Panel of Accident Investigators RAF/2013/00015 Compulsory Briefing Session

Panel of Accident Investigators RAF/2013/00015

Compulsory Briefing Session

08-19 July 2013

The Road Accident Fund

AGENDA

1. Welcome

2. Introduction of the RAF members

3. Circulation of Attendance Register

4. Presentation By RAF :

a) Procurement – Process and Complianceb) Operations Management- Scope/specification

5. Q & A

6. Closing

Details of the Bid

REQUEST FOR BID:Panel of Accident Investigators for a Period Of Five (5) years

• Compulsory briefing sessions from 08 – 19 July 2013.

• Closing date 05 August 2013 . • All questions / enquiries outside this forum will be via email to:

[email protected] not later than 11:00 on 24th July 2013

• Questions/ Answers will be sent to attendees of the compulsory briefing session 25th July 2013.

BACKGROUND

The Road Accident Fund is in need of a Panel of Accident Investigatorswithin the borders of the Republic South Africa for a period of five (5) years.

Panel numbers per province:

Gauteng 15North West & Botswana 10Limpopo & Zimbabwe 10Mpumalanga & Mozambique 10Northern Cape & Namibia 8Western Cape 10Eastern Cape 15Kwa-Zulu Natal & Swaziland 15Free State & Lesotho 5

Select the relevant provinces you are bidding for: 

 Please Tick province bidding for:

Gauteng Limpopo & Zimbabwe North-West & Botswana Kwa-Zulu Natal & Swaziland Western Cape Eastern Cape Mpumalanga & Mozambique Northern Cape & Namibia Free State & Lesotho     

Compliance

• Compulsory Documents (Valid & Original Tax Clearance Certificate)

• Page 5-Checklist of documents to be submitted

• Please ensure that the bid document is signed where required

• Completed bid and response to evaluation must be submitted

Evaluation CriteriaMandatory Requirements

The following specific requirements must be met by the bidders and it will be expected of bidders to supply proof or confirm their commitment where applicable.

• The Bidder must have presence in the province for which the bid is submitted. Please furnish documentary proof in the name of the bidder such as:

Municipality statement; Lease agreement/ invoice, etc.Where the documentary proof does not clearly match the identity of the bidder, the bidder may submit an explanation on affidavit for consideration by the RAF. Please tick relevant box).• Bidders must confirm that they have read and understood the terms and conditions set out in the

attached Service Level Agreement (Annexure J), which terms and conditions the bidder accepts, in the event that the RAF awards a contract to the bidder pursuant to this bid. (Please tick relevant box).

• Failure by the RAF and the successful bidder to conclude a contract within 60 days following the issuing by the RAF of the award letter to the successful bidder, will result in the bid being deemed to be non-responsive which will then entitle the RAF, at its sole discretion, to consider other responsive bids and award the tender to another bidder or bidders. Please tick relevant box).

NB:FAILURE TO COMPLY WITH ALL OF THE MANDATORY REQUIREMENTS WILL LEAD TO DISQUALIFICATION

Technical / Functional Requirements

The technical criterion that will be utilized to test the capability ofThe service providers

please see circulated copy for details.

Technical criterion will be evaluated against the following detailed requirements:

The bidder will be evaluated and scored on three elements with a total of 100 points,

All bidders who score 70 or more out of 100 points will be shortlisted for Price and BEE.

Evaluation

90/10 principle will be used.

Price and BEE

Bid response format to be strictly adhered to for easy reference

Please see circulated document

SPECIFICATION

Please see circulated copies

QUESTIONS

?

THANK YOU