1 SCHOOL OF OPEN LEARNING (CAMPUS OF OPEN LEARNING) UNIVERSITY OF DELHI 5, CAVALRY LANE DELHI-110007 TENDER DOCUMENT FOR EMPANELMENT OF OFFSET PRINTERS AND LASER TYPE SETTING FOR STUDY MATERIALS WITHOUT PAPER FOR THE ACADEMIC SESSION 2017-2018 (1 st JUNE 2017 to 31 st MAY, 2018) Date: 13/07/2017 CONTENTS OF TENDER DOCUMENT S. No. Description of Contents SECTION or APPENDIX NO. 1. E-Tender Notice 2. Introduction Section I 3. Instruction to Bidders Section II 4. Evaluation of Bids Section III 5. Check List Section IV 6. Condition of Contract Section V 7. Contract Form Section VI 8. Technical Bid Appendix-A-1 9. Financial Bid Appendix-A-2 10. Technical Specification Appendix-B 11. Offer Of Empanelment Appendix- C-1 12. Letter of Empanelment Appendix- C-2 13. Bank Guarantee Form For EMD Appendix –D 14. Bank Guarantee Form For Performance Security Appendix –E
47
Embed
SCHOOL OF OPEN LEARNING (CAMPUS OF OPEN LEARNING) …
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
1
SCHOOL OF OPEN LEARNING
(CAMPUS OF OPEN LEARNING)
UNIVERSITY OF DELHI
5, CAVALRY LANE
DELHI-110007
TENDER DOCUMENT FOR EMPANELMENT OF OFFSET PRINTERS AND LASER
TYPE SETTING FOR STUDY MATERIALS WITHOUT PAPER FOR THE ACADEMIC
SESSION 2017-2018 (1st JUNE 2017 to 31
st MAY, 2018)
Date: 13/07/2017
CONTENTS OF TENDER DOCUMENT
S. No. Description of Contents SECTION or APPENDIX NO.
THIS AGREEMENT made on the -------- day of ----------, 2017 between School of Open
Learning (SOL), University of Delhi, Delhi-110007 (hereinafter called “SOL”) of the one part
and (Name of Printer) M/s.------------------------------ Address ---------------------------- (hereinafter
called “Printer”) of the other part.
WHEREAS SOL has empanelled the Printer for laser type setting, plate making, printing,
binding, packing and forwarding of the printed material based on his/her Technical Bid and
Financial Bid and whereas the Printer has accepted the schedule of Approved Rates offered by
the SOL to the Printer.
26
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
1. In this agreement words and expressions shall have the same meaning as are respectively
assigned to them in the Conditions of Contract referred to.
2. The Contract Agreement consists of the following documents which are the part of
Tender Document for empanelment of printer by the SOL.
S. No. Description of Contents SECTION or APPENDIX NO.
1. E-Tender Notice
2. Introduction Section I
3. Instruction to Bidders Section II
4. Evaluation of Bids Section III
5. Check List Section IV
6. Condition of Contract Section V
7. Contract Form Section VI
8. Technical Bid Appendix-A-1
9. Financial Bid Appendix-A-2
10. Technical Specification Appendix-B
11. Offer Of Empanelment Appendix- C-1
12. Letter of Empanelment Appendix- C-2
13. Bank Guarantee Form For
EMD
Appendix –D
14. Bank Guarantee Form For
Performance Security
Appendix –E
3. In consideration of the payments to be made by the SOL to the Printer as hereinafter
mentioned, the Printer hereby covenants with the SOL to provide the services and to
remedy defects therein in conformity in all respects with the provisions of the Tender
Document including this Contract.
4. The SOL hereby covenants to pay the Printer in consideration of the provision of the
services and the remedying of defects therein, the schedule of Approved Rates rates as
finalized by the SOL and accepted by the Printer and such other sum as may become
payable under the provision of the contract agreement applicable at the time and in the
manner prescribed by the Conditions of Contract.
5. GST (Goods and Services Tax) where applicable will be reimbursed if claimed.
Authorized Signatory of the Firm Executive Director
School of Open Learning,
University of Delhi, Delhi-110007
27
APPENDIX-A-1
Letter for Technical Bid
(on letter head of the bidder)
Dated:
To
Executive Director,
School of Open Learning
5, Cavalry Lane,
University of Delhi,
Delhi-110007
Sub: Technical Bid for Offset Printing and Laser Type Setting
Dear Sir,
With reference to your Tender Document dated ……….., we, having examined the document and understood its contents, hereby submit our Technical Bid for qualification for the aforesaid
work. The bid is unconditional and unqualified.
2. We acknowledge that the SCHOOL OF OPEN LEARNING (SOL) will be relying on the
information provided in this letter and the documents accompanying it. We certify that all
information provided in the letter and in Annexes I and II is true and correct; nothing has been
omitted which renders such information misleading; and all documents accompanying the letter
are true copies of their respective originals.
3. This statement is made for the express purpose of qualifying as a bidder for the offset printing
and laser typesetting work for SOL.
4. We shall make available to the SOL any additional information it may find necessary.
5. We acknowledge the right of the SOL to reject our Technical Bid, without assigning any
reason.
6. We declare that we have not been directly or indirectly or through an agent engaged or
indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or
restrictive practice for this work.
28
7. We understand that SOL may cancel the bidding process at any time and that SOL is neither
bound to accept any Technical Bid, without incurring any liability to the bidders.
8. We agree and undertake to abide by all the terms and conditions of the Tender Document,
including the Conditions of Contract.
In witness thereof, we submit this Technical Bid under and in accordance with the terms of the
Tender Document.
Yours faithfully,
Date: (Signature, name and designation of the Authorized Signatory)
Place: Name and seal of the bidder
29
Appendix A-1
ANNEX-I
Details of Applicant
1. (a) Name:
(b) Address:
2. Details of individual(s) who will serve as the point of contact/ communication with the
SOL:
(a) Name:
(b) Designation:
(c) Telephone Number:
(d) Mobile Number:
(e) E-Mail Address:
3. Particulars of the Authorized Signatory of the Applicant:
(a) Name:
(b) Designation:
(c) Address:
(d) Phone Number (office) ---------------- Mobile: -------------
(e) E-Mail Address:
30
Appendix A-1
Annex-II
Technical Capacity
1. Latest letter no. and date of the NCERT/IGNOU/NIOS/SOL as proof of with any or all of
the following four organizations as on 1st April, 2015 or later. (Attach scanned copies)
2. Two Certificate from statutory auditor
Certificate No.1 from the Statutory Auditor
Based on the records of the printer, it is to certify that ---------------------- (name of bidder)
has printing press/presses in the National Capital Region (NCR) at the following
addresses:
1. ________________
2. ________________
3. ________________
Name of Statutory Auditor/ firm:
Seal of the audit firm: (Signature, name and designation of the authorized signatory
Date: .
31
Certificate No. 2 from the Statutory Auditor
Based on its books of accounts, records and other published information authenticated by it, this
is to certify that …………………….. (Name of the bidder) was engaged by ……………….. (name of the organization on panel of offset printers) received the following payments for the
offset printing work from the said organization; and that this amount is not less than Rs. 60/-
(sixty) lakh in two years 2015-16 and 2016-17:
Year Amount Received Name of the organization Nature of work done
Total
Name of Statutory Auditor/ firm:
Seal of the audit firm: (Signature, name and designation of the authorized signatory
Date: .
32
APPENDIX – A-2
(on letter head of the bidder)
Letter comprising the Financial Bid
Dated:
To,
The Executive Director,
5-Cavalary Lane,
University of Delhi,
Delhi-110007
Sub: Financial Bid for Offset Printing and Laser Type Setting
Dear Sir,
With reference to your Tender Document dated----------- we, having examined the
document and understood its contents, hereby submit our Financial Bid for the aforesaid
work. The bid is unconditional and unqualified
2. I/ We acknowledge that the School of Open Learning (SOL) will be relying on
the information provided in the Financial Bid and the documents accompanying
it, and we certify that all information provided in the Bid are true and correct;
nothing has been omitted which renders such information misleading; and all
documents accompanying the Bid are true copies of their respective originals.
3. The bid price/rate has been quoted by us after taking into consideration all the
terms and conditions stated in the Tender Document and our own estimates of
costs.
4. We acknowledge the right of the SOL to reject our Bid without assigning any
reason.
5. In the event of we being offered to accept the rates determined by SOL as the
approved rates payable for printing, we agree to consider the rates, and if found
acceptable, to enter into a Agreement in accordance with the contract that has
been provided in the Tender Document. We agree not to seek any changes in the
aforesaid contract and agree to abide by the same.
6. We shall keep this offer valid for 120 (one hundred and twenty) days from the
BID Due Date specified in the tender document.
33
7. I/ We hereby submit our Bid and offer the rates for different items of work as per
Annex 1 attached.
Yours faithfully,
(Signature, name and designation of the Authorized Signatory)
Name & seal of Bidder/Lead Member: ---------------
Class III DSC ID of Authorized Signatory:----------------.
Date:
Place:
34
FINANCIAL BID
Financial Bid for Laser Composing and Offset Printing for the session 2017-2018
Rates are to be quoted on the following lines: SIZE – 20 X 30/8
S.No.
In
Figures
In words
1. Laser Composing Charges ( Per Page up to Page makeup )
a) English
b) Hindi
c) Sanskrit ( Hindi Medium )
d) Sanskrit ( English Medium)
e) Mathematics
f) Commerce* ( Only Accounting and Statistical work )
g) Punjabi
h) Tamil
2. Offset Process
a) Negative Charges ( Per Page )
b) Plate-making Charges ( Per Page )
3. Printing Charges
Per Page per 1,000 copies
Per Page for the next 500 copies
4. Cover Printing
I Laser-composing and Offset printing charges
a) Two colour printing first 1,000 covers
b) Printing of Subsequent 1,000 covers
c) Printing of Subsequent 500 covers
Seal and Signature of the Tenderer
35
II Laser-composing and Offset printing charges
a) Four colour printing first 1,000 covers
b) Printing of Subsequent 1,000 covers
c) Printing of Subsequent 500 covers
5. Binding Charges
a) Folding,gathering,collating and trimming of 8 pages form or part thereof
per 1,000 copies
Subsequent 500 copies
b) Wire stitching charges with two stitches on a form of 16 pages per 1,000
copies
Subsequent 500 copies
c) Perfect Binding up including creasing pasting of cover: (With hot special
glue with machine only, Folding, gathering, collating of all text pages with
cover drawn and glue along the spine)
(i) Rate per copy up to 144 Pages
(ii)Rate per copy per additional form of 16 pages and part thereof
Signature in full (with rubber stamp) of the Proprietor/Partners/Director
Full Address_____________________
_______________________________
_______________________________
Seal and Signature of the Tenderer
40
APPENDIX-B
TECHNICAL SPECIFICATION
The School of Open Learning aims to provide its students with neat, accurate, well-
printed study material in the standard lesson format. The bidder should therefore satisfy itself
that it can print and supply the material in bulk according to the quality prescriptions and the
time schedule laid down below, the term printer means bidder.
I. COMPOSING
(1) The laser composing must be done on computer, using software MS Word (doc)
format only.
(2) Specialization in composing of at least two of the following subjects: (a) Mathematics (b)
Sanskrit (c) Tamil (d) Hindi (e) Urdu (f) Accounts (g) Punjabi.
(3) Matter shall be composed in 13.5x20 cm. and/or 15x24 cms size in 12 point Times New
Roman font in case of English and in 12 point type face in case of Hindi without any
extra interline or paragraph space.
(4) Return command shall be put only after paragraphs.
(5) Tables, where necessary, shall be printed in a neat and accurate manner and placed
appropriately.
(6) The printer/composer shall also arrange for the preparation of designs and diagrams at
rates approved by the SOL.
(7) The printer/composer shall submit only final proofs to SOL for author’s checking and
approval.
(8) The printer shall be required to submit the full and final proofs (including cover and SRS
pages) to SOL as per the following time schedule.
TIME SCHEDULE FOR COMPOSING
No. of Pages Days Required for Composing
1 to 50 pages 10 days
51 to 100 pages 20 days
More than 100 pages 30 days
Note 1: The above time schedule does not include the time taken by SOL in the clearance
of final proofs.
41
Note 2: In case of genuine difficulties, on request by the printer, SOL may consider giving
the extension of time up to a maximum period of 10 (ten) days.
Note 3: The SOL will deliver the manuscripts to the printer under receipt clearly
indicating therein (a) the number of pages and (b) the due date of submission of
completed work in accordance with the above time schedule.
II. PRINTING
(1) Printing shall be neat, accurate and uniformly of good quality; ink used shall also be of
standard quality.
(2) The printer shall be required to deliver the printed material in finished form at the SOL
Store at it’s North/South Study Centre as per the following time limits.
No. of Copies to be Printed
No. of Copies Upto 5000 copies 5001 to 10,000copies Above 10,000 copies
Upto 50 pages 7 days 10 days 15 days
Upto 100 pages 10 days 15 days 20 days
More than 100
pages
15 days 20 days 25 days
III. BINDING ETC.
A. Requirements
(1) Printed material shall be bound neatly with two wire stitches (Centre Stitches or Side
Stitches), after carefully checking the dummy.
(2) Printed material will be neatly trimmed, 1/4" each on the lower and upper edges and
1/4" from the side edge so that the ready size of the finished lesson is exactly 9.5"x7.25"
and/or 11"x8.5".
42
APPENDIX-C-1
OFFER OF EMPANELMENT
To
----------------------------
---------------------------
---------------------------
Subject: Offer of Empanelment of Offset Printers
Dear Sir,
Reference to your Technical Bid and Financial Bid for enlistment on the panel of SOL’s Offset
Printers, SOL has decided to the enlist your press on the panel of SOL offset printers. Please find
two copies each of schedule of Approved Rates and Contract Agreement.
2. Please go through these approved rates and send back to SOL one copy of the same to us
duly signed by the Authorized Signatory and with office stamp in token of your
unconditional acceptance of these Approved Rates.
3. Please also submit a comprehensive insurance policy of Rs. 5,00,000 (five lakh) and a
bank guarantee of Rs. 5,00,000 (five lakh) as performance security for the paper to be
supplied by SOL.
4. Two copies of the contract may also be returned (both the copies) to us duly signed (by
Authorized Signatory) and stamped with seal of the firm. One copy of the Agreement
will be returned to you after it is counter-signed by the competent authority of the SOL
for your record.
5. On receipt of your acceptance of rates, performance security, insurance policy and the
contract agreement, your press will be placed on the panel of Offset Printers for SOL.
6. You are, therefore, advised to do the needful within seven days of the dates of issue of
this letter, failing which it will be presumed that you are not interested in empanelment
with SOL.
Thanking you,
Yours faithfully
Executive Director
Encl: As above
43
Appendix C-2
Letter of Empanelment
To
----------------------------
---------------------------
---------------------------
Subject: Empanelment of press on the panel of SOL’s Offset Printers
Sir,
In response to our letter No. ------------ on the subject cited above, and your reply dated -------,
you have submitted the insurance policy, and bank guarantee, Contract Agreement duly signed
and stamped and your unconditional acceptance to our Approved Rates.
The SOL is pleased to inform you that your press has been enlisted on the panel of SOL’s Offset
Printers.
One copy of the Contract Agreement, countersigned by the competent authority of SOL is
enclosed for your record.
You may now contract Printing Section of SOL for allotment of printing jobs.
Thanking you,
Yours faithfully
Executive Director
Encl: As above
44
APPENDIX-D
Form of Bank Guarantee for EMD and Security Deposit
In consideration of the Executive Director, School of Open Learning, University of Delhi
(hereinafter called “The SOL”) having invited bids to consider empanelling of printers, and
___________________ (name and address of the bidder (hereinafter called “Bidder”) being
desirous of submitting the bids, and it being one of the term of bidding document that the bidder
shall submit an irrevocable Bank Guarantee for Rs. …………. (Rupees…………………… only) as Earnest Money Deposit which may be converted into a Security Deposit if the Bidder is
empanelled on the basis of his bids, for compliance of his obligations in accordance with the
terms and conditions in the said agreement.
1. We, ………………………… ( hereinafter referred to as “the Bank”) hereby undertake to
pay to the SOL an amount not exceeding Rs. ……………………(Rupees………………. Only) on demand by the SOL
2. We, ……………………………….(indicate the name of the Bank) do hereby undertake to pay the amounts due and payable under this guarantee without any demure, merely on
a demand from the SOL stating that the amount claimed as required to meet the
recoveries due or likely to be due from the said Bidder. Any such demand made on the
bank shall be conclusive as regards the amount due and payable by the bank under this
Guarantee. However, our liability under this guarantee shall be restricted to an amount
not exceeding Rs. ………………….. (Rupees ……………….only) 3. We, the said bank further undertake to pay the SOL any money so demanded
notwithstanding any dispute or disputes raised by the Bidder in any suit or proceeding
pending before any court or tribunal relating thereto, our liability under this present being
absolute and unequivocal. The payment so made by us under this bank guarantee shall be
a valid discharge of our liability for payment thereunder and the Bidder shall have no
claim against us for making such payment.
4. We, ……………………………. (indicate the name of the Bank) further agree that the guarantee herein contained shall remain in full force and effect during the period that
would be taken for the performance of the said agreement and that it shall continue to be
enforceable till all the dues of the SOL under or by virtue of the said agreement have
been fully paid and its claims satisfied or discharged.
5. We, ……………………………. (indicate the name of the Bank) further agree with the
SOL that the SOL shall have the fullest liberty without our consent and without affecting
in any manner our obligation hereunder to vary any of the terms and conditions of the
said agreement or to extend time of performance by the said Bidder from time to time or
to postpone for any time or from time to time any of the powers exercisable by the SOL
against the said Bidder and to forbear or enforce any of the terms and conditions relating
to the said agreement and we shall not be relieved from our liability by reason of any
such variation, or extension being granted to the said Printer or for any forbearance, act
of omission on the part of the SOL or any indulgence by the SOL to the said Bidder or by
any such matter or thing whatsoever which under the law relating to sureties would, but
for this provision, have effect of so relieving us.
45
6. This guarantee will not be discharged due to the change in the constitution of the Bank or
the Bidder.
7. We, ……………………………. (indicate the name of the Bank) lastly undertake not to
revoke this guarantee except with the previous consent of the SOL.
8. This guarantee shall be valid up to …………………………unless extended on demand by the SOL. Notwithstanding anything mentioned above, our liability against this
guarantee is restricted to Rs. …………………… (Rupees ………………..) and unless a claim in writing is lodged with us within six months of the date of expiry or the extended
date of expiry of this guarantee all our liabilities under this guarantee shall stand
discharged. Dated the ………………..day of ……………………for………………….(indicate the name of the Bank)
46
APPENDIX-E
Form of Bank Guarantee for Performance Security
In consideration of the Executive Director, School of Open Learning, University of Delhi
(hereinafter called “The SOL”) having offered to empanel as printer ________________
(hereinafter called “the Printer”) provided the Printer submits an irrevocable Bank Guarantee for
Rs. …………. (Rupees…………………… only) as Performance Security for the security of the
paper supplied by the SOL to the Printer for printing of study material etc. for SOL.
1. We, ………………………… (hereinafter referred to as “the Bank”) hereby undertake to
pay to the SOL an amount not exceeding Rs. ……………………(Rupees………………. Only) on demand by the SOL.
2. We, ……………………………….(indicate the name of the Bank) do hereby undertake to pay the amounts due and payable under this guarantee without any demure, merely on
a demand from the SOL stating that the amount claimed as required to meet the
recoveries due or likely to be due from the said Printer. Any such demand made on the
bank shall be conclusive as regards the amount due and payable by the bank under this
Guarantee. However, our liability under this guarantee shall be restricted to an amount
not exceeding Rs. ………………….. (Rupees ……………….only) 3. We, the said Bank further undertake to pay the SOL any money so demanded
notwithstanding any dispute or disputes raised by the Printer in any suit or proceeding
pending before any court or tribunal relating thereto, our liability under this present being
absolute and unequivocal. The payment so made by us under this Bank Guarantee shall
be a valid discharge of our liability for payment thereunder and the Printer shall have no
claim against us for making such payment.
4. We, ……………………………. (indicate the name of the Bank) further agree that the guarantee herein contained shall remain in full force and effect during the period that
would be taken for the performance of the said agreement and that it shall continue to be
enforceable till all the dues of the SOL under or by virtue of the said agreement have
been fully paid and its claims satisfied or discharged.
5. We, ……………………………. (indicate the name of the Bank) further agree with the SOL that the SOL shall have the fullest liberty without our consent and without affecting
in any manner our obligation hereunder to vary any of the terms and conditions of the
said agreement or to extend time of performance by the said Contractor(s) from time to
time or to postpone for any time or from time to time any of the powers exercisable by
the SOL against the said Printer and to forbear or enforce any of the terms and conditions
relating to the said agreement and we shall not be relieved from our liability by reason of
any such variation, or extension being granted to the said Printer or for any forbearance,
act of omission on the part of the SOL or any indulgence by the SOL to the said Printer
or by any such matter or thing whatsoever which under the law relating to sureties would,
but for this provision, have effect of so relieving us.
6. This guarantee will not be discharged due to the change in the constitution of the Bank or
the Printer.
7. We, ……………………………. (indicate the name of the Bank) lastly undertake not to revoke this guarantee except with the previous consent of the SOL.
47
8. This guarantee shall be valid up to …………………………unless extended on demand by the SOL. Notwithstanding anything mentioned above, our liability against this
guarantee is restricted to Rs. …………………… (Rupees ………………..) and unless a claim in writing is lodged with us within six months of the date of expiry or the extended
date of expiry of this guarantee all our liabilities under this guarantee shall stand
discharged. Dated the ………………..day of ……………………for………………….(indicate the name of the Bank)