SAP Public Sector and Education, 06/08/22, Slide 1 The University of Tennessee Human Resources Business Blueprint
SAP Public Sector and Education, 04/22/23, Slide 1
The University of TennesseeHuman Resources
Business Blueprint
SAP Public Sector and Education, 04/22/23, Slide 2
Agenda
Business Blueprint Executive Summary
• Goal of Business Blueprint• Tools Used• Enterprise Structure• Business Fit• Module Overview• Issues / Gaps• Change Management / Training Concerns
SAP Public Sector and Education, 04/22/23, Slide 3
Business Blueprint AnalysisGoal
• Determine UT’s business process requirements
• Achieve a common understanding of how UT intends to run its business within the framework of SAP R/3
• Deliver a record of results gathered
• Move into the next phase with enough information to complete baseline configuration
SAP Public Sector and Education, 04/22/23, Slide 4
Business Blueprint AnalysisTools
• Business Process Questions (by process)– Standard questions regarding UT’s organizational structure, processes
and business needs
• Detailed Workshops– Meetings with key users to discuss business processes and business
needs
• Customer Input Templates– high level summary of Processes
• Business Process Transaction – Business Process Master List (BPML)
SAP Public Sector and Education, 04/22/23, Slide 5
Human ResourcesEnterprise Structure
O rganiza tiona l unit in A ccountingwhich represents a bus inessorganiza tion
D efines a spec ific a rea of theenterprise and is o rganizedaccord ing to aspec ts o f personne l,time management and payro ll
Re prese nts a spec ific area of thecompany organized according toce rta in aspec ts o f personnel, timemanagement and payro ll · D efining pay sca le and wage type s truc ture · D efining planned work ing hours · D efining appra isa l c riteria
D iv ide s your emp loyees into groups and a l low syo u to de fine the ir re la tionship to the ente rp rise · genera ting de fault va lue s · genera ting a se lec tion c r i te r ion · genera ting a uni t fo r the autho r iza tion
Subd iv is io n o f the emp loyee gro up · P rocess ing in p ayro ll acco unting · Va lid i ty o f p r ima ry w age types · Va lid i ty o f W ork Schedule · Va lid i ty o f P ay Scale G roups · Va lid i ty o f T ime Q uo ta types
P ersonnelS ubarea
P ersonnelArea
E mployeeS ubgroup
E mployeeG roup
C ompanyC ode
SAP Public Sector and Education, 04/22/23, Slide 6
Human ResourcesEnterprise Structure
Personnel Area• Knoxville• Space Institute• Chattanooga• Martin• Memphis• Institute of Agriculture• Institute for Public Service• University Administration• Medical Center
Personnel Sub-Area• Knoxville• Space Institute• Chattanooga• Martin• Memphis• Clinical Knox• Clinical Chatt• Research Ctr• Family Pr Knox• Etc.
SAP Public Sector and Education, 04/22/23, Slide 7
Human ResourcesEnterprise Structure
Employee Group• Regular• Term• Friends of the University
Employee Sub-Group• Faculty 9-month• Faculty 12-month• Other Academic• Non-Exempt Staff• Exempt Staff• Medical Intern/Resident• Student• Casual Labor• Special Appointment• Etc.
SAP Public Sector and Education, 04/22/23, Slide 8
Human ResourcesBusiness Fit
In Scope• Enterprise Structure• Organizational Management• Personnel Administration• Recruitment• Benefits • Training & Events Management• Personnel Development• Compensation Management• Time Management• Payroll Accounting• Funds & Positions Management• Information System
Out of Scope• Manager’s Desktop• Shift Planning• Succession Planning• COBRA Administration• Pension Administration• Employee Performance
Apprasials• Retirement Limits / Projections
Scaled Back• Training & Events Management• Personnel Development
SAP Public Sector and Education, 04/22/23, Slide 9
Organizational ManagementModule Overview
• Forms the basis for the entire personnel planning and development application
• Facilitates analysis of the organizational structure
• Organizational customizing
• Allows planning to develop actual and proposed personnel scenarios
SAP Public Sector and Education, 04/22/23, Slide 10
Personnel AdministrationModule Overview
• Establishes organizational hierarchies • Used to perform essential personnel administration tasks
such as:– hiring employees– performing organizational reassignments– termination from the University– salary adjustments
• Data stored in such a way that you can easily access and
maintain at any time
SAP Public Sector and Education, 04/22/23, Slide 11
RecruitmentModule Overview
• Functions you need for working through the entire recruitment process
• Contains an entire range of powerful, flexible functions that you can use to implement an effective – and largely automated – recruitment strategy such as:– Receipt of application via web access (ABAP programming required)– Issuance of recruitment requests– Selection process of applicant– Applicant pool administration– Notification to applicants
SAP Public Sector and Education, 04/22/23, Slide 12
BenefitsModule Overview
• Comprehensive method of administering employee benefits such as:– Health (medical and dental)– Insurance (Life)– Savings (Retirement)– Spending Accounts (Medical and Dependent Care)
• Encompasses the key concepts and processes you need to manage extensive and highly individual benefits packages for your employees– Open Enrollment– Employee Life-cycle Events (e.g. Marriage, Child, and Separation)
SAP Public Sector and Education, 04/22/23, Slide 13
Training & Events ManagementModule Overview
• Enables you to plan and manage business events– Training– Conferences
• Interfaces with other R/3 components– Basis for extending and updating employee’s skills and knowledge
• Flexible Reporting• Appraisal functions
– Provide important decision support feedback to ensure the business events offered are both high quality and effective
SAP Public Sector and Education, 04/22/23, Slide 14
Personnel DevelopmentModule Overview
• Helps compare current or future work requirements with employees’ qualifications, preferences and aspirations
• Can contain general measures to impart qualifications so that employees retain or further their professional skills and keep track with technological developments
• Converts training proposals directly into bookings for employees with qualification deficits or needs
SAP Public Sector and Education, 04/22/23, Slide 15
Compensation ManagementModule Overview
• Toolset for strategic remuneration planning• Empowers managers to offer competitive and
motivating remuneration– Fixed pay– Variable pay– Merit increases– Promotion
• Includes Personnel Cost Planning• Allows experimenting with future projected costs
SAP Public Sector and Education, 04/22/23, Slide 16
Time ManagementModule Overview
• Enables flexible representation of all personnel procedures involved in recording and evaluating employee time data– Infrastructure for time data recording– Work schedules– Record of planned attendance and absences– Recording of attendance and absence – Annual and Sick Leave accrual– Time evaluation
• Ability to transfer absence and attendance data to other SAP applications
SAP Public Sector and Education, 04/22/23, Slide 17
Payroll AccountingModule Overview
• Ability to process payroll for employees using data from SAP Personnel Administration, Benefits, and Time Management– Payroll run (regular and off-cycle)– Payroll corrections– Payments– Remuneration Statements– Posting to Financial Accounting– Third Party Remittance
• Offers a number of standard payroll reports• Tax Reporter component allows you to generate all required
state and federal tax forms, such as SUI reports and W-2s
SAP Public Sector and Education, 04/22/23, Slide 18
HR Funds & Position ManagementModule Overview
• Finance employees for specific periods of time
• Determine the funds required for financing employees– Default values from tables– Simulating a payroll accounting run
• Generate fund encumbrances
• Relieve encumbrances by actual payroll data
SAP Public Sector and Education, 04/22/23, Slide 19
Information SystemModule Overview
• Broad range of reporting functions for all areas of Personnel Management (Standard Reports)
• Capability to define your own reports efficiently and quickly (Ad Hoc Query)
Note: Evaluation of Mission Critical reports by module is currently underway.
SAP Public Sector and Education, 04/22/23, Slide 20
Human ResourcesMajor Identified Issues
• Moving to one (1) Payroll Cycle• Longevity Payroll Re-calculation• Payment of Overtime Distribution• Holiday Pay for Term Employees• Compensatory Time Banking• Leave accrual for employees with multiple positions• One definition of FTE for The University• Limitations on account assignment in Personnel Cost Planning• Establishment of approval process for adding positions during budget
process• Accrual of salary for nine (9) month faculty (9/12)• Decentralization / Centralization of functions
SAP Public Sector and Education, 04/22/23, Slide 21
Human Resources Gaps
• Assignment of employees to multiple positions• Sick Leave Bank• Retirement Projections• Tax Deferred Limits• Non-resident Aliens Processing• Common Pay Master • HMO Benefit Eligibility• Etc.
Note: Workarounds are currently being identified to address these gaps
SAP Public Sector and Education, 04/22/23, Slide 22
Change Management / Training Concerns
• Decentralization of some functions down to the departmental level
• Approvals / Workflow• Terminology• Works schedule concept• Time being recorded daily• Procedures being enforced
consistently• Enterprise Structure
concept
• Positions vs. Employees• Organization Structure vs.
Accounting Structure• Standardization of forms• Longevity payment• Overtime calculation• Pay cycle decision• Immediate integration of
data
SAP Public Sector and Education, 04/22/23, Slide 23
Human ResourcesBusiness Blueprint
Questions?