Reform Presentation Final

8/3/2019 Reform Presentation Final

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City of JacksonvilleGovernment Reform ProposalMayorAlvinBrown

November8,2011

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Reform Goals

BetteralignCityGovernmentwiththeinterestofitsstakeholders

DirectattentionandresourcestotheMayorstoppriorities

PositionCityGovernmentforNeweconomicrealityinFY2013and

beyond

Renamedepartmentsanddivisionstobetterreflectthedepartmentmission

Clarifyrolesandprimaryresponsibilities

Simplifytoimproveeffectivenessandefficiency

PhaseIoutlinesstructureandPhaseIIwilldetailcostsavings

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The Stakeholders

Citizens

CityCouncil

CityEmployees

ConstitutionalOfficers

IndependentAuthorities

BusinessCommunity

RegionalPartners

NationalDevelopmentTargets

Inter-FaithCommunity

TransitionTeam

AcademicCommunity

Not-for-ProfitEntities

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Mayors Policy Priorities

EconomicDevelopment

Jobs

BusinessGrowth

DowntownDevelopment

Port

Military

SmallBusiness

Education

PublicSafety

PensionReform

QualityofLife

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Mayor Alvin Brown

Chief of Staff

Deputy Chief of Staff

Executive Staff

Advisory Boards &Commissions

Public Affairs

Inter-Governmental Affairs

Chief of Staff

Mayoral Appointee


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Economic DevelopmentCommission

Jacksonville DowntownDevelopment

Public, Private,Partnerships

Economic DevelopmentAdministration, Finance

&Compliance

JAXUSA Partnership

Downtown Vision *

Office of Economic

Development

Development &Redevelopment

Visit Jax *

Economic Development Board(Formerly JEDC)

Economic Development Commission

Mayor Alvin Brown

* Shown to signify collaborative effort with not-for-profit group.

Sports & EntertainmentCommission

Special Events

Film & TV

Cecil CommerceCenter

Incentives Negotiation

Enterprise Zone &CRA

Small Business

Planning &Development

PlanningCommission

Current Planning

CommunityPlanning

DevelopmentServices

Building Inspection

Parking Facilities &Enforcement

Division-Confirmed by

Council

Activity/Function

Dept-Confirmedby Council

MayoralAppointee

Equal BusinessOpportunity


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Phase 1: Timeline

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11/8/2011-Mayorspresentationandworkshop;LegislationintroducedtoCityCouncil

11/14/2011-FirstReading-CommitteeWeek

11/22/2011-SecondReading-FullCouncil&PublicHearing

12/5/2011-ThirdReading-CommitteeWeek(Committeestakeaction)

12/13/2011-FullCouncil(Counciltakesaction)

Phase2costsavingsopportunitiesandevaluationsareongoing


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Phase 2: Focus on Cost &Service Opportunities

KeystoSuccessfulImplementation Identifyandrecruittofillopenpositions

Establishandcommunicatetheprocessforpreparingacost,serviceandperformanceanalysisforeachbusinesscasetobeconsidered

Clearlydefineperformancegoals,standardsandmeasurement Savingsandperformanceimprovementsmaycomethroughinnovation,outsourcing,right-sizing,etc.

Diligentoversighttoassuretheestablishedcriteriaismetorexceeded

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Phase 2: Cost & Service Opportunities

CostSavingsExamples:

HealthBenefits:Provideanopt-outoption;seekbids,activeemployeehealth

management,passonmoreofcosttoemployees,performadependenteligibility

audit

AutomatedVehicleLocator(AVL)system-5%ofthedriversaccountfor80%ofthe

wasteandinefficiency

CompressedNaturalGas(CNG)forheavyCityvehiclefuelingsystems=25%+fuel

costsavings

RightsizeCityFacilities:Sale/leaseback,etc.

IncreasecollectionratesofcertainrecurringcityrevenuestreamssuchasRescue

transports

SpecializedandpeakdemandCityEngineeringservices

InvestinspecialtyapparatusatJFRDthatcombinesfireengineandladdercapabilities11


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Phase 2: Cost & Service Opportunities

InventoryManagement,includingSKUs(librarybulbs,etc.)

Consolidatedepartments/positionssuchasJacksonvilleChildrensCommissionandthe

JacksonvilleJourney

Controlofstaffing/leaveusage:strictcontrolofleavewillallowforreductionsinovertime

Evaluatepurchaseofhighendvehicles

Investigatetheneedforcustomgearandreturntovaluemindedapparel

Inventoryemployeeswithbothdesktopandlaptop

ConsolidatemultiplesamecontractsintooneCity-widecontractingsavingmoneyand

contractadministrationtime

MovementofallCity-wideITphysicalinfrastructure(e.g.,serversintooneorganization)

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Phase 2: Next Steps

Agreementonopportunitytargetlist:Fleet&Fuel,FireInspections,Medical

Insurance,InformationTechnology

ContinueprocurementforFleetandFueloperations

BeginFireInspectionServicespre-procurementprocess

Concurrentwiththeaboveitems: Identifyandengagekeydepartmentlevelstaff

Obtainagreementfromallinterestedpartiesonprocessandmethodology

Operationsanddepartmentdatacollection(critical)

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Phase 2: Proposed Timeline

FleetandFuelRFIsissuedintwoweeks

FireInspectionsRFPsissuedin4weeks

MedicalInsuranceRFI(s)issuedin6weeks

MedicalInsuranceRFP(s)issuedin10weeks

InformationTechnologyRFI/RFPTBD

FleetandFuelRFPsissuedin4.5months

Concurrentwiththeaboveactivities

Recruitforopenpositions

Teamorientationandtraining

Continueanalysisofsavingsopportunities

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Phase 2: Cost Savings Evaluation

Provideopportunitiesanalysissummary

Continuetheprocurementprocess

Monitorresultsandvalidateperformancecriteria

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CitiStat & Performance Dashboard

CitiStatisaleadershipstrategyusedtomobilizecitydepartmentstoproducespecificresultstobenefitcitizensandimproveperformance.

Aperformancedashboardis:

AcollectionofrelevantanalyticalinformationacrosstheCity

Includesperformancemeasuresandtargetstosupporteachofthe

MayorsstrategicinitiativesandtheCitiStatstrategy LeveragesexistingtoolssuchasCAREtoshowhowCityactivities

supportandpushforwardtheMayorsinitiatives

AllowstheMayoranddepartmentheadstobettermanagetheCity

HelpsconnectCityemployeeseverydaytaskstotheMayorsinitiatives

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CitiStat Example

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ThankYouforyoursupportofthisProposed

GovernmentReform

LetsTakeJacksonvilletotheNextLevel!

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Reform Presentation Final

Documents