kisters WISKI database is recommended by staff as the most suitable monitoring database software for District monitoring data. The WISKI database was selected because of its ability to meet all CRWD criteria. In addition, the WISKI database proved to be the most comprehensively developed and capable water quality monitoring software on the market that will best meet the District’s needs. The 2014 costs of the WISKI database are $48,750 and are detailed in Table 2 of the enclosure. CRWD has budgeted for a monitoring database annually since 2009. Table 4 of the enclosure details the 2014 and 2015 budgets for a monitoring database under project number 211-##220 Monitoring & Data Collection – Long-term Monitoring Database. For 2014, the remaining equipment budget for program number 211 of $50,000.00 will be used for the monitoring database. Action Requested
Authorize purchase of Kisters WISKI monitoring database not to exceed $50,000.00. enc: Memo— Evaluation of Database Options for a CRWD Monitoring Program Database W:\07 Programs\Monitoring & Data Acquisition\Monitoring DATABASE\Board Mtg Materials\v2_Board Memo-Monitoring Database_09-03-2014.docx
September 3, 2014 V. Action Items, B) Authorize
Purchase of Monitoring Database (Suppes)
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
1
DATE: August 21, 2014
TO: Bob Fossum, Program Manager
FROM: Britta Suppes, CRWD Monitoring Coordinator; Joe Sellner, CRWD Water Resource
Technician
RE: Evaluation of Database Options for a CRWD Monitoring Program Database
Background
Capitol Region Watershed District (CRWD) has been collecting continuous time-series flow data
and discrete water quality data from over twenty stations since 2005 through the District
Monitoring Program. In addition, CRWD has been collecting a variety of other continuous or
discrete data from 50+ locations throughout the District, including climatological data, lakes,
2015 Budgeted Long-term Database Development (211-15220)* $16,320 $0 $16,320
2015 Budget Total $16,320
*Project # 211-15220 budget will be ammended in Dec 2014 to account for estimated database cost increases
DATE: August 22, 2014 TO: CRWD Board of Managers FROM: Mark Doneux, Administrator RE: Adopt Preliminary 2015 Budget and Certification of Levy Background The Board has discussed and reviewed the preliminary 2015 Budget and Tax Levy during several meetings and workshops this summer. A copy of our summary budget and hearing notice was sent to the affected cities and Ramsey County officials in August. The Citizen’s Advisory Committee reviewed and provided comments on the proposed 2015 budget and levy at their August meeting. A duly noticed Public Hearing was held on August 20th to collect public comment on the proposed 2015 budget and levy. Issues The Board of Managers must adopt a Preliminary 2015 Budget and Levy Certification before the initial September 15, 2014 deadline. The Board of Managers held a special workshop on June 26th and July 11th to review the draft budget and levy. Based on the Board recommendations, the revised preliminary budget provides $611,700 for Administration, $1,562,772 for Programs, $807,595 for Projects for a total Operations Budget of $2,982,017 and $2,542,231 for Capital Improvement Projects. This results in a total Preliminary 2015 Budget of $5,524,248. This is an increase of $1,285,854 from 2014. The proposed 2015 tax levy is $3,404,228. This levy includes $3,036,117 for the general levy and $368,131 for debt. This levy is $434,970 or 14.65% higher than 2014. Requested Action Approve and adopt the Preliminary 2015 Budget and Levy Certification. enc: Preliminary 2015 CRWD Expenditure, Revenue and Levy Summary (11”x17”) Draft Levy Certification form Draft Debt Levy Certification form Draft Resolution – Adopting 2015 Budget & Levy
W:\02 Budget and Finance\Budget - 2015\Board Memo - Adoption of Preliminary 2015 Budget and Levy - 8-22-14.docx
September 3, 2014 Board Meeting V. Action Item C) Approve
Preliminary 2015 Budget and Levy (Doneux)
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
COUNTY, CITY AND SPECIAL TAXING DISTRICT LEVY CERTIFICATION PROPOSED TAXES PAYABLE IN 2015
FOR: Capitol Region Watershed District
(Governmental Agency)
LEVY PURPOSE
CERTIFIED FINAL TAX LEVY
NET TAX CAPACITY BASED LEVIES 1) General
$3,036,117.02
2) Debt $ 368,130.98 3) Other (Please Specify)
4)
5)
6)
7)
8)
9)
10) Total Net Tax Capacity Based Levies
(Total 1 through 9)
$3,404,228
MARKET VALUE BASED LEVIES 11) $ 12)
13)Total Market Value Based Referendum Levies
(Total 11 & 12)
$
14)Total Certified Levy
(Total 10 & 13)
$3,404,228
I, the authorized representative of the above mentioned Governmental Agency, certify that the foregoing information is accurate to the best of my knowledge. ____________________ Signature of Authorized Representative Title Date Phone Number of Contact Person
CAPITAL REGION W/S===================
ADDITIONS OR CERTIFIEDORIGINAL DATE PAYABLE 2015REDUCTIONS BY DEBT
BOND ISSUES PRINCIPAL ISSUED DEBT LEVY RESOLUTION LEVY============== ========== ======== ============ ============= =============TX SUPP 2007A 1,555,000 4-Jan-07 $120,441.57 0.00 $120,441.57GO Note 2010 447,200 15-Dec-10 49,563.46 476.58 50,040.04 GO 2013A 3,000,000 15-May-13 49,377.78 148271.60 197,649.38
I hereby certify that the above schedule of bond levies to be spread on the payable 2015 tax rolls agrees with Capital Region W/S records and is true and correct. Copies of any resolutions which increase or reduce these levies are attached.
Signed: ___________________________________
Date: _______________
Resolution Capitol Region Watershed District
In the matter pertaining to: The 2015 Preliminary Budget and Levy Board Member: Thienes introduced the following resolution and moved its adoption, seconded by Board Member ___________. WHEREAS, A Board workshop was held June 26th and July 11, 2014 to review the detailed Operations Budget, CIP and Project Financing Plans and WHEREAS, At the July 23, 2013 Board meeting, the draft 2015 Work Plan was reviewed, and WHEREAS, at the CRWD Board of Managers meeting on August 23, 2014 the Preliminary 2015 Budget and Levy was reviewed and approved for distribution for Public Review and Comment, and WHEREAS, on August 13, 2014 the Citizens’ Advisory Committee reviewed and recommended adoption of the budget and levy as presented; and WHEREAS, a duly noticed Public Hearing was held on August 22, 2014 at 6:00 PM at Great River School, 1326 Energy Park Drive with no members of the public present commenting on the budget, and THEREFORE BE IT RESOLVED that the CRWD Board of Managers approves and adopts the 2015 Preliminary Operations Budget of $2,982,017 and a Capital Improvement Budget of $2,542,231 for a total 2015 Budget of $5,524,248. BE IT FURTHER RESOLVED, the proposed 2015 tax levy is $3,404,228. This levy includes $3,036,117 for the general levy and $368,131 for debt. Vote: Approved/Denied
*Approval must receive minimum of 3 Yeas
W:\04 Board of Managers\Motions\Resolutions 2014\Resolution 14-xxx CRWD Prelim 2015 Levy.doc
Requested By: Mark Doneux Recommended for Approval: Approved by Attorney: N/A Funding Approved: N/A
Manager Yeas* Nays Absent Abstain Collins Texer Jones Thienes Reider
TOTAL
Supporting Documentation Incorporated By Reference Date Document Prepared By
6/26/14 Prelim. 2015 Work Plan CRWD 7/11/14 Prelim. 2015 Budget and Levy CRWD 7/23/14 Prelim. 2015 Budget and Levy CRWD 8/4/14 Public Notice for Budget Hearing CRWD
8/11/14 Public Notice for Budget Hearing CRWD 8/20/14 Public Review Draft Budget CRWD 9/03/14 Preliminary 2015 Budget and Levy CRWD
Resolution # 14-xxx Date Adopted: September 3, 2014
Resolution Adoption Certified By the Board of Managers: By: _____________________________________________ Date: September 3, 2014
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
DATE: August 28, 2014
TO: CRWD Board of Managers and Staff
FROM: Mark Doneux, Administrator
RE: September 3, 2014 Administrator’s Report
1) Administrator Approved or Executed Agreements
a) Stewardship Grant Agreement for a rain garden at 1614 Highland Parkway, Saint Paul - $518.65
2) Board Approved or Executed Agreements
3) General updates including recent and upcoming meetings and events
a) Corey Poland’s last day at CRWD will be September 5, 2014.
b) The 2014 Clean Water Summit is September 11, 2014 8:00am – 5:00pm at the Minnesota Landscape Arboretum.
CRWD is a sponsor and planning member of the conference. The topic is “Green Infrastructure for Clean Water:
Costs & Benefits to Our Communities” and the Lowertown Regional Ballpark will be featured as a case study.
Register here.
c) CREATE: The Community Meal by Manager Seitu Jones will be held on September 14, 2014 on Victoria Street
in Saint Paul.
d) CRWD and the CAC are co-sponsoring the September 18 Moos Family Speaker Series, “Dwindling
Groundwater Reserves as Viewed from Space” with Dr. Jay Famiglietti. The presentation begins at 7:00pm at
the University of Minnesota St. Paul Student Center. Register at www.freshwater.org/lectures.
e) Saint Paul Open Streets celebration with be Saturday, September 21, 2014.
f) CRWD Staff will be participating in a mobile workshop of Green Line Green Infrastructure during the Rail-
Volution Conference, September 23, 2014 from 1-4pm.
g) Mark Doneux, Nate Zwonitzer and Bob Fossum will be attending WEFTEC in New Orleans, Louisiana from
September 27 – October 1.
4) CRWD events and meetings
a) Next CAC meeting is Wednesday, September 10, 2014 from 7:00 – 9:00 pm.
b) Next Board meeting is Wednesday, September 17, 2014 from 6:00 – 8:00 pm.
5) Project and Program Updates
a.) Curtiss Pond Project: The preconstruction meeting was held on Wednesday, August 27, 2014. Work is expected
to begin September 2nd.
b.) Highland Ravine Project: Pre-construction meetings with the contractor and homeowners were held on August 25,
2014 from 3 – 6:30pm. Construction is scheduled to start on September 15 and be substantially completed by
October 15.
c.) Eustis Street Stormwater Improvement Study: The project kick-off meeting was held on August 21 at 8:30 am at
Lauderdale City Hall. Representatives from Lauderdale, Ramsey County were in attendance.
W:\04 Board of Managers\Correspondence\Administrator's Report 2014\Administrator's Report 9-3-14.docx