Sap Mm Im Goods Movements User Manual

MM COURSE: IM MATERIAL MVT

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BSNL

USER MANUAL: IM Material Movements

Version:1.0

01/09/2010


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Table of Contents

FLOWCHART ................................................................................................................................................................... 4

1. Goods Receipt .......................................................................................................................................................... 5

1. MM-MIGO-GR-Goods Receipt against Outbound Delivery .................................................................................. 5

2. MM-MIGO-GR-Goods Receipt against PO-Direct Consumption .......................................................................... 9

3. MM-MIGO-GR-Goods Receipt against PO-Non-Valuated Materials .................................................................. 13

4. MM-MIGO-GR-Goods Receipt against PO-Project Stock ................................................................................... 18

5. MM-MIGO-GR-Goods Receipt against PO-Stock ................................................................................................ 23

6. MM-MIGO-GR-Goods Receipt against PO-towards direct Capital ..................................................................... 27

7. MM-MIGO-GR-Goods Receipt against PO-towards Project Stock Capital ......................................................... 32

8. MM-MIGO-GR-Goods Receipt against PO-towards Subcontracting & Repair ................................................... 37

9. MM-MIGO-GR-Goods Receipt against PO-with Account Assignment ............................................................... 41

10. MM-MIGO-GR-Return delivery to Vendor against Rejection ......................................................................... 46

11. MM-ZMMP_SFGS-Goods Movement of Serialized Material .......................................................................... 50

12. MM-MB90 GR note print out ......................................................................................................................... 50

13. MM-MIGO-GR-Goods Receipt in case of Excisable Subcontracting Challan .................................................. 55

2. Reservation ............................................................................................................................................................. 64

1. MM-MB21-Create Reservation for Revenue Consumption ............................................................................... 64

2. MM-MB21-Create Reservation for Transfer posting Mvt-913 ........................................................................... 69

3. MM-MB21-Create Reservation for Transfer posting Mvt-915 ........................................................................... 74

4. MM-MB22-Change Reservations ....................................................................................................................... 79

5. MM-MB23-Display Reservations ........................................................................................................................ 83

6. MM-ZMMF_RES- Reservation Output ................................................................................................................ 86

3. Transfer Posting ..................................................................................................................................................... 88

1. MM-MIGO-TP-One-Step Transfer posting between Slocs ................................................................................. 88

2. MM-MIGO-TP-Transfer Posting Between Two Project Stocks ........................................................................... 94

3. MM-MIGO-TP-Transfer Posting from Project to Revenue Stock ....................................................................... 99

4. MM-MIGO-TP-TransferPosting Between Revenue to Project Stocks ............................................................. 104

5. MM-MIGO-TP-Two-Step Stock Transfer between Slocs .................................................................................. 109

6. MM-MB1B-TP-Transfer Posting of Input Material for Subcontracting Vendor End Mvt-541 ......................... 115

7. MM-MB90 STO issue note print out ................................................................................................................ 120


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4. Goods Issue .......................................................................................................................................................... 125

1. MM-MIGO-GI- Goods Issue to Project from Project Stock .............................................................................. 125

2. MM-MIGO-GI- Return Partial Qty. against reservation .................................................................................... 131

3. MM-MIGO-GI- Reversal of Project Stocks to Project ...................................................................................... 135

4. MM-MIGO-GI-Goods Issue for Own Consumption .......................................................................................... 138

5. MM-MB90 GI note print out ............................................................................................................................ 145

5. Goods Movement - Others ................................................................................................................................... 150

1. MM-MB02-Change Material Document ........................................................................................................... 150

2. MM-MB90-Processing of Material Document ................................................................................................. 153

3. MM-ZMMP_SMO01_Slow moving_Non moving_Obsolete ............................................................................. 158

6. Outbound Delivery ................................................................................................................................................ 162

1. MM-MIGO-VL10B & VL02N-Create Outbound Delivery & PGI ........................................................................ 162

7. Returnable Gatepass (RGP) ................................................................................................................................ 170

1. MM-ZMMP-RGP01-(With Material Document) ............................................................................................... 170

2. MM-ZMMP-RGP01-(Without Material Document) .......................................................................................... 182

3. MM-ZMMP_RGP02-Change Returnable Gate Pass .......................................................................................... 194

4. MM-ZMMP_RGP03-Display Returnable Gate Pass .......................................................................................... 197

5. MM-ZMMF_RGP-Returnable Gate Pass Output .............................................................................................. 199

6. MM-ZMMP_RGPRET01-RGP - Return Material Gate Pass ............................................................................... 202

7. MM-ZMMP_RGPRET02-RGP return change ..................................................................................................... 205

8. MM-ZMMP_RGPRET03-RGP - Return display .................................................................................................. 209

8. Non Returnable Gatepass (NRGP) ...................................................................................................................... 213

1. MM-MIGO-NRGP-Non Returnable Gatepass ................................................................................................... 213

2. MM-ZMMF_NRGP- Non Returnable Gate Pass print out ................................................................................. 217

9. Physical Verification .............................................................................................................................................. 220

1. MM-MIGO-Physical Inventory Verification ...................................................................................................... 220


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FLOWCHART


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1. Goods Receipt

1. MM-MIGO-GR-Goods Receipt against Outbound Delivery

Overview

In Case of Stock Transfer Order Goods Receipt will be done against Outbound Delivery

Make Goods Receipt w.r.t. to Outbound Delivery

Access Transaction by

Transaction Code Activity

MIGO Goods Receipt against Outbound Delivery

In the Screen “Goods Receipt Outbound Delivery” enter the following Entry:

Field Name Description R/O/

C

User Action and Values Comments

Executable Action Enter the Executable

Action as Goods Receipt

R Enter the Executable Action

as Goods Receipt

Reference Document Select Outbound

Delivery as Reference

Document

R Select Outbound Delivery

as Reference Document

Movement Type Use Movement Type -101 R Use Movement Type -101


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Select Good

Receipt

Select Outbound

Delivery

Enter the Outbound

Delivery Number


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Enter the Quantity

Check on Item OK


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2. MM-MIGO-GR-Goods Receipt against PO-Direct Consumption

Overview

Deliveries of Direct Charge-Revenue category material is required to be received from Vendors as a part of external

procurement.

BUSINESS PROCESS PROCEDURE OVERVIEW

Direct Charge-Revenue material is required to be received from Vendors against Purchase Order placed

by the company. A goods movement is entered into the system referencing others accordingly goods

receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts are

also posted. On receipt there shall not be Stock in the system as the material of the Direct Charge

category shall be treated as Consumed.

Input – Required Fields Field Values/Comments Purchase Order Number PO number

After Pressing Execute Button-Following Fields are required to be maintained-

Document Date (MM/DD/YY)

Date that the document is entered

Posting Date (MM/DD/YY)

Date that the document is posted

Movement Type Movement type to be used (101-Receipt w.r.t. PO)

Delivery Note Vendor‟s Invoice Number

Bill of Lading Bill of Lading in case of Imports, otherwise leave blank

Notes Any Remarks

Output – Results Comments The output is a material document

which can contain accounting, profit

center, and other financial postings.

Each time an inventory movement is posted a Material document is created

by the system. If the movement has a financial impact an Accounting

document is also created.

Tips and Tricks

1.When a receipt is entered in SAP, it must reference to Purchase Order Only

To reverse by material document follow the menu path: Logistics Material Management Inventory

Management Material Document Cancel/Reverse. The material document is needed for this

transaction.


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Procedural Steps

Access transaction by:

Via Menus Logistics Material Management Inventory Management

Goods Movement MIGO

Via Transaction Code MIGO

On screen “Goods Receipt for Purchase Order: Initial Screen”, enter information in the

fields as specified in the below table:

Fill the below data in details,

Field

Name

Description R/O/

C


Document

Date

Default is current system

date

R Date of the actual vendor

delivery (physical delivery).

Today‟s date

defaults in

Select goods receipt

Select Purchase

order


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Posting

Date


date

R No user input Today‟s date

defaults in

Delivery

Note

Delivery Note number-

Vendor Invoice Number.

R Enter details of Vendor‟s

Invoice/Challan number.

Bill of

lading

Number of the bill of lading

issued by the sender.

O Enter bill of lading number if

available.

Not Required

Notes Document header text.

Contains explanations or

notes which apply to the

document as a whole.

O Use for Any remarks

Movement

type

Goods movement type

automatically from PO

Auto Movement Type number shall

automatically come to 101 if

GR is against PO & stock

Type –Unrestricted

Movement

type is 101for

goods receipt

against PO

In the Material TAB

Material Material Code/number Auto Automatically from PO

In the Quantity Tab

Quantity Quantity received R Automatically from PO,

However check it if it need to

be changed at the time of

receipt depending on partial

quantity.

Quantity

In

Delivery

Note

Quantity as per Vendor

Challan Number

R Quantity as per Vendors

Challan number to track

Over/Shortage Report.

No of

Containers

Number of Containers

Received

O Optional in case to track no.

of containers received from

Vendors.

In the Where Tab

Plant Plant number. Auto

from

PO

Shall be automatically come

from PO.

If the plant is

left blank, it

will be

picked up

from the

purchase

order.

Storage

location

Storage location R Enter or select a storage

location if not entered in the

PO

Goods

Recipient

Name of person receiving

Goods

O Name of person/Say Stock

Receiver

Unloading

Point

Unloading Point name O The place in the Storage

Location/Receipt Bay

Text Any Remarks for material O Write any notes for material if

required.

In the Information related to PO Press the tab to view the same


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Purchase

Order

TAB

shall appear.

In the

Partner

Tab

Vendor Name shall appear. Press the tab to view the same

In the

Account

Assignme

nt Tab

G/L Account

Cost Center field shall be

appeared. Values shall be

automatically picked from

Account Assignment.

Press the tab to view the same

Finally Check on the Item OK button to ensure selecting the Item.

(Note: On the above table, in column “R/O/C”; “R” = required, “O” = Optional, “C” = Conditional)

Note-

1. Before Saving the document, Click on the Check Button to check the completeness of the document. 2. System shall give the message –Document is OK 3. Now Save the transaction

Result: Document posted. (Material document number shall be generated and also accounting document shall

also be generated in the background. On display, in Doc. Information; accounting document can be seen.


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3. MM-MIGO-GR-Goods Receipt against PO-Non-Valuated Materials

Overview

Deliveries of Non –Valuated material is required to be received from Vendors as a part of external procurement.


Non –Valuated material is required to be received from Vendors against Purchase Order placed by the

company. A goods movement is entered into the system referencing Purchase Order accordingly goods

receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts/

Consumption Accounts as applicable are also posted.


After Pressing Execute Button-

Following Fields-








Notes Any Remarks

Tips and Tricks

When a receipt is entered in SAP, it must reference to Purchase Order Only



transaction.

In case of any problem in the material found at the time of receiving after creating material document by

movement type 101 , simply reverse the material document by following transactions-

Go to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory

Management Material Document Cancel/Reverse

Enter- Posting date, Material document Number and Material document year and proceed further by

entering followed by saving.


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Procedural Steps



Goods Movement MIGO




Select GR purchase

order


Page | 15

Field

Name

Description R/O/

C


Document

Date


date



Today‟s date

defaults in

Posting

Date


date


defaults in

Delivery

Note





Bill of

lading



O Enter LR No.






Movement

type

Goods movement type.-

Automatically if GR is

against PO





Movement

type is

101for goods

receipt

against PO

In the Material TAB



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Field

Name

Description R/O/

C


In the quantity tab

Quantity

in Unit of

entry

Quantity received R Automatically from PO,




quantity.

Quantity

In

Delivery

Note


Challan Number




No of

Containers


Received



Vendors.

In the

Where

Tab


from

PO


from PO.

If the plant is

left blank, it

will be

picked up

from the

purchase

order.

Storage

location


location as ONMR

Goods

Recipient


Goods


Receiver

Unloading

Point




required.

In the

Purchase

Order

TAB

Information related to PO

shall appear.

In the

Partner

Tab

Vendor Name shall appear.



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Before Saving the document, Click on the Check Button to check the completeness of the

document.

Note-After clicking on check button a message will be displayed for entering the excise detail. This message will

appear when the Purchase Order has the relevant Tax code for Excise i.e. when the vendor is charging ED

separately and prices are not inclusive of ED. In such cases Go to the Excise Tab and select the ONLY PART-1

entry. However, in case the Plant is not availing CENVAT, then always select NO EXCISE ENRTY Despite the tax

code for Excise in PO.

System shall give the message –Document is OK

Now Save the transaction.

Result: Document posted. (Material document number shall be generated and also Accounting document shall

also be generated in the background. On display, in Doc. Information; Accounting document can be seen.


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4. MM-MIGO-GR-Goods Receipt against PO-Project Stock

Overview

Deliveries of Project Stock Capital material is required to be received from Vendors as a part of external

procurement.


Project Capital material is required to be received from Vendors against Purchase Order placed by the

company. A goods movement is entered into the system referencing others accordingly goods receipt

material document is posted. Appropriate general ledger accounts-Company Stock Accounts are also

posted. On receipt of the Project Capital Material,










Notes Any Remarks

Excise Invoice Select Only Part1

Tips and Tricks




transaction.








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Procedural Steps



Goods Movement MIGO




Select good receipt

Select purchase order

Enter purchase order

no.


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Field

Name

Description R/O/

C


Document

Date


date



Today‟s date

defaults in

Posting

Date


date


defaults in

Delivery

Note





Bill of

lading




available.

Not Required






Excise

Invoice

Excise Invoice, date, excise

group.

R Select „Only Part1‟,

Excise Group

„63‟ defaults

in

Movement

type

Goods movement type. Auto

matic

ally

Movement Type number shall



Type –Q in case of Project

Capital Stock.

Movement

type is 101

with Stock

Type Q for

goods receipt

against PO

for Project

Capital.

In the

Material

TAB


In the

Quantity

Tab


Press the ENTER button.


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On screen “Goods Receipt: Selection Screen

Field

Name

Description R/O/

C






quantity.

Quantity

In

Delivery

Note


Challan Number




No of

Containers


Received



Vendors.

In the

Where

Tab


from

PO


from PO.

If the plant is

left blank, it

will be

picked up

from the

purchase

order.

Storage

location



PO

Goods

Recipient


Goods


Receiver

Unloading

Point




required.

In the

Purchase

Order

TAB


shall appear.


In the

Partner

Tab



Page | 22

In the

Account

Assignme

nt Tab

G/L Account &

WBS Element field shall be



Account Assignment and

Project PO




document.

Note-System shall give the message –Document is OK


Result: Document posted. (Material document number shall be generated and also accounting document shall

also be generated in the background. On display, in Doc. Information; accounting document can be seen.


Page | 23

5. MM-MIGO-GR-Goods Receipt against PO-Stock

Overview

Deliveries of Valuated material are required to be received from Vendors as a part of external procurement.


Valuated stock material is required to be received from Vendors against Purchase Order placed by the

company. A goods movement is entered into the system referencing Purchase Order accordingly goods

receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts are

also posted.


After Pressing Execute Button-

Following Fields-








Notes Any Remarks

Tips and Tricks




transaction.








Page | 24

Procedural Steps



Goods Movement MIGO




Fill the following for more details-

Select GR purchase

order.

Movement

type101


Page | 25

Field

Name

Description R/O/

C


Document

Date


date



Today‟s date

defaults in

Posting

Date


date


defaults in

Delivery

Note





Bill of

lading




available.

Not Required






Movement

type


Automatically if GR is

against PO





Movement

type is 101for

goods receipt

against PO

In the Material TAB


In quantity tab





quantity.

Quantity

In

Delivery

Note


Challan Number




No of

Containers


Received



Vendors.

In the Where Tab

Plan Plant number. Auto

from

PO


from PO.

If the plant is

left blank, it

will be

picked up


Page | 26


document.

Note-System shall give the message –Document is OK

Now, Save the transaction.



from the

purchase

order.

Storage

location



PO

Goods

Recipient


Goods


Receiver

Unloading

Point




required.

In the

Purchase

Order

TAB


shall appear.

In the

Partner

Tab

Vendor Name shall appear.



Page | 27

6. MM-MIGO-GR-Goods Receipt against PO-towards direct Capital

Overview

Deliveries of Direct Charge-Capital material is required to be received from Vendors as a part of external

procurement.


Capital material is required to be received from Vendors against Purchase Order placed by the company.

A goods movement is entered into the system referencing others accordingly goods receipt material

document is posted. Appropriate general ledger accounts-Company Stock Accounts are also posted. On

receipt there shall not be Stock in the system as the material of the Direct Charge category shall be treated

as Capitalized.










Notes Any Remarks



which can contain accounting

documents.

This document number can be used for further processing.

Tips and Tricks




transaction.


Page | 28







Procedural Steps



Goods Movement MIGO





Page | 29

Field

Name

Description R/O/

C


Document

Date


date



Today‟s date

defaults in

Posting

Date


date


defaults in

Delivery

Note





Bill of

lading




available.

Not Required






Excise

Invoice


group.


Excise Group

„63‟ defaults

in

Movement

type





GR is against PO

Movement

type is 101for

goods receipt

Select GR purchase

order.

Movement

type101


Page | 30

against PO

In the Material TAB


Field

Name

Description R/O/

C


In the quantity tab





quantity.

Quantity

In

Delivery

Note


Challan Number




No of

Containers


Received



Vendors.

In the Where Tab


from

PO


from PO.

If the plant is

left blank, it

will be

picked up

from the

purchase

order.

Storage

location



PO

Goods

Recipient


Goods


Receiver

Unloading

Point




required.

In the

Purchase

Order

TAB


shall appear.



Page | 31



document.

Note- System shall give the message –Document is OK




In the

Partner

Tab


In the

Account

Assignme

nt Tab

G/L Account &

Asset number field shall be



Account Assignment.




Page | 32

7. MM-MIGO-GR-Goods Receipt against PO-towards Project Stock Capital

Overview

Deliveries of Project Stock Capital material is required to be received from Vendors as a part of external

procurement.


Project Capital material is required to be received from Vendors against Purchase Order placed by the


material document is posted. Appropriate general ledger accounts-Company Stock Accounts are also

posted. On receipt of the Project Capital Material, project stock will be increased.







Movement Type Movement type to be used (101-Q Receipt w.r.t. PO)



Notes Any Remarks


Tips and Tricks




transaction.








Page | 33

Procedural Steps



Goods Movement MIGO




Movement type-

101Q

Select GR-

Purchase

order

Enter only qty and storage

location other data will be

get copied over.


Page | 34

Field

Name

Description R/O/

C


Document

Date


date



Today‟s date

defaults in

Posting

Date


date


defaults in

Delivery

Note





Bill of

lading




available.

Not Required






Excise

Invoice


group.


Excise Group

„63‟ defaults

in

Movement

type

Goods movement type. Auto

matic

ally

Movement Type number shall



Type –Q in case of Project

Capital Stock.

Movement

type is 101

with Stock

Type Q for

goods receipt

against PO

for Project

Capital.

In the

Material

TAB





Page | 35

On screen “Goods Receipt: Selection Screen

Field

Name

Description R/O/

C


In the quantity tab





quantity.

Quantity

In

Delivery

Note


Challan Number




No of

Containers


Received



Vendors.

In the Where Tab


from

PO


from PO.

If the plant is

left blank, it

will be

picked up

from the

purchase

order.

Storage

location



PO

Goods

Recipient


Goods


Receiver

Unloading

Point




required.

In the

Purchase

Order

TAB


shall appear.


In the

Partner

Tab



Page | 36

In the

Account

Assignme

nt Tab

G/L Account &

WBS Element field shall be



Account Assignment and

Project PO




document.






Page | 37

8. MM-MIGO-GR-Goods Receipt against PO-towards Subcontracting & Repair

Overview

Deliveries of subcontracting material are required to be received from Vendors as a part of subcontracting

procurement.


Subcontracting material is required to be received from Vendors against Purchase Order placed by the


material document is posted. During the Receipt of the subcontracting material, Inputted material as sent

to vendor for subcontracting automatically gets credited / reconciled.










Notes Any Remarks


Tips and Tricks




transaction.








Page | 38

Procedural Steps



Goods Movement MIGO




Enter the

recipient name

Enter the text.


Page | 39

Fill the following data for detail.

Field

Name

Description R/O/

C


Document

Date


date



Today‟s date

defaults in

Posting

Date


date


defaults in

Delivery

Note





Bill of

lading




available.

Not Required






Excise

Invoice


group.


Excise Group

„63‟ defaults

in

Movement

type

Goods movement type-






Movement

type is 101for

goods receipt

against PO

In the Material TAB

Material Material Code/number-

Output Material

Auto Automatically from PO

Input Material-

Automatically

credited/reconciled.

In the Quantity Tab





quantity.

Quantity

In

Delivery

Note


Challan Number




No of

Containers


Received



Vendors.

In the

Where


Page | 40


document.





Tab


from

PO


from PO.

If the plant is

left blank, it

will be

picked up

from the

purchase

order.

Storage

location



PO

Goods

Recipient


Goods


Receiver

Unloading

Point




required.

In the

Purchase

Order

TAB


shall appear.


In the

Partner

Tab




Page | 41

9. MM-MIGO-GR-Goods Receipt against PO-with Account Assignment

Overview

Deliveries of Direct Charge-Revenue material is required to be received from Vendors as a part of external

procurement.


Direct Charge material is required to be received from Vendors against Purchase Order placed by the


material document is posted. On receipt there shall not be Stock in the system as the material of the

Direct Charge category shall be treated as Consumed.










Notes Any Remarks


which can contain accounting

documents.

Tips and Tricks




transaction.



Page | 42






Procedural Steps



Goods Movement MIGO





Page | 43

Field

Name

Description R/O/

C


Document

Date


date



Today‟s date

defaults in

Posting

Date


date


defaults in

Delivery

Note





Bill of

lading




available.

Not Required






Movement

type

Goods movement type






Movement

type is 101for

goods receipt

against PO

In the Material TAB


In the Quantity Tab


Field

Name

Description R/O/

C






quantity.

Quantity

In

Delivery

Note


Challan Number




No of

Containers


Received



Vendors.

In the

Where

Tab


Page | 44


from

PO


from PO.

If the plant is

left blank, it

will be

picked up

from the

purchase

order.

Storage

location



PO

Goods

Recipient


Goods


Receiver

Unloading

Point




required.

In the

Purchase

Order

TAB


shall appear.


In the

Partner

Tab


In the

Account

Assignme

nt Tab

G/L Account

Cost Center field shall be



Account Assignment.




document.


Page | 45





Click on Check,

before saving


Page | 46

10. MM-MIGO-GR-Return delivery to Vendor against Rejection

Overview

When Rejected goods are required to send back to the Supplier.


The Rejected materials posted to blocked stock in a Storage Location have to be cleared and returned to

Vendors as soon as possible as the blocked stock are the valuated stock of the plant and don’t reflect in

PO open quantity. Purchase department and Stores should periodically (max weekly) review the blocked

stock and take action to return them back to vendors.

Input – Required Fields Field Values/Comments



Movement Type

Plant

Storage location

Material

Quantity

UnE

Purchase Order

Reason for Movement

Date that the document is entered.

Date that the document is posted.

Movement type to be used.

The plant of manufacture.

Location from which material will be issued.

Material to be issued to the manufacturing order.

Quantity of material to be issued.

Unit of measure for material to be issued.

Purchase Order Number

Reason for Movement

Vendor Vendor Number to which the goods need to be issued.

Output - Results Comments The output is a material document. Each time an inventory movement is posted a Material document

is created by the system. If the movement has a financial impact

an Accounting document is also created.

Tips and Tricks

It is sometimes necessary to reverse a goods issue due to user error. For example, an incorrect quantity is entered

or the wrong Reservation was chosen. Within SAP, there are two different ways to reverse a goods movement. One


Page | 47

is done via a material document. Another is done through a movement type. Reversing goods movements using

movement types are the same as the initial movement types +1.

Procedural Steps


Via Menus a) Logistics > Material Management > Inventory

Management > Goods Movement > Material

Document>Return Delivery


Choose Return Delivery from the Drop-Down Menu and we will get “Return Delivery

Material Document” Screen...

On screen “Return Delivery Material Document”, fill in the following fields:

Select Return Delivery

Select Material Document

Enter the Material Document

number


Page | 48

Please note, the fields that appear and those that are required are completely dependent

upon the movement type selected by the user.

Field

Name

Description R/O/

C


Moveme

nt type

Defines type of movement to

be performed by the

transaction

View Enter Mvt type -122

Documen

t Date

Current /System Date Defau

lt

Posting

Date

Current Date-Change as per

requirement

R Date of actual Goods Return

posting. This determines the

Accounting posting date.

Doc

Header

Text

Text as per requirement O Enter any Text information

Purchase

Order

Purchase Order Number R Enter PO number

Sloc Storage location R Defaults from previous

screen.

Plant Plant location. R Defaults from previous

screen.

Material Material to be issued R Enter material issued.

Quantity Quantity of material to be

issued

R Enter rejected quantity of

material.

Stock

Type

Type of Stock-Blocked

where rejected material is

lying

R S – Blocked Stock.

You must be more careful

here. By mistake had you put

X your Un-restricted Stock

will get reduced instead of

Blocked stock as SAP

provides flexibility. We will

have to ensure that only

correct stock type is entered

here.

Reason

for

Moveme

nt

Reason for Rejection R Choose from available option

Text Short Text if you want to

enter specifically about this

transaction

O


Page | 49

Press the ENTER button or select the green checkmark icon.

Save the transaction using the “Save” button or press “Control S”.

Note-System shall generate Material Document number.


Page | 50

11. MM-ZMMP_SFGS-Goods Movement of Serialized Material

---------------------------------------------------------------------------------------------------------------------------------------------------------

12. MM-MB90 GR note print out

Overview

A Goods receipts note needs to be printed

Business Process Procedure Overview

This procedure details how to print a GR note created in R/3 by T code MB90

Input – Required Fields Field Value/Comments

Message Data

Details the type of message to print.

Output - Results Comments

A successfully printed GR note

Procedural Steps


Via Transaction Code

MB90


Page | 51

On screen “out put for goods movement”, enter information in the fields as specified in

the table below:

Select output type ZGR

Enter material

document number

Select transmission

medium,sort order.


Page | 52

Select the proper document number and click execute

Select proper printer and click on print

Select the proper document.


Page | 53

Press Enter

GR note will be as below.

Click print

Print preview can be

seen from here

Select the printer


Page | 54


Page | 55

13. MM-MIGO-GR-Goods Receipt in case of Excisable Subcontracting Challan

Overview

Goods receipt when material comes after subcontracting

Business Process Description Overview

You follow this procedure if you want to take the Print Output of Excisable Subcontracting Challan

Input - Required Fields Field Value / Comments

Purchase Order Number Required

Challan Number Required

Challan Year Required

Output - Results Comments Subcontracting Challan Print Output

Procedure Steps


Via Menus Logistics Materials Management Inventory

Management Goods Movement Goods Receipt


On screen “Goods Receipt Purchase Order”, type the values as per table below.


Page | 56

Field Name Description R/O/C User Action and Values Comments

Purchase

Order Number

Enter the Purchase Order

Number

R Enter Subcontracting Purchase

Order

As soon as you press Enter system will show the complete Subcontracting PO Data

By Default you will find the material which will come

You will come to know the input material consumed by clicking on the .

First enter the quantity of the Material which is coming then click on the tab by doing this system will

automatically show you the quantity of Input Material in correct ratio.

If you click on the tab first then enter the quantity of material which come then you have to enter the

quantity of Input material consumed manually.

Enter Purchase Order

Number and Press Enter


Page | 57

Details of Material which comes

Tick here to receive the material

after subcontracting


Page | 58

Now we have to refer the Subcontracting Challan (on which we send the input material to subcontractor) during

Goods Receipt. Excise tab will come by default if following prerequisites are fulfilled:

1. Chapter ID/ Excise Tariff Code is maintained in the Material Master in the Foreign Trade Import view for the

input material

2. Material is declared for Subcontracting in the Material Master in the Foreign Trade Import view

3. Output material is defined for the input material in the Material Master in the foreign Trade Import View

4. Plant Excise data, Excise Group, Series Group is maintained

Material which is coming from

Vendor

Input Material which will be

consumed from Vendor End

Tick here to consume the input

material from Vendor End


Page | 59

Select the option - Refer

Subcontracting Challan


Page | 60

Click here to refer the

Subcontracting Challan


Page | 61

Enter Challan Number and Year

After entering Challan Number

and Year press this button


Page | 62

Tick on Collective slip to take the

Print of Goods Receipt

After that press Check and Post


Page | 63

After Posting you will get

material document number


Page | 64

2. Reservation

1. MM-MB21-Create Reservation for Revenue Consumption

Overview

In case of any material is required by the users, a reservation will be created by the user in the system if stock is

available in the store.


A Reservation will be created by user whenever goods have to be withdrawn / issued from Stores. User

will create reservation manually or automatically depending upon nature of issue. Manual Reservation

will be created by user for issue of items which are not required for specific job; rather these items are

of common nature like marking cloth, cotton waste, adhesives, miscellaneous items, stationery etc.

However, for equipment and parts, Reservation will be created automatically from PS-Projects; and for

spares, Reservation will be created automatically through PM order by maintenance group.

A reservation document serves as purpose of Material Issue Requisition.

SAP supports manual and automatic reservations. Manual reservations are entered directly by the user.

Check the availability of materials through stock overview screen at the time of creating reservations. However, the system also conducts a dynamic availability check at the time of reservation creation and correspondingly issues a warning message in case of unavailability of stock for desired date.

In the material master record, total stock and unrestricted-use stock of the material remain unchanged. Reserved stock is increased by the reserved quantity.


Base Date Enter the date (default)

Movement Type 201-For Cost Center Consumption

Plant Plant where the reservation will occur.


Page | 65

Material Material of requirement.

Quantity Qty required.

Storage Location Issuing storage location.

Cost Centre Put the relevant cost center

Requisitioner Put the name / initials of User

Header Text Put the name of dept.

Tips and Tricks

Depending on the user’s movement type, the system may ask the user for the cost center for the reservation to be

made.

Procedural Steps


Via Menus a) Logistics > Materials Management > Inventory Management

>Reservations > Create

b) Logistics > Production> DRP > Execution > Reservation >

Create

c) Logistics > Sales & Distribution Foreign Trade/Customs

General Foreign Trade Processing > Environment> Purchase

Import > Inventory Management >Reservations > Create

Via Transaction Code MB21

Output – Results Comments

Creation of a reservation Creation of a reservation.


Page | 66

On screen “Create Reservation: Initial Screen”, enter the below information:


Base Date Date for which the goods

movement is planned

R Current date is defaulted.

Movement

Type

Goods movement R Use drop-down menu to make

the choice of the applicable

movement type.

Plant Plant number R Use the drop-down menu to

make the choice of the

appropriate plant

Reservation Reservation number from

which reservation will be

copied with reference to

O

Reference Section Heading

G/L

account

No of the G/L account to

which the movement is

assigned.

O Use the drop-down menu to


appropriate G/L account.

Cost center Cost center for the material

accounting

R Use the drop-down menu to


appropriate cost center.

(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)

Enter movement type 201


Page | 67

Press <Enter>

On screen “Create Reservation: New Items”, enter the below information:

(Note: Some of the data on this screen depends upon the movement type that was specified on the initial

screen).

Enter the G/L account

Enter the cost center

Deselect if

material

movement is to

be restricted.


Page | 68


Material Material number R Enter the material identifier. Pull down table

access.

Quantity Material quantity R Enter the quantity of the

material to be moved.

The quantity is

automatically

converted to

stock-keeping

units.

UnE The unit of measure in which

the goods movement is

entered.

O Enter the unit of measure if

different than the default.

Pull down table

access. The

system will use

the default unit

of

measure (entry)

if this field is

left blank.

Plant Plant number C Defaults from the initial screen

SLoc The storage location where

the material is currently

stored.

R Enter the storage location - if

not entered on initial screen.

Pull down table

access.

M Indicator: Goods movement

for reservation allowed -

Indicator specifying that

movements are allowed in

respect of the reservation

item.

If the user wants to

prevent a goods

movement in respect of

this reservation item, the

user must deselect the

field.

If the user wants to allow

a goods movement in

respect of this reservation

item, select the field.

O The default setting is to have

this indicator checked.

Save the reservation. (Click on yellow file folder icon, or F11)

Message “Reservation XXXXXXXXXX created” is displayed in the status bar at bottom of

screen.

Exit Reservation processing. (Click on yellow up-facing arrow icon, or Shift-F3)


Page | 69

2. MM-MB21-Create Reservation for Transfer posting Mvt-913

Overview
















Movement Type 913






Page | 70


Procedural Steps


Via Menus d) Logistics > Materials Management > Inventory Management


e) Logistics > Production> DRP > Execution > Reservation >

Create

f) Logistics > Sales & Distribution Foreign Trade/Customs








Page | 71



movement is planned


Movement

Type



movement type.



appropriate plant




O


Press <Enter>


Enter the Movement Type

913

Enter the Plant


Page | 72

(Note: Some of the data on this screen depends upon the movement type that was specified on the initial screen).



access.



The quantity is

automatically

converted to

stock-keeping

units.



entered.



Pull down table

access. The

system will use

the default unit

of

measure (entry)

if this field is

left blank.




stored.



Pull down table

access.







Enter the Receiving Sloc.

Enter the material code &

Qty

Enter the Issuing SLoc.


Page | 73


item.


prevent a goods




field.


a goods movement in





screen.



Page | 74

3. MM-MB21-Create Reservation for Transfer posting Mvt-915

Overview
















Movement Type 915






Page | 75


Procedural Steps


Via Menus g) Logistics > Materials Management > Inventory Management


h) Logistics > Production> DRP > Execution > Reservation >

Create

i) Logistics > Sales & Distribution Foreign Trade/Customs








Page | 76



movement is planned


Movement

Type



movement type.



appropriate plant




O


Press <Enter>


Enter the Movement

Type: 915

Enter the Plant


Page | 77

(Note: Some of the data on this screen depends upon the movement type that was specified on the initial screen).



access.



The quantity is

automatically

converted to

stock-keeping

units.



entered.



Pull down table

access. The

system will use

the default unit

of

measure (entry)

if this field is

left blank.




stored.



Pull down table

access.






item.





Page | 78

prevent a goods




field.


a goods movement in



Save the reservation.


screen.



Page | 79

4. MM-MB22-Change Reservations

Overview

User wishes to change a reservation.


This process describes the method to change a reservation within the R/3 system


Reservation number Enter the reservation number that you wants to change.


Change the reservation Change the reservation

Procedural Steps


Via Menus a) Logistics > Materials Management> Inventory Management >

Reservations > Change

b) Logistics > Production > DRP> Execution> Reservation >

Change

1 Logistics > Sales and Distribution > Foreign Trade /Customs > General Foreign Trade Processing >Environment> Purchase-Import> Inventory Management Reservation> Change


Page | 80


On screen “Change Reservation: Initial Screen”, enter the below information:


Reservation Reservation number R If number is unknown, conduct

a matchcode search for this

number


Press <Enter>

On screen “Change Reservation #####: Collective Processing”, enter the below

information:

Enter the Reservation

number


Page | 81

To add more items to the reservation:

Click on the Create button

Add all necessary additional information

Press SAVE

To change the date of the reservation:

Click on the line item that needs to be changed

Click on the radio button “Details from. item”

Change the date

Press SAVE

You can Change the required

quantity /SLoc/Requirement date.


Page | 82


Message “Document XXXXXXXXXX posted” is displayed in the status bar at bottom of

screen.



Page | 83

5. MM-MB23-Display Reservations

Overview

User wishes to display a reservation.


This process describes the method to display a reservation within the R/3 system.

The exact process for displaying a reservation will be slightly different depending upon which goods

movement is being designated.

This process describes the method to display a reservation within the R/3 system.

Input - Required Fields Field Value/Comments

Reservation number Enter the reservation number that you want to display.

Output - Results Comments Display the reservation Only display can be possible.

Procedural Steps


Via Menus a) Logistics > Materials Management >Inventory Management

> Reservations > Display

b) Logistics > Production > DRP> Execution> Reservation >

Display

c) Logistics > Sales and Distribution > Foreign Trade /Customs

> General Foreign Trade Processing >Environment>

Purchase-Import> Inventory Management Reservation>

Display


On screen “Display Reservation: Initial Screen”, enter the below information:


Page | 84


Reservation Reservation number R If number is unknown, conduct

a matchcode search for this

number

Press <Enter>

On screen “Display Reservation XXXXXXXXXXX: Overview”, the user may view the

information contained within the reservation.


Page | 85

For more information on the items contained within the reservation, the user may click

on the line item and use the various radio buttons to gain more information.



Page | 86

6. MM-ZMMF_RES- Reservation Output

Overview

Requirement for printout of reservation document


This document describes the procedure for getting the printout of the reservation document.

Input – Required Fields Field Value/Comments Reservation number Enter the reservation record number for which printout is

required.

Press <EXECUTE>

Output - Results Comments The output displays the document.

Procedural Steps


Via Transaction Code ZMMF_RES

On screen “Program for reservation print out”: enter the user desired Reservation

number:


Page | 87

Press EXECUTE tab

The print preview of the Reservation document

Click on the PRINT tab button.

Enter the

Reservation number


Page | 88

3. Transfer Posting

1. MM-MIGO-TP-One-Step Transfer posting between Slocs

Overview

Material needs to be transferred from one storage Location to another in one step.


1. For certain materials, we need to do transfer from one storage location to another. 2. This movement is called as Transfer Posting Storage Location to Storage Location in SAP. 3. This transfer posting can take place in two ways. 4. One is single step transfer posting and the other one is knows as two step Transfer posting. 5. For Storage Location with in a Plant, it is decided to carry out single step transfer posting

through reservation with in Plant Storage Location transfer. 6. The Storage location which requires the material will create the Reservation for the required

Materials with Movement Type – 311. 7. The issuing Storage Location to do transfer posting with reference to this reservation.

NOTE: The movement types above also allow the material to move from one location to another within

the same plant. The receiving location defaults to the sending location, but may be over-ridden as

necessary.


Document Date (MM/DD/YY) Date that the document is entered.

Posting Date (MM/DD/YY) Date that the document is posted.

Movement Type Movement type to be used.

Plant Plant number

Receiving Location Storage location where materials will reside after transfer

Material Material number

Quantity Quantity of material to be transferred.

Storage location Storage location where material resides prior to transfer


Page | 89

Tips and Tricks

If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the data is

carried through to the detail line items.

It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is entered or

the wrong material was chosen. Within SAP, there are two different ways to reverse a goods movement. One is done

via a movement type. Another is done through a material document.

Reversing goods movements using movement types are the same as the initial movement types +1. For example, a

reversal of a transfer between sLoc, 311 movement type is the reversal of movement type 312.

To reverse a transfer by material document follow the menu path: Logistics > Material Management > Inventory

Management > Material Document > Cancel/Reverse. The material document is needed for this transaction.

Procedural Steps


Via Menus a) Logistics > Material Management > Inventory Management

> Goods Movement > Transfer Posting

b)


Select Transfer Posting from the drop-down menu and on Screen “Transfer Posting

reservation”, enter information in the fields as specified in the below table:


Page | 90

Selection Reference-


To

Reservation

Reservation number O In case required to transfer

against Reservation request

otherwise leave blank.

Document

Date

Default is current system date R No action necessary

Posting

Date

Default is current system date R User may select other posting

date.

The system

checks whether

the posting date

entered is

allowed by

means of the

posting period

permitted.

Material Identifier of an external O Enter external document


Page | 91

slip document number if available

Doc.

header text

Document header text.




O Enter any necessary notes for

this transfer document

Defaults for

documents

items

Section Heading

Movement

type

Goods movement type R Enter the number for the

movement type or choose a

movement type from the pull-

down table.

Plant Plant number R Enter or select a Plant from the

pull-down table.

Enter the plant

number on this

screen and it is

carried over to

the detail

screen

Storage

location

Storage Location (where

goods to be transferred

resides in issuing location)

O Enter a Storage location or

select from the pull-down

table.

If Storage

Location is

entered, it is

carried through

to item details

screen. If not

entered, storage

location will be

required on

item details

screen.


Press <Enter>

Enter information in the fields as specified in the below table for the recipient:

Please note, the fields that appear and those that are required are completely dependent upon the movement

type selected by the user.


Recipient Recipient for whom the

material or the service is

destined.

O Enter recipient


Page | 92

Recv. Sloc Storage location where

material will reside after

transfer.

R Enter receiving storage

location.

Defaults to

same location

type as sending

location.


access.



The quantity is

automatically

converted to

stock-keeping

units.



entered.



Pull down table

access. The

system will use

the default unit

of

measure (entry)

if this field is

left blank.

Sloc The storage location where


stored.



Pull down table

access.

Multiple materials may be handled with the same goods movement screen.

Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods

movement.

Save the transaction. (Select yellow file folder or F11).

You can also raise the stock transfer reservation at the recipient storage location then

stock transfer with reference to reservation can be posted as shown below,


Page | 93

Enter only material quantity and storage location from which the material is to be

transfer.

Check the document and post the document.

3. Enter reservation no.

2. R09 Select reservation

1. Select transfer posting.

4. Enter quantity.

5. Enter storage

location.


Page | 94

2. MM-MIGO-TP-Transfer Posting Between Two Project Stocks

Overview

Material needs to be transferred from Revenue Stock to Project Stock in one step to meet the requirement of

material against Project.


1. For certain materials, we need to do transfer from Revenue Stock to Project Stock in one step to meet the requirement of material against Project.

2. This movement is called as Transfer Posting Plant to Plant in SAP. It is decided to carry out single step transfer posting through from Revenue Stock to Project Stock.

3. The issuing Plant/Storage Location to do transfer posting with Movement Type 415+Q.

NOTE: The movement types 415+Q Transfer posting to project stock

You can use this movement type to carry out a transfer posting from your own unrestricted-use

stock, consignment stock, and other project stock to a project stock.

Possible special stock indicators:

E, K, Q





Plant Plant number

Receiving Sloc Receiving Plant/Storage location where materials will reside

after transfer



Page | 95



WBS Element Required WBS element (A WBS element describes a task or a

partial task that can be divided.)

Tips and Tricks







reversal of a transfer between Plants, 416 movement type is the reversal of movement type 415



Procedural Steps


Via Menus c) Logistics > Material Management > Inventory Management




Others”, enter information in the fields as specified in the below table:


Page | 96



To

Reservation

Reservation number o In case required to transfer



Document

Date


Posting

Date


date.

The system

checks whether

the posting date

entered is

allowed by

means of the

posting period

permitted.

Material

slip

Identifier of an external

document

O Enter external document

number if available

Doc.

header text





Movement type 415 Q


Page | 97



Defaults for

documents

items

Section Heading

Movement

type




down table.

415Q


pull-down table.

Enter the plant

number on this

screen and it is

carried over to

the detail

screen

Storage

location






table.

If Storage

Location is

entered, it is

carried through

to item details

screen. If not

entered, storage

location will be

required on

item details

screen.


Press <Enter>

Enter information in the fields as specified in the below table:






destined.

O Enter recipient

Recv. Sloc Receiving Plant/Storage

location where material will

reside after transfer.


location.

Defaults to

same location

type as sending

location.


Page | 98


access.



The quantity is

automatically

converted to

stock-keeping

units.



entered.



Pull down table

access. The

system will use

the default unit

of

Measure

(entry) if this

field is left

blank.



stored.



Pull down table

access.

WBS

Element

WBS Element R Enter the WBS Element



movement.

Save the transaction. (Select yellow file folder, or F11).


Page | 99

3. MM-MIGO-TP-Transfer Posting from Project to Revenue Stock

Overview

Material needs to be transferred from Project Stock to Revenue Stock in one step as per requirement.


1. For certain materials, we need to do transfer from Project Stock to Revenue Stock in one step to meet the requirement of material against Project.

2. This movement is called as Transfer Posting Plant to Plant in SAP. It is decided to carry out single step transfer posting through from Project Stock to Revenue Stock.

3. The issuing Plant/Storage Location to do transfer posting with Movement Type 411+ Q.

NOTE: The movement types 411+Q

Transfer posting of special stocks E, K, and Q to company's own stock

The quantity is transferred from unrestricted-use special stock Q (project stock) to unrestricted-use

storage location stock. The corresponding special stock indicator is required for Q





Plant Plant number


after transfer




sapevent:DOCU_LINK/DS:GLOS.3526C033AFAB52B9E10000009B38F974


Page | 100



Tips and Tricks-

1. If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the data is carried through to the detail line items.

2. It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is

entered or the wrong material was chosen. Within SAP, there are two different ways to reverse a goods

movement. One is done via a movement type. Another is done through a material document.

3. Reversing goods movements using movement types are the same as the initial movement types +1. For example, a reversal of a transfer between Plants, 412 movement type is the reversal of movement type 411

Path-To reverse a transfer by material document follow the menu path: Logistics > Material Management >

Inventory Management > Material Document > Cancel/Reverse. The material document is needed for this

transaction.

Procedural Steps


Via Menus d) Logistics > Material Management > Inventory Management






Page | 101



To

Reservation




Document

Date


Posting

Date


date.

The system

checks whether

the posting date

entered is

allowed by

means of the

posting period

permitted.

Material

slip


document


number if available

Doc. Document header text. O Enter any necessary notes for

Movement type

411Q


Page | 102

header text Contains explanations or




Defaults for

documents

items

Section Heading

Movement

type




down table.


pull-down table.

Enter the plant

number on this

screen and it is

carried over to

the detail

screen

Storage

location






table.

If Storage

Location is

entered, it is

carried through

to item details

screen. If not

entered, storage

location will be

required on

item details

screen.


Press <Enter>


Please note, the fields that appear and those that are required are completely dependent upon the movement type

selected by the user.




destined.

O Enter recipient




location.

Defaults to

same location


Page | 103

reside after transfer. type as sending

location.


access.



The quantity is

automatically

converted to

stock-keeping

units.



entered.



Pull down table

access. The

system will use

the default unit

of

measure (entry)

if this field is

left blank.



stored.



Pull down table

access.

WBS

Element




movement.



Page | 104

4. MM-MIGO-TP-TransferPosting Between Revenue to Project Stocks

Overview

Material needs to be transferred from Revenue Stock to Project Stock in one step to meet the requirement of material against Project.


1. For certain materials, we need to do transfer from Revenue Stock to Project Stock in one step to meet the requirement of material against Project.

2. This movement is called as Transfer Posting Plant to Plant in SAP. It is decided to carry out single step transfer posting through from Revenue Stock to Project Stock.

3. The issuing Plant/Storage Location to do transfer posting with Movement Type 415.

NOTE: The movement types 415 Q Transfer posting to project stock

You can use this movement type to carry out a transfer posting from your own unrestricted-use

stock, consignment stock, and other project stock to a project stock.

Possible special stock indicators:

E, K, Q





Plant Plant number


after transfer




Page | 105




Tips and Tricks







reversal of a transfer between Plants, 416 movement type is the reversal of movement type 415



Procedural Steps


Via Menus e) Logistics > Material Management > Inventory Management






Page | 106



To

Reservation




Document

Date


Posting

Date


date.

The system

checks whether

the posting date

entered is

allowed by

means of the

posting period

permitted.

Material

slip


document


number if available

Doc. Document header text. O Enter any necessary notes for

Movement type

415


Page | 107

header text Contains explanations or




Defaults

for

documents

items

Section Heading

Movement

type




down table.


pull-down table.

Enter the plant

number on this

screen and it is

carried over to

the detail

screen

Storage

location






table.

If Storage

Location is

entered, it is

carried through

to item details

screen. If not

entered,

storage location

will be required

on item details

screen.


Press <Enter>







destined.

O Enter recipient


Page | 108



reside after transfer.


location.

Defaults to

same location

type as sending

location.


access.



The quantity is

automatically

converted to

stock-keeping

units.



entered.



Pull down table

access. The

system will use

the default unit

of

measure (entry)

if this field is

left blank.



stored.



Pull down table

access.

WBS

Element




movement.



Page | 109

5. MM-MIGO-TP-Two-Step Stock Transfer between Slocs

Overview

Material needs to be transferred from one storage Location to another in two steps.


For certain materials, we need to do transfer from one storage location to another storage location in

two steps. This transfer posting can take place in two ways. One is single step transfer posting and the

other one is known as Two step Transfer posting. For Storage Location with in a Plant, if required to

carry out two steps transfer posting to track issue and receipt entries with stock in transit details,

following transaction activities will follow-

The issuing Storage Location to do transfer posting with movement type 913 for removing the stock.

The receiving Storage Location to do transfer posting with movement type 915 for placement of stocks.

NOTE: The movement types above also allow the material to move from one location to another within

the same plant. The receiving location defaults to the sending location, but may be over-ridden as

necessary.

The issuing Storage Location to do transfer posting with movement type 913 for removing the stock.



Réservation no.


Reservation number from reservation list.



Plant Plant number






Page | 110

The receiving Storage Location to do transfer posting with movement type 915 for placement of stocks



Material Document Number

Enter the document creation date.

Enter the Document Number.



Plant Plant number





Tips and Tricks








Procedural Steps


Via Menus f) Logistics > Material Management > Inventory Management


g)



Page | 111

Step I - Transfer posting at the issuing storage location

Note-At receiving storage location there will be a reservation for movement type 913 is required to be created.

Select Transfer Posting from the drop-down menu and on Screen “Transfer Posting -reservation”, enter information

in the fields as specified in the below table:



Document

Date


Posting

Date


date.

The system

checks whether

1.Select Transfer posting

3. Select Movement

Type 913

4. Data from reservation

will get automatically fetch

up here.

2. Select reservation as

reference and enter

reservation number


Page | 112

the posting date

entered is

allowed by

means of the

posting period

permitted.

Reservation

number

Reservation number R

Material

slip


document


number if available

Doc.

header text







Movement

type




down table.


pull-down table.

Enter the plant

number on this

screen and it is

carried over to

the detail

screen

Storage

location






table.

If Storage

Location is

entered, it is

carried through

to item details

screen. If not

entered,

storage location

will be required

on item details

screen.


Press <Enter>





Page | 113




destined.

O Enter recipient

Recv. Sloc Storage location where

material will reside after

transfer.


location.

Defaults to

same location

type as sending

location.


access.



The quantity is

automatically

converted to

stock-keeping

units.



entered.



Pull down table

access. The

system will use

the default unit

of

measure (entry)

if this field is

left blank.



stored.



Pull down table

access.



movement.

Check and post the document.

Step II- Transfer posting at the receiving storage location-


Page | 114

Enter the data as the same as mentioned for issuing storage location only movement

type will be “915”.


3. Enter movement type

915

4. Enter the data of issuing

as well as receiving storage

location

1.Select place in

storage- Reservation

2. Enter the material

document Number


Page | 115

6. MM-MB1B-TP-Transfer Posting of Input Material for Subcontracting Vendor End Mvt-541

Overview:

Transfer posting of Input material required by subcontractor at subcontractor’s end


Whenever an excisable material is going outside the plant for subcontracting then raw material

need to be transferred to subcontractor


Purchase Order Number Required

Storage Location Required

Output - Results Comments Material Document Generated Transfer posting of material done at subcontractor end

Procedure Steps


Via Menus (a) Logistics Materials Management Inventory

Management Goods Movement Transfer Posting

Via Transaction Code MB1B

Movement Type 541


Page | 116

On screen “Enter Transfer Posting: Initial Screen”


Movement Type Enter Movement type

for Transfer Posting

R Use Movement type-541

Plant Enter Plant from where

transfer posting to be

done

R Enter Plant

Storage Location Enter storage Location

from where material to

be transferred

R Enter the storage location

where stock exists

Use Movement Type -541

Enter Plant from where material to be transferred

Enter Storage Location from

where material to be

transferred

Click here to enter the PO number

which you are referring for

Subcontracting


Page | 117

On screen “Enter Transfer Posting: Initial Screen”


Purchase Order

Number

Enter PO Number you are

referring for subcontracting

R Enter PO number

Enter Purchase Order number

and PO line item

After entering the PO number

click on the tab Adopt+Details


Page | 118

In the screen “Enter Transfer Posting: New Item 001”

R = Required, O = Optional, C = Conditional

Material Code and Quantity will be picked from

Purchase Order, you have to check and confirm

and after that press Save button

As soon as you press Save button you will get

material document number. With the help of this

number you will generate Subcontracting Challan


Page | 119


Page | 120

7. MM-MB90 STO issue note print out

Overview

A STO (stock transfer note) Issue note needs to be printed


This procedure details how to print a STO Issue note created in R/3 by T code MB90


Message Data



A successfully printed STO Issue

note

Procedural Steps



MB90


Page | 121


the table below:


Select Output type ZSTO

Enter material

document number

Select processing mode,

Transmission medium, sort

order


Page | 122



Page | 123

Press Enter/print

STO Issue notes will be as below.

Click print


seen from here

Select proper printer


Page | 124


Page | 125

4. Goods Issue

1. MM-MIGO-GI- Goods Issue to Project from Project Stock

Overview

When a manual goods issue is required to issue material to project from the project stock


In this case Goods Issue required for issue the material to Projects from Project Stock.

The process of consuming the inventory from the Project Stock to Project shall be to all Project based

procurement and subsequent issue for Project use.

Transaction code-MIGO




Movement Type

Plant

Storage location

Material

Quantity

UnE



Movement type to be used.(281Q)






Reservation number Enter the reservation number from the network release.

Output - Results Comments The output is a material document




by the system.

If the movement has a financial impact an Accounting document is

also created.

Tips and Tricks


Page | 126

It is sometimes necessary to reverse a goods issue due to user error. For example, an incorrect quantity is entered

or the wrong Reservation was chosen. Within SAP, there are two different ways to reverse a goods movement. One

is done via a material document. Another is done through a movement type. Reversing goods movements using

movement types are the same as the initial movement types +1. For example, a reversal of a goods issue to Project

from Project Stock is 281 Q, would be a “282Q” movement type

Procedural Steps


Via Menus b) Logistics > Material Management > Inventory

Management > Goods Movement > Goods Issue


Screen “Goods Issue-Others”, will be displayed.

On screen “Goods Issue-Others:” fill in the following fields:


Page | 127



Fill quantity in Quantity tab.

Select Document type

Enter Reservation

number


Page | 128

Select Item OK

Enter quantity here.


Page | 129

Check document for error and post the document.

Select ITEM OK.


Page | 130

Document number will be created

CHECK the

document and

POST it.


Page | 131

2. MM-MIGO-GI- Return Partial Qty. against reservation

Overview

Returning the partial quantity of a material which was issued against the reservation


Incase when a goods is to return to store which was issued against the reservation. It might be issued to

Project, cost center, production order etc.

It is sometimes necessary to reverse a goods issue due to lesser requirements by the user.

If a material was issued to the project or cost center against the reservation but now requirement is less

and it requires returning to the store.


Document Type Return Delivery

Material Document A document number by which material has been issued.

Movement type System will automatically pick the +1 to the movement type by which

Material has been issued.







Procedural Steps



Page | 132

Via Menus c) Logistics > Material Management > Inventory

Management > Goods Movement > Goods Issue MIGO


Screen “Enter Goods Issue: Initial Screen”, will be displayed.

On screen “Return delivery material document” fill in the following fields:

Select the Document type

(RETURN DELIVEY)

Select MATERIAL

DOCUMENT


Page | 133


type and reservation number selected by the user.

Check the document for error and post the document.


Page | 134

Save the document.

Check the stock will be getting increased.


Page | 135

3. MM-MIGO-GI- Reversal of Project Stocks to Project

Overview

When a Goods Issue is required to be reversed from project


When a Goods Issue to project is has been done but it required to be reversed due fewer requirement of

material for project or for some other reason,


Document type Return delivery

Reference document R02 Material Document.

Document number Document number by which material was issued

Movement Type System will automatically pick the movement type 282-Q







Procedural Steps


Via Menus d) Logistics > Material Management > Inventory

Management > Goods Movement > MIGO



Page | 136

In following screen fill the required fields.

On screen “Return delivery material document:” fill in the following fields:

Enter the document

number .

Select reference

document(materail

document)

Select the document

type(return delivery)


Page | 137

Please note, the fields that appear and those that are required are completely dependent upon the document

number selected by the user.

Click Item OK,

Check the document for error and post the document.

Note- System shall generate Material Document number.


Page | 138

4. MM-MIGO-GI-Goods Issue for Own Consumption

Overview

When a goods is required to be issue for own consumption by transaction code MB1A


In this case Goods Issue or Goods Withdrawal is required for own consumption. Some examples of goods

issue requirements are as follows:

1. Material is required to deliver to the production line.

2. The process of consuming the inventory from the warehouse to cost center,

3. Material is required for consumables like cotton waste, hand gloves, etc.




Movement Type

Plant

Storage location

Material

Quantity

UnE



Movement type to be used.






Reservation Reservation number, a unique number.





by

The system. If the movement has a financial impact an

Accounting document is also created.

Procedural Steps


Page | 139


Via Menus e) Logistics > Material Management > Inventory

Management > Goods Movement > Goods Issue

Via Transaction Code MB1A

Screen “Enter Goods Issue: Initial Screen”, will be displayed.

Enter the header level data 1. Document Date. 2. Movement type, 3. Plant, 4. Storage location


Page | 140

On screen “Enter Goods Issue: New Items:” fill in the following fields:

Enter the header level data 1. Quantity, 2. Cost center,




Page | 141

Field

Name

Description R/O/

C


Movement

type

Defines type of movement to

be performed by the

transaction

View Defaults from previous screen

G/L

account

Identifies G/L account in

chart of accounts

O Enter if required Shall

automatically

pick from

Reservation, if

issued against

Reservation.

Business

Area

Identifies the business area O

Cost

center

Identifies cost center R Is required if issuing against

the cost center.

Recipient Identifies destination of

material

O

Material Material to be issued R Enter material issued.

Quantity Quantity of material to be

issued

R Enter quantity of material to

be issued.

UnE Unit of measure in which

goods issue is entered.

R Enter unit of measure for

material issued.

Sloc Storage location R Defaults from previous

screen.

Plant Plant location. R Defaults from previous

screen.

Text Descriptive text O Enter if desired

Press the ENTER button or select the green checkmark icon.

For a Reservation, on the screen “Enter Goods Issue: Initial Screen:” press the “To

Reservation” button.


Page | 142

On the pop-up screen “Reference: Reservation” fill in the following fields:


Reservation Number which identifies

a material reservation or

dependent requirement

R Enter if known or leave blank

and search using the “Find

Reservation” section below.

SLoc Number of the storage

location from which the

material will be

withdrawn

O Enter, select or leave blank

Material Material number of the

order, if order number is

not known

O Enter or select from matchcode

Cost Center Cost Center O Enter if the user want to search

for reservations for a specific

cost center

Order Number identifying the O Enter if appropriate


Page | 143

task order

WBS Element Work Breakdown

Structure element

O Enter if appropriate

Network Network number for

account assignment


Asset Main fixed asset number O Enter if appropriate

Receiving Plant The receiving plant or

internal unit that will

receive the material


Receiving Sloc. Receiving Storage

Location


Sales Order Sales Order number O Enter if appropriate

Plant Plant for the order O Enter if appropriate

Requirements

Date

Date for the order

reservations to be

executed


Press “Enter”.

Click the “Adopt” button “F5”.


Page | 144

Save the transaction using the “Save” button or press “Control S”.


Page | 145

5. MM-MB90 GI note print out

Overview

A Goods Issue note needs to be printed


This procedure details how to print a GI note created in R/3 by T code MB90


Message Data


Output – Results Comments

A successfully printed GI note

Procedural Steps



MB90


Page | 146


the table below:


Select Output type

ZGI

Select processing

mode,medium ,sort

order.

Entermaterial

document number


Page | 147


Click EXECUTE


Page | 148

Press Enter

GI note will be as below.

Click print


seen from here

Select proper printer


Page | 149


Page | 150

5. Goods Movement - Others

1. MM-MB02-Change Material Document

Overview

A material document needs to be changed.


When you do any receipts, Issue or stock transfers a material and a accounting document is get created.

You can change only unloading point and enter a information text using this transaction.(MB02)

Input – Required Fields Field Values/Comments Material Document No.

If the number is known, enter it. If not, conduct a match-code

search for it.

Output - Results Comments A Change Material Document

Overview Screen

You can use the magnifying glass to view the details and change

the Unloading point and texts.

Tips and Tricks

You can also see the accounting document by clicking on the accounting document tab.

Procedural Steps


Via Menus (a) Logistics Material Management Inventory

Management Material Document Change

(b) Logistics Sales and Distribution Foreign

Trade/Customs General Foreign Trade Processing

Environment Purchase – Import Inventory


Page | 151

Management Material Document Change

(c) Logistics Production KANBAN Environment

Inventory Management Material Document Change


On screen “Change Material Document: Initial Screen”, enter information in the fields as

specified in the below table:

Field

Name

Description R/O/

C


Material

Document

Alphanumeric key that

uniquely identifies the

material document.

R If unknown, conduct a match-

code search

Material

Document

Year

Calendar year of the material

document

O


Enter document no.


Page | 152


On screen “Change Material Document: Overview”, the fields will be filled in with

information from the original material document. The user may change the following

fields if the user presses the “Details from Item” radio button:

Field

Name

Description R/O/

C


Unloading

point

Point at which the material

will be unloaded

O

Text Explanatory text O

None of the other fields may be changed


Enter unloading

point

Enter a text here


Page | 153

2. MM-MB90-Processing of Material Document

Overview

User wishes to Reprocess Outputs for Material Documents (Print) .


This process describes the method to reprocess output for Material Documents


Output Type

Transmission Medium

Sort Order

Processing Mode

Material Document Year

Material Document

GR note/GI note/Excise note etc.

Printout/Fax/Mail etc.

Output - Results Comments Processed Output for Material

Document

Tips and Tricks

Only Material Documents for Goods Receipts can be processed using this process


Page | 154

Procedural Steps


Via Menus

Logistics> Materials Management> Inventory Management>

Material Document> Process Output

Logistics> Sales and Distribution> Foreign Trade/Customs>

General Foreign Trade Processing> Environment> Purchase –

Import> Inventory management> Material Document> Process

Output

Logistics> Logistics Execution> Inbound Process> Goods Receipt

for Purchase Order, Order, Other …> Print and Communication>

Goods Receipt Messages

Logistics> Logistics Execution> Outbound Process> Goods Issue

for Other Transactions> Print and Communication> Goods Issue

Messages

Logistics> Production> KANBAN> Environment> Inventory

Management> Material Document> Process Output

Logistics> Environment> Environment> Master Data>

Subsequent Settlement> Vendor Rebate Arrangements>

Environment> Condition/Arrangement> Environment> Pricing>

Environment> Value assignment> Inventory management>

Material document> Print/transmit



Page | 155

On screen “Output from Goods Movement”, enter the below information:


Output Type Specifies the kind of

output to be produced.

R If output type is unknown,

conduct a match code search

for this number

Transmission

Medium

Message transmission

medium

R Specifies how the output will

be produced

Sort Order Sort order for output from

goods movements

R Controls the sorting of Output

Processing

Mode

Expansion Levels of

batch where used list

R Drop-down menu is available

Material

Document Year

Material doc. year O

Material

Document

Number of material

document

R

Select the Execute button to reprocess the output

Enter material

document number


Page | 156


Page | 157

Exit this view. (Click on yellow up-facing arrow icon, or Shift-F3)

Select the printer


Page | 158

3. MM-ZMMP_SMO01_Slow moving_Non moving_Obsolete

Overview

For material slow moving, non-moving, obsolete creation.


This process describes how to put any material in slow moving, non-moving or obsolete category.


Plant

Enter the plant no.

Storage location Enter the Storage location no.

Output – Results Comments Material slow moving non moving

obsolete report


Page | 159

Procedural Steps

Put any material in slow moving, non moving or obsolete category


Transaction Code ZMMP_SMO01

On screen “Material slow Moving Non Moving Obsolete creation”, enter the below

information:


Page | 160


Plant Enter the plant no. M Unique no. identifying the

plant

Storage

Location

Enter the Storage location in which

the material is stored.

M Storage location in that plant

where the material is stored

On screen “Material slow Moving Non Moving Obsolete creation”, Press Execute:


Page | 161

As soon as User press Execute button, system will Display “Material slow Moving Non Moving Obsolete “ report.


Page | 162

6. Outbound Delivery

1. MM-MIGO-VL10B & VL02N-Create Outbound Delivery & PGI

Overview

Outbound Delivery will be created if a material is required to transfer from One Plant to Another Plant within BSNL

with reference to Stock transfer Purchase Order(Refer STO manual).

Create Outbound Delivery by Supplying Plant

Access Transaction By:


VL10B Create Outbound Delivery with reference to Stock Transfer PO

VL02N Change Outbound Delivery/ Post Goods Issue

VL03N Display Outbound Delivery

1. Enter the

purchasing document

no.

2. Execute


Page | 163

Select the line item and click on background to create outbound delivery

Click on Show delivery tab to see the Outbound Delivery Number

3. Select background

3. Click on show delivery


Page | 164

Post Goods Issue

Access Transaction by:


VL02N Change Outbound Delivery

In the screen “Change Outbound Delivery” enter the following data:


Outbound Delivery

Number

Enter the Desired Outbound

Delivery Number

R Enter the Outbound Delivery

number for which you want to

make Goods Issue

Storage Location Enter the Storage Location

from where Material will

be Picked

R Enter the Storage Location from

where Material will be Picked

Quantity Quantity of the material to

be picked

R Quantity of the material to be

picked

4. Display the

outbound delivery


Page | 165

In the Screen “STO Cross – Company XXXXXXXX Change Overview” if you press Post

Goods Issue tab system will remove the stock from your end and it will show at vendor’s

end.

1. Enter the outbound delivery no.

2. Enter the picked qty, storage location, here


Page | 166

Verification of Accounting Document during PGI (Post Goods Issue)

Access the Transaction by


VL03N Display Outbound Delivery

See the document change

message.


Page | 167

Enter the following field in the screen “Display Outbound Delivery”


Outbound Delivery

Number

Enter the Desired Outbound

Delivery Number

R Enter the Outbound Delivery

number for which you want to

make Goods Issue

Click on display document

Click on accounting

document


Page | 168


Page | 169


Page | 170

7. Returnable Gatepass (RGP)

1. MM-ZMMP-RGP01-(With Material Document)

Overview

Store Person need to send Returnable Gate Pass when a material goes out from the company on returnable basis.


This process describes how to create RGP (Returnable Gate Pass) number against the transfer posting

material document number.


Reference Type

Material Documents Number

01-With Reference to Material Document

Transfer Posting Material Document Number (Using Movement

type-941)


RGP Number created

This for RGP with document reference.


Page | 171

Procedural Steps

Create Material Document

On Screen “Enter Transfer Posting” Enter the following Information:


Movement

Type

Enter Movement type for Transfer

Posting of material at Vendor End

M Use Movement Type - 941

Plant Enter Plant Code from which

material is being Stock Transferred

to Vendor

M Drop-down menu is available

Storage

Location

Enter Storage Location M Location from which

material is being Stock

Transferred

On Screen “Enter Transfer Posting: Collective Processing” enter the following

information:



Page | 172


Material

Code

Enter Material Code which will go

outside


Quantity Enter the quantity of material

which is going outside

M Enter the quantity to be sent

On Screen “Enter Transfer Posting: Collective Processing” Press Save button:

Enter the vendor

Enter the quantity and

material, Sloc etc.


Page | 173

As soon as you press Save Button, system will generate Material Document Number.

Note- With reference to this Material Document you will create RGP Number

After pressing save

button you will gate

document number

here.


Page | 174

Create RGP Number


Transaction Code ZMMP_RGP01 - Create

ZMMP_RGP02 - Change

ZMMP_RGP03 - Display

On screen “Returnable Gate Pass-Out”, enter the below information:

Data with reference to

material document will

get copied over here.


Page | 175

Field Name Description R/O/C User Action and Values Commen

ts

Reference

Type

Whether you want to create RGP

with Material Document or

Without material Document

M If you want to create RGP with

reference to material document

then select- 01

Material

Document

Transfer Posting Material

Document of movement type-941


Doc. Year Year of material document M Enter Material Document year

Vendor Vendor Code M Vendor Code will be picked

from Material Document

Planned

Return

Date

Planned Return date of Material M Enter Planned Return Date of

Material

Amount Value of Total Material O Enter the total value of material

going outside the company

Header

Text

Any Specific Detail O Enter any specific detail you

want to inform to Subcontrator

Item Text Any Item Specific Detail O Enter any Item Level specific

detail you want to inform to

Subcontrator

On screen “Returnable Gate Pass-Out”, Press Save:


Page | 176

As soon as User presses Save button, system will generate RGP Number.

When material is returned–

On screen “Enter Transfer Posting: Initial Screen” enter following details:

RGP number


Page | 177


Movement

Type


Posting of material from Vendor

End


Plant Enter Plant Code in which material

is being Stock Transferred from

Vendor


Storage

Location

Enter Storage Location M Location in which material is

being Stock Transferred

On screen” Enter Transfer Posting: Collective Processing”: enter following details:

Movement type

942


Page | 178


Material

Code

Enter Material Code which will

come inside the company



which is coming inside

M Enter the quantity to be

received



Page | 179

As soon as you press save button system will generate material document number with reference to this material

documents you will create return RGP number

Create Return RGP number

Access the transaction by T Code:

RGP return document

number.


Page | 180

Transaction Code ZMMP_RGPRET01 - Create

ZMMP_RGPRET02 - Change

ZMMP_RGPRET03 - Display

On the Screen “Returnable Gate Pass-Return” enter the following details:


Reference

RGP

Number

Enter RGP number using which

you sent the material outside


Document

Year

Enter Document Year M Enter Document year

Reference

Material

Document

Enter Transfer Posting Material

document of movement type -942


Enter RGP return

document

number.


Page | 181


As soon as you press Save button system will generate Return RGP number

Return material

document number.


Page | 182

2. MM-ZMMP-RGP01-(Without Material Document)

Overview

Store Person need to send Returnable Gate Pass when a material goes out from the company on returnable basis.


This process describes how to create RGP (Returnable Gate Pass) number against the transfer posting

material document number.


Reference Type

Material Documents Number

01-With Reference to Material Document

Transfer Posting Material Document Number (Using Movement

type-941)


RGP Number created

This for RGP with document reference.

Procedural Steps

Create Material Document

On Screen “Enter Transfer Posting” Enter the following Information:


Page | 183


Movement

Type


Posting of material at Vendor End


Plant Enter Plant Code from which

material is being Stock Transferred

to Vendor


Storage

Location

Enter Storage Location M Location from which

material is being Stock

Transferred

On Screen “Enter Transfer Posting: Collective Processing” enter the following

information:



Page | 184


Material

Code

Enter Material Code which will go

outside



which is going outside

M Enter the quantity to be sent


Enter the vendor

Enter the quantity and

material, Sloc etc.


Page | 185

As soon as you press Save Button, system will generate Material Document Number.

Note- With reference to this Material Document you will create RGP Number

After pressing save

button you will gate

document number

here.


Page | 186

Create RMGP Number


Transaction Code ZMMP_RGP01 - Create

ZMMP_RGP02 - Change

ZMMP_RGP03 - Display

On screen “Returnable Gate Pass-Out”, enter the below information:

Data with reference to

material document will

get copied over here.


Page | 187

Field Name Description R/O/C User Action and Values Commen

ts

Reference

Type

Whether you want to create RGP

with Material Document or

Without material Document

M If you want to create RGP with

reference to material document

then select- 01

Material

Document

Transfer Posting Material

Document of movement type-941


Doc. Year Year of material document M Enter Material Document year

Vendor Vendor Code M Vendor Code will be picked

from Material Document

Planned

Return

Date

Planned Return date of Material M Enter Planned Return Date of

Material

Amount Value of Total Material O Enter the total value of material

going outside the company

Header

Text

Any Specific Detail O Enter any specific detail you

want to inform to Subcontrator

Item Text Any Item Specific Detail O Enter any Item Level specific

detail you want to inform to

Subcontrator

On screen “Returnable Gate Pass-Out”, Press Save:


Page | 188

As soon as User presses Save button, system will generate RGP Number.

When material is return –

On screen “Enter Transfer Posting: Initial Screen” enter following details:

RGP number


Page | 189


Movement

Type


Posting of material from Vendor

End


Plant Enter Plant Code in which material

is being Stock Transferred from

Vendor


Storage

Location

Enter Storage Location M Location in which material is

being Stock Transferred

On screen” Enter Transfer Posting: Collective Processing”: enter following details:

Movement type

942


Page | 190


Material

Code

Enter Material Code which will

come inside the company



which is coming inside

M Enter the quantity to be

received



Page | 191

As soon as you press save button system will generate material document number with reference to this material

documents you will create return RGP number

Create Return RMGP number

Access the transaction by T Code:

RGP return document

number.


Page | 192

Transaction Code ZMMP_RGPRET01 – Create

ZMMP_RGPRET02 – Change

ZMMP_RGPRET03 – Display

On the Screen “Returnable Gate Pass-Return” enter the following details:


Reference

RGP

Number

Enter RGP number using which

you sent the material outside


Document

Year

Enter Document Year M Enter Document year

Reference

Material

Document

Enter Transfer Posting Material

document of movement type -942


Enter RGP return

document

number.


Page | 193


As soon as you press Save button system will generate Return RGP number

Return material

document number.


Page | 194

3. MM-ZMMP_RGP02-Change Returnable Gate Pass

Overview

Materials which will go outside the company and which are expected to return back will be sent on Returnable Gate

Pass. Once you have created RGP then it may be required to change Planned Return Date, Amount, Item Text and

Header Text.

Prerequisite:

1. Returnable Gate Pass Number should be known 2. Returnable Gate Pass Year should be known 3. RGP status should be open, there will be no change if RGP status is closed

Business Process:

Materials which will go outside first their Returnable Gate Pass number will be generated

and then if required changes will be done

Sr.

N

o.

Activity T Code Remarks

1 Enter RGP Number and RGP year ZMMP_RG

P02

Enter desired RGP number and

year

Procedural Steps

In the Screen ”Returnable Gate Pass Out” enter the following Data:


RGP

Number

Enter RGP Number R Enter the RGP number on

which you are sending the

material

RGP Year Enter RGP Year R Enter the year of RGP

creation


Page | 195

After entering the RGP number and year, press Enter and make required changes.

You cannot add any material

You cannot change description of material

You cannot change qty. issued

Enter RGP number

Enter RGP year


Page | 196

After completion of changes press save button.

SAVE button.


Page | 197

4. MM-ZMMP_RGP03-Display Returnable Gate Pass

Overview


Pass. Once you have created RGP then it may be required to display RGP at any point of time

Prerequisite:

1. Returnable Gate Pass Number should be known 2. Returnable Gate Pass Year should be known

Business Process:

1. Materials which will go outside first their Returnable Gate Pass number will be generated and

at any time of time it may be required to display

Sr.

N

o.


1 Enter RGP Number and RGP year ZMMP_RGP03 Enter desired RGP number and

year

Procedural Steps

In the Screen ”Returnable Gate Pass Out” enter the following Data:


RGP

Number



material


creation

After entering the RGP number and year, press Enter.


Page | 198

Enter the RGP number and

year and press ENTER.


Page | 199

5. MM-ZMMF_RGP-Returnable Gate Pass Output

Overview


Pass

Prerequisite:

1. Returnable Gate Pass Number should be known

2. Returnable Gate Pass Year should be known

Business Process:

Materials which will go outside first their Returnable Gate Pass number will be generated and then

print output of RGP will go along with materials.

Sr.

N

o.


1 Enter RGP Number and RGP year ZMMF_RG

P

Enter desired RGP number and

year

Procedural Steps

In the Screen ”Returnable Gate Pass Generation” enter the following Data:


RGP

Number



material


creation


Page | 200

After entering the Selection Parameter, press Execute button and analyze the report

Enter the RGP

Number

Enter the year of RGP

creation

Enter Output Device

Click here for

Print Preview

Click here for

Print


Page | 201

Print Preview :


Page | 202

6. MM-ZMMP_RGPRET01-RGP - Return Material Gate Pass

Overview

Store Person need to send Returnable Gate Pass when a material goes out from the company and when

material will come back then Return of Returnable Gate Pass will be generated against RGP number


This process describes how to Return RGP (Returnable Gate Pass) number with reference to RGP number

or material document


Reference RGP number

Enter the RGP number on which material was sent

Reference RGP Year Enter the Year in which RGP was created

Reference Material Document You have to enter Return Material Document number

Output – Results Comments Return RGP Number created

Procedural Steps

Create Return RMGP Number






Page | 203

On screen “Returnable Gate Pass-Return”, enter the below information:


Reference

RGP

Document

No.

Enter the RGP number on which

material was sent to Vendor

R Enter the RGP number on

which material was sent to

Vendor

RGP

Document

Year

Enter the RGP document year R

Reference

Material

Document

Number

If material was sent on the RGP

with Material Document then you

have to enter the Return Material

Document

R Enter Return Material

Document

RGP

Return

Date

Enter the Date on which material

was received

R Enter the Date on which

material was received


Page | 204

On screen “Returnable Gate Pass-Return”, Press Save: As soon as User presses Save

button, system will generate Return RGP Number


Page | 205

7. MM-ZMMP_RGPRET02-RGP return change

Overview


material will come back then Return of Returnable Gate Pass will be generated against RGP number & how

To make changes in the return of RGP


This process describes how to make changes in RGP return with reference to RGP document no.




Reference RGP Year Enter the Year in which RGP was created

Reference Material Document You have to enter Return Material Document number

Output - Results Comments RGP–Return changed

Procedural Steps

Change Return RGP Number






Page | 206



Reference

RGP

Document

No.





Vendor

RGP

Document

Year

Enter the RGP document year O

Reference

Material

Document

Number




Document

O Enter Return Material

Document

RGP Enter the Date on which material O Enter the Date on which


Page | 207

Return

Date

was received material was received

On screen “Returnable Gate Pass-Return”, Press Save:


Page | 208

As soon as User presses Save button, system will change Return RGP Number.


Page | 209

8. MM-ZMMP_RGPRET03-RGP - Return display

Overview


material will come back then Return of Returnable Gate Pass will be generated against RGP number & how to

display the RGP return.


This process describes how to display RGP return with reference to RGP document no.




Output - Results Comments RGP–Return Display

Procedural Steps

Change Return RGP Number






Page | 210



Reference

RGP

Document

No.





Vendor

RGP

Document

Year

Enter the RGP document year O

Reference

Material

Document




O Enter Return Material

Document


Page | 211

Number Document

RGP

Return

Date

Enter the Date on which material

was received

O Enter the Date on which

material was received

On screen “Returnable Gate Pass-Return”, Press enter:


Page | 212

As soon as User press Enter button, system will display RGP return.


Page | 213

8. Non Returnable Gatepass (NRGP)

1. MM-MIGO-NRGP-Non Returnable Gatepass

Overview

Store Person need to send Non Returnable Gate Pass when a material goes out from the company on

returnable basis.


This process describes how to create NRGP (Non Returnable Gate Pass) number when a material goes

out of the company and is not expected to come again



Reference Material document number against which we will send

the material


NRGP Number created

Non Returnable Material Gate Pass number will be created


Page | 214

Procedural Steps

Create Material Document Number


Transaction Code MIGO

On screen “Goods Issue - Others”, enter the below information:

Select Goods Issue - Other

Enter Movement type -

901


Page | 215


Movement

Type

Enter the Movement type for

NRGP

M Movement Type Used is 901

Material

Code

Material code for the material M Enter the desired material

code

Quantity Quantity of the material to be sent M Enter the desired quantity of

the material to be sent on

NRGP

Plant Plant Code M Enter the Plant Code from

where material will go out

Storage

Location

Storage Location M Storage Location from where

material will go out

Vendor Enter Vendor Code M Enter Vendor Code Manually

Cost Center Cost Center M Enter the Desired Cost

Center

On screen “Goods Receipt - Others”, Press Save:


Page | 216

Note- As soon as User presses Save button, system will generate Material Document Number.



Page | 217

2. MM-ZMMF_NRGP- Non Returnable Gate Pass print out

Overview

Whenever a material will go outside the company and is not expected to return then Non Returnable Gate Pass will

be required during sending the material out

Prerequisite:

1. Appropriate material documents should be there

Business Process:

3. Non Returnable Gate Pass Print Output

Sr.

N

o.


1 Enter Material document number

ZMMF_NR

GP

Procedural Steps

In the Screen ”Returnable Gate Pass Generation” enter the following Data:

Field Name Description R/O/C User Action and Values Comme

nts

Material

Document

Number

Enter the material document

generated for Non Returnable

Gate Pass

R Enter the material document

generated for Non Returnable

Gate Pass

Press <EXECUTE>


Page | 218

After entering the Selection Parameter, press Execute button and analyze the report

Click on the Print Preview tab

Enter the material

document number

Click PRINT to

get the print out.

Click here to see

the print preview.


Page | 219

The print preview:


Page | 220

9. Physical Verification

1. MM-MIGO-Physical Inventory Verification

Overview

Physical inventory verification is required to be done.


Most companies carry out physical inventory verification periodically. When a company does not have

many material management items, it is better to manually create single inventory documents. From these

documents, a company can physically count material to enter into the system.


Document Date Current date will default.

Planned Count Date Current system date will default, change if necessary.

Plant Key that identifies the plant for which the inventory document is

being created.

Storage Location Key that identifies the Sloc for which the inventory document is

being created.


Physical inventory document is

manually created in the system.

This is the material in stock list which will be helpful for physical

verification.

Tips and Tricks

Physical verification process in BSNL requires internal approval for loss / gain of inventory for which there is no time

bound. In most instances these are closed only during the year end. Additionally, the process of Goods receipt/ issues

is not stopped for physical verification. This is in conflict with the internal best practices defined in standard SAP

process designed for Physical inventory. In view of this, a custom development suiting to BSNL is proposed.


Page | 221

Steps in Inventory verification processes-

Procedure Steps


Via Menus (a) Logistics > Material Management > Inventory Management

> Environment > Stock > Warehouse Stock


On screen Display Warehouse stock of material, enter information in the fields as

specified in the below table:

SR. Step Mode TCode Responsibility

1 Inventory Report for Physical Verification

SAP MB52 Stores

2 Organizing and Recording Physical Count

Manual N/A Stores and Finance

3 Difference List, Recount and Approval

Manual N/A Stores and Finance

4 Posting of Physical Verification differences

SAP MIGO Stores


Page | 222

Enter plant, storage

location.

Select No zero stock

lines

Select Non hierarchical

presentation, layout

/DEFAULT


Page | 223


Material

No.

Enter Material No. O Enter or Select the materials

from the full down file access

If you want to

have total stock

,don‟t enter the

material.

Company

Code

Enter Company code O Enter or Select the materials

from the full down file access

Plant Plant number R Enter or select Plant from the

pull-down file access.

Storage

location


location from the pull-down

file access.

Special

stock

Special stock indicator O Used if special stock is to be

handled differently.

Press “Execute (F8)”

On screen press to Display warehouse stock of material”, Save the file in desired

folder & take print out

Click here to convert the

document to text format.


Page | 224

Use MIGO Screen to post the differences arisen from physical cost with Movement type

701 –for Goods receipts or 702 –for goods issue.

Goods receipts to increase the stock in system


Via Menus Logistics > Material Management > Inventory Management >

Goods movement > Migo


MIGO

Select Goods receipts –Other - movement type 701, and enter the below information,


Material

No.

Enter Material No. R Enter or Select the materials of

which inventory to increase.

Quantity Enter material quantity R Enter material quantity



Storage

location



file access.

Cost center Cost center for inventory

verification.

R Enter the appropriate cost

center.

Reason for

the

movement

Enter 001(wrongly placed in

store)

R Enter 001


Page | 225

Then finally check and post the document,

Enter the movement type

701


Page | 226

Select Goods receipts –Other - movement type 702,and enter the below information,


Material

No.

Enter Material No. R Enter or Select the materials of

which inventory to increase.

Quantity Enter material quantity R Enter material quantity



Storage

location



file access.

Cost center Cost center for inventory

verification.

R Enter the appropriate cost

center.

Reason for

the

movement

Enter 002(Missing from

store)

003(Damaged)

R Enter 002/003


Enter the movement type

702

Sap Mm Im Goods Movements User Manual

Documents

goods receipt

mb90 gr note

poproject stock

podirect consumption

im material mvt page

pononvaluated materials

transfer posting mvt

im material movements