Sample Synopsis Project

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Exam-Soft MCA Enrollment No.. Page 1 / 27


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1.Title of the Project

2. Introduction and Objectives of the Project

3. Project Category

4. Software Analysisa. E-R Diagram.

b. Data Flow Diagram

5. Program Structure

a. Module details

i. Number of Modules

ii. Program Flowchart (Module Wise)

iii. Data Structures

b. Validation Checks to be appliedc. Report Section

6. Tools to be Used for Software Development

7. Platform being Proposed the project

8. Hardware and software Specifications

9. Future Scope

Exam-Soft BCA Enrollment No.. Page 2 / 27


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Exam-Soft

Examination

ManagementSoftware



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INTRODUCTION

This system will help the Universities who have annual system of

education. Like, conducting the annual examinations. In which the academic

year start from April. Students having compartment is given next chance innext 2 to 3 months and if compartment is also not cleared , then the student is

considered as fail and he/she has to give the all the exams in the subsequent

year. This software may be helpful to universities like Panjab University,

Chandigarh, in Examination Managing. The criteria for examination

conduction, hall ticket issuance and detail marks card issuance to first year

students is based on the rules and regulations of the Panjab University . This

software can also be used to register students and to give them a permanent

enrollment number. Criteria for registering new students is based on the lower

examination i.e. 10+2 basis. The student should have passed the 10+2

examinations from any school board in India. The students who have passed

lower examination from Punjab School Education Board ( PSEB) , Central

Board of Secondary Education (CBSE Board) , Himachal Pardesh School

Board and Haryana School Board are considered Non Migration Cases and

are charged normal registration + examination fee and students seeking

admission in first year coming from any other School Board other than

mentioned above are considered migration cases and are charged an extra

migration fee Rs. 450/- apart from registration and examination fee. Students

those who have compartment in any one subject in lower examination are

also considered with a condition that the student will clear the compartment

within the stipulated date given by university.



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Thus the software will help in computerized conduction of examination ,

DMC preparation along with registration for First Year Under Graduate

courses and issue roll numbers for examinations. One of the advantages the

software will be that it will provide the Students a unique University

Registration Number in time and this registration number will be used as a roll

number for examination also , throughout the stay of the student with the

university.

Some of the main stream courses are

Humanities

Under Graduate B.A. I, II, III years

Post Graduate - M.A. History , Political Science

Punjabi , English

Commerce

Under Graduate B.Com. I, II, III years

Post Graduate - M.Com

Computers

Under Graduate B.C.A. I, II, III yearsPost Graduate - P.G.D.C.A , M.Sc. IT



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OBJECTIVES OF THE PROJECT

o Computerized Examination Management

Issue of Hall Ticket

Keeping track of previous exams taken by student , like

re-appears , marks obtained

Preparation of date sheet

o Issuance and Preparation of detail Marks-sheet .

o Fresh students registration ( Migration and Non Migration

Cases )

o Timely issue of Registration Number to the Students.

o Registration Number will be the Examination Roll number.



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Project Category :- R D B M S

The data base management system is to provide a convenient and

effective method of defining, storing and retrieving the information. So,

the system, is primarily a Data Base Management System. As mentioned

in the introduction , the prime job of the project will be to manage the

database of examination , marks , students for the purpose of easy

conducting of examination and Marks-sheet Preparation.

A University must have accurate and reliable data for effective

conducting of examination and maintain records on the various facet of its

operations by building appropriate model of the devise classes of objects

of interest so that any establishment or organization and people attached

to it require timely and correct information. As students are directly

attached to the university and students must be given timely and error free

information regarding examinations , therefore a secured database like

ORACLE is chosen as backend and for the ease of use Visual Basic is

chosen as front-end. Oracle is an object relational data base. A relational

data base is an extremely simple way of thing about and managing the

data used and it is nothing than a collection of table of data. In addition to

above the DBMS exerts centralized control of the data base, prevents

fraudulent or unauthorized users from accessing the data and ensure the

privacy of the data.



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University

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Students

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Name

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Regn No. CourseCode

Stream

Course Code

Course Name

Registration No.

Stream

Type

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Name

STATUS

Session


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0- Level Data flow diagram of ExamSoft


S t u d e n t s

E x a m i n a t i o n

F o r m s

C o n t e x t l e v e l D a t a F l o w D i a g r a m

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S t u d e n t s


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One Level Data flow diagram of ExamSoft


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S t u d e n t s


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1) Number of Modules : - Eleven

2) Details of the Modules

a) Exam_Management Module : - This module is used for keeping tracks of all the streams

run by the university . Under each stream has many subjects for which the examinations areto be conducted for the current year. Students are allowed to take a particular subject exam .

This module makes out all the inferences from the examination form entry.

b) Detail_Marks_Sheet_Generation Module : - The module is one of the crucial module as it

is used to register the final outcome of the exams . After the checking of the answer sheet of

the students , the marks of each subject for each student are fed and a marks sheet is

prepared , checked and issued to the student.

c) Master_Database Module :- This module will be used to create Master database creation

and modifications. This will create Course Master - Courses being run by the colleges /

university , Subject Master Subjects that a student can choose from will be created under

this. Fee Master Fee that can be charged from student based on the course and subjects

chosen under that course.

d) Validation and Sudent_Registration Module : - This module will be used for accepting

the student details , like Name , Address, Previous Board, 10+2 Subjects , Normal -

Migration or Compartment Case, Subjects offered , Fee to be remitted by college to the

university. This module also checks for any incomplete data being fed to the computer.



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e) Sudents_Query Module :- This module will be used for handling various types of queries

like whether a student has opted for a additional subject or how many students in a particular

college have opted for Humanities, Commerce, computer stream, number of under-graduate

and postgraduate students , how many students have migrated from a college. What is the

pass percentage of the of the university ? These queries will help university to manage its

operations in a better way. Also any student reaching the university with a specific query can

be dealt with the help of dynamically querying the database.

f) Exam_Report_Generation Module :- This module will be mainly responsible for

generating a detailed report of students who will be giving the current examination . The

details will be enrollment number , name of the student , subjects for examination. It also

have details of Exam Centre Like Centre name, Centre Supdt, question papers send andanswer sheets sent and received back.

g) Reg_Report_Generation Module : - This module will give details of new registered

students with university . The detailed report will mainly contain Student name , address,

10+2 examination detail along with marks details , Current examination subjects , fee paid ,

category , if compartment then compartment subject details .

h) Hall_Ticket_Issuance Module :- This module will be generating hall ticket with student

details , Exam Center Details and Subjects for which the student has to appear for the

examination.

i) Administrative_control Module : -. This module is used by the administrator to create

admin parallel users who has the rights equivalent to administrator. After the installation of

the software the administrator will have the user / password as ADMIN / ADMIN

respectively. Once the administrator logs on with this user and password it can change the

admin user name and password . It also allows the creation of new parallel users of

administrator and sets various permissions for them.



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j) Users Module :- This module allows to create the new users . This module poses the

condition that only administrator or a parallel user can only use this module. In other word

only administrator can create new users. The new user created can be given different rights ,

like only data entry , users can be given rights only for printing of reports , hall tickets etc .

Users who can do modification can be different.

k) User_PasswardModule:- To use the software , the user must have a user name and

password provided to it by the administrator. This module checks the identity of the user, if

the user is valid then only it allows the user to use the software



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3) Data Structure

a) User Database

Field Size Type DescriptionUser 12 Character User namePassword 12 alphanumeric Password of the user Read 1 logical Permission to read the databaseWrite 1 logical Permission to create new recordModify 1 logical Permission to modify the existing recordDelete 1 logical Permission to delete a record in database

Allrights 1 logical All permissions

b)Registration Database

Field Size Type DescriptionStu_Name 30 character Name of the studentReg_No 9 number Registration number given by the universityRegn_type 1 character Registration type Normal-N, Compartment-C,

Migration-MDateofenroll 10 date Date of enrollmentStu_Address1 40 character First line of AddressStu_Address2 40 character Second line of AddressState 20 character Name of the statePincode 6 numeric Postal Pincode of the statePhone 20 character Telephone number with std code

Category 10 character Category General , SC/ST/BC, riotvictimF_name 25 character Fathers Name of the StudentM_name 25 character Mothers Name of the StudentDateofbirth 10 date Date of Birth of the studentMigration 1 character Whether migrated from some other boardPrevboard 40 character Previous Board Name fro where 10+2 completedPrevsubject 50 character Subjects in 10+2 (as string)Prevmarksobtn 3 number Marks obtained in 10+2Prevmarksoutof 4 number Total marks out of which 10+2 marks have been

obtainedCompartment 1 character Whether compartment in first year, Yes-Y, No-N.

Compartmentsub 10 character Subject name in which compartment is thereC_code 3 number Code of Courses for which student will appear for

examsSub_offered 50 character Subject names for which student will appear for

examsCollegecode 3 number College code in which the student is undertaking the

Course



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c) Course database

Field Size Type DescriptionC_code 3 number Course CodeC_name 30 character Name of the CourseC_duration 1 number Duration of Course in yearsSub_code 3 number Subject code under the course

d) Subject database

Field Size Type DescriptionSub_code 3 number Subject CodeSub_name 30 character Name of the subjectC_code 3 number Course Code

e) Fee Master

Field Size Type DescriptionC_code 3 number Course Codesub_code 3 number Subject CodeT_fee 6 number Total fee for the course

f) Examination Database

Field Size Type DescriptionC_code 3 number Course CodeSub_code 3 number Subject Code

Regno 9 number Registration Number Year 4 number year of examinationCentercode 4 number Center codeExam_fee 4 number Fees for the Examination to be undertaken

g) Results Database

Field Size Type DescriptionC_code 3 number Course CodeSub_code 3 number Subject CodeRegno 9 number Registration Number

Year 4 number year of examinationMarks 4 number Marks ObtainedT_marks 4 number Total marks of the CourseS_marks 3 number Marks obtained in the particular subjectS_max_marks 3 number Maximum marks of the each subject.



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h) ExamCenter Database

Field Size Type DescriptionCentercode 3 number Center CodeCentersupdt 30 character Name of Center SuperintendentCentre_Address140 alphachar First line of addressCentre_Address240 alphachar Second line of addressPhone 20 alphachar Phone number of the center Ques_paper 4 number Number of Question Papers SentAnswersheets 4 number Number of Answer sheets sent to the

centerReceivedsheets 4 number Number of Answer sheets received backStartserial 8 number Starting serial of the answer sheets sentEndserial 8 number Ending serial of the answer sheets sentNo_Students 4 number Number of Students allotted to the center

i) Datesheet Database

Field Size Type Descriptioncoursecode 3 number Course Codesubjectcode 3 number Subject Codedate 10 date date of examinationsession 1 character Morning or Evening Session

i) Attendance Database

Field Size Type DescriptionReg_No 9 number Registration number of present

student onlyC_code 3 number Course Codesub_code 3 number Subject Codedate 10 date date of examinationsession 1 character Morning or Evening Session

i) College Database

Field Size Type DescriptionCollegecode 3 number College CodeCollege_Name 40 character Name of the CollegeCollege_Address1 40 alphachar First line of addressCollege_Address2 40 alphachar Second line of addressPincode 6 number Pincode of the collegePhone 20 alphachar Phone number of the center

4) Process LogicExam-Soft MCA Enrollment No.. Page 17 / 27


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Used for generating various report of students who will be appeared in thecurrent examination.

g) Registration Report Generation Module Process Logic

h) Hall Ticket Preparation Module process logic


Enter Registration Number

Process Report

Error Message

IsParamete

rsOK

YES

NO

Print report

Exit

Module

Select Stream and Session

Print Hall Tickets

Continueforanotherstream

Switch on the PrinterIsPrinter

Ready

YES

YES

NO

NO

ExitModule


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Module is used for generating hall tickets for the students who will be appeared

in the exam

i) Administative Control Module process logic

IInputs taken from the admin form in the form of UserName and Password. If the

ADMIN username and password are correct a parallel user i.e. a user with therights of administrator can be created or password of any other user can bechanged for security reasons. This module affects the user database.


YES

Login AdminPassword *****

NO

Createparallel

User

Create User / PasswordAnd set rights

ModifyU

ser

Password

Modify User Password

YESYES

Error

Message

NONO

IsPassw

ord

Correct

Exit Admin Control Module


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j) Users and User_Passward Module Process Logic

Inputs taken from the User form i.e. Username and Password. If theUsername and passward are correct, program menu is activated and userallowed to use the software.

CreateUser

YES

Login AdminPassword *****

NO

Login UserPassword ****

IsPassw

ord

Correct

Create User / PasswordAnd set rights

IsUser/

Password

Correct

Exit Module and StartProgram

YES

ErrorMessage

YES

ErrorMessage

NONO


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5) Types of Reports ( Headings Names Only)

1. Student Registration Report

2. Student Repot Center wise, course wise and subject wise

3. Hall Ticket preparation

4. Examination Date Sheet preparation

5. Examination Attendence Chart

6. Exam Report Generation

7. Results

8. Detail Marks Sheet


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SAMPLE REPORT

a) Detailed Registration report College and Stream wise

College : Guru Nanak College , Ludhiana ____ Stream : BCA _____ Regn date : 07-07-2006__

S.No. RegnNo. Name/Father/Mother DOB CollegeCode LowerExam / Subjects / Marks SubjectsOffered RegnType

-- -- -- -- --- -- - - - - - - - - - - - - - - - - - - - - - - - - - -- -- -- -- --- -- - - - - - - - - - - - - - - - - - - - - - - - - - -- -- -- -- --- -- - - - - - - - - - - - - -

1. 03148001 Ramandeep Singh 12-10-87 148 10+2 ENG,HINDI ,MATH 370 PBI, ICS, ENV, NormalTarsem singh PHYSICS,CHEM DBMS, OS

Gunwant Kaur

2. 03148002 Balkaran Kaur 05-07-88 148 10+2 ENG,HINDI,BIO 400 PBI,ICS,ENV, Migration

Dilbag Singh PHY EDU, CHEM DBMS, OS

Meena

-- -- -- -- --- -- - - - - - - - - - - - - - - - - - - - - - - - - - -- -- -- -- --- -- - - - - - - - - - - - - - - - - - - - - - - - - - -- -- -- -- --- -- - - - - - - - - - - - - -


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B) Hall Ticket Generation

PANJAB STATE UNIVERSITY

Hall Ticket

Examination March 2005Registration Number : 03148001

Student Name : Ramandeep kaur

Centre Code : 2255

Center Address : Guru Nanak College, Model Town , Ludhiana

Subjects Offered : Punjabi, Intro to computers , Environment, OS, DBMS

Note : Check date sheet at exam center , no separate date sheet is given

UnivLOGO

StudentPhoto


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6) Validation Checks

a) For normal user of the software user / password created by the

administrator is required . Each user is given rights like , a usercan only enter data and it can not delete any record. Rights for

Printing , Backup or Restore of data can be given to some other

user.

b) For administration purpose like creation of user , modification

of rights , Admin user and password is required.

c) A student can not choose more than a set number of subjects

in a particular stream. For example Computer stream BCA

students can not opt for more than 5 subjects along with one

practical.

d) Empty fields are checked and are not allowed in forms where

data is inputted. These forms are , Registration form , Master

creation form, Query form . For example Name / Father name /

Mother name fields can not be numeric or left empty.

e) For Compartment cases it is required to enter the subject name

in which compartment is there and also the marks obtained in

that subject.


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Front End : Visual Basic.

Back End : Oracle 10g.

Hardware : Recommended

CPU : Pentium 4 , 1 GHz or above

RAM : 512 MB or above

Hard Disk Capacity : 80 GB or above

Printer : Laser printer

Softwares : Operating system : Server 2003

Visual Basic

Oracle 10g.


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a) At present this software is used for registration students

of undergraduate for first year only . It is intended that in the

next versions of this software students undergraduate and post

graduate of all the years can be registered .

b) Signatures and photograph can also to be kept in the

database .

c) Further it is planned that the database can be put online

for online queries of the students. For example checking of the

postal address, Date sheet, current progress of the student, fill

up examination form, result of examination, detail marks sheet.

Sample Synopsis Project

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