Q'(\\Q City of Troy REVISED NOTICE - ADDING COMMITTEES PRIOR TO BUDGET WORKSHOP Monday, November 23, 2015, 5:00 p.m. Personnel Committee TROY CITY COUNCIL COMMITIEE MEETING NOTICE COUNCIL CHAMBERS, CITY HALL 100 S. MARKET STREET, TROY, OHIO (Clark [Chm.], Kendall, Twiss) l . Provide a recommendation to Council regarding a 30 day extension of the duty injury leave period (from 90 days to 120 days) for employee Elijah Bruce Evans. Consideration of emergency legislation requested as 90 day period expires November 30. Utilities Committee (Tremblay [Chm .], Clark, Twiss) l . Provide a recommendation to Council regarding authorizing the Director of Public Service and Safety to enter into a 10-year agreement for street lighting services Miami Valley Lighting, LLC/ DPL Energy Resources, Inc. Consideration of emergency legislation requested as current street lighting agreement expires at year end . 2. Provide a recommending to Council regarding a professional services agreement with the firm of EMH&T of Columbus, Ohio, for the completion of the design of a new 0.75 Million Gallon Water Tower and for construction administration and inspection services during the construction period, with the cost of such agreement not exceeding the amount of $115,500. In that the additional design work has been done, consideration of emergency legislation is requested so that payment can be made to the consultant. Immediately following the above Committee Meetings: TROY CITY COUNCIL FINANCE COMMITIEE BUDGET WORKSHOP BASEMENT LEVEL CONFERENCE ROOM, CITY HALL 100 S. MARKET STREET, TROY, OHIO Monday, November 23. 2015 Finance Committee (Kendall [Chm.], Schweser, Tremblay) 1. Review of the 2016 Budget with Council, provide a recommendation to Council. This includes agency funding for 2016 (agency information attached): Other Committees/items may be added. 11 11 2015 Rev. 11-19-2015 cc: Council Mayor Mr. ntterington Mr. Livingston Mr. Stickel Department Heads Troy Main Street - $55,000 Troy REC - $29 ,000 TDC -$125,000 Chamber of Commerce, Bd of Education
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~tQ'/, Q'(\\Q City of Troy
us~ REVISED NOTICE - ADDING COMMITTEES PRIOR TO BUDGET WORKSHOP
Monday, November 23, 2015, 5:00 p.m.
Personnel Committee
TROY CITY COUNCIL COMMITIEE MEETING NOTICE
COUNCIL CHAMBERS, CITY HALL 100 S. MARKET STREET, TROY, OHIO
(Clark [Chm.], Kendall, Twiss)
l . Provide a recommendation to Council regarding a 30 day extension of the duty injury leave period (from 90 days to 120 days) for employee Elijah Bruce Evans. Consideration of emergency legislation requested as 90 day period expires November 30.
l . Provide a recommendation to Council regarding authorizing the Director of Public Service and Safety to enter into a 10-year agreement for street lighting services Miami Valley Lighting, LLC/ DPL Energy Resources, Inc. Consideration of emergency legislation requested as current street lighting agreement expires at year end.
2. Provide a recommending to Council regarding a professional services agreement with the firm of EMH&T of Columbus, Ohio, for the completion of the design of a new 0.75 Million Gallon Water Tower and for construction administration and inspection services during the construction period, with the cost of such agreement not exceeding the amount of $115,500. In that the additional design work has been done, consideration of emergency legislation is requested so that payment can be made to the consultant.
Immediately following the above Committee Meetings:
TROY CITY COUNCIL FINANCE COMMITIEE BUDGET WORKSHOP
BASEMENT LEVEL CONFERENCE ROOM, CITY HALL 100 S. MARKET STREET, TROY, OHIO
That a 30 calendar day extension of duty injury leave for employee Elijah Bruce Evans is considered by Council.
BACKGROUND: Mr. Evans has been employed by the City since August of 1999. He is a currently a Light Equipment Operator in the Street Division. He was injured on duty August 31, 2015. His 90-day injury leave period will expire November 30 , 2015. His medical providers have advised that he is not expected to return to work by that date. Mr. Evans has requested a 30-day extension to his 90-day injury leave period.
By Ordinance and contracts, employees are provided up to 90 calendar days of duty injury leave. For the rare situation where an employee is not able to return to duty, there is a provision for a 30 calendar day extension, which can only be granted by Council. Fortunately, over the years, that provision has not been used very often. If the employee is unable to return to work following the extension period, the employee then falls under other provisions of the contract related to duty injury.
His injury has been determined to be a certified work injury. However, because of privacy regulations, we are not able to discuss the details of his injury.
REQUESTED ACTION: It would be appreciated if you would assign to a Committee of Council consideration of a 30 calendar day duty injury leave for Elijah Bruce Evans. Due to the timing of when his 90-day injury leave period expires, we are asking that emergency legislation be considered and be retroactive to November 30 so there is lapse in the duty injury period.
Cc: Mayor Beamish T. Funderburg
UTILITIES
COMMITTEE
MEMORANDUM
TO:
Troy, Ohio 45373
phone: (937) 335-1725/fax: (937) 339-860 l
pa trick.titterington@troyohio .gov
FROM:
Mrs. Baker, President of c 90cil
Patrick E. J. Titterington ( /(/1 November 16, 2015 DATE:
SUBJECT: Street Lighting Agreement Effective January 1, 2016
RECOMMENDATION: That Council authorizes an agreement with Miami Valley Lighting, LLC (MVL) for street lighting for ten years (2016 through 2025).
BACKGROUND: In June, Council authorized the City of Troy to be included in the negotiations for a one price schedule for the next street lighting contract that would be negotiated by the Miami Valley Communications Council (MVCC). Troy was part of similar negotiations for the street lighting contract expiring in December. As a result of the negotiations, MVCC has recommended that the participating communities contract with Miami Valley Lighting, LLC/ DPL Energy Resources, Inc. Many terms of the agreement would be updated from the current contract. Major provisions include:
1) Troy would see no increase in monthly streetlight unit charges for the first five years, with a one time 5% increase added in year six and then staying the same for the next five years;
2) All Mercury Vapor (MV) lights would be upgraded to LED within the first five years; 3) All existing High Pressure Sodium (HPS) lights can be upgraded, at Troy's option and with a
modest per light installation charge, to LED within the first seven years. After that, all HPS will be automatically upgraded to LED as necessary, at no additional installation cost; and,
4) Monthly pole charges will increase to allow full amortization of those costs by MVL during the ten year contract.
With these changes, we expect little to no increase in comparable costs over the next five years and only the 5% increase starting in year six. However, it is our intent to begin upgrading all of our HPS at the same time as our MV lights are upgraded so that we have a consistent, LED-based system. Note that LED is not advised for our largest streets due to illumination limitations.
REQUESTED ACTION: It would be appreciated if you would assign to a Committee of Council authorizing the Director of Public Service and Safety to enter into a ten-year Full Service Street Lighting Agreement with Miami Valley Lighting, LLC with such agreement effective January 1, 2016 through December 31, 2025. As the current agreement expires December 31, we request consideration of emergency legislation.
cc: Mayor Beamish
( ·~lC~ 1
TROY OHIO ... ·-· -· ·--··
TO:
FROM:
DATE:
MEMORANDUM
Mrs. Baker, President of 1 .emncil
Patrick E. J. ntterington~ November 19, 2015
Gl-h l . Patrick E. J. ntterington l
/ ~ Director of Public Serfund Safet
l 00 S. Market Street P. 0. Box 3003 Troy, Ohio 45373
www.troyohio.gov phone: (937) 335-1725 fax: (937) 339-860 l [email protected]
SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH EMH&T FOR ADDITION COSTS FOR DESIGN OF NEW WATER TOWER AND FOR CONSTRUCTION ADMINISTRATION
RECOMMENDATION: That the Director of Public Service and Safety is authorized by Council to enter into a professional services agreement with the firm of EMH&T of Columbus, Ohio, associated with additional costs related to the design of a 0.75 Million Gallon Water Tower and for construction administration and inspection services during the construction period, with such agreement not exceeding the amount of $115,500.
BACKGROUND: In November of 2014, Council authorized a professional services agreement with the firm of EMH&T of Columbus, Ohio, be authorized to provide the design of a new 0.75 Million Gallon Water Tower to be located in the Northwest area of the City. When a determination was made for the tower to be located on Stanfield Road, EMH&T had to perform some additional design services in the approximate amount of $6,000. Staff has also recommended that EMH&T be authorized to provide construction administration and inspection services during the construction period, at an approximate cost of $109,500. This would result in a new professional services agreement in the total amount of $115,500.
REQUESTED ACTION: It would be appreciated if you would assign to a Committee of Council consideration of recommending that the Director of Public Service and Safety is authorized by Council to enter into a professional services agreement with the firm of EMH& T of Columbus, Ohio, for the completion of the design of a new 0.75 Million Gallon Water Tower and for construction administration and inspection services, with the cost of such agreement not exceeding the amount of $115,500. In that the additional design work has been done, we are requesting the consideration of emergency legislation so that payment can be made to the consultant.
FROM: Christy J. Butera, PE, Assistant City Engineer
Nov. 19, 2015 DATE:
SUBJECT: EHS Water Tower
In November of 2014 City Council authorized a contract for $101,200 with EMH&T for the construction of a new water tower. Additional surveying work had to be completed when the tower location was changed to Stanfield Road. EMH&T has also provided us a quote to provide construction administration and inspection of the water tower.
I am requesting Council authorization to amend the existing agreement with EMH& T or enter into a new professional services agreement with EMH&T of Columbus, OH for the extra design expenses and construction admin. and inspections services related to the new Water Tower that will be constructed on Stanfield at a price not to exceed $115,500.
AGENCY INFORMATION
TROY MAIN STREET, INC.
BOARD OF TRUSTEES
Will Harrelson
• .. :1t'
Ben Redick ; .. to ,,.,, ,
John Wilson
'L ' ' I 1 t
Sandy Penning ton
I r I~~ if
Tony Blundell
Richard Dinsmore
Matt Erw in
David Fair
David Fisher
Gregg Harris
Phyllis Meiring
Kathi Roetter
Lucas Schlumpf
Todd Uhlir
Wade Westfall
STAFF Katherine E. Hayes
! ~ .... 1 "' • -'· ' ' • ,
Stephanie Silk
Heather Taylor
October 13, 2015
City Council City of Troy 100 S. Market Street Troy, OH 45373
Mayor Michae l Beamish City of Troy 100 S. Market Street Troy, OH 45373
Dear Mayor Beamish and Members of Council:
Troy Main Street, Inc. is proud of its accompl ishments in recent years and the resulting vibrancy in downtown Troy. We hope that you agree that the City of Troy' s support of our organization is a sound investment that has yielded exceptional results. Over the past several years, Troy Main Street has attracted new businesses to downtown Troy, resulting in the highest occupancy the downtown has experienced. Additionally, Troy Main Street events attract thousands of people t o downtown Troy who support our downtown shops and restaurants, result ing in a significant economic impact in our community.
For 2016, we are requesting funding in the amount of $55,000. We believe that the City should prioritize downtown as the heart of our community, and demonstrate th is commitment through the continuation of funding t o Troy Main Street. Providing us with a financial base permits us to work diligently t oward our mission, rather than to decrease our output by increasing our time spent fundraising; and this is crucial to the continuation of progress in vibrant downtown Troy.
We tru ly value and appreciate the City's partnership and support of our organization as we work together t oward the common good for the citizens of Troy.
J(ct \__,,, ~ ~ Katherine Hayes V Executive Director President, Board of Directors
405 SW Public SQ, Suite 231 I Troy, Ohio 4S373 TroyMainSt reet .org I (937) 339-54SS
9:10 PM Troy Main Street
10/30/15 Profit & Loss Budget Performance Cash Basis September 2015
The Troy Development Council has requested $125,000 in annual funding support from the City of Troy to continue our economic development partnership with the City. This funding is vital to our efforts to keep and grow jobs for the residents of the Troy community. We appreciate that the City Council has approved our request.
The efforts of the Troy community to support growth in private sector employment have been very important in stabilizing our local economy during the recent recession. I am pleased to report that almost all of our major private sector employers are now in an expansion mode and that five of our manufacturing and distribution companies now exceed 500 employees.
Last year it was estimated that companies with headquarters in Asia and Europe contributed over $100 million in payroll to the Troy economy. These successes are the direct result of the initiatives that have been generated from the partnership of the Troy Development Council and the City of Troy over the past twenty-five years.
Last year the new companies that expanded in the City of Troy included Crown Equipment, F & P America, ConAgra and Clopay. We also saw new companies move to town including Select-Arc and Ecotec.
The TDC instituted a number of new projects and expanded existing programs, including-
Instituted the Troy Career Connect website to help Troy employers recruit employees Visiting Freudenberg NOK and SEW Eurodrive to thank them fo r their investments in Troy Ohio and to analyze the German apprenticeship programs Holding our second Troy Area Career Day with over 1,000 high school students attending Holding the second Troy Ohio Job Fair to help our companies recruit employees Organized tours of students of a number of our companies as part of Manufacturing Day
We are now completing the work program that was initiated in the Partners in Progress Initiative and look forward to working with the City of Troy on expanding our economic development and workforce development programs in 2015. Thank you for your support of this request!