Republic of the Philippines o7".a*1{r["*'t- Region lV-A CALABARZON DIVISION OF BATANGAS TO: r24l t 2 OIC - Assistant Schools Division Supeintendents Education Program Supervisors Districi Supervisors Public Elementary and Secondary School Heads/Olcs/Principals - #4, // JDoNATo G. BUENo. Ed. D. ||OlC - Schools Division Superintendent ADDENDUM TO DlVlSlOt{ tlEIf,ORAt{DUi, 23412 RE: VISIT OF THE DIVISION FIELD AND TECHNICAL ASSISTANCE TEAtf, 29 Ociober 20 1 2 FROi': TOPlcl DATE: To facilitale the conduc{ of the Field and Technical Assislance Team the follcn ,ing moniloring tool/scoring template are enclosed in this Memorandum. School Heads are advised to accomplish lhese forms so that it shall be ready on lhe acrual validalion day. Ukeu,ise, a distric{ consolidded report should also be accomplished: . Enciosure No. 1: SBM Level IScoring Template . Enclosure No.2: SIP/AIP Monitoring Tool All accomplished lorms by school and districl should be submitted to the Division Office at least one (1) week before the scheduled validation of lhe FTA team (do team leader). This would give ample time for lhe leam to counlercheck the submitted data For ease of deliberation and discussion it is advised that a powerpoinl presentalion should be prepared for this pupose. Furthermore, all schools and districls are encouraged to think creatively and crilically lo come up with an impressive and Euccesstul presenta{ion. lt is advised that the Distric{ ALS Coordinator should join with lhe group of other key personnel in the district during the FTA visit. For immediate dissemination, compliance and guidanc€. I r:rr:' -:' .'\ .S+#<<qR Clo tQ rea t tB atangut,fii Batansas Proyincial SporlE Compld, Borbok, Baianga City'Telephone No- (o/t3) 72+2&16; ((xq 722-1&40'Email @ [email protected]
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Republic of the Philippines
o7".a*1{r["*'t-Region lV-A CALABARZON
DIVISION OF BATANGAS
TO:
r24l t 2
OIC - Assistant Schools Division SupeintendentsEducation Program SupervisorsDistrici SupervisorsPublic Elementary and Secondary School Heads/Olcs/Principals
ADDENDUM TO DlVlSlOt{ tlEIf,ORAt{DUi, 23412 RE: VISIT OFTHE DIVISION FIELD AND TECHNICAL ASSISTANCE TEAtf,
29 Ociober 20 1 2
FROi':
TOPlcl
DATE:
To facilitale the conduc{ of the Field and Technical Assislance Team the follcn ,ingmoniloring tool/scoring template are enclosed in this Memorandum. School Heads areadvised to accomplish lhese forms so that it shall be ready on lhe acrual validalion day.Ukeu,ise, a distric{ consolidded report should also be accomplished:
. Enciosure No. 1: SBM Level IScoring Template
. Enclosure No.2: SIP/AIP Monitoring Tool
All accomplished lorms by school and districl should be submitted to the DivisionOffice at least one (1) week before the scheduled validation of lhe FTA team (do teamleader). This would give ample time for lhe leam to counlercheck the submitted data
For ease of deliberation and discussion it is advised that a powerpoinlpresentalion should be prepared for this pupose. Furthermore, all schools and districls areencouraged to think creatively and crilically lo come up with an impressive and Euccesstulpresenta{ion. lt is advised that the Distric{ ALS Coordinator should join with lhe group ofother key personnel in the district during the FTA visit.
For immediate dissemination, compliance and guidanc€.
e of his/her basi. roles and responsibilities in s.hool improvement
LlDocuments showing attendance tn induction and/or orientation onroles of the school head
!school Annual lmprovement Plan document
basic leadership and management
1.2 Sch ,ol Head has attended sBM related trainingsHas attended basic SBM trainingHas attended SIP/AlP trainingHas attended An.ualSchool Budget (ASB)
Has attended Fiscal Management traininghas attended ICT related training
1.3 Sch ,ol Head lnitiates organization of stakeholdersDocuments showing roles and responsibilities of each organized internal/external stakeholder SroupList of officers of lnternalStakeholders: Student OrganizationUst ofofficers of lnternal Stakeholders: Parent OrtanizationList of officers of lnternal Stakeholders: Teacher OrganirationList of officials of External Stakeholder Group: tGUList of officials of External Stakeholder Groupi local O.6anizationsRecords of meeting/orientation on roles and responsibilities of each ihternal/external stakeholder group
1.4 Schl ,ol Head initiates the installation ofthe recquired SgM mechanism/s:lrstemsOrganized teams and list of membership perteam Management lnformation System (MlS)
Organized teams and list of membership per team SIP-School Planning SystemOrga.|ized teams and list of membership per team INSET MechanismOrganized teams and list of membership per team M & E MechanismOrganized teams and list of membership perteam Financial Manatement SystemOrganized teams and list of membership per team School Staffing SystemReco.ds oforientation on SBM systems and orga nization a I set up ofschoolteams
1-S Sch ,ol Head performs fund management dutiesRecords of resource generation from different sources {MOOE)Records of resource generation from different sources (LSB/SEF)
Records of resource generation from different sources (Adopt-a-School)
Reco.ds of resource teneration from different sources (Donations)Records of resource generatioa from different sources {lncoming generating projeats)Records of resource Beneration from different sources {PTCA support)
1 Pupiustudents; TeacheE; Parents; are aware ofthei, rights and resposibilities as primary stakeholders
flReport on the conduct of orientation reBarding their rights, roles and responsibilities as stakeholders(PUPII.S/STUDENT)
IReport on the conduct of orientation regarding their rithts, roles and responsibilities as stakeholders(TEACHERS)
I Report on the condu.t oforientation regarding their rights, roles and responsibilities as stakeholders(PARENTS}
flcopies of the Pupils/students Handbook
I lCopies of Magna Carta ofTeachers/DepEd Service Manual
ICopies of Provisions on Parents roles and responsibilities found in DepEd Service Manual/EducationAct of 1982
nExistence of School Organizations (name of o.ganization and list of officers) of Pupilslstudentj
LlExistence of school organirations (name of organization and list of officers) ofTeachers
llExistence of school organizations (name of organization and list of officers) of Parents
l,lconstitution and by-laws of Pupils/students
l_-lConstitution and by-laws of Teachers
l_-lConstitution and by-laws of Parents
l_-.lMinutes of meetints on school improvement of Pupils/Student OrBanization
I IMinutes of meetings on school improvement of Teachers Association
EMinutes of meetinBs on school improvement of Parents Association
2,2 Tea.hers a.e tralned on curliculum content and pedatogv
!neport on training need analysis
LlReport on trainings attended
2.3 Teache6 apply knowledSe, process skills and instructional innovatlons a.quired ftom participation inbainings
[lLesson plan showin8 the application methodologies learned
EDocuments of utilization of instructional materials, reference booksl, workbooks, lesson exampla.s,etc.
l_JRecords of teachers observation results showing improvemeni in teaching/learning process
LlRecords of evaluation results showing increased student performance
Parents assume responsibillties as pa.tners in the leamint process
IRecords/iournals of pa rents' visit/participation in interyention e.g. reading program, feeding program
and othersRecords of oarent-volunteer as teacher aides, teachers, tutors, re medial teachers, etc.
1 External stakeholdeE have a clearand common understanding of thelr rlghls, responsibilities and functionsschool lmprovem€nt
Inecord of attendance to SBM orientations by Lo.al School Board (l-SB/LGU/Barangay Council) |
l_lRecord of attendance of sBM orientations by Alumni/Youth Group I
l_lnecord of attendance to sBM orientations by Retirees/Elders I
l_lRecord of attendance of SBM orientations by th€ Professionals/Barangay Health Workers/fraditional BirthAssistants
I Record of aftendance of sBM orientations by the Religlous groups/Church leaders or ministers
flRecord of attendance of SBM orientations bythe Non-government Organ;zations/Cooperatives/Church Organizations
!necords attendance to SBM orientations by the khool Governint Council
flRecords attendance to SBM orientations by the Others, (e.9. Farmers' G.oup, Fishermens' G.oup)
school community are oryanized to suppon/implim.nt sBMExistence of organizations for Alumni/Youth GroupExistence of organizations for Retirees/EldersExistence oforganizations for Professionals/Barangay Health Workerffraditional Birth Assistants
nMinutes ofthe MeetinS/s on school rmprovement {Relgious g.oups/Chu.ch Leadersor ministers)
LlMinutes ofthe Meeting/s on school imp.ovement {Non-government Organizatlons/Cooperatives/Chur.hOrganizations)
Existence oforganizations for Relgious Groups/ Church Leaders or ministersExistence of organ izations for Non-govern ment organizations/Cooperatives/Ch u rch OrganizationsExistenceof organizations for SchoolGoverning Council
Existence oforganizations for Others{e.9. Farmers'Group, Fishermens'croupMinutes ofthe Meeting/s on school improvementMihutes ofthe Meet:ng/s on school lmprovement (Alumni/Youth Group)Minutes ofthe Meeting/s on school lmprovement (Retirees/Elders)
Minutes ofthe Meetint/s on school improvement (Professionalffraditional Bi.th Attendants/BarangayHealth Workers)
Minutes ofthe Meeting/s on school improvement (SchoolGoverning Council)
Minutes ofthe Meeting/s on school improvement Others (e.g. Farmers'Group, Fishermens' Group)
[,. SCH@L IMPNOVEMEN' PROCESS
4.1 Schr )ol Conducts assesment ofSBM praclices using assesment toolAccomplished self-assesment guide on SBM practices
Analysis ofSBM assesment resultsData on school performance indicated gathered
Analysis of school data against National StandardRecord on thetrend analysis of results ofthe assesmentofSBM Practices submitted to the Division forprovision of technical assistanae
4.2 Schr ,ol Gverning Council is oaganized
List ofofficers with roles and responsibilitiesConstitution and by-lawsCode of conductsOperating procedures
List ofcommittes with roles and resposibilities
Schr ol has knowledge-based and parti.ipatory SIP/AIP formulationDocuments/Records showinS School Planning Team (SPT) Ieading the Development ofthe SIP/AlP
e SIP has School and Community Profilee StP has situational analysis that is data driven (based on School MIS)
e S,P has SchoolVission, Mission, Goals and Objectivese SIP has Priority lmprovement Areas
The SIP has work and financial plan
e SIP has records of involvement ofstakeholders in SIP formuatione SIP has document on implementation structuree AIP has priorirty lmprovement Areas for the current year
The AIP has ObjectivesThe AIP has programs, projects or activitiesTheAlP has resource requirementThe AIP has TimeframeTheAlP has amount and sources offunds
0,4 Stakeholders are informed, consulted and engaged in SIP/AIP formulation and implementation
f]Records of involvement of stakeholders rep.esentatives in the SIP/AIP formulation
LJRecords of involment of stakeholders respresentative in the SIP/AlP implementation
4.5 Perfomance.bas€d incentives and rewaids System for pupils/students and tea.heJs installed in school.nd supporetted by the SGC
lGuidelines on incentives and Rewards System for Pupils/Students
I lGuidelines on incentives and Rewards Svstem forTeachers
EResult of pilot implement.tion on the guidelines on incentives and rewards system
l lRevised guildelines on incetives and rewards system implemented
4.5 School emphasizes improvement of achool outcomes.SIP/AlP implementation attained goals and objectives relevant to school performance indicato.
v. sclt(xrL BASED BES{,URCES
5.1The s.hool has an Annualschool Budget (ASB) allgned with the annual lmprvement plan
ASB supported interventionslprograms/ pro.jects attained s.hooltarSets on Enrolment
ASB suppurted inteNentions/programs/projects attined schooltargets on Drop Out Rate
ASB supported interventios/programs/projects attained schooltargets on Retention Rate
ASB supported interventions/programs/projects attained schooltargets on Complelion Rate
ASB supported interventions/programs/proje.ts attained schooltargets o. Achievement Rate.
EASB submitted and reviewed by the division office.
l_IASB reflecting Nraintenance and Clthe. Operating Expenses (MOOE) and other sources of funding for AIP
programs/pojects.
l-lProcurement plan aligned with AsB
IRecords of representation/advocacy for LSB support to SIP/AIP made by DepEd representative.
The annual S.hool Budget (ASB) resulted in the attainment ofs6hool targets and desired leaming oulcomes.
3 The s.hool manages and controls funds with minimal fiscal authority /autonomyRecords on utilization of downloaded school MOOE with assistance from Division Office
Division Meno Granting Shool Head minimal signinE authority of fi na ncial transactions
School Meno designating fiscalstaffDesitnated fiscal stafftrained in bookkeepint and disbursement prosess
The allocation is optimally utlll:ed and disimbuEement offunds is alitned to slP/AlP/A5B and re.orded,report and aaaounted for
Records of needs and analysis (slP identified programs and projects) undertaken
Records of simple accountint (O.R., RER, expenses re.eipts, other supporting do.uments to vouch
transactions) of MOOE and other sources of funds submittedAnnual Procument Plan prepa.ed and submitted
scHoot PEnFoRt AI{CE AccouilTAlrutvThe school has mechanisms fort.ansparencl and accountability; Has i.stalled and gperationalized
Documents showing mon;toring and evaluation tools on lmplementation of SIP/AlP
Doauments showing monitoring and evaluation tools on tracking of student performance
Documents showing monitoring and evaluation toolS on tracking ofteacher performance
Documents showing monitorint and evaluation tools on SGC operationsDocuments showing monitoring and evaluation tools on Fund management
Guidelines on lvlonitoring and EvaluationGuidelines on Transparency and AccountabilityGuidelines on M&E reporting system
Guidelines on Committees organized involving internal and externalstakeholders in M&E
Reports on brief ing/orientation
The School inlorms and involves maiors stakeholder in the monitoring and evaluation
Records of reports and information provided to the superintendent.Records of reports and information provided to the l5B
Records of reports and information provided to the PTCA
Records of reports and information provided to the SGC
OthersRecords of involvement ofthe Division officialsRecords of involvement ofthe tsB
I lRecords of involvement of the PTCA
l_-lRecords of involvement ofthe SGC
l_lothers
6.3The schoolmonltors and evaluates lmp.ovements in student performance lndlcato,s per class,p!, student, per subiect.
Ioocuments oftargets on school performance indicators ( enrolment, retention rate, coho.t survival.rate, compl€tion rate and student achievement) are disseminated to internal & external stakeholders
IClassroom level tracking of student learning outcomes
florganlzed documents on tracking ofschool performance indicators
POSITION:
DISTRICT:
NAME:
scHool:
OATE OF ASSESSMENT: SIGNATI.]RE:
THE SCORING TEMPI"ATE
Dimensioh 1:29 35 49
School LeadershiDDimension 2
28 38lnternalStakeholders
Dimension 327 15 18
ExternalStekeholdersDimension 4
31 25khool lmorovement Process
Dimension 5 r7 18 2LschoolResources
Dimension 623 14
School Performance Accountabilitv
150 as1 170
TOTAL Oivided bv the totol no. of itemsMultiplied by 1@