ROAD ACCIDENT FUND COMPULSORY BRIEFING SESSION … session presentation... · ROAD ACCIDENT FUND COMPULSORY BRIEFING SESSION RAF /2014/00035 ... Enterprise Architecture Services ...

ROAD ACCIDENT FUND

COMPULSORY BRIEFING SESSION

RAF /2014/00035

Date: 26 January 2015

Time: 11:00

AGENDA

Background of the RFB

Purpose of the Bid

Evaluation Criteria

Mandatory Documents

Disqualification of Bids

Submission of Bids

Contact details

Questions and Answers

Background

•RAF/2014/00035: Request for bid: Enterprise Architecture Services

Advertised on 16 January 2015

Closing on 05 February 2015

Page 4 [Insert presentation title]

PURPOSE OF THE RFB

The RAF desires to appoint an experienced, suitably qualified and professional service provider to

provide Enterprise Architecture (EA) services for a maximum period of 2 yrs.

The purpose of the bid is to request proposals from competent and highly qualified bidders, who

have sufficient experience in providing Enterprise Architecture (EA) services.

Background of the project


SCOPE OF WORK

In developing the EA, the successful bidder must comply with The Open Group Architecture Framework

(TOGAF) and Government Wide Enterprise Architecture (GWEA) Framework in defining the following:

• Current Architectures – Establishment of a set of architectural products that describe and document the current

state of the enterprise from business functions to technology infrastructure sets the stage for establishing a plan for

moving towards and measuring progress against target architecture. The baseline architecture must include all

requirements as defined within the above mentioned frameworks (TOGAF and GWEA)

• Future Architectures (RABSA) – The target architecture should define a vision of future business operations and

supporting technology ( i.e. A long-term organization blueprint). A key consideration should be determination of the

date of the target, how far into the future is the projected target. Realization of an organization’s mission and vision

statements needs:

•

− A focus on business areas or information needs with the greatest potential payoff for the RAF

− Development of conceptual models and tools to enable decision makers and staff to better recognize,

understand, and discuss information requirements

− An enterprise-wide understanding of the .big picture. and the need for shared information

− A recognition of information as a strategic resource that should be managed using architectures as tools

− Periodic assessments of the RAF’s progress towards its target environment

− Alignment with the RAF’s strategic plan.


SCOPE OF WORK continues……

This target architecture must include all requirements as defined within the above mentioned

frameworks (TOGAF and GWEA)

Gap analysis – Through gap analysis, the service provider must determine the components that need

to be changed to achieve the desired end-state. The gap between baseline and target architectures is

Overcome by a series of incremental builds that lead to the target environment. A gap analysis must

be performed as per the above mentioned frameworks (TOGAF and GWEA)

Migration strategy with an implementation plan to the future architectures – Develop a Migration

strategy with an implementation plan to the future architecture: documents how to change from the

Baseline to the Target. A Transition Plan that will focus on a new or major system upgrade, or on an

accelerated, high priority IT enterprise system change, in accordance with the above mentioned

frameworks (TOGAF and GWEA)


SCOPE OF WORK continues ……

As part of creating EA capability within the RAF the successful bidder will be required to supply,

install, configure and licence an EA tool as a repository to store, maintain, integrate & structure

the EA information.

The EA must include, but not be limited to the following four (4) domains of TOGAF ADM:

• A Business Architecture - this defines the business strategy, governance, organization, and key

business processes

• A Data Architecture - this describes the structure of an organization's logical and physical data

assets and data management resources

• An Applications Architecture - this kind of architecture provides a blueprint for the individual

application systems to be deployed, their interactions, and their relationships to the core business

processes of the organization

• A Technology Architecture - this describes the logical software and hardware capabilities that are

required to support the deployment of business, data, and application services. This includes IT

infrastructure, middleware, networks, communications, processing, standards, etc.



The EA must include, but not be limited to the following core components of TOGAF:

• The TOGAF Architecture Development Method (ADM), which explains how to derive an

Organization specific enterprise architecture that addresses business requirement.

• The enterprise continuum, which is a “virtual repository” of all the architecture assets-

models, patterns, architecture description, etc. - that exist both within the enterprise and in the IT

industry at large, which the enterprise considers itself to have available for the development of

architectures.

• The TOGAF resource base, which is a set of resources- guidelines, templates, background

information, etc. - to help the architecture in the use of the ADM.

The EA tool must also incorporate business process modelling capability according to Business

Process Modelling notation (BPMn) methodology and should be compatible with Microsoft Visio

2013 Professional



The EA tool should be compatible to operate within the following RAF ICT environment:

• RAF ICT consists of a centralised data centre using virtualised hardware on HP blade servers

(XenServer virtualisation) and application virtualisation (XenApp) on Microsoft based operating

systems. SharePoint is used as the primary document management system. Core applications are

hosted on HP-UX operating systems.

• To facilitate the RAF’s understanding and its own responsibilities, the bidder must detail the

installation and operation environment requirements for the proposed EA Tool in respect of

Hardware Requirements – (required CPU, RAM, Disk, OS, etc.). The bidder must also supply

details regarding the future required yearly maintenance and support costs of the licensed EA Tool.


SCOPE OF WORK ends ……

KNOWLEDGE TRANSFER PLAN

Bidders must provide a knowledge transfer plan which shall include, but not limited to, the

following:

• Knowledge transfer on how to use the EA tool, i.e. full tool functionality and training on the tool,

including, adding, updating, deleting items contained within the tool.

• Knowledge transfer of tasks / activities / actions taken during the development of the EA.

• The required number of RAF resources (including certifications) to take-over and manage the EA

capability.

• Project time line required by RAF staff to work alongside the successful bidder during the design

and development of EA.

• Formal sign-off document from Service provider that details monthly progress being made

regarding knowledge transfer to RAF resources during the duration of the project


EVALUATION CRITERIA

The evaluation criteria will be based on the following requirements:

Initial Screening Process: During this phase bidder responses are reviewed to check if bidders

have responded according to RAF RFB document.

Mandatory (Comply or Not Comply) bidders who do not meet the mandatory requirements will

be disqualified.

Technical Functional Requirement (100 points).

Threshold to proceed to price and B-BBEE is 70 points.

Price and B-BBEE Evaluations (90/10 points).

Bidders who score less than 70 points out of 100 on functional / technical criteria will

not be further evaluated on Price and BEE.

EVALUATION CRITERIA AND METHODOLOGY


MANDATORY EVALUATION CRITERIA

MANDATORY REQUIREMENTS

BIDDER MUST INDICATE BY TICKING (√) CORRECT BOX COMPLY/DO NOT COMPLY

7.1.1 Mandatory Comply Not Comply

All architecture resources deployed to the project must be TOGAF certified

with a minimum version 9

Please provide copy of certification of each architecture resources to be

deployed on the project

(Please mark the appropriate box)

Substantiate / Comments:


MANDATORY EVALUATION CRITERIA CONTINUES

7.1.2 Mandatory Comply Not Comply

The bidder must have implemented at least 3 EA projects using TOGAF at a

public entity or government department.

Please provide 3 copies of reference letters as proof from clients where the EA

was implemented.

Reference letters must be on client’s letter head.




MANDATORY EVALUATION CRITERIA End

7.1.3 Mandatory Accept Not Accept

Failure by the RAF and successful bidder(s) to conclude a contract within 21 days

following the issuing of the award letter by the RAF to the preferred bidder(s) will result

in the bid being deemed to be non-responsive, which will entitle the RAF to consider

other responsive bids and award the tender to another bidder or bidders.



7.1.4 Mandatory Accept Not Accept

The bidder(s) confirm that they have read and understood the terms and conditions as

set out in the attached SPA, when terms and conditions the bidder(s) accept in the

event that the RAF award the contract to the bidder(s) pursuant to this bid.

Amendments, deletions or additions to the SPA will not be accepted.




Technical Evaluation Criteria

Functional criteria Points

Experience of the company

The company must have delivered a minimum of three (3) projects using TOGAF. Please provide reference letters as proof for all EA projects implemented

Experience of the resource

The Architecture resource/s that will be delivering the EA must have a minimum of three (3) years’ experience in defining, developing and implementing EA using TOGAF Please provide a copy of a 2 page C.V. for each resource detailing the required three (3) years Experience.

Experience of the specialist

All specialists deployed for the development of the different architecture deliverables should have at least 3 years’ experience in their area of expertise. Please provide a copy of a 2 page C.V. for each resource detailing the required three (3) years Experience.

Project Manager’s experience

The Project Manager must have at least five (5) years of experience implementing EA using TOGAF.

The bidder must provide a copy of a C.V detailing the required five (5) year experience for the Project Manager

in defining, developing and implementing EA using TOGAF.

20

20

10

10


Functional criteria Points

Proposal The bidder must provide a proposal in accordance with the scope of work which shall cover, but not be limited to, the

following: Business Architecture, Data Architecture, Application Architecture and Technology Architecture 5

points

Architecture development cycle such as TOGAF ADM 5 points

Creating and maintain enterprise continuum 5 points

Establishing enterprise capability including TOGAF resource base 5 points

Application of GWEA framework 5 points

Implementation of enterprise architecture tool 5 points

Application of Business Process Modelling notation (BPMn) 5 points

Project Implementation Plan including milestones, deliverables and dates 3 points

Knowledge/skills transfer strategy 2 points

Bidders who score less than 70/100 on functional/technical criteria will not be further evaluated on Price and BEE.

40

Technical Evaluation Criteria


Mandatory Documents

Standard Bidding Document (SBD)

Tax Clearance Certificate

Bid Conditions

BEE certificate

Disqualification of bids

Bidders shall be disqualified if they fail to:

Submit a valid and original tax clearance certificate

Submit true and correct information

Comply with mandatory requirements

Comply with prescribed response format


Original signed bid document and Proposal clearly marked and indexed with all pages numbered.

One (1) original and two (2) hard copies, submitted in a sealed, clearly marked (RAF/2014/00035) envelope , to the address provided below.

Submission Address :

Road Accident Fund

Eco Glades Reception (Block F)

420 Witch-hazel Avenue, Centurion, Pretoria

CLOSING TIME : 11:00 am (PER THE CLOCK AT THE RAF RECEPTION)

Submission of RFB responses


Bid responses sent by courier must reach the reception at least 36 hours before the closing date (05 February 2015), to be deposited into the Bid box. Submission Register must be signed at the reception by bidder when

submitting bid documents.

Important note: Please ensure that the attendance register has been signed Name of company Contact details Late response will not be considered

Submission of Bid responses

Contact Details

All queries must be forwarded to [email protected]

Enquiries and clarification will close on the 30 January 2015@ 12H00.

Q and A pack will be sent to you on 02 February 2015.

mailto:[email protected]

mailto:[email protected]

Thank you

Questions and

Answers