5. C o m e n ce c a r e 4. M a n a g e s e r v i ce r e f e r r a l s 8 . C l i e n t a n d o r g a n i s a ti o n a l m a n a g e m e n t 1 . B e co m in g a n a p pr o v e d pr o v i d e r of a g e d c a r e 2 . B ein g a l l o c a t e d r e s i d e n t i a l a g e d c a r e p l a c e s 9 . R e v ie w in g a n d r e p or t in g R e v i e w i n g a n d r e p o r t i ng O n g o i n g A d m i ni s t r a t i o n C l a i m i n g G e t t i n g S t a r t e d P r o v i d i n g a S e r v i c e 3. A c c s s i n g a n d s e t t i n g u p t h e M y A g e d C a r e P r o v i d e r P o r t a l 7 . A c t o i n g a n A C F I n o t i f n i c at i o n 6 . E s t a b l is hi n g c l a i m i n g i 1.1 Complete relevant application form/s - new applicant - existing approved provider 9.1 Submit an annual Aged Care Financial 1.2 Receive decision letter from the Report (ACFR) (including the Annual Department of Health (Health) Prudential Compliance Statement) and 1.3 Complete the My Aged Care Organisation General Purpose Financial Report (GPFR) Administration Form 1.4 Receive confrmation that your services have been set up in the National Approved Provider System (receive NAPS ID) 1.5 Seek accreditation from the Australian 9.2 Participate in re-accreditation audits Aged Care Quality Agency 8.1 Update details: - maintain service information - notify Health of changes including 1.6 Register for claiming of organisational structure, ABN or address 2.1 Apply for new places in an Aged Care subsidies through the Department of Human Allocation Round (ACAR) 8.2 Process a client changing providers Services (DHS) 2.2 Receive a transfer of existing places 8.3 Transfer aged care places from/to another provider 2.3 Operationalise provisionally allocated places: 8.4 Apply for capital grant funding from the - submit progress reports Rural, Regional and Other Special Needs - apply for extensions Building Fund - apply for places to take efect 8.5 Combine services Residential Care 3.1 Request authenticated access 7.1 Receive notifcation from Health of an upcoming ACFI review (phone call and provider portal 3.2 Set up and confgure the provider notifcation) portal at the: My Aged Care 7.2 Submit additional ACFI supporting documentation - organisation level Provider Journey (if requested) - outlet level 7.3 Receive notifcation of review decision through - service item level provider portal 3.3 Create and edit staf details 3.4 Set up preferences for managing 7.4 Request an ACFI reconsideration (where appropriate) tasks and notifcations 4.1 Team Leader receives, views and 6.1 Register a new care recipient (within 28 days actions referral: of care commencement) with DHS by: - submitting an Aged Care Entry Record - accept (ACER) through online claiming - accept to wait list - scanning/emailing completed form - reject - revoke after acceptance 6.2 Appraise a client’s need for care - 4.2 Manage wait lists Aged Care Funding Instrument (within 6.3 Submit a monthly claim for payment 28 days of care commencement) 5.1 Ofer client a Resident Agreement 6.4 Apply for additional supplement funding (if applicable) Residential Care Version 1.0 February 2018 e (Auskey/VANguard) 4.3 Process a new resident’s application 4.4 Add client service information 5.2 Enter into an Accommodation 4.5 Provide client with advice on aged Agreement with the client (within care home fees 28 days of care commencement) 5.3 Admit client and set up their care plan 5.4 Request a review of a client’s Support Plan m Note that although this wheel is reviewed regularly, the information provided is not exhaustive and all approved residential care providers should refer to the Aged Care Act 1997 for guidance on their responsibilities.