Sanggu Manual 2011
Oct 24, 2014
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SANGGUNIAN REPRESENTATIVES' MANUALFIRST EDITION
EDITORIAL BOARD
Editors-in-Chief Gio Alejo Lance Viado
Chief Layout Editor Kitkat Lastimosa
Initial Editor Mark Jambaro
Contributors Drew Copuyoc Ian Agatep AJ Elicano Nick Lucero Billie Dumaliang Liang Borlagdan
SANGGU 101EVERYTHING A REPRESENTATIVE NEEDS TO KNOW ABOUT THE SANGGUNIAN
ENTRUSTED TO LEAD ANDCOMMITTED TO SERVE
TABLE OF CONTENTS
Table of contents
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The Vision and Mission of the Sanggunian
Welcoming Remarks
A Quick Guide to the Constitution
Thrust for SY 2011-12
The Sanggunian Leadership
The Roles of Officers
What every block and course rep should know and have
Magna Carta of Student Rights
The Ateneo Student Concern Center (ASCC)
Frequently asked questions by your constituents
Project Management System
Internal Communication Protocols
Top 55 Directory
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WELCOMING REMARKS
When I said that poverty is a monster with many hearts, I was thinking of the sheer complexity of caring for the common good, the greater good. Leaders are vested with the capacity and power to deal with the concerns of the commons.
As a former Sanggu member and now your University President, I am hopeful that as young leaders who are learning to listen and be open to others, you in the Sanggunian will wrestle with the imperatives of the common good in the face of competing, vested interests in the community we serve. The common good
can be so abstract and yet so vital to our people.
Congratulations to you on this manual for Block and Course representatives. This is one of many steps that are needed in orchestral work of leading our people to where we need to go. Even Ignatius Loyola in his later years manualized and codified the operations that followed the work of inspiration. While the rest of his brothers were all over the world, breaking new ground, he was at his desk in Rome, writing, consoling, inspiring.
Remember the enemy has many hearts. It will take leaders with fire in their belly to kill the beast. Learn what you have to learn; eat what you have to eat to get that strong belly.
Jose Ramon T. Villarin, SJPresident of the Ateneo de Manila University
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WELCOMING REMARKS
John Paul C. Vergara, Ph.D.
To our dear Block and Course Representatives,
First of all, let me commend the Sanggunian ng Mag-aaral ng mga Paaralang Loyola for the effort they have put into producing this very useful publication. I appreciate their intention to educate each of you on the Sanggunian’s objec-tives and structure, as well as the administrative processes involved in your work as block and course representatives. For me it is a significant move toward professionalization and raises the bar for future batches of the Sanggunian in the areas of organization and documentation.
Second, let me thank each of you for taking on the responsibilities you have signed up for this schoolyear. You’ve been generous enough to represent your block or course on top of your busy class and extra-curricular schedules. I hope that through this experi-ence of both leadership and service—or should I say leadership through service—you will be encouraged to give of yourself even more in the following years.
Finally, let me encourage everyone in the Sanggunian to continue to challenge them-selves this schoolyear. One schoolyear is a very short time in the life of a school, but for individual students and batches of students, one schoolyear is enough to make positive changes, one schoolyear is enough to change lives.
The path you’ve chosen—of service, leadership, and excellence—is not an easy one. I hope that with the support of the student body and the Loyola Schools administration, and the support that you give to each other, this schoolyear will be a most productive, positive, and memorable one for each of you and the Sanggunian as a whole.
Vice President for the Loyola Schools
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WELCOMING REMARKS
Dear Sanggunian Officers,
In your journey as student leaders, may the wisdom of Ignatius guide your way.
Constantly seek how you may be generous.
Know that you serve heaven through serving others.
Give without hesitation.Fight even if you are down.
Work until the task is done.
Do these in exchange of nothing.
Do all these as a response to the mission you have been called to do.
As you journey, know that you are with others who seek to serve with as much zeal and passion. We, your LS-OSA formators, are here to support and guide you every step of the way.
AM+DG,
Christopher F. CastilloDirector, Office of Student Activities, Loyola Schools
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WELCOMING REMARKS
Mark Andrew G. Copuyoc
The Sanggunian has been around for more than eight decades. But only in recent years have we articulated what it means to be the sole autono-mous student government of the Loyola Schools of the Ateneo de Manila University.
As former Sanggunian President Omi Castanar once said, “the Sanggunian is the only student institution with the capacity and mandate to rep-resent the eight thousand students of the Loyola Schools.”
The Sanggunian is blessed with this power and responsibility because of you, our block and course representatives. You are the reason why
the Sanggunian can represent, serve and mobilize the whole Ateneo student body ef-fectively.
To further aid you in fulfilling your duties as a Sanggunian officer, the Office of the Sanggunian Vice President has crafted this Representatives’ Manual. This aims to further clarify your roles, responsibilities and powers as an important member of the Sanggunian. I challenge you to make full use of it so that we, as one Sanggunian, can be more effective in serving and leading the student body.
Always one with you in leadership and service,
President, Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila
What isSanggu?
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VisionA community of academically excellent, culturally rooted, socially involved and spiritually mature Ateneans actively contributing to the building of the Filipino nation.
MissionYour Sanggunian seeks to participate in the task of forming our Ateneo student commu-nity by way of student movement integration, representation that is immersed in student life and Atenean values, and services that address basic student needs and provide op-portunities for the growth and development of our community.
VISION & MISSION
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A quick guide to the 2005 constitutionof the undergraduate students of TheAteneo de Manila University
LS Loyola SchoolsCB Central BoardSB School BoardSanggu Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de ManilaRep RepresentativeConsti ConstitutionSAF Student Activities FeeSJC Student Judicial CourtOSA Office of Student ActivitiesSem SemesterOrg OrganizationVP Vice President SecGen Secretary GeneralFO Finance OfficerSecTreas Secretary-TreasurerEO Executive OfficerOIC Officer-in-ChargeExeComm Executive Committee
THE CONSTITUTION
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THE CONSTITUTIONTHE CONSTITUTION
THE LS STUDENT BODY ALL UNDERGRADUATE LS STUDENTS are under the jurisdiction of the Sanggunian and of this Consti.
Graduate, auditor, cross-registrant, exchange, non-degree, part-time, public servant, and spe-cial students are not under their jurisdiction, but may avail of the protection, services, and rights they uphold.
PRINCIPLES, PURPOSES, AND POLICIES OF THE
SANGGUNIAN
PRINCIPLESSanggu is the sole autonomous government of the LS student body, and all its powers come from and belong to the said body. It represents, consults, and answers to the student body, al-lowing them to participate in school governance and providing service towards Atenean forma-tion. Its delegates represent the student body in all policy- and decision-making University bodies and other associations which affect student welfare. Sanggu believes in a quality Jesuit education that is humanistic, ethical, spiritual, nationalis-tic, patriotic, liberal, critical, and creative. It is committed to the University’s thrust for truth in service of God and man, and for the develop-ment of society and culture. Recognizing the youth’s role in the advancement of the nation, it strives to raise the student body’s awareness of and response to issues affecting the life of the Filipino people.
PURPOSESSanggu shall advance the general welfare of the Ateneo student community through: (a) protecting academic rights and welfare;(b) establishing effective student services;.(c) fostering students’ social, political, cultural, and spiritual life;(d) developing University spirit; and(e) serving as the official coordinating channel of the LS student body with the administration, faculty, non-academic personnel, parents, and other sectors.
POLICIESSanggu shall:
(a) dialogue and work with student movements, other student councils, and the marginalized sec-tors of society; (b) pursue review, reforms, and improvement of the undergraduate curriculum; (c) uphold the Magna Carta; and(d) encourage student political parties that en-gage with relevant issues and visions.
COMPOSITION OF SANGGU Sanggu is the official student council of the Ateneo LS. Composed of all members of: the CB, the SBs, the SJC, the COMELEC, the sectoral councils (COA and ARSA), the Depts, and Sanggu’s special units.
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THE CONSTITUTION
No student may become an officer of Sanggu unless he/she is a Filipino citizen and is taking at least the minimum university load requirement for regular students. THE CBThe central government of the student body, which handles policy work pertaining to stu-dent life, forms task forces to fulfill the needs of Sanggu, and represents the students in all University bodies whose activities and decisions concern their welfare (e.g. Curriculum Commit-tee, Discipline Committee, etc).
The CB can also grant or withdraw recognition to the sectoral councils (COA and ARSA) in the CB, deliberate resolutions submitted to them by at least 10% of the Student Body, and bring up unresolved matters to the student body for them to decide among alternatives.
PresidentSanggu’s Chairperson, Chief Executive Officer, and spokesperson, and the official rep of the student body, responsible for regularly report-ing on the state of Sanggu and approving and disapproving the selection of chairpersons of special Sanggu units and projects. VPSanggu’s second-in-command, assuming the responsibilities of the President if the Presi-dent is unavailable, assuming the presidency in case the office is vacated, and handling special projects and policies of Sanggu such as internal development and office reviews as needed. SecGenSanggu’s Chief Administrative Officer, handling the organization’s daily affairs, documents, and procedures, as well as disseminating information about Sanggu’s activities through means such as AOB.
FOPrincipal budgetary officer of Sanggu, in charge of managing Sanggu’s finances, reporting to the CB and the student body regarding Sanggu’s expenditures, and handling budget hearings for projects and the like.
CB RepsThe elected reps of their respective schools in their year levels, voting on matters raised in the CB, consulting their constituents when appropri-ate, and handling policies pertaining to student life in the CB committees (e.g. the Committee on Academic Affairs, the Committee on Extra-curricular Affairs, etc).
A school’s Senior CB Rep also represents his or her schoolmates in the fifth year and beyond, and the position may be held by such students in addition to fourth years. Sectoral RepsThe elected heads of the recognized sectoral councils, who vote as CB reps who represent all students and groups belonging to their sector while keeping them autonomous from the CB’s
direct control.
THE SBslocal governments of the four Loyola Schools, responsible for being Sanggu’s direct links to the student body and formulating projects specifically for the students of their particular schools.
ChairpersonChief EO and spokesperson of the SB, oversee-ing all its work and maintaining its autonomy. SecTreasChief Administrative Officer and second-in-com-mand of the SB, handling records, correspond-
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THE CONSTITUTIONTHE CONSTITUTION
ences, and finance, and taking on the role of the Chairperson when the elected Chair is absent or vacates his/her position. EOReps of their batch to the SB ExeComm, creat-ing projects and programs mainly for their con-stituents, and coordinating with their batches’ block or course reps.
A school’s Senior EO is also responsible for his/her schoolmates in the 5th year and beyond, and the position may be held by such students in addition to fourth years. Block/Course RepsReps of their specific blocks or courses, relaying their constituents’ concerns to Sanggu, serving as Sanggu’s communication, mobilization, and consultation arms, and often taking on project executive roles.
Currently, there is one block representative per block per year for freshmen and sophomores, and one course representative for every 30 students per course per year for juniors and seniors.
THE SECTORAL COUNCILS These councils represent sectoral interests within the Ateneo student community. They han-dle students who engage in an activity unique from the entire student body (e.g. being a mem-ber of an accredited student org or dorming). Assuch, they are given seats in the CB to ensure that these students are represented in policy-making.
The current sectoral councils are the Council of Organizations of the Ateneo (COA) and the Ateneo Resident Students Association (ARSA). The CB reserves the right to determine which councils are to be granted voting rights, and to
withdraw this recognition after due process. All recognized sectoral councils must have their own constitutions and/or Code of Internal Pro-cedures that must at all times be in full accord with the Sanggu Consti. DEPARTMENTS OF THE SANGGUNIANBody created by the CB address specific needs of the Ateneo student population or of Sanggu in particular.
The Sanggu Depts are the:Department for Student Leadership and Development, Department of Student Welfare and Services, Department of Communication,Department of Corporate Relations,Department of External Affairs, Department of Internal Affairs, and Department of Research and Statistics. THE SJCthe judicial arm of Sanggu that handles any complaint involving the constitutionality, legality, or jurisdiction of the acts, policies of Sanggu and its officers. 1. Constitutionality. Whether an act, policy,
or resolution violates any provision of the Sanggu Consti.
2. Legality. Whether an act violates any previous resolution or legally binding agree-ment.
3. Jurisdiction. Whether an act does not fall within the jurisdiction of a particular body of Sanggu, as defined by the Consti.
SJC may also reprimand, investigate, and im-peach Sanggu officials whom it has found guilty of any impeachable or recallable offense, at its own discretion or on the basis of written com-plaints from any member of the student bodywithin seven regular school days. Should the SJC fail to meet this deadline, complaints shall be automatically dismissed.
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THE COMMISSION ON ELECTIONS The Ateneo COMELEC is the independent electoral arm of Sanggu, governing all matters pertaining to Sanggu candidacy, campaigning, elections, plebiscites, and/or referenda. The COMELEC must have an electoral code, which must obey the Consti; if not, the Consti takes precedence. The electoral code should be reviewed yearly and revised accordingly by the COMELEC Board of Commissioners, with the SJC approving any revisions and new versions. If a new version is rejected, the last approved code still holds sway. ELECTIONS AND VACANCIESAt least 50%+1 of the constituency must vote in an election, plebiscite, or referendum for it to be considered valid. Right to abstain must always be respected. Should abstentions garner the major-ity of votes, the contested position shall remain vacant. In the case of plebiscites and referenda, the status quo is maintained. Vacancies that occur in Sanggu before the elec-tion of Freshman Officers, with the exception of the positions of President and SB Chairpersons, shall be filled during the Freshman and Special Elections.
Vacancies in the CB after the Freshman and Special Elections are filled following this pattern: the VP automatically ascends to become Presi-dent in case the seat is vacant, while a vacant VP, SecGen, or FO position is filled by a CB Rep chosen from the already-elected CB Reps.
There is currently no provision for vacancies among CB Reps to be filled following the Fresh-man and Special Elections except through a resolution passed by the CB.
Vacancies in any SB after the Freshman and Special Elections are filled thusly: the SecTreas may become acting Chairperson, the EOs may choose from among themselves an acting Sec-Treas, a year’s Block/Course Reps may choose from among themselves an acting EO, and an OIC Block or Course Rep may be appointed from among the students of the concerned block or course.
FINANCE AND BUDGETSAF and Publications Fees are collected from the student body every year. These are released by the Central Accounting Office, upon the approval of the OSA, every seme. OSA then determines how much of this money is given to Sanggu, after the org submits its budget pro-posal for the coming sem.
Allocation of funds within Sanggu is handled through the Office of the Finance Officer, primarily through budget hearings. All financial records of Sanggu must be open to the student body at all times, and are examined at the end of every sem by the SJC.
THE CONSTITUTION
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THE CONSTITUTIONTHRUST
Thrust for SY 2011-12The Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila, recognizing the importance of advancing a student-centered government, will focus its efforts on Participative Representation through student engagement, provision of basic services, and community formation.
COMMUNITY FORMATIONActivities and endeavors aimed at enhancing the student life of Ateneans that de-velop their character, and help them prepare for life outside of the Ateneo
BASIC SERVICESActions aimed toward helping Ateneans in academic and administrative matters in the school
STUDENT ENGAGEMENTProjects and initiatives aimed at bringing to the consciousness of the Ateneansdifferent issues that are present in society today and calling them into action
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STRUCTURE
The Sanggunian Leadership
TOP 4
SECTORS AND DEPARTMENTS
Drew CopuyocPresident
Ken AbanteCOA President
Regine GuevarraDEA Chairperson
Justin TanARSA President
Billie DumaliangDIA Chairperson
Froilan LakipDLSD Chairperson
Jove SincoDRS Chairperson
Michael RoaDSWS Chairperson
Misha SolanoDPR Chairperson
Gio AlejoVice President
Ian AgatepSecretary-General
Steph GumaruFinance Officer
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STRUCTURE
SOSE
SOM
SOSS
SOH
Alyssa GaisanoChairperson
Claudia VegaChairperson
Ana RaymundoChairperson
Lance ViadoChairperson
Carlos ArellanoSecretary-Treasurer
Fara SupetranSecretary-Treasurer
Bryan ChuaSecretary-Treasurer
Chris ReyesSecretary-Treasurer
Philippe Bitong1st Year CB Rep
Ryan Yu1st Year CB Rep
Polo Martinez1st Year CB Rep
Harvey Parafina1st Year CB Rep
Hannah Chua1st Year Exec Officer
Alex Tanjangco1st Year Exec Officer
Guio Martinez1st Year Exec Officer
Betty Caronoñgan1st Year Exec Officer
Charmaine Chan3rd Year CB Rep
Alvin Yllana3rd Year CB Rep
Moses Albiento3rd Year CB Rep
AJ Elicaño3rd Year CB Rep
Jonathan Babaran3rd Year Exec Officer
Michelle Dionaldo3rd Year Exec Officer
Toni Potenciano3rd Year Exec Officer
Jiggy Villamin3rd Year Exec Officer
Cate Sison2nd Year CB Rep
Joben Odulio2nd Year CB Rep
Daniel Remo2nd Year CB Rep
Felix Mintu2nd Year CB Rep
Tin Andujare2nd Year Exec Officer
Janina Roa2nd Year Exec Officer
Kyla Javellana2nd Year Exec Officer
Mari Mantaring2nd Year Exec Officer
Cheth Mundin4th Year CB Rep
Alwyn Chua4th Year CB Rep
Lysa Nuqui4th Year CB Rep
Nicole Reyes4th Year CB Rep
Abigail Sulit4th Year Exec Officer
Bene Go4th Year Exec Officer
Jerome Zapata4th Year Exec Officer
Jenica Dizon4th Year Exec Officer
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The Central Board Representative
(a) To represent all students belonging to their school from their year level;
(b) To maintain liaison between his/her constituents and the Central Board, consulting block or course representa-tives from his/her constituency when appropriate; and
(c) To perform such other functions the Board may so direct.
Executive Officer
(a) To represent their constituents to the School Board Executive Committee;
(b) To formulate projects and programs concerning their school-level and imple-ment these in cooperation with their block or course representatives; and
(c) To perform such other functions as the School Board may so direct.
Course/Block Representative
(a) To represent and actively communi-cate their constituents’ concerns to the Sanggunian;
(b) To serve as the consultative arm of the Central Board Representatives and the School Board;
(c) To serve as the communication and mobilization arm of the Executive Offic-ers; and
(d) To perform such other functions as the School Board may so direct.
The roles of officers
ROLES
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MUST KNOW
Contact Information of ALL Blockmates/Coursemates
This is a must-have for every Rep so that he/she will easily be able to disseminate information to their direct constituents. The most important contact information are the cellphone numbers, email addresses, Facebook and instant mes-saging profiles of the Rep’s blockmates/course-mates.
Contact Information of CB and Exec Officer
These are the 2 most important people that a rep will most probably deal with regards to his/her Sanggu duties. It is but right that a rep can easily contact them and vice-versa.
The Rep Card
This serves as the instrument in order for the School Board Chairs and Sec-Treasurers to get to know the Block Reps and Course Reps more. It is also used by the Department of Internal Af-fairs to evaluate the performance of Sanggunian Reps and choose the most outstanding Reps for the month/sem.
ASCC Accessibility
The ASCC is usually the avenue for the Sang-gunian to process concerns and complaints by constituents. As a Rep, one should have full knowledge on the different ways to access ASCC and at the same time, be able to share
this information with his/her constituents. This will further be elaborated in the next section.
The Sanggu Hotline, Sanggu FB Page and Ateneo de Manila University FB Page
Each Rep is expected to have the Sanggu Hot-line in his/her cellphone for easy reference. The current hotlines are 09277777579 (Globe) and 09283481686 (Smart). All reps should also be a part of the official Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola AND Ateneo de Manila University Facebook Pages by liking them in order to get the latest updates with regards to school concerns as soon as possible (e.g. suspension of classes, major events).
Knowledge of Different Sanggu Projects and Initiatives
This will enable each Rep to engage in specific activities that he/she is interested in as well as present these projects to his/her constituents who would want to participate and take part of these initiatives. Examples of these are project grants (for student groups and independent or-ganizations), thesis grants, photocopy subsidies, sportsfests, tutorial services and the like.
The Four Pillars
As Atenean student leaders in their own right, each Rep is expected to embody the four Sang-gunian values of being academically excellent, culturally rooted, spiritually mature and socially involved in their own ways.
What every block and course rep should know and have
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ACADEMIC RIGHTS
1. A student can choose his/her field of study (as long as he/she complies with admis-sion requirements), conduct his/her own research, express opinions in an acceptable manner and raise grievances following pro-cedures set by the handbook and manuals
2. Students should be given a copy of the student handbook
3. Students should have the opportunity to be advised to fix his/her IPS
4. A class syllabus should be given by the teacher at the start of the semester, containing policies, requirements, grading system and consultation hours
5. Long exams should be announced 1 week before, while midterms and/or finals should be announced 2 weeks before the date of examination
6. Major requirements (papers and projects) should be announced 3 weeks into the semester
7. Students have the right to see their papers
and computation of their final grade
8. Students have the right to complete their program of study in school, except in cases of academic deficiency, disciplinary viola-tions and non-payment of tuition and fees
9. Students have the right to evaluate their teachers and courses towards the end of the semester
10. Departments are encourage to include teaching demonstrations in front of students who can participate and give feedback when hiring new faculty
11. Students have the right to adequate facili-ties in school, as well as a list of accredited dormitories outside of school
ACCESS TO INFORMATION
1. Students should have access to public infor-mation which directly affect their individual or collective welfare
2. Students have the right to access their
The magna carta of student rights
MAGNA CARTA
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MAGNA CARTA
own school records as long as all require-ments and obligations have been settled. The school shall protect the confidentiality of these records. Certificates, diplomas, transcripts and the like should be issued to students within 30 days as long as all requirements have been fulfilled
3. Students have the right to be informed regarding tuition fees, special fees and its breakdown, and the deadline of payments.
4. Students have a right to be informed of re-fund for laboratory breakage fees and other
such fees at least 1 week before it is given
FREEDOM OF EXPRESSION
1. Students have the right to express their views and opinions freely in a matter that is acceptable to the academic community, and should not be a ground for denying scholar-ships and privileges to students
2. Students have the right to privacy of com-munication as long as it doesn’t violate school policies
3. Students have the right to publish newspa-pers and other similar publications as guided by RA 7079 (Campus Journalism Act)
4. Students have a right to peaceably assem-
ble and address to the school/government authorities any grievances, and should not be interfered upon by the police/military/security force inside the school
5. Students have the right to proper religious formation and to practice their respective religions as long as it does not impede other faiths and beliefs
6. Students have the right to dress according to their individual tastes outside the class-room while keeping within the academic
context of the University
RIGHT TO PARTICIPATE IN POLICY-MAKING
1. Students have the right to observe the meetings of the Board of Trustees with regards to policies that directly affect them through their elected representatives (Sanggu President)
2. Students have voting and deliberating rights in the following committees: School Forum (2), Administrative Council (2), Standards (1), Curriculum (1), Discipline (2), Budget (2), Social Involvement (2), Agenda Setting (1), Cafeteria (2), Dormitory (2)
3. The Budget Committee can only act on proposals to adjust the tuition fee after
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MAGNA CARTA
consulting with the students and parents 30 days before the start of the academic year in which the changes will be reflected
4. Students have the right to be consulted on any proposed tuition fee increase and its justification. Any adjustments or objections shall be discussed in consultative meetings that are documented and circulated
5. Students have the right to initiate the formu-lation, modification and rejection of school policies affecting students by making proper representation to official bodies
6. Beyond the student representation in the different committees, students shall have the right to be consulted before any school rule affecting them is approved and imple-mented
RIGHT TO SECURITY1. Students have the right to be free from any
form any form of unreasonable search and seizure as defined by law
2. All students have the right to be treated with courtesy and respect. They shall be free from any physical or sexual harassment. They shall be protected from any libelous or slanderous statements
3. No military detachment shall be installed or maintained in the school campus, except in cases of national and local emergencies such as war or natural calamities
RIGHT TO ORGANIZE1. Students have the right to form, assist or
join any organization, alliance or federation that promotes Ateneo ideals. Student organ-izations have the right to seek accreditation subject to the standards of OSA and COA
2. Student organizations shall enjoy autonomy, meaning they can create their own leader-ship structure, set their own directions and goals and manage their own accounts. The moderators act in an advisory capacity. OSA shall set the parameters upon which these organizations will operate
3. There shall be one supreme council, the student council, and it should serve as the representative of the student body, duly recognized by the Loyola Schools. Student leaders shall be assured of their security of tenure for their terms, unless removed due to academic, discipline or impeachment cases
4. The school will collect a student activities
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MAGNA CARTA
fee and student publication fund in behalf of the school council and publications or-ganizations. The allocation of the fee will be decided upon by the OSA, student council and publications organizations, and will be subject to the auditing procedures of the OSA and CAO
5. The School shall provide, free of charge, a space, hall, or building to house
6. the offices of the different recognized stu-dent organization and athletic teams within the campus.
RIGHT TO DUE PROCESS IN DISCILPINARY PROCEEDINGS1. Students have the right to be informed of
their offense, to defend themselves, and to be rendered an impartial decision
2. Penalties of suspension, exclusion or expulsion shall not be meted out unless the following rights have been observed and accorded the student: right to be presumed innocent until proven; right to be informed in writing of the charge; right to full access to the evidence in the case; right to defend one’s self and to be defended; right to ap-peal decision of VPLS to University Presi-dent; right to have their parents witness the
presentation of the defense during the hear-ing conducted by the Discipline Committee
3. All decisions in any disciplinary proceeding of the student involved must be rendered on the basis of relevant and substantial evi-dence and testimonies. Gravity of sanctions must be proportionate to the seriousness of the violation committed
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ASSC
The Ateneo StudentConcern Center (ASCC)
The Ateneo Student Concern Center (ASCC), is a unit under the Office of the President that serves as the bridge between the student body and the Central Board. We aim to listen to and find answers for the various questions and concerns students may have. We relay the information to the different CB committees who, in turn, take action in order to resolve the particular question or concern.
As block and course representatives, you are very important to the ASCC. You serve as the primary link between the Sanggunian and the students. So, when your blockmates or course-mates come to you to express their concerns about professors, violations to their student rights, faulty facilities and the like, we are here to help you out. We, together with the Central Board, will work hand in hand to find solutions for each student concern.
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WHEN SOMEONE COMES TO YOU WITH A CONCERN OR COMPLAINT, WHAT DO YOU DO?
You can either submit it for that person or make the complainant do it for himself.
HOW DO YOU SUBMIT CONCERNS OR COMPLAINTS?
There are 3 ways to reach us:
1. By filling up forms found in the Sanggu room (MVP 200)2. By going to http://bit.ly/ASCCForm and putting in the required information3. By sending a message to our hotline, 092777777579
We will forward these concerns to the CB and assign them to the particular CB Commit-tees. The CB Committee in charge will update you regularly as to the progress of your concern until it is resolved.
Through cooperation between the course and block representatives, the Central Board, and ASCC, we hope to be able to respond efficiently and effectively to the concerns of every Atenean.
www.facebook.com/ASCCSanggu | 09277777579
ASCC
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FAQ
Frequently asked questionsby your constituents
WHAT IF A BLOCKMATE/COURSEMATE HAS A COMPLAINTREGARDING ACADEMICS? (TEACHER/COURSE/EXAM/SUBJECT)
First, ask him/her if he/she has talked with the teacher/program director/department chair involved in order to solve the issue. If the answer is yes and there has still been no resolution then he/she can ask the help of Sanggu via ASCC at 09277777579 or www.facebook.com/ASCCSanggu
WHAT IF A BLOCKMATE/COURSEMATE ASKS IF THERE ARE CLASSES OR NOT?
The best way to go first is to check the PAG-ASA website (www.pagasa.dost.gov.ph) and check if Metro Manila is an area with Signal No. 3. This automatically means no classes for the college level. Other than this, you can call the Ateneo trunk line at 4266001, or see the Ateneo de Manila University or Sanggunian facebook pages to see if there are any announcements. Finally, the ADMU SMART Infoboard also sends announcements of suspensions to SMART subscribers which will even-tually be sent out by the Sanggunian to its reps (to you).
WHAT IF YOUR CB/EXEC CALLS FOR A CONSTITUENCY CHECK DURING TIMES OF DISASTER?
When a constituency check is activated, your main job as a rep is to contact all your blockmates/coursemates. This can be done via SMS or FB or through whatever means of communication you can employ. After this, you should then communicate with your exec officer the following message:
“For __ Yr, Block/Course ___, as of ____am/pm, (no.) people are SAFE, (no.) people NEED HELP.”
Ex: For 1st Yr Block XX2 as of 10:45pm, 93 people are SAFE, 5 people NEED HELP
The information of the 5 people who need help (eg name, address) can then be uploaded to a goog-ledoc which the Secretary-General will create as a database.
31
FAQ
HOW DO I KEEP MY CONSTITUENTS INFORMED?
Remember to be faithful in attending the events of the Sanggunian as much as you can. The most important and regular meeting is the MONTHLY plenary of the school board where the reps gather to talk about upcoming activities and issues. Once in a while, the Central Board also calls for a session of the House of Representatives wherein the reps become spokespersons for their own constituents regarding certain issues both inside and outside the school. It is also the avenue where discourse and privilege speeches can be given by any representative prior to the approval of the Secretary General for it to be included in the agenda.
Your attendance to these events will be the basis of your CB and Exec Officers to know who will be recommended to the Department of Internal Affairs to be awarded as the Rep of the Month for your school. Given that you are also students, absences due to academic reasons and other special reasons can be excused given that an Early Departure, Tardiness, Absence Form is filled out and given to your Exec Officer. Officers who continuously err in fulfilling their mandate shall be dealt with accordingly by the Sanggunian.
WHAT IF I/MY CONSTITUTENTS HAVE QUALMS ABOUT THE SANGGUNIAN OR ANY OF ITS MEMBERS?
Do not keep it to yourself. The Sanggunian is very open to opinions from others in order for it to improve its service to its constituents. As a member of the Sanggunian, it is also your duty to address these concerns to other Sanggunian officers. If it is you yourself which has a complaint regarding your CB/EO, then you have your School Chair and/or Sec-Treas to talk to, and vice-versa. Always remember that any misunderstanding can be fixed through PROPER COMMUNICATION and UT-MOST PROFESSIONALISM.
32
PROJECT MANAGEMENT SYSTEM
Project Management Division of the Department of Internal Affairs
VISION
• DIA-PM visualizes a truly autonomous Sanggunian that can successfully supervise and moni-tor its own projects and initiatives through an established Project Monitoring System (PMS).
MISSION
• To devise an efficient and user-friendly system that can be used to effectively monitor the three main phases of each project of the Sanggunian namely Planning, Implementation, and Execution.
• To work with the Office of Student Activities in making sure that school policies and regula-tions are properly abided by the Sanggunian.
• To create innovative tools that can help members further improve their Project Management skills and knowledge.
This division aims to monitor projects under the Sanggunian including task forces but not including those under the Sanggunian Service Departments (DSWS & DSLD).
33
PROJECT MANAGEMENT SYSTEM
OFFICERS OF THE DEPT. OFINTERNAL AFFAIRSPROJECT MANAGEMENT DIVISION
CHAIRPERSON: aligns the goals and priorities of the department for the current term. In direct communication with the Vice-President and Top 55 Officers. Oversees all projects and manages members of DIA.
PM DIRECTOR (PMD): designs the Project Management System with OSA and in con-sultation with the School Boards. Ensures that agreed-upon procedures are followed through out the year. Edits the PMS revisions based on feedback and initial results. PM COORDINATOR (PMC): Ensures that the PMS is followed for all projects of the School Boards or Special Units. In direct contact with Project Heads and School Boards outside DIA, monitors and compiles all required forms.
FINANCE OFFICER: In-charge of preparing budget proposals and handling money matters for DIA’s initiatives.
OFFICERS FOR PROJECTS(MAY VARY FROM UNIT TO UNIT AND NATURE OF PROJECT)
PROJECT HEAD: Oversees a particular project of DIA or a project in collaboration with other units of the Sanggunian or external organiza-tions. Prepares project proposal, budget propos-al (with the FO) and sets regular meetings with his/her Committee Heads.
PROGRAMS COMMITTEE HEAD: Designs the program flow and contacts people or groups who will perform, facilitate, speak, or participate in the program. Responsible for Stage Manage-ment & runners as well.
FOOD COMMITTEE HEAD: Contacts food provider, coordinates with FO regarding budget, and with LOG for dining set-up.
LOGISTICS COMMITTEE HEAD: Reserves, purchases, and prepares all necessary venues, equipment, and materials for the event.
COMMUNICATIONS COMMITTEE HEAD: Makes promotional materials and disseminates them effectively to target audience.
MARKETING COMMITTEE HEAD: In-charge of contacting and engaging sponsors and partners for the project.
34
PROJECT MANAGEMENT SYSTEM
IDEA
CB APPROVAL
BUDGET HEARING
consultations withconstituents & stakeholders
OSA Consultation
Submit Form A & Bto [email protected](Sec-Gen and DIA) for CB scheduling
Submit budget proposalto Finance Officer
PLANNING PHASE
35
PROJECT MANAGEMENT SYSTEM
IMPLEMENTATION PHASE
CLOSURE PHASE
UPDATE FORM BUpdate in real-time. Prompting by Project
Management Coordinator will happen 2 weeks beforeExecution Date for Project Status Release.
SUBMIT FORM CSend Evaluation Form within 2 weeks after
Execution Date to [email protected] is not complete without this form.
36
INTERNAL COMMUNICATION PROTOCOLS
Internal Communication ProtocolsThe internal communication protocol of the Sanggunian is the process by which information is passed to the different members of the organization. This ensures that an efficient system is followed by the Sanggunian to avoid miscommunication or any unnecessary steps in relaying or receiving information. The Secretary-General is the chief administrative officer of the Sanggu-nian’s information management.
0
1
2
3
Not official Sanggunian correspondences, please send directly to persons involved
Everyone (student body)
Top 55 officers only
a) Block and Course Representatives b) Deputies c) Sectors
CLASS AUDIENCE
37
INTERNAL COMMUNICATION PROTOCOLS
TYPE OF MESSAGE AUDIENCE SENDERAnnouncements (News, Events, Important Dates, etc.)
Updates(Only for task forces)
Inquiries
Minutes
SurveysPolls (usually for CB) Resolutions External Invitations (raw) Birthday Reminders (monthly)
Personal Views/Insights
Useless Replies
AnyoneDiscretionary
Department of Research and Statistics
Notification by Secretary-General Secretary-General Department of External Affairs
Discretionary*to be made available on website
Vice President (with the help of the Department of Internal Affairs)
Anyone Make sure to indicate “PV” in title.
Priority/Compilations by Secretary-General *May be sent by anyone if urgent.
3
3
113
0
2 (b)
Units Involved
1, 2, 3
0, 2, 3
Secretary-General
Top 44,Departments, Sectors and
Arms
Block and CourseReps
Unit Members(Depts, Sectors,
Arms)
38
DIRECTORY
TOP 55 OFFICERS AND BOARD REPRESENTATIVES FROMSANGGUNIAN SECTORS,DEPARTMENTS, ARMS AND CABINET
S.Y. 2011 – 2012
TOP 4
JOHN GOKONGWEI SCHOOL OF MANAGEMENT SCHOOL AND CENTRAL BOARD
SCHOOL OF SCIENCE AND ENGINEERING SCHOOL AND CENTRAL BOARD
NAME NICKNAME YR & COURSE POSITION CONTACT NO E-MAIL
NAME NICKNAME YR & COURSE POSITION CONTACT NO E-MAIL
NAME NICKNAME YR & COURSE POSITION CONTACT NO E-MAIL
Mark Andrew G. Copuyoc
Claudia Alexis T. Vega
Alvin Jonathan P. Yllana
Gabriel Ignacio P. Alejo
Francine Nicole C. Supetran
Janina S. Roa
Francis Ian L. Agatep
Benedick Mervyn S. Go
Joben Mariz J. Odulio
Michelle Lorraine J. Dionaldo
Ryan Carl Y. Yu
Stephanie Anne M. Gumaru
Alwyn John Hendric S. Chua
Ma. Alexandria Felice D. Tanjangco
Drew
Gio
Fara
Carlos
Alvin
Charm
Alwyn
Cheth
Joben
Cate
Ryan
Philippe
Claudia
Lai
Mich
Tata
Bene
Abi
Ina
Tin
Alex
Hannah
Steph
Ian
President
Chairperson
Chairperson
Vice-President
Secretary-General
Secretary-General
Secretary-General
4 Exec Officer
4 Exec Officer
2 Exec Officer
2 Exec Officer
3 Exec Officer
3 Exec Officer
1 Exec Officer
1 Exec Officer
4 CB Rep
4 CB Rep
2 CB Rep
2 CB Rep
3 CB Rep
3 CB Rep
1 CB Rep
1 CB Rep
Finance Officer
09178871117
09175158765
09175161638
09994936765
09175908060
09175990099
09154482062
09177364656
09178741304
09278266040
09178099274
09179176429
09063225463
09175025398
09275438707
09175087264
09175698923
09088687409
09173121992
09167012568
09165472156
09228435186
09178811193
09228468769
5 BS ME-AB EC-H
3 BS HSc
3 BS CTM
4 BS CH-MSE
4 BS ME
4 BS MIS
3 BS MGT
4 BS MGT
4 BS BIO
2 BS ME
2 BS HSc
3 BS LM
3 BS MIS
1 BS ME
1 BS HSc
4 AB EU
4 BS MGT
4 BS MIS
2 BS LM
2 BSM AMF
3 BS CTM
3 BS CS
1 BS ME
1 BS AMF
Alyssa Jan G. Gaisano
Charmaine Kaye G. Chan
Carlos Luis L. Arellano
Kristine Mae B. Andujare
Abigail B. Sulit
Catherine Therese M. Sison
Jonathan Daniel A. Babaran
Philippe Y. Bitong
Cheth Neciemie G. Mundin
Hannah Yzabelle L. Chua
39
DIRECTORY
SCHOOL OF SOCIAL SCIENCES SCHOOL AND CENTRAL BOARD
SCHOOL OF HUMANITIES SCHOOL AND CENTRAL BOARD
SANGGUNIAN SECTORS, DEPARTMENTS, AND ARMS
NAME NICKNAME YR & COURSE POSITION CONTACT NO E-MAIL
NAME NICKNAME YR & COURSE POSITION CONTACT NO E-MAIL
NAME NICKNAME YR & COURSE POSITION CONTACT NO E-MAIL
Chairperson
Chairperson
COA President
Secretary-General
Secretary-General
ARSA President
4 Exec Officer
4 Exec Officer
DLSD Chairperson
2 Exec Officer
2 Exec Officer
DEA Chairperson
3 Exec Officer
3 Exec Officer
DPR Chairperson
1 Exec Officer
1 Exec Officer
SJC Chief Magistrate
COMELEC Chief Commissioner
4 CB Rep
4 CB Rep
DSWS Chairperson
2 CB Rep
2 CB Rep
DRS Chairperson
3 CB Rep
3 CB Rep
DIA Chairperson
1 CB Rep
1 CB Rep
Ana Maria B. Raymundo
Maria Antonia Giannina L. Potenciano
Bryan Aldrich R. Chua
Daniel Antonio S. Remo
Alyssa Hannah R. Nuqui
Carla Denise B. Javellana
Moses Mijkhael SD. Albiento
Raphael Niccolo L. Martinez
Jerome Albert T. Zapata
Raphael Guio A. Martinez
Lance Andrew D. Viado
Antonio Rafael N. Elicaño
Christopher Alex V. Reyes
Mariane Patricia Q. Mantaring
Jenica Beatriz V. Dizon
Felix Raphael G. Mintu
John Luigi R. Villamin
Jan Harvey S. Parafina
Nicole Marie Reyes
Ana Bettina D. Caronoñgan
Kenneth Isaiah I. Abante
Billie Crystal G. Dumaliang
Justin Ryan Y. Tan
Regine Stephanie B. Guevara
Froilan Lakip
Jove Sinco
Felicia Mikaela S. Solano
Michael Benjamin C. Roa
Gerald T. Chua
Margaux Tan
Bryan
Toni
Jerome
Kyla
Polo
Ana
Moses
Lysa
Dan
Guio
Chris
AJ
Nicole
Felix
Harvey
Lance
Jiggy
Jenica
Mari
Betty
Justin
Billie
Mikki
Jove
Ken
Misha
Froi
Reg
Gerald
Margaux
9158542489
9177952225
9175434752
9175372161
9154274275
9234294696
9178699395
9178055952
9152570046
9278387750
4 AB MEC
4 AB DS
4 AB POS
2 AB POS
3 AB SOS - BS LM
1 AB COM
4 BS PSY
2 BS PSY
3 AB COM
1 AB EC
09178871117
09994936765
09154176081
09154482062
09173249672/ 09228784220
09154482062
09178361230
09154482062
09209281011/ 09275057788
09154482062
09176312555
09175087264
09174181554
09175087264
09178258321
09175087264
09175398963
09175087264
09228530284/ 09162530284
09177944948
5 BFA CW
4 BS ME
4 BFA ID
4 BFA ID
4 BS MGT
2 BFA ID
2 BS MGT-H
3 AB IS
5 BS COE
1 AB IS
4 BS MGT-H
4 AB LIT (ENG)
4 BS ME
2 AB PH
4 AB DS
3 BFA CW
4 BS HSc
2 AB PH
4 BS ME
3 BS MGT
Prayer for Generosity
Dearest Lord,
Teach me to be generous. Teach me to serve you as you deserve. To give and not to count the cost, to fight and not to heed the wounds, to toil and not to seek for rest, to labor and not to ask for reward. Save that of knowing that I am doing Your Most Holy Will.
Amen.
AD MAJOREM DEI GLORIAM +
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