Regular Council - 22 Jun 2020

Agenda

Regular Council Meeting

Monday, June 22, 2020 @ 7:00 PM

Live Stream - via Electronic Means

1. CALL TO ORDER

The Town of St. Paul respectfully acknowledges it is situated within Treaty Six Territory, the homeland of the Metis, Dene, Saulteaux and Cree people, and part of a trading route and gathering place for other Indigenous Nations.

2. ADOPTION OF AGENDA

3. ADOPTION OF PREVIOUS MINUTES

3.1.

June 8, 2020 - Regular Council

Regular Council - 08 Jun 2020 Minutes - Unadopted 3.2.

June 11, 2020 - Committee of the Whole

Committee of the Whole - 11 Jun 2020 Minutes - Unadopted

4. PUBLIC HEARINGS/ DELEGATIONS

4.1.

7:30 p.m.- St. Paul Jr. B Canadiens - Rick Austin

St. Paul Jr. B Canadiens - Banners

St. Paul Jr. B Canadiens - Clancy Richard Arena Advertising

St. Paul Jr. B Canadiens - Clancy Richard Arena Bar Renovations

5. OLD BUSINESS

6. ADMINISTRATION REPORTS

6.1. Department Report - Aline Brousseau, Director of Planning & Legislative Services - Pdf 6.2. Department Report - Lynn Smid, Director of FCSS - Pdf 6.3. Department Report - Bert Pruneau, Director of Utilities - Pdf 6.4. Department Report - Trevor Kotowich, Municipal Enforcement - Pdf

Page 1 of 98

6.5. Department Report - Trevor Kotowich, Director of Protective Services - Pdf 6.6. Department Report - Harvey Smyl, Director of Parks & Recreation - Pdf 6.7. Department Report - Steven Jeffery, Director of Public Works - Pdf 6.8.

CAO Report

RFD: CAO Report - Pdf

7. REQUEST FOR DECISIONS

7.1.

Assist Evergreen Regional Landfill with Annual Monitoring Well Samples

RFD: Assist Evergreen Regional Landfill with Annual Monitoring Well Samples - Pdf 7.2.

Graffiti in Town

RFD: Graffiti in Town - Pdf 7.3.

56 Avenue and 56 Street Paving Construction

RFD: 56 Avenue and 56 Street Paving Construction - Pdf 7.4.

Parks and Rec Staff

RFD: Parks and Rec Staff - Pdf 7.5.

Expropriation of Land through the lands directly south of the front nine of the golf course

RFD: Expropriation of Land through the lands directly south of the front nine of the golf course - Pdf

7.6. Shelter on Hole #8

RFD: Shelter on Hole #8 - Pdf 7.7.

Bylaw 2020-08: Short Term Borrowing Bylaw 2nd and 3rd Reading

RFD: Bylaw 2020-08: Short Term Borrowing Bylaw 2nd and 3rd Reading - Pdf 7.8.

Request for Property Tax Reduction

RFD: Request for Property Tax Reduction - Pdf 7.9.

Request for Proposal Roof Replacement Curling Rink and Library

RFD: Request for Proposal Roof Replacement Curling Rink and Library - Pdf

8. BRIEFINGS

8.1.

Canada Day Scavenger Hunt

Canada Day Scavenger Hunt - Council Briefing

9. COUNCILLOR REPORTS

Page 2 of 98

9.1.

Mayor & Councillor Reports for June 22 2020

Mayor & Councillor Reports for June 22 2020

10. CORRESPONDENCE REQUIRING ACTION

10.1.

Letter from Mistol Seeds - Dave Mistol & Xtreme Oilfield Technology - Ken Siewiertoka

Letter from Mistol Seeds - Dave Mistol & Xtreme Oilfield Technology - Ken Siewiertoka

11. CORRESPONDENCE FOR INFORMATION

12. CLOSED MEETING SESSION

The closed meeting session information is distributed to each Council member (on yellow paper) for discussion at the meeting. Section 197: Public Presence at meetings of the Municipal Government Act dictates when Council may close part of their meetings to the public.

12.1. Agreements - Section 16 of FOIP - Disclosure harmful to business interests of a third party

12.2.

Agreements - Section 24 of FOIP - Advice from Officials

13. ADJOURNMENT

Page 3 of 98

Mayor Initials: _____

Recording Secretary Initials: _____

June 8, 2020 Regular Council Meeting

Minutes

Regular Council Meeting

Monday, June 8, 2020 @ 7:00 PM

Live Stream - Via Electronic Means

1. CALL TO ORDER Mayor Miller called the meeting to order at 7:00 p.m. The Mayor declares that the Town of St. Paul respectfully acknowledges it is situated within Treaty Six Territory, the homeland of the Metis, Dene, Saulteaux and Cree people, and part of a trading route and gathering place for other Indigenous Nations.

PRESENT Maureen Miller, Mayor

Ron Boisvert, Councillor

Nathan Taylor, Councillor

Brad Eamon, Councillor

Norm Noel, Councillor

Gary Ward, Councillor

Tyson deMoissac, Councillor

REGRETS

STAFF IN ATTENDANCE

Kim Heyman, Chief Administrative Officer

Aline Brousseau, Director of Planning & Legislative Services

Steven Jeffery, Assistant Chief Administrative Officer / Director of Public Works

Trevor Kotowich, Director of Protective Services / Fire Chief (in part)

Aline Brousseau, Director of Planning & Legislative Services (in part)

MEDIA IN ATTENDANCE

Janice Huser, St. Paul Journal

Presentation

CAO Sheila Kitz and Reeve Steve Upham from the County of St. Paul No. 19 along with CAO Kim Heyman, Mayor Maureen Miller and Town Council acknowledged and thanked Trevor Kotowich for his exemplary leadership, organization, patience and hard work as Regional Director of Emergency Management (DEM) during this COVID-19 pandemic.

Page 1 of 14

22 Jun 2020 Regular Council,Agenda Item - 3.1.

Page 4 of 98




CAO Sheila Kitz, Reeve Steve Upham and Trevor Kotowich, Director of Protective Services / Fire Chief left the meeting at 7:07 p.m.


2.1 June 8, 2020 - Regular Council

#CM20200608.1001 Moved by Councillor Ron Boisvert to approve the June 8, 2020 Regular Council Meeting Agenda as amended:

6.1 CAO Report

9.1 Mayor & Councillor Reports

12.2 Land (Section 16 of FOIP - Disclosure harmful to business interests of a third party)

CARRIED

3. ADOPTION OF PREVIOUS MINUTES

3.1 May 25, 2020 - Regular Council

#CM20200608.1002 Moved by Councillor Gary Ward to approve the May 25, 2020 Regular Council Meeting Minutes as presented.

CARRIED

4. PUBLIC HEARINGS/ DELEGATIONS

4.1 Nil.

5. OLD BUSINESS 5.1 Nil.

6. ADMINISTRATION REPORTS

6.1 CAO Report

#CM20200608.1003 Moved by Councillor Tyson deMoissac that Council accept the Chief Administrative Officer report as information.

CARRIED

6.2 Paul Perrier, Regional Director of Emergency Management / OH&S - June 2020 Newsletter

Page 2 of 14


Page 5 of 98




#CM20200608.1004 Moved by Councillor Norm Noel that Council accept the June 2020 Safety Newsletter prepared by Paul Perrier, Regional Director of Emergency Management and OH&S.

CARRIED

7. REQUEST FOR DECISIONS

7.1 Letter of Support for Fire Departments Training Program

#CM20200608.1005 Moved by Councillor Gary Ward that Council approve sending a letter of support from Council with regard to the St. Paul Fire Department's training program with the associated safeguards in place.

CARRIED

7.2 Request for Proposal - CAP Arena Concession

#CM20200608.1006 Moved by Councillor Tyson deMoissac that Council approve the Community Arena Project (CAP) Arena concession application from PS Catering and enter into a three year agreement ending September 30, 2023 in the amount of $3600.00 / year plus GST totalling $3780.00 / year.

CARRIED

7.3 Request for Proposal - Clancy Arena Concession

#CM20200608.1007 Moved by Councillor Brad Eamon that Council amend the Clancy Arena application from J&B Concession as presented for the 2020-2021 winter season, leaving open the ability to open the contract if the rodeo goes ahead and hockey has a full season.

CARRIED

7.4 Green Belt Request

#CM20200608.1008 Moved by Councillor Ron Boisvert that Council table the request for trees to be planted behind Kal Tire along the north side of 48th Avenue as buffer between the residential and the commercial area

Page 3 of 14


Page 6 of 98




until Administration provides information regarding the utilities location and costs.

CARRIED

7.5 St. Paul Senior Citizens Centre - Quilting Bees Club

#CM20200608.1009 Moved by Councillor Tyson deMoissac that Council approve the St. Paul Senior Citizens' Centre request to allow Quilting Bees Club to use the Senior Citizens' Centre at 4809-47 Street as long as the distancing and regulations as required by Alberta Health Services is adhered to.

CARRIED

Councillor Gary Ward left the meeting at 7:38 p.m.

7.6 Visual Arts Center

#CM20200608.1010 Moved by Councillor Nathan Taylor that Council approve the request for members to use the Visual Arts Center, as long as the processes as laid out in the letter dated June 5, 2020 are followed.

CARRIED

8. BRIEFINGS 8.1 April 2020 Summary Operating Variance Report

#CM20200608.1011 Moved by Councillor Nathan Taylor that Council accept the April 2020 Summary of Operating Variance Report as information.

CARRIED

9. COUNCILLOR REPORTS

9.1 A copy of the detailed reports are attached for reference. Mayor & Councillor Reports for June 8 2020

#CM20200608.1012 Moved by Councillor Norm Noel that Council accept the Mayor & Councillor Reports as information.

CARRIED

Page 4 of 14


Page 7 of 98




Councillor Gary Ward re-entered the meeting at 7:42 p.m.

10. CORRESPONDENCE REQUIRING ACTION

10.1 Invitation from Lac La Biche County - Healthier Communities Golf Tournament - New Date - September 18 2020

#CM20200608.1013 Moved by Councillor Nathan Taylor that Council gather and enter a foursome team in the amount of $1200.00 for the Lac La Biche County Healthier Communities Golf Tournament being held on September 18, 2020 at the Lac La Biche Golf & Country Club. Furthermore, the proceeds from the tournament will be split between the Health Foundation and Portage College for future development of healthcare services and training opportunities in our region.

CARRIED

10.2 Invitation to St. Paul Jr Canadiens Alumni Foundation Golf Tournament - July 18 2020

#CM20200608.1014 Moved by Councillor Ron Boisvert that Council gather and enter a foursome team in the amount of $800.00 for the 1st annual St. Paul Junior Canadiens Alumni Foundation Golf Tournament being held on July 18, 2020 at the St. Paul Golf Course. Furthermore, that the proceeds from the tournament provide new programs in support of the team such as scholarships, educational opportunities etc.

CARRIED

11. CORRESPONDENCE FOR INFORMATION

11.1 Nil.


12.1 Land - Section 16 of FOIP - Disclosure harmful to business interests of a third party

12.2 Land - Section 16 of FOIP - Disclosure harmful to business interests of a third party

Attendance of Closed Meeting Session: The closed meeting session

Page 5 of 14


Page 8 of 98




includes all those Members of Council previously listed in attendance including Members of Administration, Kim Heyman, Chief Administrative Officer, Steven Jeffery, Assistant Chief Administrative Officer / Director of Public Works and Aline Brousseau, Director of Planning & Legislative Services / Recording Secretary to provide administrative support.

#CM20200608.1015 Moved by Councillor Ron Boisvert that Council move to a closed meeting at 7:48 p.m.

CARRIED

Aline Brousseau, Director of Planning & Legislative Services / Recording Secretary left the meeting at 8:00 p.m.

#CM20200608.1016 Moved by Councillor Ron Boisvert that Council return to open meeting at 8:23 p.m. Furthermore, that the meeting be recessed to allow the return of the public.

CARRIED

#CM20200608.1017 Moved by Councillor Ron Boisvert that the meeting resume with the public present at 8:26 p.m.

CARRIED

#CM20200608.1018 Moved by Councillor Nathan Taylor to direct Administration to send a letter to the landowner, with pictures, of the St. Paul Shopping Center, addressing the safety concerns regarding their parking lot.

CARRIED

#CM20200608.1019 Moved by Councillor Nathan Taylor to direct Administration to explore possible enforcement actions against commercial properties with safety concerns.

CARRIED

#CM20200608.1020 Moved by Councillor Gary Ward that the proposal regarding the St. Paul Golf Course brought to Council be respectfully denied.

Page 6 of 14


Page 9 of 98




CARRIED

13. ADJOURNMENT 13.1 June 8, 2020 - Regular Council Meeting

#CM20200608.1021 Moved by Councillor Gary Ward to adjourn the June 8, 2020 Regular Council Meeting at 8:31 p.m.

CARRIED

Maureen Miller, Mayor

Aline Brousseau, Recording Secretary

Page 7 of 14


Page 10 of 98

Page 1 of 1

DATE OF MEETING: (Month-Day-Year)


SUBMITTED BY:

Councillor Boisvert

Date Event Description/Details May 29 June 3

I attended the Lakeland Destination Marketing meeting (DMO) with Mayor Miller-Virtual Attended a Joint Fire Meeting with Mayor Miller and Councillor Noel-Virtual

Page 8 of 14


Page 11 of 98

Page 1 of 1



SUBMITTED BY:

Councillor Taylor

REPORT: Date Event Description/Details

Nothing to report this meeting

Page 9 of 14


Page 12 of 98

Page 1 of 1


June 8th, 2020 Regular Council Meeting

SUBMITTED BY:

Councillor Eamon

REPORT: Date Event Description/Details (Month-Day) May 29th

Attended Lakeland Chevrolet drive in movie night.

Page 10 of 14


Page 13 of 98

Page 1 of 1

DATE OF MEETING:


SUBMITTED BY:

Councillor Noel

REPORT: Date Event Description/Details May 26 June 3

Attended Municipal Development Foundation Meeting via Zoom along with Mayor Miller. Attended the Joint Fire Commission Meeting Via Zoom along with Mayor Miller, Councillor Boisvert & CAO Heyman.

Page 11 of 14


Page 14 of 98

Page 1 of 1



SUBMITTED BY:

Councillor Ward

REPORT: Date Event Description/Details June 2 Met with Champions downtown to plant flower barrels at Rec Shop yard

Page 12 of 14


Page 15 of 98

Page 1 of 1


June 8th,2020 Regular Council Meeting

SUBMITTED BY:

Councillor deMoissac

REPORT:

Date Event Description/Details

(Month-Day)

Nothing to report at this time.

Page 13 of 14


Page 16 of 98

Page 1 of 1



SUBMITTED BY:

Mayor Miller

REPORT: Date Event Description/Details (Month-Day) May 26 May 27 May 27 May 29 June 3 June 8

MD Foundation with Councillor Noel Meeting with Nancy Broadbent Portage College (Blue Ribbon Study Post Secondary) N.E. Muni-Corr Executive Meeting Policy/Agreements DMO with Councillor Boisvert Joint Fire Committee Meeting with CAO Heyman, Councillors Noel, Boisvert N.E. Muni-Corr with Councillor Boisvert

Page 14 of 14


Page 17 of 98



June 11, 2020 Committee of the Whole Meeting

Minutes

Committee of the Whole Meeting

Thursday, June 11, 2020 @ 6:00 PM

Live Stream - Via Electronic Means

1. CALL TO ORDER Mayor Miller called the meeting to order at 6:00 p.m. The Mayor declares that the Town of St. Paul respectfully acknowledges it is situated within Treaty Six Territory, the homeland of the Metis, Dene, Saulteaux and Cree people, and part of a trading route and gathering place for other Indigenous Nations.

PRESENT Brad Eamon, Councillor


Gary Ward, Councillor

Nathan Taylor, Councillor

Norm Noel, Councillor

REGRETS Ron Boisvert, Councillor

Tyson deMoissac, Councillor

STAFF IN ATTENDANCE


Sarah Burton, Executive Assistant

Steven Jeffery, Assistant Chief Administrative Officer/ Director of Public Works

MEDIA IN ATTENDANCE

Janice Huser, St. Paul Journal


2.1 June 11, 2020 - Committee of the Whole

#COW20200611.1001 Moved by Councillor Gary Ward to approve the June 11, 2020 Committee of the Whole meeting agenda as amended:

5.4 Project Overview - 52 Avenue between 47 Street & 48 Street

Page 1 of 4


Page 18 of 98




5.5 Agenda Timeline & Content

5.6 Plans for Reopening of Aquatic Centre

CARRIED

5. NEW BUSINESS 5.1 2010 Annexation Agreements

#COW20200611.1002 Moved by Councillor Norm Noel Approve the rescinding of the annexation agreements for the commercial properties in question so these properties are not unnecessarily penalized on a technicality.

DEFEATED

3. DELEGATIONS 3.1 6:15 p.m. - David Schoor, Senior Planner with ISL Engineering & Land Services and Aline Brousseau, Director of Planning & Legislative Services, Re: Land Use Bylaw Update, Discussion, and Questions

Mr. David Schoor and Aline Brousseau were present to discuss the Land Use Bylaw Update. A future update will be brought to Council in July as well as August regarding the Land Use Bylaw.

Mayor Maureen Miller thank the delegation for their presentation.

CARRIED

4. OLD BUSINESS 4.1 Nil.

5. NEW BUSINESS 5.2 Bylaw 2020-08: Short Term Borrowing Bylaw

#COW20200611.1003 Moved by Councillor Nathan Taylor that Council approve the 1st reading of Bylaw 2020-08: Short Term Borrowing Bylaw.

CARRIED

5.3 St. Paul Municipal Library - Relaunch Information Request

#COW20200611.1004 Moved by Councillor Gary Ward that Council approve the request from the St. Paul Municipal Library to reopen their doors to the public

Page 2 of 4


Page 19 of 98




as long as the provincial guidelines, as well as their approved plan, is adhered to.

CARRIED

5.4 Project Overview - 52 Avenue between 47 Street and 48 Street

#COW20200611.1005 Moved by Councillor Nathan Taylor that Council defer paving, replace the waterline and further investigation to see if cement work can be done this year and with the paving the following year.

CARRIED

5.5 Agenda Content & Timeline

Councillor Eamon requested that the agenda's be published in a more timely fashion to allow for adequate time to review the meetings topics.

Administration respects Councillor Eamon's request and will work within those parameters.

5.6 Plan for Reopening the Aquatic Centre

Administration advised Council that the water testing for the Aquatic Centre is taking place prior to being able to reopen. The Fitness Centre of the Aquatic Centre will remain closed until the facility can open as a whole due to staffing.


7. ADJOURNMENT 7.1 June 11, 2020 Committee of the Whole Meeting

#COW20200611.1006 Moved by Councillor Norm Noel to adjourn the June 11, 2020 Committee of the Whole meeting at 7:51 p.m.

CARRIED

Page 3 of 4


Page 20 of 98





Sarah Burton, Recording Secretary

Page 4 of 4


Page 21 of 98

Clancy Arena – Jr. B Canadiens Banners

ST Paul Junior Canadiens (SPJC) are looking for permission to add 17 banners to our existing 10 banners

and place in the rafters in the center of the arena.

On approval from the town of St Paul we SPJC will order and purchase the banners.

SPJC will then pay for and hang the banners in the rafters at Center ice.

Thanks for your time.

Rick Austin

President of SPJC


Page 22 of 98

Clancy Arena Advertising

St Paul Junior Canadiens (SPJC) are looking For permission to sell advertising on the south wall outside of

the arena. See attachment.

SPJC will sell the advertising.

$8000/year with a 5 year contract

SPJC will pay for and install signs.

SPJC will receive 75% of income after expenses

Town of St Paul (TSP) will receive 25% after expenses

Example

CNR wants a sign on the Clancy!

$8000/yr for 5 years

Year one - SPJC purchase and install CNR ‘s sign at a cost of $1000.

Which leaves $7000

SPJC - $5250

TSP - $1750

Year 2-5

SPJC - $6000

TSP - $2000

SPJC would like to see a contract with the TSP for 10 years stating:

SPJC would sell all the advertising on the inside and outside of the building.

SPJC would pay for and install outside signage at the Clancy Richard Arena.

SPJC would receive 75% of all advertising after expenses are paid.

TSP would receive 25% of all advertising after expenses are paid.

Contract can be renegotiated after year 8 for year 11.

Thanks for your time.

Rick Austin

President of the SPJC


Page 23 of 98


Page 24 of 98

Clancy Arena – Bar Renovation

Good day We the St Paul Junior Canadiens (SPJC) are looking for permission to do a renovation to the bar area. Phase I Demolition of the wall, windows and railing of the south side of the rink on the second level. Building of the new wall for the glass wall to be installed on to. Installation of the glass wall by St. Paul Glass. Costs for phase I Glass wall - $14056.35 Lift - donated Dump truck - donated Labour - donated Material for wall - use existing material Miscellaneous- $943.65 Phase II Demolition of north side of bar. Rebuild north, east and west walls. Install doors in bar and on the east and west walls by St Paul Glass. Install t bar on the ceiling. Remove Lino and paint floor. Electrical for lights plug ins and TV connections by JTK Electrical. Cost Doors - $3911.25 Door for bar - reuse exciting door T bar - $1000 Walls - $1500 Electrical - $1500 Dump truck - donated Demolition - volunteers Labour - donated Misc - $588.75


Page 25 of 98

Phase III Inside the bar Electrical - plug ins, lights and TV connections (JTK) Counter tops and cupboards Promo show case. Cost Electrical - look at cost in phase II Counter tops - $3000 TV’s - $2000 Show Case - $500 Tables and chairs - $2500 Total Phase I - $15000 Phase II - $ 8500 Phase III - $ 8000 __________ Total - $31500 SPJC will pay the upfront costs of the renovations. SPJC will over see the building of the renovations up to code. SPJC will sell advertising for the new lounge area at the same 75/25 split. The SPJC propose that the TSP pay for any building permits needed. We would also like to propose that the $31500 upgrade paid by SPJC in return we would receive 15% of our ice rental for the next ten years. 15% would work out to approximately $3000/ year. If the rental of this space was during a SPJC game SPJC would get 75% with the TSP getting 25%. Any other rental would be 100 % the TSP income. Thanks for your time Rick Austin President of the SPJC


Page 26 of 98


Page 27 of 98


Page 28 of 98

Aline Brousseau, Director of Planning & Legislative Services Where we were

• DP 004-20 was issued by the Subdivision and Development Appeal Board (SDAB) on April 14, 2020. The owner/developer has until August 12, 2020 to remove the additional peak. A letter has been sent to owner & developer on April 20, 2020 and June 8, 2020 advising them of the SDAB's condition for the removal of the additional peak. Both owner and developer have agreed that they will be able to meet this timeline. I, as Development Officer will be monitoring this file over the coming months.

• Reviewing new development permit applications and assisting developers in selecting sites for new cannabis retail stores. Expecting to receive at least one new application for new cannabis retail store in the coming weeks for MPC's review and consideration. To comply with Bylaw 1252 (which is an amendment to the Land Use Bylaw), any new site must be fronting Main Street.

• Posted 2 Request for Proposals (Feasibility Study for Stormwater Management Plan & Roof Replacement) and 1 Tender (56 Avenue & 56 Street Improvement Project) to Alberta Purchasing Connection (APC). The close dates for these project are in June.

Where we are

• Inquiries for new developments have been picking up this last 2 months. Many inquiries are being received for smaller projects such as new decks, fence, sheds/garages. Administration is trying to work out a solution with Alberta Transportation to streamline developments. Per Lisa Gordon, Development and Planning Technologist the requirements for needing to consult and obtain a roadside development permit is 300m from the right of way (property line) and 800m from the center point of the intersection of any public road and the highway (in a radius as the crow flies). These minor developments in our opinion especially if 2-5 blocks off of Main Street would not impede traffic. We received an update on June 11, 2020 with an agreement for various exemptions, and Administration is working through the details to confirm their intentions. This agreement will be in effect for 2 years with an option to renew.

• Our Summer Student, Katelynn Malo has been hired part time until September. Katelynn was our summer student in 2019 and is familiar with our systems. Her first day of work was June 8. This summer she will be concentrating on bylaws and promoting various planning & development processes on Facebook. Her work will include, grouping the bylaws by theme on iCompass and noting the duplications or bylaws that need to be rescinded. My other staff Christine, will type up new bylaws as we find duplications for review by myself then Senior Management/CAO.

• Land Use Bylaw Update/Review: David Schoor, ISL and myself have presented the Land Use Bylaw findings to date at the June 11, 2020 Committee of the Whole Meeting. We hope to prepare a new bylaw document by July/August for Council's review and consideration. The document would be circulated in advance of the meeting to allow Council time to review the document. Changes will be noted in red.

Where we are going

• A copy of the 2020 Development Permit listing is attached for reference. A note that the Development Authority per the Land Use Bylaw and the Municipal Government Act has 40 calendar days to issue a Development Permit. One column in the spreadsheet does indicate the number of business days it takes our department to process the permit. This is deliberate so that Council/residents understand the exact business days (not calendar days) a permit took to process a permit. Development Permits are a small part, but the most important tasks that our department looks after. We continue to communicate to our residents that permits are valid (in


Page 29 of 98

effect) to start within 1 year so we encourage individuals to apply in advance so they are not waiting for the permit to be issued during our busier season.

• Completed work with Directors, CAO & Brian on updating the "Realtor Role" in GIS. On my list of to do items, is to work with the CAO & Brian, GIS Technologist on a letter that will be released to all realtors, appraisers, lawyers, & surveyors on the benefits to accessing our public GIS version. This will help businesses have the information available digitally during office hours and evening/weekends as they need to do business.

• Our team will be taking summer vacation throughout between June-Sept. Although, at least one staff member will be available to cover planning inquires. During the time that I am away July 1-7th and July 27-Aug10, 2020, development permit applications will be received by staff but processed (issued upon my return). Our key focus has always been to process development permits as soon as we can to promote development in our Town.


Page 30 of 98

2020 Development Permit No. Tax Roll # Proposed Development

Permitted Use or Discretionary Use Zoning Received Date (COMPLETE) File Acceptance Ltr

20 Day - Complete/ Incomplete Ltr Issue Date Status

Development Authority Time to Issue Permit (Business days)

DP 001-20 425 Change of Use Hotel P C1 January 9, 2020 January 9, 2020 n/a February 4, 2020 Issued MPC after 21 day appeal periodDP 002-20 330 Addition to Shop P M January 20, 2020 January 29, 2020 February 6, 2020 February 6, 2020 Issued DO 13 Business DaysDP 003-20 624 Signage P C1 March 23, 2020 January 30, 2020 February 18, 2020 March 28, 2020 Issued DO 5 business daysDP 004-20 2462 Variance Request & Landscaping Plan P R1A February 3, 2020 February 4, 2020 n/a April 14, 2020 Issued SDAB 4 business days after SDAB decision was received, decision sent DP 005-20 2346 Vehicle Body Repair & Signs D C2 February 14, 2020 February 18, 2020 February 28, 2020 March 26, 2020 Issued MPC after 21 day appeal periodDP 006-20 2898 Fence P R3 March 4, 2020 March 5, 2020 March 28, 2020 March 28, 2020 Issued DO 17 business daysDP 007-20 2288 Signage p C2 March 26, 2020 March 27, 2020 March 28, 2020 March 28, 2020 Issued DO 2 business daysDP 008-20 889 Change of Use Physician Clinic P C1 April 8, 2020 April 17, 2020 April 17, 2020 April 17, 2020 Issued DO Same day as amended M.O. from province was issuedDP 009-20 2462 Detached Garage & Fence P R1A May 1, 2020 April 22, 2020 May 1, 2020 May 1, 2020 Issued DO 9 business daysDP 010-20 2390 Service Shop D CD Sent to AT on April 30, 2020 April 27, 2020 April 27, 2020 May 29, 2020 Issued Council 1 day after AT issued their approvalDP 011-20 641 Detached Garage P R2 May 21, 2020 May 22, 2020 May 22, 2020 May 27, 2020 Issued DO 4 business daysDP 012-20 1716 Deck P R2 April 29, 2020 May 1, 2020 May 1, 2020 May 1, 2020 Issued DO 3 business daysDP 013-20 9 Deck extension P R2 May 20, 2020 May 21, 2020 on hold per legal advice DO letter sent to owner on June 8, 2020DP 014-20 2646 Eating Establishment - Pizza P C2 Waiting for AT approvalDP 015-20 1590 Fence P R1A May 28, 2020 May 28, 2020 May 28, 2020 May 28, 2020 Issued DO same dayDP 016-20 1810 Shed P R2 May 29, 2020 May 29, 2020 May 29, 2020 May 29, 2020 Issued DO same dayDP 017-20 1863 Fence P R1A May 29, 2020 May 29, 2020 May 29, 2020 May 29, 2020 Issued DO same dayDP 018-20 1529 Fence P R2 June 3, 2020 June 4, 2020 June 4, 2020 June 4, 2020 Issued DO 1 business day

*Last Updated: June 12, 2020

22 Jun 2020 Regular C

ouncil,Agenda Item

- 6.1.

Page 31 of 98

Lynn Smid, Director of FCSS Where we were

• St. Paul Youth Council – Taco Tuesday Drive thru – served 40 youth on May 26th. • Seniors Pie at a distance was well received by the community and 430 pies were served along with senior centered

information packages. • FCSS COVID funding used to promote parent-child interactions with bird house kits for Father’s Day. • Grief kits have been requested by the school division to support ages 6-12yrs who have lost someone close to

them. FSLW’s have been instrumental in identifying this need. • Interagency zoom meeting was held on June 9th and was a great way to reconnect with other community support

agencies and discuss their relaunch plans. Where we are

• Hiring of Summer student • Planning for possible drive by Multicultural day event and Canada Day event (scavenger hunt). • One on one Family Resource Network connections are being planned to commence late June.

Where we are going

• Social Distancing programming for families will be designed with the help of our summer students. • Possible open air movie screenings being considered for July and August. • Door to door community consultation to assess unforeseen needs.


Page 32 of 98

Bert Pruneau, Director of Utilities Where we were

• Wastewater Treatment Plant upgrades completed to the end of May, 2020 is 37.1%. • Percentage of construction completed by discipline:

* General - 60.0% * Civil - 36.0% * Structural - 65.2% * Architectural - 9.3% * Specialties - 0.0% * Process - 47.5% * Mechanical - 7.0% * Electrical - 3.0%

• Experienced very high raw wastewater flows to the Pollution Control Centre on June 7, 2020, over 14400 cubic meters in a 24 hour period.

• Wastewater Treatment Plant - The slab floor curbs were formed and poured. The curbs are for the installation of the block walls.

Where we are

• Wastewater Treatment Plant - Installation of blocks for walls. • The raw wastewater flows to the Pollution Control Centre are slightly on the high side but very

manageable. • Directional drill a new power service for the Pollution Control Centre. A larger transformer is

required to power the additional equipment required for the new treatment processes. Where we are going

• Wastewater Treatment Plant - Patch walls for the equalization tank, clean out tank, water test for leaks.

• Pour channel walls and sidewalk in the digestor tank. • Installation of large diameter pipe and slide gates.


Page 33 of 98

Trevor Kotowich, Municipal Enforcement Where we were

• We welcomed Sandy back to work on Monday June 8, 2020. We will be catching up on monthly reports to Council, and will provide them soon. March 2020 stats attached.

• Vacant house on 46 Avenue has been demolished. There are a number of other problem properties in town where the same strategies will be used. Encourage all complainants to contact Safe Communities And Neighborhoods (SCAN) so we may initiate a multi-agency approach.

• Assisted RCMP with search to help locate missing mental health patient. Where we are

• June is Commercial Vehicle Safety month. Community Peace Officer's will be conducting proactive patrols of construction zones, as well as properly insured and registered Off-highway vehicles.

• Worked with Steven from Public Works to address some visibility concerns brought forward by school bus drivers. Additionally there were a couple areas identified that needed crosswalks painted. Thank you to P/W for their assistance.

• SPME assisted a land-owner with removal of person and property residing on private property without permission.

• Free bicycle registration program still available to residents. To date 20 people have registered their bicycles.

Where we are going

• July Bylaw Enforcement Education Program (BEEP) will focus on Impaired driving. • Increased occurrence of graffiti/tagging in Downtown core. Increased patrols will happen,

however after reviewing security footage of some businesses, this appears to happen during the early hours of the morning. Do we have a strategy to remove this?

• We have been asked to keep people off the 53 Ave. skate park until landscaping is complete. The temporary fencing continues to be knocked down.


Page 34 of 98


Page 35 of 98


Page 36 of 98

Trevor Kotowich, Director of Protective Services Where we were

• Virtual Joint Fire Committee meeting on June 3rd. (minutes attached for information). • On June 11th we experienced a significant training incident resulting in the injury of one of our

firefighters. A combination of circumstances including equipment failure contributed to the event. Safe work practices are being reviewed, and we will adjust procedures to reflect manufacturer's specifications regarding use on equipment.

• DC Thomson worked with the County to verify County owned radios at all 4 firehalls. Where we are

• In the interest of maintaining a healthy Department, we will continue to restrict public access to the Fire Hall. With that, there will be no tours for the months of June and July.

• Anticipating the Province's relaunch for exams and evaluations, we have started our Regional NFPA 1001 Fire fighter training program again.

• Exploring our options as it relates to the chassis order for our mini-pumper. Because of COVID, manufacturing plants have slowly started to reopen which has caused a delay with our delivery.

• Routine maintenance and repairs of SPFD apparatus and equipment. Where we are going

• The Province has announced its relaunch strategy regarding exams and certifications for firefighter training. Exams/Evaluations will be made available August 1st.

• Rescheduling of cancelled/postponed training courses is ongoing. • With some easing of restrictions for COVID, the FD Lock Box Program will once again start up.


Page 37 of 98

Harvey Smyl, Director of Parks & Recreation Where we were

• We put out a Request for Proposals for roof replacement project for Curling Rink and Library which closed June 12, 2020. We will put forward to Council for a decision.

• Following all guidelines to open Golf Course, Campgrounds, Sports Parks, Playgrounds and Parks. We now have proper signage and guidelines in place.

• All the incredible edible barrels have been delivered through out the community for Champions for Change. The banners for this years graduating class and FCSS volunteer banners have been installed down Main Street.

Where we are

• Cement Pad for ice plant at the CAP Arena has been poured and we now will let it set for approximately 2 weeks.

• Public Works has removed dirt and have applied and compacted crushed rock for the installation of playset equipment for the playground at the ball diamonds. Weather permitting installation of the playset foundation will be worked on June 19 to 21, 2020.

• We have prepared and forwarded a safety precaution procedures to Alberta Health Services. As well, we have sent our pool water to have our bacterial testing. We are hoping we will be able to open the Aquatic Center on Saturday, June 20th.

• Golf Course had its first Men's Night on Tuesday the 16th although it was modified to fit into Alberta Health Services Guidelines. It was well received by participants. Weather permitting, we will try to have our first Ladies Night on Wednesday night.

Where we are going

• Working with the Skate Park Society on how the Parks and Rec Department will be involved with the finishing touches of the skate park grounds.

• We are starting to get requests for the bookings of some of our facilities. We continue to monitor what Alberta Health Services is reporting so that we will be ready to rent all of our facilities when Council approves.

• We are looking into and working with Alberta Health Services for a plan to run Day Camps at the Clancy Arena or Aquatic Center.


Page 38 of 98

Steven Jeffrey, Director of Public Works Where we were

• Potholes repair throughout town. • Assess sidewalks/curbs/gutters and pavement repair for 2020. • Turning off drip taps.

Where we are

• 2020 capital project tendering and construction. • Asphalt overlay program. • Crack filling • Washing curbs & painting • Constructing a new base for playground at baseball fields • Planned Excavation for preventative maintenance on water valves and services • Continuing to accommodate safety regulations and procedures for the safety of staff and public

during COVID-19 Where we are going

• Line painting and crosswalk painting • Cleaning and camera problem sewer mains • Constructing CB drainage,new sidewalk,curb and gutter then new pavement on 56 ave and 56

st. • Finish crack filling • Ongoing potholes repair • Daily tasks and maintenance • Restart service calls inside properties respecting our new Covd-19 procedues


Page 39 of 98

CAO Report

TOWN OF ST. PAUL

CAO REPORT

DATE:

June 22, 2020

TOPIC:

CAO Report

BACKGROUND:

June 9 - Attended IMT meeting - see notes attached June 9 - Met with Directors Jeffrey and Kotowich to discuss signage around town June 9 - Meeting with town resident re: unsightly lots, turned the issue over to Protective Services June 10 - Managers meeting June 10 - Met with Director of Parks and Rec and Manager of Golf Club to discuss Jr. B tournament and Men's and Ladies Night June 10 - Met with pool staff to discuss Stage 2 opening that has been moved up from Stage 3. June 10 - Meeting to discuss Economic Development Grant and scope of work June 11 - Met with staff to develop downstairs and upstairs protocols for reopening of the office June 11 - Attended business support network June 11 - Attended Joint Health and Safety Meeting June 11 - Attended Committee of the Whole meeting June 12 - Vacation Day June 15 - IMT meeting- notes attached. June 15 - Worked on developing process for residents coming into the building. June 16 - Conference call with ADM Sandberg to discuss inconsistent messaging from Municipal Advisors June 16 - Met with County to discuss job description for OH&S Director June 16 - Met with Director of Parks and Rec to discuss wages, staffing and budget. June 17 - Reached out to Grants Dept. to see if any progress made on expense claims on CWWF Grant. June 17 - Reached out to Public Health to discuss opening of spray park, no response to date. June 17 - Toured site of new playground at the baseball diamonds, coming

Page 1 of 2


Page 40 of 98

CAO Report

along well June 17 - Met with County to discuss advertising for support position for OH&S. June 17 - Parks and Rec Committee meeting in the evening June 18 - Worked on Council agenda June 18 - Met over some flooding issues on the west side of town June 18 - Correspondence and emails June 19 - Fire Drill June 19 - Worked with staff to put together required paperwork for OH&S inspection this week. This is just a paper audit. June 19 - Finished off agenda items

BUDGET/FINANCIAL:

OPTIONS:

1. option 2. option

RECOMMENDATION:

To accept the report as information Accept as information

PREPARED BY:


Page 2 of 2


Page 41 of 98

Request for Decision

TOWN OF ST. PAUL

REQUEST FOR DECISION

DATE:

June 22, 2020

TOPIC:

Assist Evergreen Regional Landfill with Annual Monitoring Well Samples

BACKGROUND:

I, Bert Pruneau was approached by Paul Poulin from the Evergreen Regional Landfill to see if it would be possible for the Town (Utility Department) to help them out with their annual monitoring well samples. Evergreen regional Landfill cannot sample wells on their site as per regulations. This would require one operator to drive to the Evergreen Regional Landfill one day in mid-June to bail out the monitoring wells. The operator would then return in two weeks to grab samples from each monitoring well, pour the samples into a containers, the containers would be turned over to Paul Poulin to deliver for analysis/results. The Evergreen Regional Landfill has been sampling the monitoring wells at the old Town of St. Paul landfill for years at no cost to the Town.

BUDGET/FINANCIAL:

Two (2) half days for a total of 8 - 10 hours wages.

OPTIONS:

1. The Town (Utility Department) assist Evergreen Regional Landfill with

their annual sampling at no cost. 2. The Town (Utility Department) assist Evergreen Regional Landfill with

their annual sampling at a cost. 3. The Town (Utility Department) not assist the Evergreen Regional

Landfill.

RECOMMENDATION:

That Council approve that the Town (Utility Department) assist Evergreen Regional Landfill with their annual sampling at no cost.

PREPARED BY:

Bert Pruneau, Director of Utilities

Page 1 of 2


Page 42 of 98


APPROVED BY:


Page 2 of 2


Page 43 of 98


TOWN OF ST. PAUL


DATE:

June 22, 2020

TOPIC:

Graffiti in Town

BACKGROUND:

Graffiti, or also known as "tagging" has been a problem for years in not only other communities, but ours as well. Over the last few weeks we have seen a significant increase in the amount of "tagging" that has been done in the downtown core. There are pictures attached, and these represent only the north side of 50th Avenue over a three block distance. Recently, I have had business owners reach out to discuss possible solutions to this challenge. St. Paul Municipal Enforcement is one player in this. The RCMP need to be involved as in some cases, this tagging may be part of a larger criminal behavior. I have had one CPO reach out to Community Futures to start a discussion. At one time, there were kits that were offered to businesses to help remove graffiti. As you can see by the attached email, there are many suggestions offered, and I am now seeking direction from Council. This vandalism for the most part occurs in the early morning hours when there is no Municipal Enforcement coverage. 1 solution would be to hire an additional full-time CPO so that I may schedule two officer's to work together through those hours. It is important to remember we still cannot provide 24/7 coverage and there will be those times when no one is on that vandalism will still occur. Attached: Pictures of "tagging" Business Owner Email Anti-Graffiti Protectant Kim's comments; 1. I have no doubt we can keep another peace officer busy, but just like when the Town hired security, will they be in the right place at the right time? That is really the luck of the draw, however I'm sure over time, they will become a deterrent. 2. Camera's: Security camera's also require a server, which in turn goes to someones phone. The server will cost a few thousand dollars, and then

Page 1 of 10


Page 44 of 98


who's phone does it do to? Who do we pay to get up in the middle of the night to attend a scene? My other concern with cameras, no matter what quality you pay for, they still have to be mounted up high to keep the kids away from them and the kids put the hoods up on their hoodies so you can't identify them anyway. 3. Security Firm: This would certainly be more affordable than another peace officer, but then there are optics involved. 4. The anti tagging surface "paint" may be the best bet. I understand the theatre has been using it for 10 years with a lot of success.

BUDGET/FINANCIAL:

$75,000/annually to hire additional full-time Level 1 Community Peace Officer. Camera's and Server $5500 to $7000 Protective & Anti-Graffiti Coating?

OPTIONS:

1. Hiring additional Community Peace Officer. 2. Hiring of Private Security firm again. 3. Installing Video-Surveillance Cameras (Where? Cost? Data

Storage?) 4. Providing anti-graffiti protectant to businesses?

RECOMMENDATION:

That Council consider/investigate the distribution and application of Anti-Graffiti Coating at the Town of St. Paul's expense. A partnership should be encouraged with the Chamber of Commerce to ensure all businesses are aware of the program and how they may access it.

PREPARED BY:

Trevor Kotowich, Director of Protective Services/Fire Chief

APPROVED BY:


Page 2 of 10


Page 45 of 98

Page 3 of 10


Page 46 of 98

Page 4 of 10


Page 47 of 98

Page 5 of 10


Page 48 of 98

208“

<35

:2%

u3um

2<E

mm

::u3

<m

Qm

3:35

3o_

_<m

m_.

mm

mo.m

mcm

n_m

_no

m::

m\m

mm

_m3 saw

23%

mo

1;:

B2

m$m

E\$

mm

:.mR

EE

Umm

mm

=<

1m3o

<m

o_.

<0:

8:m

mm

=<

mm

m.3m

:315

"D

__:m

$3a§

wm

rzm

ms

Em

E22

33m

agso

uqon

mnn

mi.

<0:

<5:

m_m

o 30:8

:5nm

mzz

m.

Page 6 of 10


Page 49 of 98

._.«

m<

o_.

_Ao.

o<<

.n_a

T03

"_o

3mU

:J5©

3nm

:mw

nmm

msn

._::

m3.

mem

oswm E

s._

.ou

?m<

o~_A

o.8<

<_n

:

m:E

mnn

Uo<

§8<

<:

Q23

45

T:

._.«

m<

o_.

._._

._G w

as: 3

m1o

__o<

<at

no9:

.no

:<m

Gm

:o:

o2::

m$.

88

om: <

o:E

mm

mm

233$

Em

<53

853

Sca

n

.25

m3m

_m3

m¥o

:m_<

<o_

nm3<

8:83

3m

__ Em

n33:

Q05

:25

.:m

imm

?mm3

5.O

S.

..._o

<<

:8<

<:

88G

cmim

$333

.<

%&

_.N

$.m

am%

a%m

23m

amm

o3m

:::m

smm

gm.8

cmQ

ozm

mac

e: Ea.

Ozm

2:2

no33

m§m

__u

EE

_:m

m:3

vmm

: muB

<m

a»23

mm

:92

man

m:o

:..m

_.oz

nm.:

_mno

m:<8

wm

mv

«mum

_:::

m$5

3._ :m

<mc

mm

: <<m

Hm

:_:wm

amE

mam

mm

m3m

.8cm

man

_Eo:

m_

mam

.m<

m«<

9.:

«mnm

:.n_<

.

_<_< n

cmm

aozm

3«<

9.m

_.m

<<

:m.nm

m vmim

.33

3.9:

Ea

no::

::_:

m_2

oEm

3....

_m:5

3m

:<E

ng2

§<m

m:m

m.:o

:m

oim

on5:

:w

mm

mm

nm8

2%...

.

_m§m

_\m

m:<

no: S

mm

o_:m 9

::3m

Em

m:o

:_.m

owE

m30

325.

.»

>3

:..m

«mm

:<83

mS

m93

mro

cacm

mzm

2%cu

9..

9mn:

__u1

2mv.

u

_mE

m35

:22

.28

.8cm

<3..

mo3

m2

3mm

xum

:m_<

mm

xcm

zmm

m.8

mm

?o:_.

mo<

<:3

<<

:_o

oE_.

_m58

m30

3_u

_.o*

mm

m.o

:m_

_o_m

mm

25.

33%

Ea

§%a§

a_53

Em

_oo:

mm

m_.

m_o

:m< 2:

.E

m:

33G

onm

Eo_

mQ_

o<U

mw

rmvm

39m

$3.;

332.

wc.

_.<

<m

mm

$x_u

m<

mG

3m

%m

:_m

m::m

mm

_ 3K

m..

289.

:.8

5:m

an.vm

on_m 3

1%no

33c:

:<m

am$3

mag

_o3u

m1<

nom

g 203

n13m

mam

<m

:m_m

3.

._.:m

:_A

<0:

_.o3

m95

3

Page 7 of 10


Page 50 of 98

mxe

mon

om

:a:2

_:.<

<=

__n3

wm

zmzo

uoz:

5S

am:

>.z

m<

033:

SE

.m

mm

o_ non=

:um

t3z_m

umu_

:w

mam

a:m

ccm

nzcm

m.z

m§§

§

loam

v55

3.29

3v

u.E

..§...

:-§=

_.aS

mm

znim

mn?

mm

3S

am: >

s5.0

:53.

SE

.m

am

LM

__._ :,

.:,1 2

.2zm

srm

m_.

.m_.

E_:

..E=

=m

_.:m

m_.

.mE

mm n

?mm

.8S

um:>

<<

m<

m_.

m=

..:_

E:_

._m

mm

mQ

38_o

oE=

m8

smm

cmm

.E

m:am

mw

rcon

roon

m93

%:

Qm

mac

uE5nm

mno

nmzo

sam

ong

8:nS

nE<

man 2

3%3&

5...

§am

:=<

mam

a:SE.

m:m

«§:.<

<=

=m

Sm

w8$

n:<

me

:35»

>.a

-o:.B

:oo

uasm

..3

5oo

maa

mE

.¢<

m=

S«B

3:3.

032:

53am

8_:

=§§

=m

mcn

mm

nmm

2...

m=

o<§

==

£m_n

oBm

mns

ouw 8

.3$5

3$3

33m

s.m

<.

:8:

~55g

naw

8Bo<

m1

Ba

_=m

<m

B:

man

na:

8E

mm

mim

man

.m

srus

no =...

.m_§

:_o&

5525

.3&

235

m5

noB

==

SE

mm

.m

am Eoa

onm

_.m

m:r

< man

mw

mm

mas

noaa

asnm 3.

5583

BE

_.=

a=a§

.

>8o

:==

w8

Nm

mu

Esm

anm

wm

m:§

.:_Q

93.

BS

5332

SE

.m

ama un

oim

imaw

:

mxv

mam

snm

e§§&

mm

mcs

mm

omm

mm

ma.

mac

awaa

smzmm

s;ia

noa.

Ega

nB

S:

mam

a.39

.8..

«E39

5o:

Ran

a»m

?nm

am.

BE

Esa

uE

.oum

..S.

<uE

mm

. arm

nmm

onm

.an

s€2

3B

=:o

=m

cm3:

»:

m=

::m

=<

2.N

33:

35%

8m

srm

snm

:5

33:2

eam

m:m

S_ ém

?mnm

omE

ma,

ncB

B:=

Em

m.

.533

33%

am:8

umn_

m=

< 3%

on<

35:

man

na:

i<s2

.oom

m:n

mE

o:=

..n.8

::_=

ncm

=<

.:méQ

no__

m::

m:a

2_:.i

____

m:_

u.m

zma_

mm

.n_z

mw

.3.<

§w:.m

<B

<.n

Ba=

.£_5

.om

mm

.3

Page 8 of 10


Page 51 of 98

aém

ono

m:m

2<_=

.<<

__=

m=

_mm

anzm

m oz:

8<

<m

w= >23

.033

:.5

5m

mm

o_ oo2_

=n%

a23

2.3

~mB

o<m

_m

m:c

m mod

m 25%

manm

agm

as: 3

E33

%E

maam

omunmm

mw

mm

om:

89:3

1

E58

"8

Em

cor:o

m mo3

Em

nmm=

BE

m:o

=I

sEm

=w

amm

m:

a~m

3o<

mm A

SS

mB

sam

uoam

onm

mm

m€5

5.E

mm

iA

wE

oca.

m:2

§=-2

=_§

a>

::-o

_.m

B:

com

mon

5m

8%-

m:m

n:<

m.

~m»n

<-8

-:...

.mmoE

:o=

5832

.§

Em

o<m

n.83

mou

mnm

nmon

Em

socm

éca

a?m

cnm

mnm

m.

:om

mm

am

xmm

=m

=n

man

samm

wnm

smm

mom

mm

mmon

23:5

...«S

E9:

_mm

<E

m mo<

Em

mos

?om

Q.

«ani

on.

>=

:-o§

.m:

com

mon

am

umdo

mom

snm

oE:o

:E

m"Q

mm

nmm m

sozm

amw

ziun

mno

~mum

_«S

B:

won

. 3:?

83%

3::

8:».

won

umas

mzm

snB

maw

ma§E

o=n

Em

=:m

m_

amm

azm

.m

_oB

a<m

m.

§a_a

=m

.3

§E._

§§=

.

..>w

mnn

zmnm

rmc

§Em

Em

:i:.<

<=

:mB

m8E

moE

.

>=

:-Q

~mB

zno

mm

am unm

mm

sam

<E

.o_m

mo_

=:o

: no

Em

acs?

c~m

mm

_.<

m 85E

mm

a»83

5.53

%...

$3

Um

immN

mw

m.

mE

m..s

.E.«

<=

=m

Bm

wno

.mnm

<m

E:3

3m

ae?

Zm

zmm

mn

.._E

mm

owab

mam;

Em

_oon

m=

:m_

noE

m?§_

_§m

a?a:

Sm

mac

vE5nm

3o<

m_

mom

s§B

:En€

w_E

mm

:...&

o=§%

.._

Q3.

amm

o»;

mam

Eoi

omE

?mnm

mn

EE

m<

m_:

m 2. m

Em

:E=

.<<

==

mB

m>

:a.o

.§:

nom

nom

.w

mE

.mm

m=

S:<

mm

W93

Em

oEo

Um

uw3B

m=

nom

.:§%

o:£a

=.

Em

m3.

omQ

m<

m_m

=a m

om Em

Onm

mnm

an_

m<

m_m

:._ _§uo

=...

._H

ausa

:>

:Eo:

€..m

mm

::<

inzm

mm

mo mm

omm

smm

€8E

§E

mm

mcn

m-

Sum

: %§J

.a:8

mm

ama: x2

3.E

EE

8:58

”.m

Em

:.<5.

.2::

mE

m. =

<m u

oim

nss

mri

mm

mao

sm?m

moo

.E

m? >

:w.:m

nG

3E

mno

=.E

m=

<.m3::

G.w

mm

ms

._.m

E=

o_om

<9:

81:

n_m

<m

_m=

a.05

?S

cam

?8E

mE

oéE

mm

omm

a»8:5

Em

€ Bcs

?om

mzm

m Eo?m

mnm

anmzr

mom

mm

mm

Em

mm

mm

§2<

Em

.

dem

onE

mn_

mB

o=m

.Hm

:o:_ m

omm

aE

:S

mém

mm

<E

moo

m Soa

wm

num

ougs

m Em

>=

:-9.

mB

:no

mso

m8

m3%

2m:

a=os

2_E

‘m_o

mm

_ «BB

:E

A?»

muz

a.ca-

ism

m3.

.=.m

_om

Em

Q3

2.8

Em

8&3

€m=

.E

ms.

m?m

omm

mu

smxr

mm m:

<m .

58om

Em

Eam

mu_Q

==

m uni

son

cmm

smu3

:6:<

seam

;on

Em

Sm

:ca

om25

.wm

nmoo

mno

Em

mm

onmSm

mrm

n. Em

mow

mom

Em

aam

momag

ma m

Sm

mw

€38

Em

m<

m=

rm

am Em

35.5

£383

%E

nmm 3

5an

on8E

mm

mB

o:m

nS:o

=B

E_m

?8

war

m5

Em

:2u=

==

=m

~ £5.

Em

uam

mm

cam

Sm

msm

a ~m3o

<m

m Em

2&3

Ban

:3

3558

.nm

<m

m:=

mE

oé

mm

m=

<m

ama:

mm

:cm .

.mB

o<m

nwon

. 23.2

329

.5.

<1E

Em

>=

:-9.

mB

zoo

mna

m.

mE

m2:

.=.<

$=::

=m

923

mE

lm?

omE

amaa

:m

o_::

o=m §

coE

53:2

eaG

amm

on5m

.E

mua

omcm

nmm

um_o

=m E

amonS

Em

mm

<8

man

?isca

omio

m.

_.oE

=m

. on«E

vian

..E

m<Em

o Eoi

mm

<<

<>

z.oo

m..=

nmE

o.=

wu.

83=

:a:m

=<

.:mE

mB

Sm

:._\w

:m=

z_:.£

____

w.=

m.m

=m

w_m

mA

.=am

..o.<

<m

m...

mS

m<

.u3a

z.£=

=.m

mm

m

Page 9 of 10


Page 52 of 98

mxa

mos

m:m

=z_

:.<<

____

mS

mm

zmzm

mG

ama 3

<<

mm

: >25

.033

:5:

5m

ama_ oo

m._

=um

_u8_

<_m

nmN

_:m

eam

=m

:nmns

mao

sm

an:_:

m<

mo§

ES

uma?

mso

?mmS

m:

um2:

38_.

§§o=

3::

W33

:n?

smm

m3::

55:5

onrm

zam

m:m

<m8

cmE

umn?

onon

uum

snm

ao<

mn.

.28

amon

g ocm

msm

mE

22»

noB

Bm

§m_

man

=.E

=§v

m_

c:=

...=

=m

mm

an. wsm

nmm

nnsn

ncnm

.m

ores

?sau

nau.u

:nB

m=

$.9.

5%

«$22

5.o<

mB

mm

mm

m.

mm

anm

m.

B:

82:

83.5

2358

mns

ozrea

.52

noam

?sna

osw

on.

::8=

a§_

ma?

a:98

cm:

nan?

mno

=oB

=..m

_ BB

o<m

_.

mrm

:i=

.<<

=:m

Bm

Wn

m_o

cm_

E.o

3o:<

mman 3

3:»

nom

msm

mno

B_u

m=

<3:

:%

=<

§m

Bm

_.nm

_.m

mm

mn

Eon

mnm

osmamE

._B

m8:

mm

mm

ninm

83$2

593:

mau

ve:no

.3n:

m8B

m:

3.9:

o<m

_.£8

Enm

nosm

€onE

§.am

.m

_,oB

u=a.

%8N

58.:

58=

.6m

=<

935

mno

=€_

m.8

:3cm

nam

-§§_

.E

m:

umnm

o?sm

anm

nem

mzm

mm

an m<

m8=

..m8no

B§:

8:.o

ao=

.2§.

o:2_

3.9m

Eam

mm

nm

acawo

mz>

nm,

8:53

Sus

ana

Sav

anna

;5

9...

=i:

m:.<

.2::

nova

?as

<m

m33

953%

BE

mn:

::nm

omun

ease

»5=

o<m

:o:.

m=

m_.

§:-<

<=

:mB

m8%

?K

:5?a

w?

mac

awon

m:E

._<m

an nom

nam

mm

orio

zm

3%8

<2:

mum

amnw

mos

mE

5%

=<

2.a

on:5

9m

<m

J.2:5

.

mzw

mnz

wm

E2;

...

%

mzm

émrm

aam

w

szsz

.82:

.cm

u83w

c‘oo

:<_=

n_:w

=<

.=oE

w?o

._m

:._R

_._o

2<_:

.§__

_m3w

.a=

mE

3.oE

mm

.8.£

mm

:.mS

m<

.nE

3=.£

_5.m

mm

w

Page 10 of 10


Page 53 of 98


TOWN OF ST. PAUL


DATE:

June 22, 2020

TOPIC:

56 Avenue and 56 Street Paving Construction

BACKGROUND:

In late 2019, the Town requested pricing to reconstruct this portion of street consisting of base preparation, concrete curb and gutter and asphalt paving. Due to a discrepancy in bids at the time, Town Council denied all bids and moved to re-tender the project in 2020. Earlier this month, with the assistance of BAR Engineering, the Town posted the project on APC and Build Works requesting proposals for the same project. What we have seen is a large decrease in pricing from one year to the next among all bids received.

BUDGET/FINANCIAL:

A total of six bids were submitted with the lowest of which coming in at $317,985.55 excluding GST. Low bid belongs to our local paving contractor Black Track Paving who was also low bid last fall. This bid falls well within the Towns budget for this season. Please see the bid summary attached for the complete list of bidders and pricing.

OPTIONS:

1. To award the project to the low bidder at a total price excluding GST

of $317,985.55 2. Not award the project to any of the bidders and resubmit the project

at a later date.

RECOMMENDATION:

That Council award the project to the low bidder at a total price excluding GST of $317,985.55

PREPARED BY:

Steven Jeffery, Assistant Chief Administrative Officer/ Director of Public Works

Page 1 of 7


Page 54 of 98


APPROVED BY:


Page 2 of 7


Page 55 of 98

June 17, 2020 | Project No.: 19MU-385600 Town of St. Paul 5101 – 50 Street Box 1480 St. Paul, AB T0A 3A0 Attention: Steven Jeffrey – Director of Public Works Re: Tender Award Results/Recommendation 56 Avenue and 56 Street Improvement Project Town of St. Paul At the Tender closing for the above referenced project on Tuesday, June 16, 2020 (3:00PM), BAR Engineering Co. Ltd. (BAR), received six (6) Tenders. The six (6) Bidders and their respective Tender amounts (excluding GST) are summarized below. A spreadsheet illustrating the unit rates received from the Bidders is attached.

Bidder Total Tender Amount

(excluding G.S.T)

338510 Alberta Ltd. O/A Black Track Paving

$317,985.55

Knelsen Sand & Gravel Ltd. $420,710.00

Sveer Maintenance Ltd. $433,960.90

Central Civil Solutions Inc. $448,211.40

E Construction – A Division of NPA Ltd. $454,935.00

Blue Flame Contracting Ltd. $479,052.05

All Tenders have been reviewed for completeness and the correct extension of unit prices. The following item was noted:

• One (1) calculation error was found in the Blue Flame Contracting Ltd. Tender submission. The error was in the total summation, this error decreased the bid total from $527,152.05 to $479,052.05.

Attached to each of the Tender submissions were the requested Bid Bond, Consent of Surety and a Certificate of Recognition from the Alberta Construction Safety Association. All Tender submissions included schedules that met the Tender timelines. The Schedule “B” – Alternate Work Quantities and Unit Prices were not used to assess the bid submissions. Once the Work is started and the site conditions are confirmed, usage of these units will be evaluated. BAR Engineering Co. Ltd. recommends that the Town of St. Paul 56 Avenue and 56 Street Improvement Project be awarded to Black Track Paving at their tendered unit prices.

Page 3 of 7


Page 56 of 98

Town of St. Paul – 56 Avenue and 56 Street Improvement Project Project No.: 19MU-385600

17/06/2020

BAR ENGINEERING | 2

Upon BAR being notified of acceptance by the Town of St. Paul of the Tender submitted by Black Track Paving, BAR will issue a “Notice of Award” to Black Track Paving requesting the required security (guarantee) bonding, and certificate of insurance, in accordance with the Tender document General Conditions, and will subsequently prepare three (3) copies of the Contract for execution by Black Track Paving and the Town of St. Paul. If you have any questions or require any clarifications regarding this letter, please do not hesitate to contact me at (780) 875-1683 or via e-mail at [email protected]. Yours truly, BAR Engineering Co. Ltd.

Eric Valois, P. Eng. Intermediate Engineer Municipal Division Attachment: Bid Summary (3 Sheets)

Page 4 of 7


Page 57 of 98

mailto:[email protected]

Description

56 Avenue and 56 Street

Tender Amounts

GST @ 5%

Total Amounts

Proposed Start Date:

Proposed Completion Date:

Note: Red indicative of mathematical corrections or item doesn’t meet Tender requirements

September 15, 2020

August 1, 2020 August 1, 2020 August 1, 2020

September 15, 2020 September 15, 2020 September 15, 2020

July 1, 2020

$479,052.05

$317,985.55

$22,746.75

$420,710.00

$21,035.50

$454,935.00$317,985.55

$15,899.28 $23,952.60

$479,052.05

BID SUMMARY

Owner: Town of St. Paul

Project: 56 Avenue and 56 Street Improvement Project

Project No: 19MU-385600

Date: June 16, 2020

Black Track Paving E ConstructionKnelsen Sand & Gravel Ltd. Blue Flame Contracting Ltd.

$441,745.50

$420,710.00

SCHEDULE "A" - QUANTITIES AND UNIT PRICES

$454,935.00

Tender Price

$503,004.65$477,681.75$333,884.83

Sveer Maintenance Ltd. Central Civil Solutions Inc.

$433,960.90 $448,211.40

$433,960.90 $448,211.40

$21,698.05 $22,410.57

$455,658.95 $470,621.97

August 4, 2020 July 1, 2020

September 15, 2020 September 15, 2020

Page 5 of 7


ouncil,Agenda Item

- 7.3.

Page 58 of 98

Owner: Town of St. Paul

Project No: 19MU-385600

Date: June 16, 2020Page 1 of 2

Description Unit Quantity

Black Track PavingKnelsen Sand &

Gravel Ltd.

Sveer Maintenance

Ltd.

Central Civil

Solutions Inc.E Construction

Blue Flame

Contracting Ltd.Black Track Paving

Knelsen Sand &

Gravel Ltd.

Sveer Maintenance

Ltd.

Central Civil


Blue Flame

Contracting Ltd.

1.0 Removals

.1 Hot Mix Asphalt (As Directed) m2

75 $10.00 $9.00 $10.00 $23.30 $11.00 $19.81 $750.00 $675.00 $750.00 $1,747.50 $825.00 $1,485.75

.2 Concrete Curb and Gutter (As Directed) lin. m. 20 $25.00 $14.00 $49.50 $58.30 $40.00 $47.25 $500.00 $280.00 $990.00 $1,166.00 $800.00 $945.00

.3 Concrete Sidewalk lin. m. 3 $25.00 $10.00 $49.50 $131.15 $80.00 $495.20 $75.00 $30.00 $148.50 $393.45 $240.00 $1,485.60

.4 Concrete Flatwork (As Directed) m2

40 $10.00 $10.00 $60.50 $14.55 $80.00 $37.15 $400.00 $400.00 $2,420.00 $582.00 $3,200.00 $1,486.00

.5 Cold Milling (See Section 6.0 - Special Provisions)

.1 Butt Joint Milling 50mm Depth, 1.5m to 3.0m Width lin. m. 55 $20.00 $85.00 $45.00 $197.30 $90.00 $69.70 $1,100.00 $4,675.00 $2,475.00 $10,851.50 $4,950.00 $3,833.50

.2 Gutter Milling 50mm Depth, 1.5m to 3.0m Width lin. m. 30 $20.00 $85.00 $45.00 $142.40 $90.00 $69.70 $600.00 $2,550.00 $1,350.00 $4,272.00 $2,700.00 $2,091.00

2.0 Earthworks

.1 Common Excavation - Dispose m3

1,100 $18.00 $19.00 $30.00 $23.75 $25.00 $38.10 $19,800.00 $20,900.00 $33,000.00 $26,125.00 $27,500.00 $41,910.00

.2 Common Excavation - Embankment m3

150 $18.00 $19.00 $30.00 $22.50 $30.00 $30.30 $2,700.00 $2,850.00 $4,500.00 $3,375.00 $4,500.00 $4,545.00

.3 Over-Excavation - Dispose (Provisional Item) m3

240 $18.00 $19.00 $30.00 $26.65 $32.00 $38.10 $4,320.00 $4,560.00 $7,200.00 $6,396.00 $7,680.00 $9,144.00

.4

Crushed Concrete (Load, Haul, and Compact Only) (Provisional Item) (See Section 6.0 -

Special Provisions) m3

240 $8.00 $41.00 $35.00 $76.30 $95.00 $55.40 $1,920.00 $9,840.00 $8,400.00 $18,312.00 $22,800.00 $13,296.00

.5 Subgrade Preparation - 300mm Depth (Provisional Item) m2

2,960 $7.00 $7.00 $6.50 $7.60 $7.00 $14.00 $20,720.00 $20,720.00 $19,240.00 $22,496.00 $20,720.00 $41,440.00

.6 CombiGrid (Geogrid and Geotextile) - 40 x 40 m2

600 $10.00 $5.00 $6.00 $6.00 $5.00 $11.70 $6,000.00 $3,000.00 $3,600.00 $3,600.00 $3,000.00 $7,020.00

.7 Landscape Grading (See Section 6.0 - Special Provisions) lump sum 1 $2,000.00 $15,000.00 $10,000.00 $14,454.15 $18,000.00 $4,715.00 $2,000.00 $15,000.00 $10,000.00 $14,454.15 $18,000.00 $4,715.00

3.0 Pavement Structure

.1 20mm (3/4") Granular Base Course - 250mm Compacted Thickness m2

2,960 $19.00 $33.00 $25.00 $37.65 $26.00 $28.73 $56,240.00 $97,680.00 $74,000.00 $111,444.00 $76,960.00 $85,040.80

.2 Tack Coat m2

2,960 $1.50 $1.00 $1.00 $1.15 $0.50 $1.15 $4,440.00 $2,960.00 $2,960.00 $3,404.00 $1,480.00 $3,404.00

.3 Prime Coat m2

2,960 $1.50 $1.00 $1.50 $1.15 $0.50 $1.15 $4,440.00 $2,960.00 $4,440.00 $3,404.00 $1,480.00 $3,404.00

.4 Hot-mix Asphalt (Type S1) 90mm Compacted Thickness m2

2,960 $34.00 $38.00 $37.05 $36.90 $38.00 $37.40 $100,640.00 $112,480.00 $109,668.00 $109,224.00 $112,480.00 $110,704.00

.5 Hot-mix Asphalt (Type S1) Overlay - 40mm Compacted Thickness m2

185 $18.00 $21.00 $18.40 $20.35 $19.00 $29.10 $3,330.00 $3,885.00 $3,404.00 $3,764.75 $3,515.00 $5,383.50

.6 Hot-mix Asphalt (Type S1) Hand Place Driveway Tie-ins tonnes 5 $250.00 $135.00 $190.00 $352.60 $800.00 $348.35 $1,250.00 $675.00 $950.00 $1,763.00 $4,000.00 $1,741.75

.7 Levelling Course (Type S1) (As Directed) (See Section 6.0 - Special Provisions) tonnes 10 $150.00 $135.00 $175.00 $226.70 $155.00 $275.85 $1,500.00 $1,350.00 $1,750.00 $2,267.00 $1,550.00 $2,758.50

4.0 Concrete - Supply and Install (As Directed)

.1 Vertical Face Curb & Gutter (150mm Curb and 250mm Gutter) lin.m. 20 $180.40 $240.00 $227.85 $208.45 $220.00 $232.25 $3,608.00 $4,800.00 $4,557.00 $4,169.00 $4,400.00 $4,645.00

.2 Roll Face Curb & Gutter lin.m. 565 $113.63 $130.00 $180.55 $131.30 $180.00 $179.98 $64,200.95 $73,450.00 $102,010.75 $74,184.50 $101,700.00 $101,688.70

.3 Concrete Driveway Flatwork (See Section 6.0 - Special Provisions) m2

35 $118.80 $400.00 $326.85 $137.30 $225.00 $232.25 $4,158.00 $14,000.00 $11,439.75 $4,805.50 $7,875.00 $8,128.75

.4 Concrete Sidewalk 1.0m width lin.m. 2 $96.80 $700.00 $236.45 $111.85 $300.00 $319.30 $193.60 $1,400.00 $472.90 $223.70 $600.00 $638.60

5.0 Miscellaneous

.1 Manhole Adjustments each 8 $250.00 $500.00 $600.00 $513.60 $500.00 $464.45 $2,000.00 $4,000.00 $4,800.00 $4,108.80 $4,000.00 $3,715.60

.2 Valve Adjustments each 3 $250.00 $350.00 $450.00 $367.40 $300.00 $348.30 $750.00 $1,050.00 $1,350.00 $1,102.20 $900.00 $1,044.90

.3 Catch Basin Adjustments each 7 $250.00 $500.00 $440.00 $494.55 $700.00 $580.55 $1,750.00 $3,500.00 $3,080.00 $3,461.85 $4,900.00 $4,063.85

.4

Wick Drain - Nilex Mebra TM or Approved Equivalent (See Section 6.0 - Special

Provisions)lin.m.

585 $5.00 $4.00 $3.00 $2.35 $3.00 $1.15 $2,925.00 $2,340.00 $1,755.00 $1,374.75 $1,755.00 $672.75

.5 Gravel Placement - Driveway Tie-ins (Load, Haul and Compact Only) m3

5 $200.00 $125.00 $100.00 $102.45 $300.00 $338.60 $1,000.00 $625.00 $500.00 $512.25 $1,500.00 $1,693.00

.6 Seed m2 850 $2.00 $1.50 $5.00 $2.70 $1.50 $1.75 $1,700.00 $1,275.00 $4,250.00 $2,295.00 $1,275.00 $1,487.50

.7 Topsoil Placement (Owner Supplied) (See Section 6.0 - Special Provisions) m2 850 $3.50 $8.00 $10.00 $3.45 $9.00 $6.40 $2,975.00 $6,800.00 $8,500.00 $2,932.50 $7,650.00 $5,440.00

$317,985.55 $420,710.00 $433,960.90 $448,211.40 $454,935.00 $479,052.05

Note: Red indicative of mathematical corrections or item doesn’t meet Tender requirements

BID SUMMARY

Unit Price

Project: 56 Avenue and 56 Street Improvement Project

SCHEDULE "A" - QUANTITIES AND UNIT PRICESItem


Extension

Tender Amount

Page 6 of 7


ouncil,Agenda Item

- 7.3.

Page 59 of 98

Page 2 of 2

Description Unit Quantity

Black Track PavingKnelsen Sand &

Gravel Ltd.

Sveer Maintenance

Ltd.

Central Civil


Blue Flame

Contracting Ltd.Black Track Paving

Knelsen Sand &

Gravel Ltd.

Sveer Maintenance

Ltd.

Central Civil


Blue Flame

Contracting Ltd.

2.0 Earthworks

.8 Cement Stabilized Granular Base Couse - 300mm Depth at 25 kg/m² m2

2,960 $17.00 $11.00 $19.00 $20.15 $18.00 $16.25 $50,320.00 $32,560.00 $56,240.00 $59,644.00 $53,280.00 $48,100.00

Note: Red indicative of mathematical corrections or out of specification item


SCHEDULE "B" - ALTERNATE WORK QUANTITIES AND UNIT PRICESItem Unit Price Extension

Page 7 of 7


ouncil,Agenda Item

- 7.3.

Page 60 of 98


TOWN OF ST. PAUL


DATE:

June 22, 2020

TOPIC:

Parks and Rec Staff

BACKGROUND:

As the Parks and Recreation Department hits full stride for the summer season, they are finding themselves seriously understaffed. Currently they are operating with 5 less students than last year and the Golf Course, (not the club house),is running with 2 less staff than last year. We either have to consider hiring more students, (minimum of 4) or we will start dealing with overtime. Currently we have maxed out the number of students we can hire under the $15/hr supplementary wage program. A calculation was done on the current wages posted to the G/L extending it till the end of the year and then the wages for 4 students for 8 weeks were added and it still comes in within the current budget. We have saved more money than expected. In past years, most students have left the their jobs mid August to get accommodation, books, classes etc set up so it may not be a full 8 weeks, depending on how classes will be delivered this coming school year. At the beginning of the pandemic Council was told no students outside of the wage supplement program would be added, but that was assuming everything would stay shutdown for the summer. Now with the playgrounds and playing fields opening up, and 16 parks to mow and flower baskets to water, along with the new skate park to maintain more staff is necessary if we are to maintain those assets.

BUDGET/FINANCIAL:

The cost of 4 students to the two cost centers would be $19200 over the course of the summer.

OPTIONS:

1. That Council approve the hiring of the extra students as it is within the

budget. 2. That Council approve hiring fewer than 4 students

Page 1 of 2


Page 61 of 98


3. That Council not approve hiring the students.

RECOMMENDATION:

That Council approve the hiring of the extra students as it is within the budget.

PREPARED BY:


APPROVED BY:


Page 2 of 2


Page 62 of 98


TOWN OF ST. PAUL


DATE:

June 22, 2020

TOPIC:

Expropriation of Land through the lands directly south of the front nine of the golf course

BACKGROUND:

For the past several years there has been flooding issues within the Town of St. Paul; in particular on the west side. Water levels have generally risen in this area affecting the municipality and residents alike. There have also been flooding issues within the County. Consequently in 2018 the Town and County jointly applied for a ACP grant and under the guidance of Alberta Environment and Parks developed a Storm Water Management Plan. One of the key components in that plan was the identified water course located in privately owned land (within the County) that runs from the Towns Southern boundary through land directly south of the front nine of the golf course to Upper Therien Lake. This water course is what drains most of the excess water during spring runoff and periods of high rain usually in late spring early summer. In the past years, the owner of the lands through which this identified water course runs has gone out of his way to block the flow of water through this water course, causing flooding and damage to town infrastructure. (Being an identified water course means that water course is not owned by a private individual, but rather the crown. Consequently in 2019 with the support of Alberta Environment and Parks the Town was heard before the Alberta Environmental Appeals Board. At that hearing it was confirmed that the stream going through these lands was an identified water course and that it was the only reasonable course for excess water from the Town and County to get to the lake. This was supported by the Storm Water Management Plan. The Environmental Appeals Board recommended to the Minister that the land owner be ordered to return the water course to its natural state with anti erosion plantings on the banks of the water course. Ministerial Order 30/2019 was issued on the 26th of June 2019. The landowner was given specific things to do within a prescribed time frame. The order was ignored. In late 2018 the Town had attempted mediation with the land owner, with the help of Alberta Environment, but the meeting ended with the land owner telling us to stay off his land. In late 2019 an offer to purchase a right of

Page 1 of 14


Page 63 of 98


way along the identified water way was submitted to the land owner along with an offer to build crossings with appropriately sized culverts to allow him consistent access to this land on both sides of the water way. This was also ignored. This has left us no other option than to begin expropriation procedures. During the course of this process the court will ensure that the land owner receives fair market value for the land and that a proper fee simple right of way is registered on the lands so all parties are protected. Attached is a motion that Council must pass to ensure the process continues through to a reasonable resolution. The recent letter from the lawyer is attached as it clearly outlines the process going forward.

BUDGET/FINANCIAL:

The cost of this process is unknown at this time as much will depend how long the court process is drawn out for and the final cost of the lands under consideration. It is likely this process will take more than a year.

OPTIONS:

1. That Council approve the motion that is attached to this RFD to allow

this process of expropriation to continue. 2. That Council not approve the motion that is attached to this RFD.

RECOMMENDATION:

That Council approve the motion that is attached to this RFD to allow this process of expropriation to continue.

PREPARED BY:


APPROVED BY:


Page 2 of 14


Page 64 of 98

{B3126826.DOC;1}

EXPROPRIATION ACT R.S.A. 2000, Chapter E-13, as amended

RESOLUTION

REGARDING EXPROPRIATION FOR THE PURPOSE OF ACQUIRING A FEE SIMPLE ESTATE AND EASEMENTS OVER CERTAIN LANDS LOCATED WITHIN THE COUNTY OF

ST. PAUL NO. 19

WHEREAS THE TOWN OF ST. PAUL is desirous of obtaining a fee simple

estate for the purposes of constructing a storm water management system and related works

and maintaining a watercourse in portions of the following lands as shown in red on the plan

which is Schedule "A" to this Resolution:

Short Legal Title Number

4;9;58;5;SE 772 211 863

LEGAL DESCRIPTION

ALL THAT PORTION OF THE SOUTH EAST QUARTER OF SECTION FIVE (5)

TOWNSHIP FIFTY EIGHT (58)

RANGE NINE (9)

WEST OF THE FOURTH MERIDIAN

WHICH LIES TO THE WEST OF THE PRODUCTION SOUTHERLY OF

THE WEST BOUNDARY OF SECOND AVENUE, AS SHOWN ON

SUBDIVISION

PLAN 4751BF AND WHICH IS NOT COVERED BY ANY OF THE WATERS OF

UPPER THEREIN LAKE AND AS SHOWN ON A PLAN OF SURVEY OF THE

SAID TOWNSHIP SIGNED AT OTTAWA ON THE 16TH DAY OF JUNE A.D.

1922

CONTAINING 24.5 HECTARES (60.40 ACRES) MORE OR LESS.

EXCEPTING THEREOUT ALL MINES AND MINERALS

- and -


4;9;58;5;SW 152 351 796 +2

THE EAST HALF OF THE SOUTH WEST QUARTER OF SECTION FIVE (5) TOWNSHIP FIFTY EIGHT (58) RANGE NINE (9) WEST OF THE FOURTH MERIDIAN BEING LAND AND LAND COVERED BY THE WATERS OF UPPER THEREIN LAKE AS SHOWN ON A PLAN OF SURVEY OF THE SAID TOWNSHIP SIGNED AT OTTAWA ON THE 29TH DAY OF OCTOBER A.D. 1910 CONTAINING 32.21 HECTARES (79.60 ACRES) MORE OR LESS

Page 3 of 14


Page 65 of 98

EXCEPTING THEREOUT ALL MINES AND MINERALS - and – Short Legal Title Number

4;9;58;5;;2 152 351 796 +1

ALL THAT PORTION OF LEGAL SUBDIVISION TWO (2) IN

SECTION FIVE (5)


RANGE NINE (9)


SHOWN TO BE COVERED BY THE WATERS OF UPPER THERIEN LAKE,

AS SHOWN ON A PLAN OF SURVEY OF PART OF THE SAID

TOWNSHIP SIGNED AT OTTAWA ON THE 16TH DAY OF JUNE

A.D. 1922, CONTAINING 9.79 HECTARES (24.20 ACRES) MORE OR LESS.


AND THE RIGHT TO WORK THE SAME

as title to each parcel may be amended from time to time by way of any erosion or accretion to

the said lands (such lands to be subject to the taking hereinafter collectively referred to as the

"Lands"). The portions of the Lands to be acquired by the TOWN OF ST. PAUL as fee simple

estates shall hereinafter collectively be referred to as the "Fee Simple Lands".

AND WHEREAS THE TOWN OF ST. PAUL is also desirous of obtaining an

easement and right-of-way in portions of the Fee Simple Lands as shown in green on the plan

which is Schedule "A" to this Resolution, being ten (10m) meters in perpendicular width and

parallel to the Fee Simple Lands (the "Watercourse Easement"). The purpose for which the

interest in the Watercourse Easement is required is for:

a) construction of a storm water management system; and

b) maintenance a watercourse and related works including, but not limited to, management of: i) overflow of the banks of the watercourse from time to time; ii) erosion by the watercourse; iii) slope instability; and iv) meandering of the watercourse.

AND WHEREAS THE TOWN OF ST. PAUL is also desirous of obtaining an

additional easement and right-of-way in a portion of the southeast quarter section of the Fee

Simple Lands as well as the following lands:

Page 4 of 14


Page 66 of 98


4;9;58;5;;2 152 351 796 +1

ALL THAT PORTION OF LEGAL SUBDIVISION TWO (2) IN

SECTION FIVE (5)


RANGE NINE (9)


SHOWN TO BE COVERED BY THE WATERS OF UPPER THERIEN LAKE,

AS SHOWN ON A PLAN OF SURVEY OF PART OF THE SAID

TOWNSHIP SIGNED AT OTTAWA ON THE 16TH DAY OF JUNE

A.D. 1922, CONTAINING 9.79 HECTARES (24.20 ACRES) MORE OR LESS.


AND THE RIGHT TO WORK THE SAME

as the above descriptions may be amended from time to time by way of any erosion or accretion

to the said lands, all as shown in blue on the plan attached as Schedule "A" to this Resolution

(the "Overland Easement"). The purpose for which the interest in the Overland Easement is

required is for:

a) constructing portions of a storm water management system; b) maintaining a watercourse and related works including but not limited to

management of: i) overflow of the banks of the watercourse from time to time; ii) the general overland flow and drainage of water from the Fee Simple

Lands and/or the Watercourse Easement; and

c) collateral access to and from the Fee Simple Lands and/or the Watercourse

Easement.

AND WHEREAS pursuant to the provisions of the Municipal Government Act,

Chapter M-26, R.S.A. 2000, the TOWN OF ST. PAUL has the authority to acquire fee simple

estates and easements and rights-of-way as outlined above with respect to the above noted

lands by expropriation;

AND WHEREAS THE TOWN OF ST. PAUL deems it to be in the public interest

and good that the said fee simple estates and easements and rights-of-way be acquired by

expropriation;

AND WHEREAS THE TOWN OF ST. PAUL is desirous of acquiring the said fee

simple estates and easements and rights-of-way pursuant to the provisions of the Expropriation

Act, being Chapter E-13, R.S.A. 2000, and amendments thereto;

Page 5 of 14


Page 67 of 98

NOW THEREFORE BE IT RESOLVED:

1. THAT the proceedings shall be commenced by the TOWN OF ST. PAUL, its servants,

officers or agents to expropriate the fee simple estates and easements and rights-of-way in the

above noted lands as shown on the plan which is Schedule "A" to this Resolution.

2. THAT the terms of the Watercourse Easement shall be as follows:

The registered owner of the portions of the Lands subject to the Watercourse Easement shall be the Grantor and the TOWN OF ST. PAUL shall be the Grantee. The TOWN OF ST. PAUL as Grantee shall have the following rights:

a) the right to enter into and on the Watercourse Easement for any purpose relating to the easement and right-of-way;

b) the right to utilize the Watercourse Easement in connection with construction of the storm water management system and maintenance of the watercourse, the overflow of the watercourse, the erosion by the watercourse, slope instability and meandering of the watercourse;

c) the right for workers and any other persons to enter upon and access the

Watercourse Easement for any purpose related to the easement and right-of-way;

d) the right to have any necessary equipment and vehicles enter onto and access

the Watercourse Easement for any purpose related to the easement and right-of-way; and

e) the right to register the easement and right-of-way at the appropriate Land Titles

Office.

The Grantor shall not without the prior written consent of the Grantee, excavate, drill,

install, erect, or permit to be excavated, drilled, installed or erected on, over, under or through

the portions of the Lands subject to the Watercourse Easement any pit, well, foundation,

pavement, building, fence, sidewalk, or other structure or installation of any kind whatsoever, or

otherwise interrupt, impede, block or redirect the flow of all water through the Fee Simple Lands

and the Watercourse Easement, but otherwise the Grantor shall have the right fully to use and

enjoy the Watercourse Easement so long as such use and enjoyment does not interfere with or

detract from the exercise and enjoyment of rights and privileges granted to the Grantee.

3. THAT the terms of the Overland Easement shall be as follows:

The registered owner of the portions of the Lands subject to the Overland Easement shall be the Grantor and the TOWN OF ST. PAUL shall be the Grantee. The TOWN OF ST. PAUL as Grantee shall have the following rights:

Page 6 of 14


Page 68 of 98

a) the right to enter into and on the Overland Easement for any purpose relating to the easement and right-of-way;

b) the right to utilize the Overland Easement for access to and from the Fee Simple

Lands and the Watercourse Easement; c) the right to utilize the Overland Easement as an overland drainage area for

general flow of all water from the Fee Simple Lands and the Watercourse Easement including, without restriction, in connection with the construction, and maintenance and operation of a watercourse and related works within the Fee Simple Lands and the Watercourse Easement;

d) the right for workers and any other persons to enter upon and access the Overland Easement for any purpose related to the easement and right-of-way;

e) the right to have any necessary equipment and vehicles enter onto and access

the Overland Easement for any purpose related to the easement and right-of-way; and

f) the right to register the easement and right-of-way at the appropriate Land Titles

Office.

The Grantor shall not without the prior written consent of the Grantee, excavate, drill, install, erect, or permit to be excavated, drilled, installed or erected on, over, under or through the portions of the Lands subject to the Overland Easement any pit, well, foundation, pavement, building, fence, sidewalk, or other structure or installation of any kind whatsoever, or otherwise interrupt, impede, block or redirect the general flow of all water from the Fee Simple Lands and the Watercourse Easement over the Overland Easement, but otherwise the Grantor shall have the right fully to use and enjoy the Lands so long as such use and enjoyment does not interfere with or detract from the exercise and enjoyment of rights and privileges granted to the Grantee.

Page 7 of 14


Page 69 of 98

4. THAT the officers, servants or agents of TOWN OF ST. PAUL and the solicitors for

TOWN OF ST. PAUL be, and are hereby authorized and directed to do all things necessary to

initiate, carry out and conclude the expropriation proceedings under the provisions of the

Expropriation Act, Chapter E-13, R.S.A. 2000, as amended, and they are hereby authorized and

empowered to sign, seal, serve and publish the necessary documents to initiate, proceed with

and conclude the said expropriation, as applicable.

DONE AND PASSED by Council this ______ day of _______, 2020.

TOWN OF ST. PAUL

_____________________________ Per:

_____________________________ Per:

CERTIFIED TO BE A TRUE COPY OF THE

ORIGINAL OF WHICH IT PURPORTS TO

BE A COPY OF THIS ___ DAY OF

____________, 2020.

___________________________________

Page 8 of 14


Page 70 of 98

{B3493395.DOCX;1}

Schedule "A"

Page 9 of 14


Page 71 of 98

{B3493395.DOCX;1}

Page 10 of 14


Page 72 of 98

{B3655071.DOCX;1}

Suite 700

396 11th Ave. SW

Calgary, AB Canada T2R 0C5

Telephone: (403) 232-8300

Telecopier: (403) 232-8408

E-Mail: [email protected]

WebSite: www.brownleelaw.com

Refer to: M.S. Paul

Direct Line: 403-260-5314

E-mail: [email protected]

Our File No.: 71222.0050/DJK

June 18, 2020

VIA EMAIL: [email protected]

Town of St. Paul

PO Box 1480

5101-50 Street

St. Paul, AB T0A 3A0

Attention: Kim Heyman, CAO

Dear Madam:

Re: Short Legal: 4;9;58;5;SE – Title No: 772 211 863;

Short Legal: 4;9;58;5;SW - Title No. 152 351 796 +2; and

Short Legal: 4;9;58;5;;2 - Title No. 152 351 796 +1

(the "Belland Lands")

Expropriation of Lands for Watercourse

With respect to the above noted matter, please find enclosed the following documents for review

and execution by the Town:

1) Notice of Intention to Expropriate for 4;9;58;5;SE, which is owned by Rita Belland;

2) Notice of Intention to Expropriate for 4;9;58;5;SW, which is owned by Don Belland and

Rita Belland;

3) Notice of Intention to Expropriate for 4;9;58;5;;2, which is owned by Don Belland and

Rita Belland; and

4) Resolution of Council supporting all 3 Notices of Intention to Expropriate.

Page 11 of 14


Page 73 of 98

2

{B3655071.DOCX;1}

We also enclose a Resolution for the County of St. Paul No. 19 Council to pass which authorizes

the Town's expropriations as required by Section 72 of the MGA.

Please note that the language of these documents is the same as the drafts previously provided

for your review earlier this week.

The Proposed Takings

As you will note from the sketch plan prepared by Explore Inc. Surveyors, the following takings

have been proposed:

1) A fee simple taking of the area required for the drainage course shown in red on the

sketch plan – this will transfer ownership of the watercourse area to the Town and give

the Town ultimate control over the drainage ditch without having to share any rights over

the space with the Bellands (vs. a utility right of way which would allow the Bellands to

retain certain rights over the area);

2) An 10m wide easement in perpendicular width to the fee simple area as shown in green

on the sketch plan – this easement is required to accommodate any meandering,

overflow, erosion or slope instability caused by the watercourse. It also gives the Town

the right to use the 10m wide strip for maintenance of the watercourse including access

by workers, vehicles and equipment as needed;

3) An easement over a portion of the LSD2 lands as the watercourse nears the edge of the

lake as shown in blue on the sketch plan – similar to the easement that runs along the

edge of the watercourse, this easement is required to accommodate any meandering of the

watercourse and allows the Town to utilize the area to maintain the watercourse. This

area is much wider than the easement shown in green to account for the fact that as the

lake rises and recedes, it will be difficult to predict where the watercourse will naturally

drain into the lake. If the watercourse shifts significantly, the Town can rely on this

easement to enter the lands to rebuild the watercourse within the fee simple area.

Also shown in blue is a 20m wide easement within 4;9;58;5;SE to allow for ease of

access between 50th

Street and the watercourse.

Execution of Documents

The first 4 documents outlined above will need to be executed by the Town in order to initiate

the expropriation of each parcel. We have prepared the resolution on behalf of Council as it is

imperative that the language of the Resolution accurately matches the terms of the Notices of

Intention to Expropriate and fully authorizes all steps that will need to be taken in order to

commence and complete the taking of the lands. The reason for this is that the Expropriation Act

provides a great deal of protection to the individual landowners for obvious reasons and, as a

Page 12 of 14


Page 74 of 98

3

{B3655071.DOCX;1}

consequence, most errors in the process can result in the termination of the process, requiring the

Town to restart from scratch. This obviously creates additional costs and delay.

Once the Resolution has been considered by Council, approved and appropriately signed, a

certified true copy of the Resolution must be returned to our office, along with the originals of

the Notice of Intention to Expropriate signed by the appropriate Town signing authorities. We

will then use these documents to proceed with registration of the Notices at Land Titles and to

issue the written Notices to each owner as required under the Act.

Once the Resolution has been considered by the County's Council, approved and appropriately

signed, a certified true copy of the Resolution must also be returned to our office.

Service Requirements and Advertisement

Under the Act, the Notices must be served not only on the fee simple owner of each parcel, but

also on all other registered interest holders in the lands. As well, under the legislation, the Town

must serve the Notices on any other person whom the Town knows may have an interest in the

lands, even if that person is not registered on title. At this time, there are no registrations on the

Certificates of Title for any of the parcels and we are not aware of any third parties which may

have an unregistered interest in the lands. If the Town is aware of any such parties, please let our

office know so that we can include them within our service list. As previously instructed, once

we are ready to serve the documents, we will advise the County so that the local RCMP

detachment can be put on notice should there be any adverse response from Mr. Belland upon

receipt of the documents.

Upon your instructions, we will also take steps to have the Notices of Intention to Expropriate

advertised as required under the Act. Please let our office know if there are any newspapers of

general circulation within the area of the proposed taking that we can use to meet the advertising

requirements under the Expropriation Act. If there are no reliable newspapers of general

circulation, then it may be necessary to use either the Edmonton Journal or the Edmonton Sun,

although their advertising costs can be substantially higher than a local newspaper.

Page 13 of 14


Page 75 of 98

4

{B3655071.DOCX;1}

Should you have any questions or concerns regarding the above steps or the enclosed documents,

please do not hesitate to contact the writer directly or our Derek J. King at 403-260-1472.

We look forward to receipt of the executed documents at your earliest convenience.

Yours truly,

BROWNLEE LLP

Per:

MARLENA (MARNY) S. PAUL MSP/rf

cc: Brownlee LLP, Attention: Derek J. King (via email)

Enclosures

Page 14 of 14


Page 76 of 98


TOWN OF ST. PAUL


DATE:

June 22, 2020

TOPIC:

Shelter on Hole #8

BACKGROUND:

The Shelter on Hole # 8 (the corner of 50th Ave and 57th Street), has become a problem for staff, golfers and those trying trying to cut down on crime in the Town. Obviously the shelter does not conform to our Town's CEPTED direction that we are trying to take. The shelter has become a night time sleeping place for some and unfortunately they are leaving it in a filthy condition. The shelter is often left with profuse amounts of garbage often covered with human waste. From time to time it could be considered a public health concern given it's location. We would like to move the shelter and replace it with a sign so the contract with Co-op can be honored. There is already a cement bench there so it will not be necessary to install a new one. There are a couple of options for the shelter, however the Golf Course staff could use it for storage. It will need severe cleaning before it can be used for anything. CO-OP sponsored that shelter originally, however if it is replaced with a similarly sized sign than they are fine with this move.

BUDGET/FINANCIAL:

Labour and materials will be minimal. The shelter will be repurposed elsewhere on the course.

OPTIONS:

1. To approve the removal of the shelter at Hole #8 on the Golf Course. 2. To not approve the removal of the shelter on Hole #8 on the Golf

Course.

RECOMMENDATION:

To approve the removal of the shelter at Hole #8 on the Golf Course.

PREPARED BY:


Page 1 of 2


Page 77 of 98


APPROVED BY:


Page 2 of 2


Page 78 of 98


TOWN OF ST. PAUL


DATE:

June 22, 2020

TOPIC:

Bylaw 2020-08: Short Term Borrowing Bylaw 2nd and 3rd Reading

BACKGROUND:

Because of COVID 19 and the negative effect of both residents and commercial businesses, the town has deferred all penalties on both residential and commercial properties and the due date for commercial taxes is not until Sept. 30, 2020. Consequently taxes are coming in considerably slower than normal. We are also still waiting for a large expense claim on our CWWF grant All CWWF staff are still working from home which is doing nothing to speed the process up. With the uncertain cash flow we are looking to increase our line of credit temporarily in-order to continue operations, this increased line of credit is necessary. The CWWF office says our application is in the que, but will not give us a time estimate for a payment. As the progress ramps up on the Waste Water Plant upgrade the invoices are getting bigger. This is an unusual year and one we can only cautiously manage with a short term increase to our line of credit. We are only charge to use the line of credit for the funds we actually use. First reading took place on Thursday June 11, 2020 so at this time we require second and third reading for this bylaw. As this is a short term loan (under 3 years) Section 256(1) of the MGA does not require advertising. This bylaw also has an expiry date of October 1, 2020. At that time we will present another bylaw for $2,000,000 as is currently in place. Also at that time, as it will be left in place indefinitely, an advertising bylaw will be recovered. Attachments with further information to follow.

BUDGET/FINANCIAL:

We only get charged for the portion of the line of credit we use. This bylaw is set to expire on October 1, 2020 so any funds used at that time will be repaid at that time.

OPTIONS:

1. Council give second and third reading to Bylaw 2020-08. 2. Council not give 2nd and 3rd to reading to Bylaw 2020-08 and then figure

Page 1 of 5


Page 79 of 98


out another plan to fund any cash flow short falls.

RECOMMENDATION:

Council give second and third reading to Bylaw 2020-08

PREPARED BY:


APPROVED BY:


Page 2 of 5


Page 80 of 98

BY-LAW #2020-08

OF THE

TOWN OF ST. PAUL

A By-Law to authorize the Municipal Council of the Town of St. Paul in the Province of Alberta to incur an indebtedness for short term borrowing by setting up a Line of Credit through the SERVUS Credit Union.

Whereas, the Council of the Town of St. Paul has decided to issue a By-Law to authorize the financing pursuant to Section 256(1) of the Municipal Government Act.

Therefore, the Municipal Council of the Town of St. Paul will establish a line of credit at SERVUS Credit Union not to exceed the sum of $8,000,000.00 on the Terms and Conditions referred to in this By-Law.

Terms & Conditions:

- Will allow Council to complete projects pending grant funding.- Provide overdraft protection if required.- This bylaw is in effect until October 1, 2020

Interest Rate:

- Line of Credit rate will be set at Prime Rate less – ½%- Prime Rate will vary as determined by SERVUS Credit Union.- Interest will only be paid on the outstanding amount for the period outstanding.

Repayment Schedule:

- Outstanding Line of Credit amounts and interest will be repaid as deposits are being made in the SERVUS Credit Union chequing account.

READ a first time in Council this 10th day of June, 2020.

READ a second time in Council this ____ day of June, 2020.

READ a third time on Council this ____ day of June, 2020.

MayorMaureen Miller

CAOP. Kim Heyman

Page 3 of 5


Page 81 of 98

— I.— -t

(a) the amount of money to be borrowed and, in generalterms, the purpose for which the money is borrowed;(b) the maximum rate of interest, the term and the terms ofrepayment of the borrowing;(c) the source or sources of money to be used to pay theprincipal and interest owing under the borrowing.

(3) A borrowing bylaw must be advertised1994 cM-26.l s25[Debt limit

252 No municipality may make a borrowing if the borrowing willcause the municipality to exceed its debt limit, unless theborrowing is approved by the Minister.

1994 cM.26.l s252Use of borrowed money253(1) Money obtained by a municipality under a borrowing mustbe used for the purpose for which it is borrowed.(2) Money obtained by a municipality under a borrowing for thepurpose of financing a capital property maybe used for anoperating purpose if the amount spent is available when it is neededfor the capital property.

Capital property1994 cM-26.I s253

254 No municipality may acquire, remove or start theconstruction or improvement of a capital property that is to befinanced in whole or in part through a borrowing unless theborrowing bylaw that authorizes the borrowing is passed.1994 cM-26.I s254Exemption from borrowing conditions255(1) The Minister may, in respect of a particular borrowing,exempt a municipality from any requirement in sections 256 to263

(2) The Regulations Act does not apply to an exemption madeunder this section.

[994 cM-26.I s255Operating expenditures256(1) This section applies to a borrowing made for the purposeof financing operating expenditures.(2) The amount to be borrowed, together with the unpaid principalof other borrowings made for the purpose of financing operating

Section 252 MUNICIPAL GOVERNMENT ACTRSA 2000

Chapter M-26

144

Page 4 of 5


Page 82 of 98

1

RSA 2000

_______________________________

Chapter M-26

994 cM-26. I s256Capita) property - short-term borrowing

2570) This section applies to a borrowing made for the purposeof financing a capital property when the term of the borrowing is5years or less.

(2) The expenditure for the capital property must be included in a

(4) A borrowing bylaw that authorizes the borrowing does nothave to be advertised.1994 cM-26.l s257;l996 c30 sl4;1998 c24 sI3

Section 257

IMUNICIPAL GOVERNMENT ACT

_________

expenditures, must not exceed the amount the municipalityestimates will be raised in taxes in the year the borrowing is made.(3) A borrowing bylaw that authorizes the borrowing does nothave to be advertised if the tenn of the borrowing does not exceed3 years.

budget.

(3) Repealed 1998c24sl3.

Capital property - long-term borrowing258(1) This section applies to a borrowing made for the purposeof financing a capital property when the term of the borrowingexceeds 5 years.

(2) This section does not apply to a borrowing referred to insection 263.

(3) The expenditure for the capital property must be included in abudget.

(4) The terni of the borrowing must not exceed the probablelifetime of the capital property.

(5) If

passed,(a) a borrowing bylaw that authorizes the borrowing has been

(b) the money to be borrowed is insufficient because the costof the capital property has increased, and(c) the increased cost does not exceed 15% of the originalcost of the capital property,

the borrowing bylaw that authorizes the borrowing of the increasedcost does not have to be advertised.1994 cM-26.l s25&1996 c30sI5

II145

Page 5 of 5


Page 83 of 98


TOWN OF ST. PAUL


DATE:

June 22, 2020

TOPIC:

Request for Property Tax Reduction

BACKGROUND:

An email was received from the owners of roll 2428 and 2400 on June 12, 2020 in regards to their 2020 Taxation Notices. The owners would like the Town to consider a 10% reduction on both of the roll numbers as they were impacted financially by COVID-19.

BUDGET/FINANCIAL:

The financial impact of approving said requests would be a $11,251.15 reduction in revenue. With requests like this there is always a concern about setting a precedent. We could then be obligated to reduce all other commercial taxes by the same amount.

OPTIONS:

1. That Council not approve the request to reduce the 2020 Tax Levy by

10% on both roll numbers 2428 and 2400. 2. That Council approve the request to reduce the 2020 Tax Levy by

10% on both roll numbers 2428 and 2400.

RECOMMENDATION:

That Council not approve the request to reduce the 2020 Tax Levy by 10% on both roll number 2428 and 2400.

PREPARED BY:

Rod Griffiths, Director Finance

APPROVED BY:


Page 1 of 2


Page 84 of 98

Town of St. Paul

Box 1480

5101 50 Street

St. Paul, AB

T0A 3A0

ATTENTION: TAXATION DEPARTMENT

To whom it may concern:

Re: Canalta Real Estate Services Ltd.- Request for Deferral of Property Tax Payments Due to COVID 19

Roll No. 2428 , 2400

Canalta Real Estate Services Ltd. has been working with municipalities to secure satisfactory

arrangements for payment of property taxes. Our businesses under the Canalta Group, like so many

across Canada, have been reduced to temporary closures and minimal to no income which has severely

impacted our cashflow. Our industry has been greatly impacted by COVID-19.

We are hereby requesting a 10% reduction of our 2020 property taxes.

We have received the 10% reduction from other municipalities, and we are confident that the Town of

St. Paul will consider our request and provide us with the support necessary to aid us in getting through

these troubled times. Thank you for your consideration.

Please contact Karin Lowen at (403) 820-3730 (direct phone) or by email [email protected] to

further discuss our request.

Sincerely,

CANALTA REAL ESTATE SERVICES LTD.

PER:

CAM CHRISTIANSON

President and CEO

Canalta Corporate Office

545 Highway 10 East PO Box 2109 Drumheller AB Canada T0J 0Y0

Phone: 403.823.2030 Fax: 403.823.2039

Page 2 of 2


Page 85 of 98

mailto:[email protected]


TOWN OF ST. PAUL


DATE:

June 22, 2020

TOPIC:

Request for Proposal Roof Replacement Curling Rink and Library

BACKGROUND:

Request for Proposal Roof replacement of the St. Paul Curling Rink and Library Closing Date June 12, 2020 4:00 p.m. That Council select Rivard Roofing to roof replacement at the Curling Rink and Library for the following reasons: - They are second lowest bid however only by two dollars. - They have done work(Clancy Arena, Rec Center) with the Town in the past and have been very good to work with. - They have done lots of work in the area and usually very available for us. - They have done some emergency work for us at different Town buildings. - Very good working relationship with our Facilities/Parks Department.

BUDGET/FINANCIAL:

We received 5 Proposals. Please see attached.

OPTIONS:

1. That Council select Rivard Roofing to do the roof replacement at the

Curling Rink and Library. 2. That Council recommend a company to do roofing at the Curling Rink

and Library.

RECOMMENDATION:

That Council select Rivard Roofing to do the roof replacement at the Curling Rink and Library.

PREPARED BY:

Harvey Smyl, Director of Parks & Recreation

Page 1 of 3


Page 86 of 98


APPROVED BY:


Page 2 of 3


Page 87 of 98

REQUEST FOR PROPOSAL

Professional Services for Roof Replacement of the St. Paul Curling Rink and Library

Closing Date and Time was June 12th, 2020 at 4:00 PM

The following are the five responses for the Request for Proposal for roof replacement of

Curling Rink and Library. Quotes do not include GST.

1. MTM Roofing Edmonton $399,758.00

2. Rivard Roofing Ft. Saskatchewan $399,760.00

3. CRISTENSEN & MCLEAN $427,481.00

4. Acron Roofing Systems $434,377.00

5. Fraser Bros $518,760.00

Page 3 of 3


Page 88 of 98

5002-51 Ave, Box 1480, St Paul, AB, T0A 3A0 Phone: 780-645-5311 Fax: 780-645-5512

June 18, 2020 Re: Briefing for Canada Day Scavenger Hunt Dear Mayor and Council, Due to COVID-19 restrictions our regular Canada Day event was cancelled for this year, along with the budget for the event. Since we have entered stage two, there has been a recognition, that family and community members need the ability to reconnect and focus on positive experiences they can enjoy safely. With the support of the Town Marketing Committee, Family & Community Support Services (FCSS) will be hosting a Canada Day Scavenger Hunt. Community members will be able to access a document with partial pictures of red and white business signs, which they will have to identify in order to fill in a recognizable Canadian icon posted at each location. Once they have completed the challenge they will submit their paper to FCSS between 11-3pm and receive a poutine from the food truck on site. Curb side pick-up and delivery will occur to keep everyone safe. The connections made during this event with individuals and families is invaluable to creating relationships, offering supports and promoting a healthy community. Sincerely, Lynn Smid FCSS Director, Town of St. Paul


Page 89 of 98

With The Town of St Paul

Scavenger Hunt! Join us Wednesday July 1st, 11-3pm for our

Canada Day Scavenger Hunt! Download the scavenger hunt list from our website

or pick up a copy from The Town of St Paul FCSS.

Complete the hunt and return your answer sheet to

The Town of St Paul FCSS for POUTINE and PRIZES!

Good Luck & Have Fun! 5002-51 Ave

780-645-5311

www.stpaulfcss.ca

JULY 1ST


Page 90 of 98

Page 1 of 1



SUBMITTED BY:

Councillor Boisvert

Date Event Description/Details June 8 June 17 June 17

Attended a Virtual Muni core meeting with Mayor Miller I attended a Virtual Marketing Meeting with Councillor Eamon Attended an Evergreen Meeting with Councillor Taylor


Page 91 of 98

Page 1 of 1



SUBMITTED BY:

Councillor Taylor

REPORT: Date Event Description/Details June 11 June 12 June 17 June 17

Committee of the Whole Participated in Black Lives and Indigenous Lives Matter walk Evergreen Regional Waste Management Services Commission Community Future Meeting / AGM


Page 92 of 98

Page 1 of 1


June 22nd, 2020 Regular Council Meeting

SUBMITTED BY:

Councillor Eamon

REPORT: Date Event Description/Details (Month-Day) June 9th June 9th June11th June 17th

Attended FCSS meeting via zoom. Attended tourism meeting via zoom CoW Meeting. Marketing Meeting Canada Day.


Page 93 of 98

Page 1 of 1

DATE OF MEETING:


SUBMITTED BY:

Councillor Noel

REPORT: Date Event Description/Details 06/09/20 06/10/20 06/11/20

Attended FCSS Board meeting via Zoom video conference Attended Library Board Meeting via Zoom video conference Attended Committee Of The Whole Meeting via Zoom video conference


Page 94 of 98

Page 1 of 1



SUBMITTED BY:

Councillor Ward

REPORT: Date Event Description/Details June 11 Committee of the Whole zoom meeting

June 17 Attended Community Futures AGM

Attended the Rec Board meeting at the Clancy


Page 95 of 98

Page 1 of 1


June 11, 2020Regular Council Meeting

SUBMITTED BY: Councillor deMoissac

REPORT:

Date Event Description/Details

(Month-Day) June 17/20 Attended Parks and Recreation committee meeting, with Councillor Ward and

CAO Kim Heyman


Page 96 of 98

Page 1 of 1



SUBMITTED BY:

Mayor Miller

REPORT: Date Event Description/Details (Month-Day) June 9 June 11 June 11

Chamber of Commerce with Councillor Ward Chamber of Commerce Business Support with CAO Hayman Committee of the Whole


Page 97 of 98

tWN OF ST. PAUL

June 19/2020 JUN 1 9 2020

RECEIVED

Dear Mayor and Council:

We the undersigned are writing to object to Town Council’s decision to charge the commercialproperties within the annexation area in the northwest and northeast of Town the County commercialmill rate. These properties were annexed in 2010 and at that time those of us who owned theproperties were told that we would be charged the County’s, then lower mill rate for 10 years to allowsus to transition to the higher Town mill rate.

However today the County commercial mill rate is over 2.5 mills higher than the town. This isrepresenting a significant increase for those of us who industrial/commercial portion of land that his millrate is applied to.

It is our understanding from Municipal Advisors from the ministry that the intent of these agreementswas to buffer property owners. Otherwise why would we have agreed to such an arrangement?

We feel we are being unnecessarily charged a higher rate and we believe that was not the intent of thisarrangement. We ask that council reconsider their decision.

Await your response.

Dave Mistol

Mistol Seeds

Ken Siewiertoka

Xtreme Oilfield Technology


Page 98 of 98