Agenda Welcome, Principal’s Address & PTA Board Introductions Room Parent Responsibilities Donations for Parties & Teacher Gifts Recruit Class Volunteers School Event Dates Thank You PTA Closing
Agenda Welcome, Principal’s Address & PTA Board Introductions
Room Parent Responsibilities
Donations for Parties & Teacher Gifts
Recruit Class Volunteers
School Event Dates
Thank You
PTA Closing
Room Parent Responsibilities
Communicate Events with Class Parents
Coordinate Parties, Encourage Parent Volunteers
Communicate and Assist Teacher through out school year
Pinterest, resources and have fun
Shutterfly Class Share SiteFree, all-in-one online tool for creating & managing class roster and volunteer sign-upsEasy to set-up and usePrivate site open to invited members onlySend most RP communications through Shutterfly (easy one-click)
Develop & Publish Class Roster
Class parents must "release" email to Room Parents to be added to class Shutterfly share siteAsk your teacher if she/he has a release or contact information form she/he likes to use (most do) If not, use the roster release form in the RP Locker; distribute either at BTSN or in Friday FoldersFamilies who wish to keep contact information private, should have all contact information kept off published roster except child’s first & last name
Create Volunteer ScheduleGet Teacher input (what activities need volunteers, number of volunteers/activity, frequency of activity, etc.) See “District Instructional Calendar for 2013-2014” (found on school’s home page on right hand side)Create a separate sign-up for each volunteer activity in the "Volunteer" tab of Shutterfly sitePublish sign-ups & invite parents to volunteerIt is all about our kids
Plan Classroom PartiesSee Event CalendarAsk for VolunteersSend out the Donation information and encourage everyone to be involved
Party & Event GuidelinesMeet with Teacher to determine party/event needs, time, etc. Plan and purchase party items with class donationsCreate a sign-up for any items to be donated & for volunteers at party stationsPublish sign-up and invite parents to attend & volunteerAdhere to district’s health & wellness policy and be mindful of food allergies in classroomNo balloons, fog machines, or animalsSee school website & RP Shutterfly site for party ideas
Coordinate Teacher Gifts
Typical gift giving occasions Birthday (or Half Birthday, if Teacher has a summer birthday)Winter HolidaysYear End
Donations for Parties & GiftsParties
Donations can be items or monetary donationsDonation Guideline: $5/child/party
Kinder Together Day Parties: $10/child/partyTeacher Gifts
Donation Guideline: $5 - $10/child/gift giving occasion
Donations for Parties & Gifts
Make clear that all donations are optional and any contribution is appreciated
Any money collected/spent must be well documented
May request a one-time donation for all parties & teacher gifts at the beginning of
the yearAll donation requests must be approved by
Principal, unless using pre-approved email or letter
Next StepsMeet with your Teacher and fellow Room Parents to determine:
Specific classroom needs for the yearDivision of Room Parent responsibility
Division of ResponsibilityLead Room Parent = primary contact with Teacher/Room Parent CoordinatorIf only one Room Parent, recruit other parents in class to help as neededIf multiple Room Parents, divide duties:
Party Planning Event Planning Administrative Duties
Halloween Fun Run CommunicationsValentine’s Day Thanksgiving/Heritage
CelebrationRoster
Year End 100th Day of School Class Volunteer Schedule
Staff Appreciation Week Teacher GiftsField Day
Tips & TricksPut messages in body of email, not in attachments Divide Room Parent responsibilities early on & modify as necessary during the yearDefer to Teacher's preferencesMake sure school-wide communications are forwarded in a timely manner\
Always bcc when emailing out information
ResourcesRoom Parent Coordinator
Shelley North [email protected] Laura Kratzer [email protected]
W.J. COOPER ELEMENTARY WEBSITE
PTA & CCLF Announcements
2015-2016 W.J. Cooper PTA OfficersCo-President: Kay GordonCo-President: Tracy Drake
Co- Vice President: Marty CristalCo-Vice President Elect: Tash Rollins
Co-Vice President: Shelley NorthTreasurer: Kara Dupree
Recording Secretary: Laura KratzerCorresponding Secretary: Quiana Clark
Parliamentarian: Sheila LeonardDiversity Coordinator: Patty Mobley