Scoping Study for Institutional Profiling and Terms & Conditions Services JISC Joint Programme Meeting Brighton 6-7 July 2004.

Scoping Study forInstitutional Profiling and

Terms & Conditions Services

JISC Joint Programme MeetingJISC Joint Programme Meeting

BrightonBrighton

6-7 July 20046-7 July 2004

Background

Services defined in the Shared Services Services defined in the Shared Services Development Plan but not fully addressedDevelopment Plan but not fully addressed

An institutional profiling service provides machine-readable information about resolution preferences … (for OpenURL resolver services).

A terms and conditions service provides machine-readable information about the rights held in or over resources within the JISC IE and about any restrictions on access and use.

Brief

Re-examine the roles of these servicesRe-examine the roles of these services Originally placeholdersOriginally placeholders OpenURL services now more matureOpenURL services now more mature Not constrained by original service definitionsNot constrained by original service definitions

Consider proposals for their realisationConsider proposals for their realisation Are national services feasible and desirable?Are national services feasible and desirable? If so, how can they be realised?If so, how can they be realised?

Two strands

External view: access to information about External view: access to information about the institution and its services the institution and its services

Internal view: institutional rights to external Internal view: institutional rights to external data (T&C a special case)data (T&C a special case)

Approach

Consider the types of data that may be of Consider the types of data that may be of interestinterest

The sources of these data (and the The sources of these data (and the authority)authority)

Rights management issues (and T&C)Rights management issues (and T&C) Service provision optionsService provision options RecommendationsRecommendations

Types of data

Institutional contact dataInstitutional contact data Institutional telematic service dataInstitutional telematic service data Learning and teaching informationLearning and teaching information Subscriptions dataSubscriptions data

Institutional contact data

General information: formal name, postal, General information: formal name, postal, telephone, fax, email addressestelephone, fax, email addresses

Web-based information : staff list, Library Web-based information : staff list, Library portal, admissions, Library catalogueportal, admissions, Library catalogue

Roles: name&contact information for Roles: name&contact information for Principal, Assistant Principals, the Principal, Assistant Principals, the Secretary, Librarian, HoD etc. etc.Secretary, Librarian, HoD etc. etc.

Institutional telematic service data

LDAP directoryLDAP directory Z39.50 servicesZ39.50 services IP rangeIP range OAI repositoryOAI repository OpenURL resolverOpenURL resolver Shibboleth handle serviceShibboleth handle service

Learning and teaching information

Course informationCourse information Reading listsReading lists Teaching staffTeaching staff L&T repository related dataL&T repository related data

Subscriptions data

Mature processes for managing print subscriptions Mature processes for managing print subscriptions and handlingand handling

Absence of good solutions for managing Absence of good solutions for managing subscriptions for electronic resourcessubscriptions for electronic resources

Workflows for print material inadequate for Workflows for print material inadequate for electronic resourceselectronic resources

Arbitrary variation in T&C details for electronic Arbitrary variation in T&C details for electronic resourcesresources

DLF Electronic Resource Management InitiativeDLF Electronic Resource Management Initiative

Sources of data

Institutional depositionInstitutional deposition National authoritiesNational authorities Subscriptions agent/publisherSubscriptions agent/publisher Commercial vendors of catalogue recordsCommercial vendors of catalogue records

Institutional deposition

The institution itself is the authority for The institution itself is the authority for contact and telematic service datacontact and telematic service data

Questions of responsibilityQuestions of responsibility MIS, Library, Computing ServicesMIS, Library, Computing Services

Questions of accuracy and maintenanceQuestions of accuracy and maintenance

National authorities

JISC Monitoring Unit (MU)JISC Monitoring Unit (MU) List of H&FE institutionsList of H&FE institutions

JISC collectionsJISC collections Institutional subscriptionsInstitutional subscriptions

UKERNA IP dataUKERNA IP data Authority for network addressesAuthority for network addresses

Information Environment Service Registry (IESR)Information Environment Service Registry (IESR) Institutional resources and servicesInstitutional resources and services

Subscriptions agents and publishers Authoritative data on institutional Authoritative data on institutional

subscriptionssubscriptions Considered commercially sensitive Considered commercially sensitive Required by OpenURL resolvers, but Required by OpenURL resolvers, but

wariness over disclosurewariness over disclosure Changing business model, providing links Changing business model, providing links

for content delivery servicesfor content delivery services

Catalogue record vendors

Small publishers use intermediaries to Small publishers use intermediaries to provide electronic delivery servicesprovide electronic delivery services

Titles sold in aggregations/bundlesTitles sold in aggregations/bundles The content of bundles is fluidThe content of bundles is fluid Serials librarian cannot be certain which Serials librarian cannot be certain which

titles are includedtitles are included Vendors such as Serials Solutions provide Vendors such as Serials Solutions provide

catalogue records for bundled contentcatalogue records for bundled content

Rights management issues

Key to the appropriate copy problem. How Key to the appropriate copy problem. How to capture this data?to capture this data?

Licensor disclosureLicensor disclosure Licensing authority tables (CRD)Licensing authority tables (CRD) Rights enquiry (Balsa)Rights enquiry (Balsa) Licence agreement records (ONIX)Licence agreement records (ONIX)

Licencee assertionLicencee assertion

Terms & conditions

Vary per licence per institutionVary per licence per institution Complex (librarians may make pragmatic Complex (librarians may make pragmatic

assumptions that err on side of caution)assumptions that err on side of caution) Hard to manageHard to manage Creative Commons: Creative Commons:

Full legal licenceFull legal licence Machine readable (searching and indexing)Machine readable (searching and indexing) Simple symbols for end-user interpretation Simple symbols for end-user interpretation

ONIX specification likelyONIX specification likely

Service provision

Development criteriaDevelopment criteria UtilityUtility PracticalityPracticality Cost-effectivenessCost-effectiveness

MethodMethod Centrally-maintained servicesCentrally-maintained services Devolved operationDevolved operation IE service registryIE service registry

Recommendations (I)

Institutional Profile for contact informationInstitutional Profile for contact information Distributed – institutional responsibilityDistributed – institutional responsibility Based on standard pro forma (XML)Based on standard pro forma (XML)

Specific service locations:Specific service locations: IP address range – UKERNAIP address range – UKERNA Shibboleth servers –national WAYFShibboleth servers –national WAYF OpenURL resolvers – OpenURL routerOpenURL resolvers – OpenURL router

Recommendations (II)

Other services -- IE Service Registry Other services -- IE Service Registry (Z39.50, OAI repository) (Z39.50, OAI repository)

Subscriptions dataSubscriptions data Institutional OpenURL resolversInstitutional OpenURL resolvers OCLC cooperative rights databaseOCLC cooperative rights database ONIX: EDItEUR/NISOONIX: EDItEUR/NISO

Terms & conditions – progress in a forum Terms & conditions – progress in a forum such as that for PA/JISC Model Licencesuch as that for PA/JISC Model Licence

Contacts

Sandy ShawSandy Shaw Christine ReesChristine Rees

EDINAEDINA EDINAEDINA