Request for Proposal (RFP) - Hiiraan...DUE: 11 November 2016, 4:00 pm (East African Time) B.1.1 Technical Proposal The first inner envelope shall be marked Technical Proposal and addressed

Transition Initiatives for Stabilization Plus – TIS+

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Request for Proposal (RFP) Contractor for Construction Works

Upgrading/Rehabilitation of Garowe Basketball Court Puntland Ministry of Labor, Youth and Sports (MoLYS)

with support from Transition Initiatives for Stabilization Plus – TIS+ Mogadishu

31 October 2016


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REQUEST FOR PROPOSALS

TIS+/PSS/002/2016 31 October 2016

Puntland State Ministry of Labor, Youth and Sports (MOLYS) with support from Transition Initiatives for Stabilization Plus – TIS+

Wishes to advertise

UPGRADING OF THE GAROWE BASKETBALL COURT ( NEXT TO MIRE AWAARE STADIUM), GAROWE, PUNTLAND

SEALED OFFERS SHOULD BE HAND DELIVERED TO:

Puntland State Ministry of Labor, Youth and Sports (MOLYS) - Garowe, Puntland RFP# TIS+/PSS/002/2016

Bid Forms Location & Date: Ministry of Labor, Youth and Sports (MOLYS), Garowe, Puntland

31 October – 4 November 2016, 9:00 am – 4:00 pm (East African Time)

Submission Forms: The submission forms and bid books are NOT FOR SALE and can be collected from

the Ministry of Labor, Youth and Sports (MOLYS), Garowe, Puntland.

Bidder’s Meeting and Site Visit Date: Saturday 5 November 2016, 9:00 am (East African Time)

Bidder’s Meeting and Site Visit Location: GAROWE BASKETBALL COURT (NEXT TO MIRE AWAARE STADIUM),

Garowe, Puntland

Submittal Due Date and Time: Monday 7 November 2016, 16:00 (East African Time).

PROPOSALS RECEIVED AFTER THE STIPULATED DATE AND TIME WILL NOT BE CONSIDERED.

Submittal Location and Contacts: Ministry of Labor, Youth and Sports (MOLYS), Garowe, Puntland Tel: +252 907 794 179 (Director General)

Bid Opening and Evaluation Date: Tuesday 8th November 2016, 9:00 am (East African Time)

Bid Opening and Evaluation Location: Ministry of Labor, Youth and Sports (MOLYS), Garowe, Puntland

Contract Projected Award Date: 1700 Thursday 10th November 2016

Contact: TIS+ Procurement; E-mail: [email protected]

The reference RFP#: TIS+/JSS/015/2016 must be shown on your offer.

THE PROPOSAL FORM AND BID BOOK COLLECTED FROM THE GAROWE DC’S OFFICE MUST BE USED WHEN REPLYING TO THIS INVITATION. FAILURE TO SUBMIT YOUR BID IN THE ATTACHED PROPOSAL FORM AND BID BOOK, OR FAILURE TO COMPLETE THE DETAILS AS REQUESTED, WILL RESULT IN THE PROPOSAL NOT BEING CONSIDERED.

Bids must be submitted in a securely sealed envelope in accordance with the Instructions to Bidders attached to this bid.

mailto:[email protected]


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BIDS WILL ONLY BE ACCEPTED IN THE CURRENCY STATED IN THE SPECIFIC TERMS AND CONDITIONS. BIDS RECEIVED IN ANY OTHER CURRENCY WILL BE INVALIDATED.

TABLE OF CONTENT

A. TERMS OF REFERENCE ........................................................................................................................... 4

A.1 BACKGROUND.......................................................................................................................................... 4 A.2 PURPOSE OF THE RFP ............................................................................................................................... 4 A.3 OBJECTIVE OF THE PROJECT ....................................................................................................................... 4 A.4 CONSTRUCTION STANDARD ........................................................................................................................ 5 A.5 CONSTRUCTION IMPLEMENTATION .............................................................................................................. 5 A.6 TIMELINE FOR THE COMPLETION OF THE PROJECT .......................................................................................... 6 A.7 PRICE OF THE OFFER ................................................................................................................................. 6

B. INSTRUCTION TO BIDDER ...................................................................................................................... 7

B.1 MARKING AND RETURNING OF PROPOSAL ..................................................................................................... 7 B.1.1 TECHNICAL PROPOSAL ........................................................................................................................... 7 B.1.2 FINANCIAL PROPOSAL ............................................................................................................................ 8 B.2 TIME FOR RECEIVING PROPOSAL.................................................................................................................. 8 B.3 PUBLIC OPENING OF PROPOSAL .................................................................................................................. 8 B.4 VALIDITY................................................................................................................................................. 8 B.5 CHANGES AND/OR ALTERATIONS ................................................................................................................ 8 B.6 REFERENCES ............................................................................................................................................ 9 B.7 SUBCONTRACTING .................................................................................................................................... 9 B.8 RIGHTS OF TRANSITION INITIATIVES FOR STABILIZATION PLUS – TIS+ .............................................................. 9 B.9 PROPERTY OF TRANSITION INITIATIVES FOR STABILIZATION PLUS – TIS+ .......................................................... 9 B.10 LANGUAGE OF PROPOSAL ........................................................................................................................ 9 B.11 PROPRIETARY INFORMATION .................................................................................................................... 9 B.12 EVALUATION OF PROPOSAL .................................................................................................................... 10 B.13 AWARD / ADJUDICATION OF PROPOSAL .................................................................................................... 13 B.14 ERROR IN PROPOSAL ............................................................................................................................. 13 B.15 RFP TERMS AND CONDITIONS ................................................................................................................. 13

C. PROPOSAL FORM ................................................................................................................................ 15

C.1 TECHNICAL PROPOSAL SUBMISSION FORM I ............................................................................................... 15 C.2 TECHNICAL PROPOSAL SUBMISSION FORM II .............................................................................................. 16 C.2.1 BIDDER GENERAL INFORMATION ........................................................................................................... 17 C.2.2 STAFF QUALIFICATION AND EXPERIENCE .................................................................................................. 18 C.2.3 FINANCIAL INFORMATION ..................................................................................................................... 19 C.2.4 WORKS IN HAND ................................................................................................................................. 20 C.2.5 EXPERIENCE AND REFERENCES ............................................................................................................... 21 C.2.6 PROPOSED WORK PLAN AND SCHEDULE OF ACTIVITIES ............................................................................... 22 C.2.7 FORMAL PRESENTATION ....................................................................................................................... 22 C.3 FINANCIAL PROPOSAL SUBMISSION FORM .................................................................................................. 23 C.4 SCHEDULE OF PRICES .............................................................................................................................. 24

D. BID EVALUATION SAMPLE .................................................................................................................. 25


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E. ANNEXES ............................................................................................................................................. 29

A. TERMS OF REFERENCE

A.1 Background

The TIS+ Program aims to promote peace and stability in Somalia by increasing the visibility of, and

confidence in Government through improved service delivery, creating collaborative and strategic

partnerships among government institutions, the private sector, civil society and communities.

The TIS+ Program focuses on four objectives:

1. Increase confidence in governance based on equitable participation in decision making and management of community assets;

2. Empower community and government representatives to engage with private sector and development actors in collaborative process for community growth;

3. Increase Somali engagement in creating a more stable future; and

4. Support inclusive, sustainable development by reducing gender gaps in stabilization and development.

A.2 Purpose of the RFP

This Request for Proposal (RFP) intends to identify Contractors that will carry out the upgrading/rehabilitation of Garowe Basketball Court located in Garowe, Puntland. Transition Initiatives for Stabilization Plus – TIS+ invites contractors to submit technical and financial proposal for this work. TIS+ encourages participants to review the technical proposal carefully, especially the: a) Methodology and Work Schedule, b) List of Equipment and Materials Sourcing; c) Key Personnel and Subcontractors and d) Anticipated Use of Local Labour as the scope to be accomplished under this agreement has increased. It is recommended that the subcontractors prepare their technical proposal to match the exact scope. TYPE OF CONTRACT: An award resulting from this RFP will be a Firm Fixed Price Contract.

A.3 Objective of the Project

To complete and hand over to TIS+ within an agreed timeline and budget, a completed Garowe Basketball Court for located in Garowe, Puntland in respect to the construction specification. A.4 Construction Standard

The following standards and specifications shall apply to the entire construction project; from construction, up to defect liability period. The standards to follow shall include: -

British code and Standard (BS) A.5 Construction Implementation

Construction implementation in line to the submitted work schedule.

Work Closely with TIS+ Engineers or consultants and attend the Bi-weekly progress review meetings in due course of the project.

Maintain available at site at all time the following documentation:


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A site logbook for instruction to the contractor.

A visitor logbook.

Safety and Health Plan

Quality Control Plan

An updated timetable on a bar chart format (MS Project or approved equivalent).

The EMMP form to record environmental monitoring as shown in the report form.

Requests for work approval by Transition Initiatives for Stabilization Plus – TIS+ Engineer.

Accident and incident reports.

A site diary, updated on daily basis.

Approval of Present work plan and request for revision to ensure timely completion of the works.

Check measurements and certify contractors’ Milestone works payments for submission to TRANSITION INITIATIVES FOR STABILIZATION PLUS – TIS+ with relevant documentary evidence.

Ensure that appropriate safety measures are taken on site to minimize the risk of accident to the workers and the public. Requires approval and is part of the Safety and Health Plan.

A.6 Timeline for the completion of the project

The timely achievement of the project is of utmost importance for TIS+. A contractual timeline will be part of the agreement signed with the successful bidder (please refer to the General Terms and Conditions for further details on the contractual documents).

A.7 Price of the offer

Please refer to the General Terms and Conditions; contract price. The Cost Proposal shall be submitted in conformity with Annex 2 of this RFP. The unit prices shall be fully

burdened with all materials, labor, supervision, quality assurance, transport, security, overhead,

profit/fee, risk and all other incidentals and obligations necessary for the completion of the work. The cost

for issuing all the bonds should be included as part of the bid price.

Project cost will be fixed price in USD and it is the offeror’s responsibility to review all quantities and

verify with Drawings, BOQ, and SOW.

Order of precedence is Scope of Works, Bill of Quantities, and Drawings.

Costs proposals will be evaluated based on what is reasonable and practical for the nature of the

proposed works and prevailing regional market rates for construction materials.

TIS+ will neither evaluate nor compare cost proposals that are considered non-responsive. During the

evaluation of proposals, TIS+ will determine the final price evaluated for each proposal, making the

corrections to the proposal price, in accordance with process laid out in the present RFP.

TIS+ reserves the right to accept or reject any modification or deviation. The modifications, deviations and any other elements added to the requirements of the RFP or which provide advantages not requested by TIS+ will not be taken into consideration during the evaluation of proposals.


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B. INSTRUCTION TO BIDDER

B.1 Marking and returning of proposal

1- A first sealed envelope bearing the name of the Offeror and the subject of the RFP marked “TECHNICAL PROPOSAL”, containing one (1) original, three (03) copies of the original and one (1) digital copy (either on a USB storage device, CD/DVD or sent to [email protected]);

2- A second sealed envelope bearing the name of the Offeror and the subject of the RFP marked “FINANCIAL PROPOSAL”, containing one (1) original, three (03) copies of the original, and one (1) digital copy (either on a USB storage device, CD/DVD or sent to [email protected]);

Each of the written technical and cost proposals shall be accompanied by either a USB storage device, CD/DVD or sent to [email protected] with electronic copies of all documents. While Microsoft Word and Excel are the preferred formats, PDF files are also acceptable. Please note, however, that Annex 2: Cost and Quantity Estimate, submitted in PDF or Word format must also be included in Excel format on the CD/E-mail with formulas shown. The outer envelope shall be addressed as follows:

TRANSITION INITIATIVES FOR STABILIZATION PLUS – TIS+ Somalia Upgrading/Rehabilitation of Garowe Basketball Court (PSS002)

Ministry of Labor, Youth and Sports (MOLYS), , Garowe, Puntland RFP# TIS+/PSS/002/2016

DUE: 11 November 2016, 4:00 pm (East African Time)

B.1.1 Technical Proposal

The first inner envelope shall be marked Technical Proposal and addressed in the same manner as the outer envelope. The Bidder must provide sufficient information in the proposal to demonstrate compliance with the requirement set out in each section of this Request for Proposal. The proposal shall include, as a minimum as described in the Proposal Form1:

The Technical Proposal Submission forms (I & II. Paragraph C.1 and C.2);

The Bidder General Information form and relevant supporting documentation as described in the Proposal Form (Paragraph C.2.1);

The list of proposed construction project staff (Paragraph C.2.2) and their CV’s;

A detailed organization chart of the company including the location and staffing of existing and planned offices;

The firm financial information (Paragraph C.2.3);

The list Works in Hand and their financial values (Paragraph C.2.4);

A list of references (at least five) for the past five years with a particular emphasis on similar Services (Paragraph C.2.5);

A proposed work plan and schedule of activities (Paragraph C.2.6).

1 In the event that the bidder is intending to use sub-contracting services, the same required documents as part of the Technical Proposal must be submitted for each sub-contractor.





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B.1.2 Financial proposal The 2nd inner envelope shall be marked Financial Proposal and addressed in the same manner as the outer envelope, and shall contain the following documentation:

The financial Proposal Submission Form (Paragraph C.3);

The duly filled in Schedule of Prices (Paragraph C.4) including the list of any additional services that the bidder find relevant to the management of the project in order to achieve the Objective of the Project.

A BOQ template will be provided in soft copy and will be submitted in digital form (CD, DVD or USB) in an unlocked Microsoft Excel and PDF file format.

COST PROPOSAL COMPONENTS

Note: The Cost Proposal must be under separate, sealed envelope and clearly labeled as such.

Submission Template: Letter must be signed by a person authorized to sign on behalf of the Offeror. This

letter shall be included in the main envelope containing the Technical Proposal envelope and the Cost

Proposal envelope.

Cost and Quantity Estimate: The Cost Proposal shall be submitted in conformity with this RFP. The unit

prices shall be fully burdened with all materials, labor, supervision, quality assurance, transport, security,

overhead, profit/fee, risk and all other incidentals and obligations necessary for the completion of the

work.

Project cost will be fixed price in U.S. Dollars and it is the offeror’s responsibility to review all quantities and verify with Drawings, BOQ, and SOW.

Order of precedence is Scope of Works, Bill of quantities, and Drawings.

Costs proposals will be evaluated based on what is reasonable and practical for the nature of the proposed works and prevailing regional market rates for construction materials.

B.1.3 Safety, Deliverables and Other Requirements The Contractor shall ensure that employees are supplied with proper safety equipment and follow procedures that protect Contractor employees. The Contractor shall establish a safety zone around the work areas and establish safety practices to prevent staff injuries. The Contractor shall be solely liable for any injury or damage to any staff and/or property during the course of the jobs. This includes all costs involved with such injury or damage. The Contractor is also responsible to ensure all staff and laborers have access to adequate sanitation as is acceptable in the community. TIS+ will provide the Contractor with a Safety Plan consistent with the guidelines provided in the Environmental Mitigation and Monitoring Plan (EMMP). The Contractor shall sign a Safety Plan Acknowledgement Letter as part of the Awarded Contract that covers the life of the project. The Contractor is also responsible for the security on the project site. It is the Contractor’s responsibility to secure the site and all project works and material until handover of site.


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B.1.4 Delivery and Storage of Materials and Equipment The Contractor shall be responsible for all materials transport, storage, and providing any necessary security containers, and fencing and protection from the weather. At the end of the project, the Contractor shall remove all debris created by construction activities. The Contractor is responsible to control all theft and unauthorized use of materials and equipment on site.

B.1.5 Deliverables during Construction

Before and during the implementation of the project, the Contractor shall deliver to TIS+ the following:

A Schedule of the Works

Quality Control Plan

Sampling and Testing Plan

Safety Plan

Security Plan

Environmental Mitigation and Management Reporting – TIS+ provide the EMM Plan

Submittals Register

Updates to the Work Schedule as Needed

Request for Acceptance

B.1.6 Clean up The Contractor shall keep the work site clean and neat at all times, removing all debris and refuse promptly at the end of each day from the site. At the end of the project work, the Contractor shall clean up the site to the satisfaction of the TIS+ and the Ministry of Labor, Youth and Sports (MOLYS), or their appointed representative.

B.2 Time for receiving proposal

Sealed Proposals received prior to the stated closing time and date will be kept unopened. The Officer of the Bid Opening Unit will open Proposals when the specified time has arrived and no Proposal received thereafter will be considered. TRANSITION INITIATIVES FOR STABILIZATION PLUS – TIS+ will accept no responsibility for the premature opening of a Proposal which is not properly addressed or identified. Modification to Proposals already submitted in a sealed envelope, will be considered if received prior to the closing time and date.

B.3 Public opening of proposal

Bidders, or their authorized representative, may attend the public opening of the RFP at the time, date and location specified. The only envelope that will be opened at public bid opening is the Technical Proposal.

B.4 Validity

Proposals shall remain valid for a period of thirty (30) days from the date of closing of the Proposals.


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B.5 Changes and/or Alterations

All requests for changes or alterations to the Request for Proposal or requests for clarifications must be submitted in writing by fax or e-mail to the TRANSITION INITIATIVES FOR STABILIZATION PLUS – TIS+ Chief of Party or representative. Inquiries or requests for changes or alterations will be received till 2 November 2016, 4:00 pm (east African Time); after that date and time inquires or requests for changes or alterations will not be accepted. Only written inquiries will receive an answer. All inquiries and answers will be provided to all invitees in writing, regardless of the source of the inquiry. Under any circumstance TIS+ will accept verbal inquires or will provide verbal information in regard to this RFP.

B.6 References

The Bidder is requested to provide the name of at least five (5) clients to which it provides the same type of services, whether in various and/or disperse geographic locations. TRANSITION INITIATIVES FOR STABILIZATION PLUS – TIS+ reserves the right to contact these references, without notifying the Bidder. (Please refer to paragraph B.1.1 and C.2.5 for further details on the references.)

B.7 Subcontracting

Bidders shall identify on their offer, any services, which may be subcontracted to another firm. A Technical Proposal as described hereafter must be submitted for all subcontractors and will be considered as being part of the bid.

B.8 Rights of TRANSITION INITIATIVES FOR STABILIZATION PLUS – TIS+

TIS+ reserves the right to accept any proposal, in whole or in part; or, to reject any or all proposals. TIS+ also reserves the right to negotiate with the Bidders. TIS+ shall not be held responsible for any cost incurred by the Bidder in preparing the response to this Request for Proposal. The Bidder agrees to be bound by the decision of TIS+ as to whether their proposal meets the requirements stated in this Request for Proposal. TIS+ reserves the right to award the agreement to one or more contractor(s).

B.9 Property of TRANSITION INITIATIVES FOR STABILIZATION PLUS – TIS+

This Request for Proposal, inquiries and answers and the Proposals are considered the property of Transition Initiatives for Stabilization Plus – TIS+. All materials submitted in response to this Request shall remain with Transition Initiatives for Stabilization Plus – TIS+.

B.10 Language of Proposal

The proposals prepared by the Bidder as well as all correspondence and documents relating to this document shall be written in English Language. Any printed literature furnished by the Bidder written in another language will only be considered if accompanied by accurate English translation of the relevant passages for purposes of interpretation.

B.11 Proprietary Information

Information, which the Bidder considers proprietary, must be marked clearly "proprietary" next to the relevant part of the text, and Transition Initiatives for Stabilization Plus – TIS+ will then treat such information accordingly.


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B.12 Evaluation of proposal

Following closure of the RFP, proposals will be evaluated by a Transition Initiatives for Stabilization Plus – TIS+ evaluation team in the company of district and community representatives to assess their merits. The evaluation will be restricted to the contents of the Proposals and the reference checks. The Technical Proposals and Cost Proposals will be evaluated based on the trade-off method, where the technical bids will be awarded points and ranked, and a review of the cost will be undertaken to determine if it is reasonable. The Evaluation Committee will propose a first, second and third alternative. Transition Initiatives for Stabilization Plus – TIS+ will not be held responsible for any duties, taxes or other levies including Value Added Tax for which the Firm may be liable in the course of the contract. All duties, taxes, or other levies must be included in the fees as shown in the Financial Proposal. The cost of all items in the Financial Proposal shall be calculated and shown in United Stated Dollars (USD) for bidders.

Mandatory Minimum Requirements

Provide valid Puntland registration details – certificate/license, as evidence that they are authorized to carry out the said work by PSS, Somalia.

Have attended the Bidder’s training and site visit.

Certificate of attendance of Bidders training and site visit, signed and stamped by TIS+ Engineer and Garowe MoLYS.

Copy of receipt for purchase of tender document.

Signed technical submission form and financial proposal.

Completed, filled and signed BOQ

Provide a company profile with list of BODs.

CVs of all key personnel.

Must have a minimum of 4 years of experience as a construction company, with 3 years’ experience in Somalia.


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Evaluation Criteria

Schedule Category (Office Use

only)

Technical Max

Points Pass /

Fail Points

S1 Past Performance and Reference List 60 0 0

Number of Projects Completed though the defect and liability period in the last 5 years

20

Experience with project of a value similar to the solicited project 15

Number of References Provided 15

Local Credibility 10

S2 List of Key Personnel 18 0 0

Director

Bachelor Degree in Business Administration from a reputable university

1

5 years’ experience of work 1

More than 7 years’ experience in construction management 3

Project Manager/ Engineer

Bachelor Degree in Civil Engineering or Construction from a reputable university

2


More than 7 years’ experience in Construction 2

Site Engineer/ Quantity Surveyor

Bachelor Degree in either Civil Engineering, Quantity Surveying or Building Economics from a reputable university

1



Foreman

Certificate in Construction management from a reputable institute

1



S3 Number of Laborers 5 0 0

Percentage of women laborers and the approach to use of women in the project

3

Number of qualified labors proposed for the project - list skills and level of effort needed

2

S4 List of Equipment 7 0 0

Concrete Mixer 1

Vibrator 1

4x4 Pickup vehicles 1

Scaffolding 1


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Ladders 1

Wheel Barrows 1

Cutters 1

S5 Methodology 10 0 0

Proposed Work Plan and Schedule of Activities 5

Reporting and Recording Systems - including environmental monitoring

3

Quality Assurance Plan 2

TOTAL MARKS 100


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B.13 Award / adjudication of proposal

The Firm that submits the successful Proposal will be notified by letter of the award prior to the expiration of the validity period. The letter, referred to as the ‘Letter of Acceptance’, will state the sum of the fees to be paid to the Firm for the services rendered and will indicate the terms under which the Contract must be finalized. Please refer to the General Terms and Conditions (Annex A) for further details on the documents constitutive of the agreement. Prior to issuing the Letter of Acceptance, negotiations on the bid with the successful bidder will be carried out preceding the formulation of a draft contract.

The Contract must be agreed and signed within 7 days of the issue of the Letter of Acceptance. Time required to complete any negotiations on the contract is including in the above time frame. TRANSITION INITIATIVES FOR STABILIZATION PLUS – TIS+ will notify in writing immediately after finalizing the agreement those Firms whose Proposals were not successful.

B.14 Error in proposal

Bidders are expected to examine all Instructions and Documentation pertaining to the RFP. Failure to do so will be at Bidders own risk. In case of errors in the extension price, unit price shall govern.

B.15 RFP terms and conditions

This RFP and any responses thereto, shall be the property of TIS+. In submitting a proposal, the bidder acknowledges that TIS+ reserves the right to:

(a) Visit and inspect the bidder’s office and premises; (b) Contact any/all references provided; (c) Undertake site visits to the bidder’s current and recently completed construction projects; (d) Request additional supporting or supplementary information; (e) Arrange interviews with the proposed project team/consultants; (f) Reject any/all of the proposals submitted; (g) Accept any proposals in whole or in part; (h) Negotiate with the most favorable bidder;

Bidders shall bear all costs associated with the preparation and submission of proposals, and TIS+ shall not be responsible for these costs, irrespective of the outcome of the bidding process.


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C. PROPOSAL FORM

C.1 Technical Proposal Submission Form I

This PROPOSAL FORM must be completed, signed and returned to TIS+. Proposal must be made in accordance with the instructions contained in this Request for Proposal. TERMS AND CONDITIONS OF CONTRACT

Any Contract resulting from this RFP shall contain TIS+ ’S General Terms and Conditions together with all other contractual documents as detail in the General Terms and Conditions. INFORMATION

Any request for information concerning this invitation, must be forwarded in writing by email, to the person who prepared this document, with specific reference to the RFP number. DECLARATION

The undersigned, having read the Terms of Reference, the Instruction to Bidder, the General Terms and Conditions set out in the attached document, hereby offers to supply the services specified in the ToR at the price or prices quoted in the Schedule of Prices, in accordance with the specifications stated and subject to the Terms and Conditions set out.

Name of authorized representative: _______________________________________

Title: _______________________________________

Signature: _______________________________________

Date: _______________________________________

Supplier Name: _______________________________________

Postal Address: _______________________________________

Telephone No.: _______________________________________

Email Address: _______________________________________

Validity of Offer (not less than 30 days): _______________________________________

Currency of Offer (USD): _______________________________________


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C.2 Technical Proposal Submission Form II

PLEASE USE YOUR COMPANY LETTERHEAD Date:

To: TRANSITION INITIATIVES FOR STABILIZATION PLUS – TIS+ Somalia Mogadishu Office.

Dear Sir, We, the undersigned, offer to Upgrading/Rehabilitation of Garowe Basketball Stadium in Garowe, PSS Somalia for TRANSITION INITIATIVES FOR STABILIZATION PLUS – TIS+ Somalia in accordance with your Request for Proposal dated _________________and our Proposal dated _________________. We are hereby submitting our Proposal, which includes this Technical Proposal and a Financial Proposal to be submitted sealed under separate envelopes. Our Technical Proposal shall be binding on us subject to the modifications resulting from Contract negotiations, up to the expiration of the validity of the Proposal. We understand that you are not bound to accept any Proposal you receive. Yours sincerely, Authorized Signature: Name and Title of Signatory: Name of Contractor: Address:


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The following information is considered an integral part of this submission and must be provided for the Proposal to be considered. The information should be provided according to the sample format. C.2.1 Bidder General Information

Bidder General Information

Description

Information

Remarks (to be filled by the

Bidder)

Registration

Provide certified copies

Registration number

Grade

Specialty

Expiry Date

Legal Status Provide certified copies of

Registration

Written power of attorney of the signatory to the Bid

Provide original or certified copy of the power of attorney attested by a Notary

VAT Registration

Number

DUNS Number


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C.2.2 Staff Qualification and Experience

Qualifications and experience of key management and technical personnel proposed for this Project. Signed CVs of all proposed staff must accompany the submission and it should be noted that substitution of staff during Project implementation shall be subject to the approval of Transition Initiatives for Stabilization Plus – TIS+. (Personnel of all associate consultants must also be listed along with the name of the associate consulting Firm.). A detailed organization chart of the company including the location and staffing of existing offices must also be attached to the offer.

Construction Project Management Staff

A. Key Professionals

Name Position Task

B. Support Staff

Name Position Task


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C.2.3 Financial Information

Annual Turn-over Information

(Last five years)

Year

Turn-over Amount in __________ currency (state USD)

Remarks

2015

2014

2013

2012

2011


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C.2.4 Works in Hand

Works in Hand

Employer name & contact details

Description of Works/Services Start date End date Amount in __________

currency (state USD)

Total:


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C.2.5 Experience and References

Construction Experience in last five years

Year Employer name & contact

details Description of Works/Services

Amount in __________

currency (state USD)

Contractor's Responsibility (%)

Total:


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C.2.6 Proposed work plan and schedule of activities

The proposed work plan and schedule of activities must be submitted with this Proposal. The work plan and schedule should be prepared in detail to the extent possible and include time allocated to central- and district-level periodic progress review meetings and preparation of quarterly progress reports. A proposed timeline in a bar chart format must be part of this Proposal. It should start with establishing Minimum Requirements till the Issuance of the Substantial Completion Certificate.

C.2.7 Formal presentation

Firms, whom Technical Proposal has been accepted, must make a formal presentation to the Selection Committee on the proposed strategy and methods for the following components/activities:

a. Strategy for managing and executing this Project according to schedule. b. Strategy, methods and sample approach for securing community commitment throughout

construction process. c. Strategy and methods and approach to ensure women opportunities in the construction activities; d. Strategy to ensure and elements of Quality Assurance in training, building design, construction

materials and building construction.


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C.3 Financial Proposal Submission Form

PLEASE USE YOUR COMPANY LETTERHEAD Date:

To: TRANSITION INITIATIVES FOR STABILIZATION PLUS – TIS+ Somalia Mogadishu Office

Dear Sir, We, the undersigned, offer to Upgrading/Construction of Garowe Basketball Stadium in Garowe, PSS Somalia for TRANSITION INITIATIVES FOR STABILIZATION PLUS – TIS+ -Somalia, accordance with your Request for Proposal dated __________________and our Proposal. Our attached Financial Proposal is for the sum of___________________________________________________________________________________________________________________________________________________________amount in figures and words, and also state the currency if either in USD). This amount is inclusive of all taxes payable under the applicable law. Our Financial Proposal shall be binding on us subject to the modifications resulting from Contract negotiations, up to the expiration of the validity of the Proposal. We understand that you are not bound to accept any Proposal you receive. Yours sincerely, Authorized Signature: Name and Title of Signatory: Name of Contractor: Address:


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C.4 Schedule of Prices

Refer to attached Bill of quantity in the Bid Book


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D. ANNEXES

ANNEX A: Architectural Layout Design Drawings and Technical Specifications

Refer to attached designs and drawings in the Bid Book

Request for Proposal (RFP) - Hiiraan...DUE: 11 November 2016, 4:00 pm (East African Time) B.1.1 Technical Proposal The first inner envelope shall be marked Technical Proposal and addressed

Documents