1 Unit 2: Master Dat FI: Accounts Payable SAP-ERP Accounts Payable Version 1.0 Unit 2: Master Data
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Unit 2: Master Data
FI: Accounts Payable
SAP-ERP
Accounts Payable Version 1.0
Unit 2: Master Data
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Unit 2: Master Data
FI: Accounts Payable
Course Agenda
Unit 1: Introduction
Unit 2: Master Data
Unit 3: Invoice and Credit Note Processing
Unit 4: Payments
Unit 5: Inquiries
Unit 6: Reporting
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Unit 2: Master Data
FI: Accounts Payable
Unit Objectives
At the completion of this unit, you will be able to:
Describe the structure of the vendor master record
Describe the data maintained in a vendor master record
Display a vendor master record
Display block status
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Unit 2: Master Data
FI: Accounts Payable
Transaction Codes
Company Code Views
Display Vendor Master Record FK03
Display Block Status FK05
Company Code and Purchasing Views – Centrally
Create Vendor Master Record XK01
Change Vendor Master Record XK02
Display Vendor Master Record XK03
Display Block Status XK05
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Unit 2: Master Data
FI: Accounts Payable
Key Terms
Account Group
General Data
Company Code/Accounting Data
Purchasing Data
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Unit 2: Master Data
FI: Accounts Payable
The Account Group controls:
The screen layout which is the field that must be populated and the fields that are optional
Automatic generation of Vendor Number
Account Groups
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Unit 2: Master Data
FI: Accounts Payable
Structure of the Vendor Master Data Record
The Vendor Master Data Record consists of:
General Data - is data that applies to all Company Codes such as vendor address and telephone numbers.
Company Code/Accounting Data - is information specific to accounting such as payment transaction data and the number of the Reconciliation Account.
Purchasing Data - is information relevant to purchasing, such as contact persons and terms of delivery.
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Unit 2: Master Data
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Vendor Master Record Screen (FK01)
Account Group
Account Group
Company Code
Purchasing Organization
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Vendor Master Record Screen (cont.)
Each section consists of several tabs with different fields.
General Data Section consists of: Address Details Control Data Details Payment Transaction Details
Company Code/Accounting Section consists of: Accounting Information Payment Transaction Details Withholding Tax Details
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Unit 2: Master Data
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Vendor Master Record Screen (cont.)
Purchasing Data
Partner Functions Vendors are Company Code specific.
A company code segment is required to make a vendor
payment A Purchasing Organization segment is required to issue
a Purchase Order for each vendor.
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Unit 2: Master Data
FI: Accounts Payable
Vendor Master Record Screen (FK03)
Information is held under these sections
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Unit 2: Master Data
FI: Accounts Payable
General Data – Address Data Section (FK03)
Forward to next tab
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Unit 2: Master Data
FI: Accounts Payable
Payment Transaction Tab (FK03)
Review Vendor Bank Information
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Unit 2: Master Data
FI: Accounts Payable
Create, Change and Display Vendor Data
When creating a Vendor Master Record:
It is possible to copy the details from an existing vendor to a new vendor by copying with reference.
Copy with reference
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Unit 2: Master Data
FI: Accounts Payable
Create, Change and Display Vendor Data (cont.)
It is possible to establish from the system, which user made any changes and when and what was changed – through transaction XK04.
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Unit 2: Master Data
FI: Accounts Payable
Block/Unblock a Vendor Master Record
Prevents Purchase Orders from being issued to a vendor.
The block is set at Company Code and Purchasing Organization level.
Types of Block:
Posting Block – Not possible to post a finance entry onto
the vendor account. Purchasing Block – Not possible to create a Purchase
Requisition or Purchase Order for the vendor.
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Unit 2: Master Data
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Initial SAP Screen to block a Vendor (FK05)
Block is set at this level
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Unit 2: Master Data
FI: Accounts Payable
Possible Block Types (FK05)
A checked box indicates that the account is blocked
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Unit 2: Master Data
FI: Accounts Payable
Quality Block Available Options Include (XK05)
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Unit 2: Master Data
FI: Accounts Payable
Display block information from Vendor Master
Display block information from the Vendor Master Record
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Unit 2: Master Data
FI: Accounts Payable
Unit Recap
Structure
Data Maintained
Create, Change and Display
Display block
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Unit 2: Master Data
FI: Accounts Payable
Questions and Answers
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