Sample Business Letters frm 4hb.com

Sample Business Letters (1-150)

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Sample Business Letters are listed in Alphabetical Order

1. 10-Day Notice Before Collections on Delinquent Account2. 30-Day Notice to Quit3. Acceptance of Counter Proposal4. Acceptance of Order With Delivery in Lots5. Acceptance of Purchase Security Agreement6. Acceptance of Resignation7. Acknowledged Receipt of Goods8. Acknowledged Resignation9. Acknowledgement and Acceptance of Order10. Acknowledgement from Publisher, Comments Referred to Author11. Acknowledgement of Application12. Acknowledgement of Cancellation of Backorder13. Acknowledgement of Change in Meeting Date14. Acknowledgement of Customer Praise of Employee15. Acknowledgement of Letter16. Acknowledgement of Merchandise Returned for Repair17. Acknowledgement of Modified Terms18. Acknowledgement of Notification of Lease Transfer19. Acknowledgement of Receipt (Documents)20. Acknowledgement of Receipt of Estimate21. Acknowledgement of Request for Bid, Confirmation of Deadline22. Acknowledgement of Unsolicited Idea23. Acknowledgement of Warranty and Instruction for Product Return24. Acknowledgment of Correspondence Indicating Postal Delay25. Advance Notice of Out of Business Sale26. Affidavit for Lost, Stolen, Destroyed Stock Certificate27. Affidavit of No Lien28. Agreement to Compromise Debt29. Agreement to Extend Debt Payment30. Amendment to Lease31. Announcement of Additional Location32. Announcement of Business Name Change33. Announcement of Catalog Price Reductions34. Announcement of Change of Address35. Announcement of Change of Address for Billing36. Announcement of Clearance Sale37. Announcement of Free Delivery Limitations Change38. Announcement of New Area Representative39. Announcement of New Area Representative Visit40. Announcement of New Business Opening41. Announcement of New Discount42. Announcement of New Pricing Policy43. Announcement of New Shipment Arrival44. Announcement of Partnership Buyout45. Announcement of Price Increase46. Announcement of Price Reduction47. Announcement of Special Discount Offer48. Apology & Proposal on Overshipped Merchandise49. Apology After Cancellation of Order50. Apology and Replacement of Damaged Goods51. Apology and Request for Extension of Time to Deliver Goods52. Apology and Tender of Compensation

53. Apology for Accounting Errors and Past Due Notices54. Apology for Delay of Refund55. Apology for Delayed Response & Request for Meeting56. Apology for Not Crediting Payment57. Apology for Not Crediting Payment from Prompt Payer58. Apology for Overshipment59. Apology for Poor Service Rating on Customer Questionnaire60. Apology to Customer for Accounting Error61. Apology to Receiver of NSF Check62. Application for License63. Appointment for Employment Interview and Testing64. Appointment for Testing65. Assignment66. Assignment and Transfer of Stock Certificate67. Assignment of a Claim for Damages68. Assignment of Accounts Receivable (With Non-Recourse)69. Assignment of Accounts Receivable (With Recourse)70. Assignment of Contract71. Assignment of Copyright72. Assignment of Deed of Trust73. Assignment of Income74. Assignment of Lease75. Assignment of Lease76. Assignment of Lien77. Assignment of Literary Property78. Assignment of Security Interest79. Assignment of Trademark80. Assignment of Trademark81. Authorization82. Authorization to Direct Bill for Corporate Guest83. Bid for the Purchase of Real Property (Probate)84. Bill of Sale85. Bill of Sale (with Warranty of Title)86. Business Credit Application87. Business Credit Application Form88. Certificate of Abandonment of Fictitious Business Name89. Certificate of Installation, Leased Equipment90. Certification of Satisfaction of Lien91. Change of Address Awaiting Refund92. Charge Account Credit Limit Raise Notification93. Charge Account Terms and Conditions Form94. Charge Back Application of Discount on Delayed Shipment95. Collateral Decision, Request for Preparation of Loan Documents96. Collections Follow-Up on Release of Pending Order97. Collections Report on Current Status of Debt98. Commendation99. Commendation and Refusal of Request for Raise100. Commercial Account Analysis Form101. Commitment Form (Advertising)102. Company Bonus Letter103. Company Credit Account Approval Letter104. Company Credit Account Denial for Unfavorable Report105. Company Credit Account Denial Letter106. Complimentary Letter to Employee on Handling of Difficulty107. Complimentary Letter to Employee on Handling of Emergency108. Complimentary Letter to Hotel109. Complimentary Letter with Individual Commendation110. Confidential Information Agreement

111. Confidentiality Agreement Between Firms112. Confirmation of Acceptance of Employee Suggestion113. Confirmation of Extension of Payment Date114. Confirmation of Interview Appointment115. Confirmation of Purchase Agreement116. Confirmation of Telephone Report of Problem117. Confirmation of Verbal Order118. Congratulations on a Job Well Done119. Congratulations on Employee on 5-Year Anniversary120. Congratulations on Expansion121. Congratulations on Formation of New Company122. Congratulations on Increased Sales123. Congratulations on Outstanding Achievement124. Congratulations on Promotion 1125. Congratulations on Promotion 2126. Congratulations to New Business127. Congratulations to New Owners128. Consignment Agreement129. Consignment Letter130. Consumer Credit Application131. Consumer Credit Application Form132. Contract 1, Goods133. Contract 2, Goods134. Contract Proposal for Services135. Conversion of Open Account to C.O.D.136. Correction of Deposition137. Corrections to Derogatory Credit Report138. Cover Letter for Loan Book139. Cover Letter in Response to Catalog Request140. Cover Letter, Product Literature in Response to Phone Inquiry141. Cover Letter, Renewed Charge Card142. Credit Dept Report to Collections on Past Due Account143. Credit Extension to Past Due Preferred Customer144. Customer Incentive Program Announcement145. Customer New Charge Card Cover Letter146. Customer Revival, Auto Mechanic147. Customer Revival, Preferred Customer Private Sale148. Customer Revival, Product Sales149. Customer Revival, Small Shop150. Customer Service Request Form

Disclaimer: Be aware that some of these sample letters have legal, financial, or other implications. If you are not sure about the use of any letter, consult with an appropriate professional first.

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10-Day Notice Before Collections on Delinquent Account

DearI have written to you several times over the past threemonths requesting an explanation on why you have failedto bring your account with us current.

By ignoring these requests, you are damaging the

excellent credit record you had previously maintainedwith our company. In addition, you are incurringadditional expense to yourself and to us.

Unless I hear from you within ten days, I will have noother choice but to turn your account over for collection.I am sorry that we must take such drastic action but I amafraid you leave us no alternative. You can preserveyour credit rating by remitting your check today for theamount stated above.

30-Day Notice to Quit

NOTICE TO QUIT

TO _________________________, Tenant in possession:

Take notice that your month to month tenancy of theherein described premises is hereby terminated at theexpiration of 30 days after service of this notice on you,and that you are hereby required to quit and on said datedeliver up to me the possession of the premises now heldand occupied by you under such tenancy.

Said premises are known as:

__________(name of building)____________________( address )____________________(city, state, zip)__________

This is intended as a 30 days' notice to quit, forthe purpose of terminating your tenancy aforesaid.

Dated: ________________________________________Landlord

Acceptance of Counter Proposal

Dear

Your counter proposal on the above referenced projecthas been reviewed and is acceptable in its entirety.

We are enclosing an executed copy of the agreement alongwith two copies for your files.

We are enthusiastically looking forward to this projectand are pleased about having the opportunity to worktogether.

Acceptance of Order With Delivery in Lots

ACCEPTANCE OF ORDER WITHDELIVERY IN LOTS

Date: _

To: _ (Customer)

We acknowledge acceptance of your order as per your orderof _, 19_. The goods will be shipped to you in the followinglots: (Specify lots and delivery schedule)

_

We request that payment be made as each lot is received.

Very truly,

Acceptance of Purchase Security Agreement

Dear

Attached is an accepted copy of your Purchase SecurityAgreement for the (specify equipment).

There are (number) remaining quarterly payments. Yourfirst quarterly payment will be due on (date) , andwe will mail you an invoice for it approximately one monthprior to that date. Please return the remittance portionof the invoice with your check.

Under the Agreement, this contract is non-cancelable duringthe term of the contract. The balance, however, can be paidoff at any time prior to the expiration of the contract.

We would like to take this opportunity to express ourappreciation for your business. If you have any questionsconcerning your contract, or if we can be of service to youin any way, please let us know.

Acceptance of Resignation

Dear

It is with deep regret, that we accept your resignationas (position) of the (organization)

We can appreciate the demands that this position has placedon you, and appreciate all of the fine contributions youhave made as (position)

Acknowledged Receipt of Goods

ACKNOWLEDGED RECEIPT OF GOODS

The undersigned hereby acknowledges receipt and deliveryof the goods described on the annexed list or invoice andfurther acknowledges that said goods have been inspected andare without defect.Signed under seal this _ day of _, 19_.

Acknowledged Resignation

ACKNOWLEDGED RESIGNATION

Date: _

To: _

_:

Please be advised that the undersigned hereby resigns as_, of the corporation effective upon acceptance.Please acknowledge acceptance of said resignation onbehalf of the corporation.

Very truly,

Acknowledgement and Acceptance of Order

ACKNOWLEDGEMENT AND ACCEPTANCEOF ORDER

Date: _

To: _ (Customer)

We are in receipt of your order as contained in theattached purchase order form.We confirm acceptance on said order subject only to thefollowing exceptions: (Describe)

_

On exceptions noted, we shall assume you agree to sameunless objection is received within ten days of receipt ofthis notice.Thank you for your patronage.

Acknowledgement from Publisher, Comments Referred to Author

Dear

Thank you for your comments. A copy of your letter hasbeen forwarded to the author for his response. I amsure you will be hearing from him in the near future.

I am pleased that you found our article informative andhope that you will continue to read our publication.Should you have any comments or questions in the future,please do not hesitate to write to this office.

We value our readership and are proud to have you as amember of our family of subscribers.

Acknowledgement of Application

ACKNOWLEDGEMENT OF APPLICATION

Date: _

To: _ (Applicant)

We appreciate your interest in being employed by our firm.We regret to inform you, however, that the availableposition(s) has been filled, and we cannot give yourapplication further consideration at the present time.Your application will be kept on file for future referenceshould an opening arise.

Very truly,

Acknowledgement of Cancellation of Backorder

Dear

We have received your letter acknowledging receipt ofthe items we mailed to you and noticing us to cancelshipment of your order for those items which are backordered.

We will be issuing you a refund as soon as we havecompleted the necessary paperwork for your account.

We would like to take this opportunity to thank you forshopping through (name) Our new (specify)catalog should be arriving at your home shortly, and Ibelieve you will be pleased by some of the beautifulchoices our buyers have made this season.

Thank you for your patience and understanding and forproviding us with the opportunity to be of service to you.

Acknowledgement of Change in Meeting Date

Dear

Pursuant to your request, we have changed your meetingwith (name of individual) to (time), on (date)

We are pleased to be able to accommodate you in thismanner, and (name of individual) will be looking forwardto your meeting on this newly appointed date.

Acknowledgement of Customer Praise of Employee

Dear

Thank you for your kind letter regarding your exceptionaltreatment by one of our employees. A copy of your letterhas been forwarded to the personnel department and will beincluded in the employee's file.

So seldom is it that a customer takes the time to write aletter of appreciation, that I feel moved to reward yourinitiative.

Please accept the enclosed certificate, which, whenpresented, will entitle the bearer to a ten percentdiscount on the merchandise being purchased at that time.

This is but a small token of our appreciation of customerssuch as you, upon whose satisfaction we have been allowedto grow and prosper in this highly competitive marketplace.

Again, on behalf of our entire organization, a heart-feltthank you.

Acknowledgement of Letter

Dear

Because Mr. Jones is out of the office for the next twoweeks I am acknowledging receipt of your letter datedMay 20, l983. It will be brought to his attentionimmediately upon his return.

If I may be of any assistance during Mr. Jones' absence,please do not hesitate to call.

Acknowledgement of Modified Terms

ACKNOWLEDGEMENT OFMODIFIED TERMS

Date: _

To: _

Reference is made to the contract or order between usdated _, 19_.This letter will acknowledge that the contract ismodified and superseded by the following change in terms:(Describe changed terms)

_

Unless we immediately hear from you to the contrary, weshall assume said modification is mutually agreeable.

Very truly,

Acknowledgement of Notification of Lease Transfer

Gentlemen:

(name of leasing company) has received a notification thatthe equipment we are leasing to (name of previous lessee)will be transferred to and/or used by the (transferee.)

We have modified our records to direct future invoices to:

(new lessee)(address)(city,state,zip)

Schedule # 000000 commenced on (date) and rentalpayments in the amount of $ plus applicable taxes aredue on the (date) of each month during the (number)month initial lease term.

In consenting to this change, it is understood that (nameof transferee) agrees to pay the rent and perform all otherobligations required to be performed by the lessee in thelease.

Should you have occasion to correspond with us regardingthis lease, please include the complete lessee number anddirect your inquiry to our Customer Service Department.This will ensure a prompt reply.

Thank you and we look forward to your continued interestin our services.

Acknowledgement of Receipt (Documents)

(date) ACKNOWLEDGMENT OF RECEIPT

I hereby acknowledge the receipt of the followingdocuments from the firm of (firm) :

1.

2.

3.

4.____________________________(Signature of Client)

Acknowledgement of Receipt of Estimate

Dear

This is to inform you that we have carefully reviewed yourestimate on the parking lot refurbishing. We are planningto contract with you for this work.

We are unable to let this contract immediately, as finalapproval of expenditures of this nature must come from thehead office in New York.

We expect to receive approval or disapproval within thenext 30 days. At such time, we will contact you withinstructions accordingly.

If we may be of any assistance in the meantime pleasefeel free to contact this office.

Acknowledgement of Request for Bid, Confirmation of Deadline

Dear

Thank you for your request for our bid on (project)

This letter is to acknowledge our receipt of said requestand to advise you that we will be submitting our proposalon or before (confirmation of deadline)

Acknowledgement of Unsolicited Idea

ACKNOWLEDGEMENT OF UNSOLICITED IDEAS

Dear _:

We appreciate your interest in submitting to us an ideaor proposal relative to: _Our firm receives many ideas, suggestions and proposals,and has many of its own projects under development. Therefore,it is possible the idea or proposal you plan to submit to ushas been considered and/or may already be in the planningstages.Nevertheless, we would be pleased to accept your idea orproposal for review, provided it is accompanied by thisacknowledgement letter signed by you.It is understood that:1. Samples or other submissions will be returned to thesubmitter only if return postage or freight is prepaid.2. The company accepts no responsibility for casualty orloss to samples in our possession.3. The company can accept no responsibility for holdingany information in confidence.4. The company shall pay compensation only in the eventit, a) accepts the idea, b) has received the idea onlyfrom the submitter, and c) reaches agreement with thesubmitter as to terms and conditions.If these terms are acceptable to you, please sign where indicated below and return together with your idea or proposal.

Very truly,

Acknowledgement of Warranty and Instruction for Product Return

Dear

We are sorry to hear that you have been experiencingproblems with your new (name of product).

While we do ask that our customers contact their dealer inthe event of a problem, we recognize that, in your case, ithis would be impossible. Therefore, if you will carefullypackage the unit in its original carton and send it to us,our "doctors" will put it through a thorough examination todetermine the source of the problem.

If the problem turns out to be a minor adjustment, we shallmake the repair and be sure to return the (product) to youwithin thirty days. If our determination is that the unitis defective, we will send you an immediate replacement.

Again, I am sorry that you experienced this difficulty andwish to thank you for your patience and for purchasing our(product).

Acknowledgment of Correspondence Indicating Postal Delay

Dear

Thank you for your order. At this time we cannot fill yourorder due to an unexpected shipment delay from our overseassuppliers.

We will hold your order for arrival of the merchandise, andship shortly thereafter. Unfortunately, we cannot provideyou with a specific shipping date at this time.

Thank you for your anticipated patience in this matter.

Advance Notice of Out of Business Sale

Dear

It is true, we are going out of business!

My wife and I have decided that now that the childrenare grown, we are going to do some of things we couldonly dream about for so many years.

So, starting on (date) , everything in our storewhich includes our merchandise, our racks, our fixtures,our showcases and even our delivery truck will be up forsale and prices that are too good to be true.

As a good and valuable customer of ours, we thought youwould be interested in this advance notice of sale thatwe are sending out today.

We will look forward to seeing you on the (date)

Affidavit for Lost, Stolen, Destroyed Stock Certificate

AFFIDAVIT FOR LOST, STOLEN, DESTROYED STOCK CERTIFICATE

State of ______________________County of _____________________

I, (name) , being duly sworn, state:

That I reside at (address) , (city) , (state)

That I am the legal and beneficial owner of (number)shares of the (specify class) stock of (corporation)represented by certificates described as follows:

Number Date Registered Name

That said certificates (were or were not) endorsed.

That I have not assigned, hypothecated, pledged, or in anyother way disposed of either the stock certificates or myrights as a stockholder, in whole or in part.

That I am entitled to full and exclusive possession of saidcertificates.

That the circumstances surrounding the (loss, or theft,or destruction, or disappearance) of said certificatesand my attempt to locate them are as follows:

That the purpose of preparing this affidavit is to induce(corporation) to issue new certificates to replace thosethat have been (lost, stolen, destroyed).

I hereby agree to surrender to (corporation) theoriginal certificates issued to me should they hereaftercome into my possession or control.

Dated:_________________________________________(Signature)(Jurat)

Agreement to Compromise Debt

AGREEMENT TO COMPROMISE DEBT

FOR VALUE RECEIVED, the undersigned being a creditor of _(Company) hereby enters into an agreement to compromise andreduce the indebtedness due the undersigned on the followingterms and conditions:1. The Company and the undersigned acknowledge that thepresent debt due is $_.2. The parties agree that the undersigned shall accept thesum of $_ as full and total payment on said debt and incomplete discharge of all monies presently due,provided the sum herein shall be punctually paid inthe manner following:

_

3. In the event the Company fails to punctually pay thereduced amount, the undersigned creditor shall havefull rights to prosecute it claim for the total debtdue under paragraph 1 (less payments made).4. This agreement shall be binding upon and inure to thebenefit of the parties, their successors, assigns andpersonal representatives.Signed under seal this _ day of _, 19_.

Copy section 28 …

ACKNOWLEDGED RECEIPT OF GOODS

The undersigned hereby acknowledges receipt and deliveryof the goods described on the annexed list or invoice andfurther acknowledges that said goods have been inspected andare without defect.Signed under seal this _ day of _, 19_.