R12.x Oracle General Ledger Management Fundamentals - Student Practices Student Activity Guide D59687GC10 Edition 1.0 January 2010 D63161 Oracle University and New Horizons Computer Learning Centers - Abu Dhabi use only THESE eKIT MATERIALS ARE FOR YOUR USE IN THIS CLASSROOM ONLY. COPYING eKIT MATERIALS FROM THIS COMPUTER IS STRICTLY PROHIBITED
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R12.x Oracle General Ledger Management Fundamentals - Student Practices
R12.x Oracle General Ledger Management Fundamentals Student Practices Table of Contents i
Table of Contents
R12.x Oracle General Ledger Management Fundamentals - Student Practices .......................................1-1 R12.1 Oracle General Ledger Management Fundamentals Student Practices ..............................................1-3 Objectives ......................................................................................................................................................1-4 Oracle General Ledger Process .....................................................................................................................1-5
Practice - Create a New User .....................................................................................................................1-6 Solution - Create a New User ....................................................................................................................1-8
Ledger ............................................................................................................................................................1-10 Practice - Define Value Sets ......................................................................................................................1-11 Solution - Define Value Sets .....................................................................................................................1-13 Practice - Define an Accounting Key Flexfield Structure .........................................................................1-15 Solution - Define an Accounting Key Flexfield Structure .........................................................................1-18 Practice - Enter Values ..............................................................................................................................1-23 Solution – Enter Values .............................................................................................................................1-27 Practice - Define an Accounting Calendar .................................................................................................1-34 Solution - Define an Accounting Calendar ................................................................................................1-36 Practice - Verify Functional Currencies are Enabled .................................................................................1-39 Solution - Verify Functional Currencies are Enabled ................................................................................1-40 Guided Demonstration - Ledger Set Processing ........................................................................................1-41 Practice - Define a Ledger (Required) .......................................................................................................1-45 Solution – Define a Ledger (Required) ......................................................................................................1-47 Practice - Create a Responsibility for the Controller (Required) ...............................................................1-50 Solution - Create a Responsibility for the Controller (Required) ..............................................................1-52 Practice - View Account Combinations Created with Dynamic Insertion .................................................1-56 Solution - View Account Combinations Created with Dynamic Insertion ................................................1-57 Practice - Create a Security Rule ...............................................................................................................1-58 Solution – Create a Security Rule ..............................................................................................................1-59 Practice - Define Cross Validation Rules ..................................................................................................1-61 Solution - Define Cross Validation Rules (Required) ...............................................................................1-64 Practice - Define and Test Shorthand Aliases ............................................................................................1-69 Solution - Define and Test Shorthand Aliases (Required) .........................................................................1-72 Practice - Open the First Accounting Period (Required) ...........................................................................1-76 Solution - Open the First Accounting Period (Required)...........................................................................1-78 Practice - Run General Ledger Reports .....................................................................................................1-80 Solution - Run General Ledger Reports .....................................................................................................1-81 Practice - Account Hierarchy Manager ......................................................................................................1-82 Solution – Account Hierarchy Manager ....................................................................................................1-85
Using Accounting Setup Manager .................................................................................................................1-91 Practice - Define Sequencing .....................................................................................................................1-92 Solution – Define Sequencing ...................................................................................................................1-93 Guided Demonstration - View Ledger Set .................................................................................................1-98
Basic Journal Entries .....................................................................................................................................1-99 Practice - Set up Journal Sources ...............................................................................................................1-100 Solution - Set up Journal Sources ..............................................................................................................1-101 Practice - Set up a Journal Category (Required) ........................................................................................1-102 Solution – Set up a Journal Category (Required) ......................................................................................1-103 Practice - Create a Journal Batch (Required) .............................................................................................1-104 Solution - Create a Journal Batch (Required) ............................................................................................1-106 Practice - Create a Second Journal Batch (Required) ................................................................................1-109 Solution - Create a Second Journal Batch (Required) ...............................................................................1-111 Practice - Create a Single Journal (Required) ............................................................................................1-114 Solution – Create a Single Journal (Required)...........................................................................................1-115 Practice - Post Journals (Required) ............................................................................................................1-117
R12.x Oracle General Ledger Management Fundamentals Student Practices Table of Contents ii
Solution - Post Journals (Required) ...........................................................................................................1-118 Practice - Review Journal Entries and Account Balances (Required) .......................................................1-120 Solution - Review Journal Entries and Account Balances (Required) .......................................................1-123 Practice - Reverse a Journal Entry (Required) ...........................................................................................1-134 Solution - Reverse a Journal Entry (Required) ..........................................................................................1-136 Practice - Schedule a Journal to Reverse then Generate the Reversal (Required) ....................................1-141 Solution - Schedule a Journal to Reverse then Generate the Reversal (Required) ...................................1-142 Practice - Set up Automatic Journal Reversal (Required) .........................................................................1-146 Solution - Set up Automatic Journal Reversal (Required) .........................................................................1-149 Practice - Set up Suspense Accounts (Required) .......................................................................................1-154 Solution - Set up Suspense Accounts (Required) ......................................................................................1-156 Practice - Create a STAT Journal (Required) ............................................................................................1-160 Solution - Create a STAT Journal (Required) ...........................................................................................1-161 Practice - Define Statistical Units of Measure (Optional) .........................................................................1-163 Solution - Define Statistical Units of Measure (Optional) .........................................................................1-165 Practice - Load a Basic Journal Using WEB ADI (Required) ...................................................................1-170 Solution - Load a Basic Journal Using WEB ADI (Required) ..................................................................1-173
Advanced Journal Entries ..............................................................................................................................1-191 Practice - Create Recurring Journals (Required) .......................................................................................1-192 Solution - Create Recurring Journals (Required) .......................................................................................1-196 Practice - Create a Mass Allocation Journal (Required) ............................................................................1-210 Solution - Create a Mass Allocation Journal (Required) ...........................................................................1-213 Practice - Journal Line Reconciliation .......................................................................................................1-218 Solution – Journal Line Reconciliation......................................................................................................1-219
Advanced Security .........................................................................................................................................1-224 Practice - Create a Ledger Set ....................................................................................................................1-225 Solution - Create a Ledger Set ...................................................................................................................1-227 Practice - Create a Data Access Set ...........................................................................................................1-230 Guided Demonstration- Create a Data Access Set .....................................................................................1-232 Guided Demonstration - Define Definition Access Sets and Secure Definitions ......................................1-236
Practice - Define Currencies (Required) ....................................................................................................1-241 Solution - Define Currencies (Required) ...................................................................................................1-242 Practice - Define Rate Types (Required) ...................................................................................................1-243 Solution - Define Rate Types (Required) ..................................................................................................1-244 Practice - Define Daily Conversion Rates Using the Currency Rates Manager (Required) ......................1-246 Solution - Define Daily Conversion Rates Using the Currency Rates Manager (Required) .....................1-247 Practice - Enter a Foreign Currency Journal (Required) ............................................................................1-249 Solution - Enter a Foreign Currency Journal (Required) ...........................................................................1-251 Practice - Enter a Journal with Conversion Rounding Differences (Required) .........................................1-254 Solution - Enter a Journal with Conversion Rounding Differences (Required) .........................................1-255 Practice - Revalue Foreign Currency Balances Using Period End Rates (Required) ................................1-258
Consolidations ...............................................................................................................................................1-262 Practice - Set Up and Perform Consolidation ............................................................................................1-263 Solution - Set Up and Perform Consolidation ...........................................................................................1-266
Period Close ...................................................................................................................................................1-272 Guided Demonstration - Close Period .......................................................................................................1-273
Financial Reporting .......................................................................................................................................1-275 Practice - Define a Row Set (Required) .....................................................................................................1-276 Solution - Define a Row Set (Required) ....................................................................................................1-278 Practice - Define a Column Set (Required) ...............................................................................................1-283 Solution - Define a Column Set (Required) ...............................................................................................1-285
R12.x Oracle General Ledger Management Fundamentals Student Practices Table of Contents iii
Practice - Define a Report (Required) .......................................................................................................1-289 Solution - Define a Report (Required) .......................................................................................................1-291 Practice - Define a Content Set (Required) ................................................................................................1-293 Solution - Define a Content Set (Required) ...............................................................................................1-294 Practice - Define a Row Order (Required) ................................................................................................1-297 Solution - Define a Row Order (Required) ................................................................................................1-300 Guided Demonstration - FSG Reporting Using Ledger Sets .....................................................................1-305
Oracle Advanced Global Intercompany System ............................................................................................1-307 Guided Demonstration - Setting up Advanced Global Intercompany System ...........................................1-308 Practice - Intercompany and Intracompany Balancing ..............................................................................1-315 Solution – Intercompany and Intracompany Balancing .............................................................................1-317 Practice - Create Manual Intercompany Transaction .................................................................................1-321 Solution – Create Manual Intercompany Transaction ...............................................................................1-326
R12.x Oracle General Ledger Management Fundamentals Student Practices Table of Contents v
Preface
Profile
Prerequisites
• Navigating Oracle Applications
How This Course Is Organized
Oracle General Ledger Management Fundamentals is an instructor-led course featuring lecture and hands-on exercises. Online demonstrations and written practice sessions reinforce the concepts and skills introduced.
R12.x Oracle General Ledger Management Fundamentals Student Practices Table of Contents vii
Oracle Magazine Typographic Conventions
Typographic Conventions in Text Convention Element Example
Bold italic Glossary term (if there is a glossary)
The algorithm inserts the new key.
Caps and lowercase
Buttons, check boxes, triggers, windows
Click the Executable button. Select the Can’t Delete Card check box. Assign a When-Validate-Item trigger to the ORD block. Open the Master Schedule window.
Courier new, case sensitive (default is lowercase)
Code output: debug.set (‘I”, 300); Directory: bin (DOS), $FMHOME (UNIX) Filename: Locate the init.ora file. Password: User tiger as your password. Pathname: Open c:\my_docs\projects URL: Go to http://www.oracle.com User input: Enter 300 Username: Log on as scott
Initial cap Graphics labels (unless the term is a proper noun)
Customer address (but Oracle Payables)
Italic Emphasized words and phrases, titles of books and courses, variables
Do not save changes to the database. For further information, see Oracle7 Server SQL Language Reference Manual. Enter [email protected], where user_id is the name of the user.
Quotation marks
Interface elements with long names that have only initial caps; lesson and chapter titles in cross-references
Select “Include a reusable module component” and click Finish. This subject is covered in Unit II, Lesson 3, “Working with Objects.”
In this practice, you will define a new user with access to all necessary responsibilities.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Sign on to the System
1. Sign on to the system − User Name = operations − Password = welcome − Responsibility = System Administrator
Add a New User
2. Add a New User
• (N) Security: User > Define − User Name = XX_USER, where XX is your terminal ID. − Password = welcome (tab, re-enter to verify) − Person = Stock, Ms. Pat (choose from the list of values) − (B) OK to ignore the message
Assign Responsibilities to your User
3. Add responsibilities to your user according to the following table:
1. Sign on to the system − User Name = operations − Password = welcome − Responsibility = System Administrator
2. Add a New User
• (N) Security > User > Define − User Name = XX_USER, where XX is your terminal ID. − Password = welcome (tab, re-enter to verify) − Person = Stock, Ms. Pat (choose from the list of values) − (B) OK to ignore the message
3. Add responsibilities to your user according to the following table:
4. Add the additional Responsibilities: − General Ledger, Vision Operations (USA) − System Administrator − General Ledger, SSC Worldwide − General Ledger, SSC US − Oracle Web ADI
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Create Value Sets
1. Responsibility = General Ledger, Vision Operations (USA)
Practice - Define an Accounting Key Flexfield Structure
Overview
In this practice, you will create an Accounting Key flexfield structure (chart of accounts).
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
Tasks
1. Query the Accounting Flexfield
2. Create a new Accounting Flexfield structure by selecting any of the existing structures and selecting (I) New.
Field Value
Code XX_Accounting_Flexfield
Title XX_Accounting_Flexfield
Description XXChart of Accounts
Enabled Checked
Segment Separator Period (.)
Cross Validate Segments Checked
Freeze Rollup Groups Unchecked
Allow Dynamic Inserts Checked
Note: If you do not select Cross Validate Segments, you will not be able to assign cross validation rules to your flexfield structure.
3. Define the individual segments, the order in which they appear, which value sets they will use, and how the values will map to the GL_CODE_COMBINATIONS table, which holds all valid combinations of valid segment values.
4. (B) Segments
5. Create the structure based on the segment information in the following table:
No Name Window Prompt Column (LOV) Value Set (LOV)
2. In the Application field, query General Ledger.
3. Ensure that the Flexfield Title is Accounting Flexfield.
Create a New Accounting Key Flexfield Structure
4. Create a new Accounting Key Flexfield structure by selecting any of the existing structures and selecting (I) New.
• Name the new structure in the Code column XX_Accounting_Flexfield
Note: If you do not select Cross Validate Segments, you will not be able to assign cross validation rules to your flexfield structure.
Define the Accounting Key Flexfield Structure
Define the individual segments, the order in which they appear, which value sets they will use, and how the values will map to the GL_CODE_COMBINATIONS table, which holds all valid combinations of valid segment values.
As you define your segments, you will receive a warning message that your list of values prompt is longer than your segment size. Simply click on OK, and proceed. This will be discussed a little later.
6. In the Segments Summary window, create the structure based on the segment information in the tasks.
7. (B) Save
8. Position your cursor on line 1 (Company)
9. (B) Open to add the following additional information.
In this practice, you will enter the valid values into your value sets. Note: You are not creating combinations, only the lists of individual values that will appear in the LOV of each segment. As you enter transactions or journals, the values you enter for each segment will be used to create the account combinations.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
2. Find your XXCompany value set, enter the values and information for the segment. Note that for each value you must tab completely through the row to see both Effective Date information and Qualifier information.
Value Description Enabled Parent Allow Budgeting/Posting
00 Corporate Yes No Yes, Yes
01 Domestic Ops Yes No Yes, Yes
02 Europe SA Yes No Yes, Yes
03 Foreign Ops Yes No Yes, Yes
T Total All Companies
Yes Yes No, No
3. Save
4. Find your XXDepartment value set, enter the values and information for the segment. Note that for each value you must tab completely through the row to see both Effective Date Information and Qualifier information.
Value Description Enabled Parent Allow Budgeting/Posting
000 Balance Sheet Yes No Yes, Yes
100 Administration Yes No Yes, Yes
150 Finance Yes No Yes, Yes
175 Advertising Yes No Yes, Yes
1XX F&A Rollup Yes Yes No, No
210 Production Yes No Yes, Yes
310 Sales & Marketing Yes No Yes, Yes
350 European Sales Yes No Yes, Yes
375 American Sales Yes No Yes, Yes
400 Corporate Yes No Yes, Yes
3XX Mass Allocation Rollup
Yes Yes No, No
5. Save
6. Enter the values for the XXAccount segment.
Note: For each value you must tab completely through the row to see both effective information and qualifier information. Since an account type of Expense is the default, make sure the account type is correct for each account as you tab through the fields. It would be an unpleasant surprise if the cash account was misclassified as Expense and closed to retained earnings at the end of the accounting year.
Note: We will not be using the Control Account feature or the Reconciliation Flag, leave them both set to No for all values.
Value Description Enabled ParentAllow
Budgeting /Posting
Account Type
1110 Cash Yes No Yes, Yes Asset
1210 Accounts Receivable Yes No Yes, Yes Asset
1260 Allowance for Bad Debt Yes No Yes, Yes Asset
1550 Vehicles Yes No Yes, Yes Asset
1560 Computer/Software Yes No Yes, Yes Asset
1570 Asset Clearing Yes No Yes, Yes Asset
2210 Accounts Payable Yes No Yes, Yes Liability
2225 Accrued Expenses Payable Yes No Yes, Yes Liability
2. Find your XXCompany value set, enter the values and information for the segment. Note that for each value you must tab completely through the row to see both Effective Date information and Qualifier information.
Value Description Enabled Parent Allow Budgeting/Posting
00 Corporate Yes No Yes, Yes
01 Domestic Ops Yes No Yes, Yes
02 Europe SA Yes No Yes, Yes
03 Foreign Ops Yes No Yes, Yes
T Total All Companies
Yes Yes No, No
3. (B) Save
4. Click in the Value Set region and click (I) Find.
5. Find your XXDepartment value set; enter the values and information for the segment. Note that for each value you must tab completely through the row to see both Effective Date Information and Qualifier information.
Value Description Enabled Parent Allow Budgeting/Posting
000 Balance Sheet Yes No Yes, Yes
100 Administration Yes No Yes, Yes
150 Finance Yes No Yes, Yes
175 Advertising Yes No Yes, Yes
210 Production Yes No Yes, Yes
310 Sales & Marketing Yes No Yes, Yes
350 European Sales Yes No Yes, Yes
375 American Sales Yes No Yes, Yes
400 Corporate Yes No Yes, Yes
1XX F&A Rollup Yes Yes No, No
3XX Mass Allocation Rollup
Yes Yes No, No
6. (B) Save
7. Click in the Value Set region and click (I) Find.
In this practice, you will create an accounting calendar.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Define a Period Type
1. Responsibility = General Ledger, Vision Operations (USA)
2. Navigate to the Types window.
• (N) Setup > Financials > Calendars > Types − Period Type = XXMonth − Periods per Year = 13 − Year Type = Calendar − Description = 12 Periods and 1 Adjusting
Define the Accounting Calendar
You will be converting balances into the last period of the prior year.
4. Define periods according to the following table (Replace X with the last digit of the prior calendar year and replace Y with the last digit of the current year. Also, make sure February has the correct number of days):
6. Close the Accounting Calendar window and validate the current calendar.
7. Note your concurrent request ID.
View Calendar Audit Report
8. Verify No Violations are found.
Note: Once a calendar has been opened, you cannot amend the periods. If budgets are going to be defined for multiple years, then the calendar must exist for that number of years. All financial programs and sub-ledgers (except Fixed Assets) use the calendar created in General Ledger, although the opening and closing of the periods is maintained within each application.
1. Responsibility = General Ledger, Vision Operations (USA)
2. Navigate to the Types window.
• (N) Setup > Financials > Calendars > Types − Period Type = XXMonth − Periods per Year = 13 − Year Type = Calendar − Description = 12 Periods and 1 Adjusting
3. (I) Save
4. Close the Period Types window.
Define the Accounting Calendar
You will be converting balances into the last period of the prior year.
6. Define periods according to the following table (Replace X with the last digit of the prior calendar year and replace Y with the last digit of the current year. Also, make sure February has the correct number of days):
10. Note your concurrent request ID. Click (B) OK.
If a Request ID is not generated when you close the Accounting Calendar window, you can manually submit the “Other – Calendar Validation” request from the Standard Request Submission (SRS) window.
View Calendar Audit Report
11. (M) View > Requests
12. (B) Find
13. Click (B) Refresh Data until the request completes.
14. Select the Other – Calendar Validation request.
15. (B) View Output
16. Verify No Violations are found.
Note: Once a calendar has been opened, you cannot amend the periods. If budgets are going to be defined for multiple years, then the calendar must exist for that number of years. All financial programs and sub-ledgers (except Fixed Assets) use the calendar created in General Ledger, although the opening and closing of the periods is maintained within each application.
Practice - Verify Functional Currencies are Enabled
Overview
In this practice, you will verify functional currencies are enabled.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Verify Functional Currencies are Enabled
1. Responsibility = General Ledger, Vision Operations (USA)
2. Navigate to the Define Currencies window.
• (N) Setup > Currencies > Define
3. [F11] to enter query mode − Scroll over to the far right and check the Enabled box.
4. [Ctrl+F11] to execute the query.
5. Verify the USD currency is enabled.
6. Ensure the following currencies are also enabled – GBP, EUR and STAT.
SSC US wants to minimize the overhead of maintaining separate ledgers and would like to take advantage of processing and reporting efficiencies afforded by ledger sets, such as being able to open and close periods for multiple ledgers simultaneously and running reports across multiple ledgers in a single financial statement. SSC US is also a shared service center and performs many accounting functions across its subsidiaries and therefore wants to access multiple ledgers from a single responsibility.
Open Periods for a Ledger Set
1. Open the SRS window.
(N) Reports > Request > Standard
2. Submit the Open Period program for:
• Ledger Set: SSC All
• Period Name: (Current Period)
3. View your requests. You will notice that a separate Open Period programs are launched for each ledger in the ledger set.
Open Periods for SCC French Secondary Ledger
4. Switch responsibilities to General Ledger, SSC France (2ndary local COA). This responsibility has the SSC French Secondary Ledger assigned to it.
5. Open the current period for the SSC France SL (EUR) ledger.
Access Multiple Ledgers from a Single Responsibility for Journal Entry
6. Switch responsibilities back to General Ledger, SSC Worldwide. This responsibility has the Ledger Set assigned to it.
7. Open the Enter Journals form to see that you can access multiple ledgers assigned to your ledger set from a single responsibility. See the effect of assigning specific balancing segment values to legal entities when entering journals.
8. Open the Enter Journals form (N) Journals > Enter
9. Select New Journal
10. Enter the Journal Name "<Your Initials> Exercise 3 Rent"
11. In the Ledger field, open the list of values and notice that all 5 ledgers assigned to your ledger set are available for selection.
12. Select the SSC France primary ledger for the selected period.
13. Enter the following journal line: Journal <Your Initials> Exercise 3 Rent
Ledger SSC France
Category Adjustment
Period (Current Period)
Currency EUR
Line Account Debit Credit
1 102.100.63510.0000.110.000.000
14. You should receive an error message because remember you assigned balancing segment value 101 to SSC France. Value 102 is incorrect because that belongs to Italy.
15. Change the journal lines as follows to correctly record Rent expense: Line Account Debit (EUR) Credit (EUR) 1 101.100.63510.0000.110.000.000 10,000 SSC France. Division 100. Office Rent. None. Building. None. None 2 101.100.21100.0000.000.000.000 10,000 SSC France.Division 100.Payable to Bank.None.Balance Sheet.None.None
16. Post this journal. Wait for the posting process to complete.
View Replicated Reporting Currency Journal
17. From the Find Journals window enter the following search criteria:
18. Batch name: "%<Your Initials> Exercise 3%"
19. Period: (Current Period)
20. You should see 2 posted journals; one for the Primary Ledger and another for the Reporting Currency.
21. Use Folder Tools to insert the "Ledger" column so you can better view the ledger name of each journal.
22. Notice how both ledger journals are combined in the same batch.
23. Review the journal for the Reporting Currency. Notice the journal was converted to USD.
30. Click Show Balance > Journal Details > Drilldown
31. You are now viewing the original that was entered in the SSC France Primary Ledger. Notice account value 63510 is shown.
Note: For balances originating from subledgers, you can drill down to the original subledger transaction that was entered in the Primary Ledger as well.
To see how drilling down from Secondary Ledgers to subledgers works, query the following:
32. When you get to the Subledger Accounting page, click the View Transaction button.
View Account Balances across Ledgers in a Ledger Set
Instructions: Perform an account inquiry using Account Analysis and Drilldown to view balances across ledgers in a ledger set.
33. Change responsibilities, to General Ledger, SSC Worldwide.
34. Open the Account Analysis and Drilldown window.
(N) Inquiry > Account Analysis and Drilldown
35. Perform an account inquiry using the following criteria: Field Value Field Value
Ledger/Ledger Set SSC All Period From 12-06
Ledger Currency All Currencies (defaults) Period To 12-06
Account From 001.100.11100.0000.000.000.000 Display Summary Accounts
No
Account To 102.200.11100.0000.000.000.000 Display Accounts With No Activity
Yes
Balance Type Actual
Currency Total
36. (B) Go. Balances for all 5 ledgers should be returned to look something like this:
Note: Balances for each ledger are being returned. We are not summarizing balances across ledgers. The only way to summarize balances across ledger is via FSG reports. Any summarization would be misleading when multiple currencies are represented.
In this practice, you will define an accounting setup for one legal entity in the US. The primary ledger will act as the corporate representation or main bookkeeping ledger that uses the corporate chart of accounts, calendar, and accounting method. However, the parent company is located in the UK, and therefore a reporting currency in GBP is required for consolidation purposes. The parent company wants the reporting currency to be a journal level reporting currency.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Create a Legal Entity
Responsibility = General Ledger, Vision Operations (USA)
1. Create Legal Entity − Territory = United States − Legal Entity Name = XXVision Corporation − Organization Name = XXVision Corporation − Legal Entity Identifier = XXSYS1000 − EIN/TIN = XX1234567 − Transaction Entity = Yes
2. Create a New Address = Selected − You choose the address
Create Accounting Setup
3. Add Another Row − Legal Entity = XXVision Corporation
5. Choose Journal as the Currency Conversion Level.
Complete Ledger Options
6. (B) Define Accounting Options
7. Locate the Ledger Options setup step and select the Pencil Icon to update − First Ever Opened Period = Dec-XX (where XX is last year) − Future Periods = 2
Note: When you enter an account combination, click the Search button and then select the combination. If no combination is found, click the Create button to create the combination and then select it.
18. (B) Next
19. Enable Journal Reconciliation checkbox.
20. (B) Next
21. (B) Finish
22. Ensure the Status has a green checkmark indicating the setup step is complete.
Practice - Create a Responsibility for the Controller (Required)
Overview
In this practice, you will view the system-generated data access sets that were created when you created your primary ledger and reporting currency using Accounting Setup Manager. Then you will create a new responsibility that will be associated with the system-generated data access set..
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
View System-Generated Data Access Sets
1. Responsibility = General Ledger, Vision Operations (USA)
2. Navigate to the Data Access Sets window.
• (N) Setup > Financials > Data Access Sets
3. Click in Data Access Set Field and query all data access sets that start with assigned XX%.
4. Two data access sets should have been created based on ledger names: − One should include both the primary ledger and journal level reporting currency.
This will be the one that you assign to a responsibility to use for journal entry. − The other should only include the reporting currency.
System generated data access sets are displayed as read only and provide full read and write access to the ledgers.
Create a Responsibility
5. Responsibility = System Administrator
6. Navigate to the Responsibilities window − Responsibility = XXGeneral Ledger Super User, XXLEDGER − Application = General Ledger − Responsibility Key = XXLEDGER
9. Fill in request group details. − Name = GL Concurrent Program Group − Application = General Ledger
10. Save.
Assign Data Access Set to Responsibility
Associate your Ledger with your newly created responsibility.
11. Navigate to the System Profile Options window − Responsibility = XXGeneral Ledger Super User, XXLEDGER − Profile = GL: Data Access Set
12. Click in Responsibility field − XXLedger
13. Save.
Attach the Responsibility to Your User
14. Navigate to the Define Users window.
15. Query your user.
16. Add the XXGeneral Ledger Super User, XXLEDGER responsibility with a security group of Standard.
17. Save.
18. Switch your responsibility. − Responsibility = XXGeneral Ledger Super User, XXLEDGER
Note: When you’ve selected your responsibility, the Enter Journals screen (N) Journals > Enter) will display the data access set in parentheses in the title bar.
Solution - Create a Responsibility for the Controller (Required)
Overview
In this practice, you will view the system-generated data access sets that were created when you created your primary ledger and reporting currency using Accounting Setup Manager. Then you will create a new responsibility that will be associated with the system-generated data access set..
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
View System-Generated Data Access Sets
1. Responsibility = General Ledger, Vision Operations
2. Navigate to the Data Access Sets window.
• (N) Setup > Financials > Data Access Sets
3. Click in Data Access Set Field and query all data access sets that start with assigned XX%.
4. Two data access sets should have been created: − One should include both the primary ledger and journal level reporting currency.
This will be the one that you assign to a responsibility to use for journal entry. − The other should only include the reporting currency.
Note: When you’ve selected your responsibility, the Enter Journals screen (N) Journals > Enter) will display the data access set in parentheses in the title bar.
Practice - View Account Combinations Created with Dynamic Insertion
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = XXGeneral Ledger Super User, XXLEDGER
Tasks
1. View account combinations Created with Dynamic Insertion
• (N) Setup > Accounts > Combinations
Note: If dynamic insertion is not enabled, you will have to define your account combinations prior to being able to use them. One option is to temporarily turn dynamic insertion on and load a 0 amount journal entry using Web ADI with all account combinations you plan to use. Dynamic insertion will create the account combinations for you; you can then turn dynamic insertion off. The journal entry can be deleted if desired.
If you work with Oracle Applications that generate a lot of new account combinations (e.g. Oracle Assets), consider your decision to use (or not use) dynamic insertion carefully.
Also, if you will be using Oracle Projects or Grants, dynamic insertion must be turned on. The Auto Accounting feature used in Oracle Projects and Oracle Grants checks to verify that dynamic insertion is on. If it is not, you will not be able to create journal entries from PA.
Segment Value Security rules restrict access to specific segment values based on the user’s responsibility. Define a rule that removes the use of Department 210, and attach the rule to your XXGeneral Ledger Super User, XXLEDGER responsibility. In this practice, you will create a security rule.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
1. Find the Department Segment in your Accounting Key Flexfield Structure.
2. Define Security Rules. − Name = XXFFS − Description = Department 210 restriction rule − Message = XXFFS - Dept. 210 is not valid for this responsibility
3. Define Rule Elements.
• Define rule elements − Include = 000 - ZZZ − Exclude = 210 - 210
4. Assign the Rule to the XX General Ledger Super User, XXLEDGER Responsibility.
• (B) Assign − Application = General Ledger − Responsibility = XX General Ledger Super User, XXLEDGER − Name = XXFFS
3. Define a security rule. − Name = XXFFS − Description = Department 210 restriction rule − Message = XXFFS - Dept. 210 is not valid for this responsibility
Cross Validation Rules determine which combinations of valid segment values are invalid, regardless of the user's responsibility because cross validation rules are defined at the chart of accounts level. It is a good idea to use combinations of several simple rules rather than a few "all encompassing" rules. Keep in mind that Cross Validation rules are linked to a flexfield structure (chart of accounts); security rules are linked to a responsibility. In this practice, you will define cross validation rules.
Example:
Goal: Prevent balance sheet accounts (0000-3999) from being usedwith anything but the balance sheet department (000). Allow 000 to bepaired with 9930 to 9940.
You will implement three rules as a test to the system:
Rule Purpose
Commission Rule Prevent the Administration (100) and Finance (150) departments from receiving commission payments (Account 5150)
Balance Sheet Rule Prevent balance sheet account codes from being used with anything but balance sheet departments (and similarly with P&L account codes and departments)
Revenue Rule Allow only sales departments (300 to 3ZZ) to be used with revenue account codes (4000 range)
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
1. Responsibility = XXGeneral Ledger Super User, XXLEDGER
2. Navigate to the Key Rules window.
3. Query your flexfield structure.
Define the Commission Rule
4. Define the commission rule. − Rule = XXCVR01 − Description = Account 5150 is not valid with Administration (100) and Finance
(150) − Error Message = XXCVR01 - Account 5150 is not valid with the Administration
(100) and Finance (150) departments − Error Segment = Account − From = 31-JAN-2001
Include/Exclude From To
Include 00.000.0000.00 ZZ.ZZZ.ZZZZ.ZZ
Exclude 00.100.5150.00 ZZ.100.5150.ZZ
Exclude 00.150.5150.00 ZZ.150.5150.ZZ
Define the Balance Sheet Rule
5. Create Rule XXCVR02 for the Balance Sheet Rule. Remember to include a description, error message, identify the segment name, start date, and use the following information.
− Rule = XXCVR02 − Description = Balance sheet accounts and income statement accounts must be used
with appropriate departments − Error Message = XXCVR02 - Balance sheet and income statement accounts must be
used with appropriate departments. − Error Segment Name = Department − From = 31-JAN-2001
Include/Exclude From To
Include 00.000.0000.00 ZZ.ZZZ.ZZZZ.ZZ
Exclude 00.000.4000.00 ZZ.000.9929.ZZ
Exclude 00.000.9941.00 ZZ.000.ZZZZ.ZZ
Note: 9930 is not being excluded because it will be used with department 000 for the default balancing account.
6. Create Rule XXCVR03 for the Revenue Rule. Remember to include a description, error message, identify the segment name, start date, and use the following information.
− Rule = XXCVR03 − Description = Allow only sales departments (300 to 3ZZ) to be used with revenue
account codes (4000 range) − Error Message = XXCVR03 - Only sales departments (300 to 3ZZ) may be used
with revenue account codes (4000 range) − Error Segment Name = Department − From = 31-JAN-2001
Include/Exclude From To
Include 00.000.0000.00 ZZ.ZZZ.ZZZZ.ZZ
Exclude 00.000.4000.00 ZZ.299.4ZZZ.ZZ
Exclude 00.400.4000.00 ZZ.ZZZ.4ZZZ.ZZ
7. Save and close windows until you are back at the Navigator.
Note: In 11i10 and prior, it was necessary to re-choose the responsibility to activate the cross validation rule. That is no longer necessary in R12.
Cross Validation Rules determine which combinations of valid segment values are invalid, regardless of the user's responsibility because cross validation rules are defined at the chart of accounts level. It is a good idea to use combinations of several simple rules rather than a few "all encompassing" rules. Keep in mind that Cross Validation rules are linked to a flexfield structure (chart of accounts); security rules are linked to a responsibility. In this practice, you will define cross validation rules.
Example:
Goal: Prevent balance sheet accounts (0000-3999) from being usedwith anything but the balance sheet department (000). Allow 000 to bepaired with 9930 to 9940.
You will implement three rules as a test to the system:
Rule Purpose
Commission Rule Prevent the Administration (100) and Finance (150) departments from receiving commission payments (Account 5150)
Balance Sheet Rule Prevent balance sheet account codes from being used with anything but balance sheet departments (and similarly with P&L account codes and departments)
Revenue Rule Allow only sales departments (300 to 3ZZ) to be used with revenue account codes (4000 range)
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
6. Create Rule XXCVR02 for the Balance Sheet Rule. Remember to include a description, error message, identify the segment name, start date, and use the following information.
− Rule = XXCVR02 − Description = Balance sheet accounts and income statement accounts must be used
with appropriate departments − Error Message = XXCVR02 - Balance sheet and income statement accounts must be
used with appropriate departments. − Error Segment Name = Department − From = 01-JAN-2008
Include/Exclude From To
Include 00.000.0000.00 ZZ.ZZZ.ZZZZ.ZZ
Exclude 00.000.4000.00 ZZ.000.9929.ZZ
Exclude 00.000.9941.00 ZZ.000.ZZZZ.ZZ
Exclude 00.001.0000.00 ZZ.ZZZ.3999.ZZ
Note: 9930 through 9940 are being omitted from the exclude elements because they are reserved for use with department 000 for balancing accounts.
8. Create Rule XXCVR03 for the Revenue Rule. Remember to include a description, error message, identify the segment name, start date, and use the following information.
− Rule = XXCVR03 − Description = Allow only sales departments (300 to 3ZZ) to be used with revenue
account codes (4000 range) − Error Message = XXCVR03 - Only sales departments (300 to 3ZZ) may be used
with revenue account codes (4000 range) − Error Segment Name = Department − From = 01-JAN-2008
In this practice, you will define and test shorthand aliases.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Verify the Shorthand Aliases Profile Option
1. Responsibility = XXGeneral Ledger Super User, XXLEDGER
2. Navigate to the Profiles window.
3. Query the Flexfields:Shorthand Entry profile option. − User Value = Always
Query the Flexfield Structure
4. Navigate to the Shorthand Aliases window.
5. Query your flexfield structure.
Define Shorthand Aliases
6. Define shorthand aliases. − Enabled = Checked − Max Alias Size = 20 − For the prompt, type Shorthand Aliases
7. (T) Aliases, Descriptions
8. Enter full templates for the Bank account, the Accounts Payable account, and Accrued Expenses according to the following table:
Solution - Define and Test Shorthand Aliases (Required)
Overview
In this practice, you will define and test shorthand aliases.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Verify the Shorthand Aliases Profile Option
1. Responsibility = XXGeneral Ledger Super User, XXLEDGER
2. Navigate to the Profiles window.
• (N) Other > Profile
3. Query the Flexfields:Shorthand Entry profile option. − User Value = Always
Practice - Open the First Accounting Period (Required)
Overview
In this practice, you will open the first accounting period for your primary ledger and its reporting currency.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Open the First Accounting Period
You will convert summary balances into December of the prior accounting year and detail balances for each period until cutover. The cutover period will be the current calendar month. Open the appropriate periods for both the primary ledger and its reporting currency.
Note: Translation cannot be performed in the first open period.
1. Responsibility = XXGeneral Ledger Super User, XXLEDGER
2. Navigate to the Open and Close Periods window. − Ledger = XX Ledger − First Period = The earliest available period for your ledger will default. − Ledger = XX Ledger (GBP)
Note: This is the journal level reporting currency. In order to prevent problems during posting, you should keep the periods for both the source ledger and its reporting currency in sync.
− First Period = The First Ever Opened Period defined for your primary ledger will default.
3. Close the Open/Close periods window and monitor the concurrent requests until they complete. (Hint: Use (M) View > Requests).
4. Navigate back to the Open and Close Periods window.
5. Click (B) Find to find all periods. − Accept the default values for the Ledger and Status fields. − Click (B) Open Period to open a range of period(s). − In the Target Period field, select the current period to open.
Note: After specifying the Target Period and selecting (B) Open Period, all periods up to and including the Target Period will be open. This is a change from prior versions of Oracle Applications where each period had to be opened individually and consecutively.
6. Verify the process completed without error and the periods are open and future enterable.
7. Repeat steps 2 through 6 for the reporting currency.
Note: You should limit the number of periods you have open in order to improve posting performance. This is particularly useful during implementations when you are uploading balances from a legacy system. Instead of having a year's worth of periods open as you are uploading and posting to each period, open a couple of periods and have a high number of future-enterable periods defined for your ledger.
Note: The number of future-enterable periods can be changed at any time in the Ledger Options window in Accounting Setup Manager. After you have uploaded the balances for all the periods, post the journals, then close older periods.
Solution - Open the First Accounting Period (Required)
Overview
In this practice, you will open the first accounting period for your primary ledger and its reporting currency.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Open the First Accounting Period
You will convert summary balances into December of the prior accounting year and detail balances for each period until cutover. The cutover period will be the current calendar month. Open the appropriate periods for both the primary ledger and its reporting currency.
Note: Translation cannot be performed in the first open period.
1. Responsibility = XXGeneral Ledger Super User, XXLEDGER
2. Navigate to the Open and Close Periods window.
• (N) Setup > Open/Close − Ledger = XX Ledger
• (B) Find − First Period = The earliest available period for your ledger will default.
• (B) Open
• Click (B) Yes in the Decision window.
• Click (B) OK to acknowledge concurrent request ID.
• (I) Find − Ledger = XX Ledger (GBP)
Note: This is the journal level reporting currency. In order to prevent problems during posting, you should keep the periods for both the source ledger and its reporting currency in synch.
• (B) Find − First Period = The First Ever Opened Period defined for your primary ledger will
default.
• (B) Open
• (B) Yes
• Click (B) OK to acknowledge your concurrent request ID.
3. Close the Open/Close Periods window and monitor the concurrent requests until they complete. (Hint: Use (M) View > Requests).
4. Navigate back to the Open and Close Periods window.
5. Click (B) Find to find all periods. − Accept the default values for the Ledger and Status fields. − Click (B) Open Period to open a range of period(s). − In the Target Period field, select the current period to open.
Note: After specifying the Target Period and selecting (B) Open Period, all periods up to and including the Target Period will be open. This is a change from prior versions of Oracle Applications where each period had to be opened individually and consecutively.
6. (B) Open
7. Click (B) Yes in the Decision window.
8. (B) OK
9. Verify the process completed without error and the periods are open and future enterable.
10. Repeat steps 5 through 9 for the reporting currency.
Note: You should limit the number of periods you have open in order to improve posting performance. This is particularly useful during implementations when you are uploading balances from a legacy system. Instead of having a year's worth of periods open as you are uploading and posting to each period, open a couple of periods and have a high number of future-enterable periods defined for your ledger. After you have uploaded the balances for all the periods, post the journals, then close older periods.
Note: The number of future-enterable periods can be changed at any time in the Ledger Options window in Accounting Setup Manager. O
In this practice, you will run General Ledger reports.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
1. Navigate to the Standard Request Submission screen.
• (N) Reports > Request > Standard
2. Submit a single request. − Name = Chart of Accounts - Segment Values Listing − Segment Name = Account − (B) OK − (B) Submit − Note your Request ID − (B) No in Decision window
20. Enter the following: − Value – 155 − Description- Payables
21. (B) OK
22. Refresh by selecting the Parent Value on the left side and right click and choose View Hierarchy. You may need to close the existing hierarchy view.
23. View the account segment by selecting the (I) Flashlight.
In this practice you will define sequencing in General Ledger.
Responsibility = General Ledger, Vision Operations (USA)
Your company has just acquired a company called France Outfitters, which is based in France. Regulations in France require that each journal has to be sequenced. You will set up sequencing for the ledger so that all General Ledger journals are sequenced when posted.
Setup Accounting Sequencing (Instructor to Demonstrate the Sequencing Setup)
1. Navigate to Accounting Setup Manager.
2. Update the accounting options for sequencing for the ledger Vision Operations (USA).
3. Setup accounting sequence for Vision Operations (USA).
4. Validate Sequence By Effective Date.
5. Assign Sequence By Effective Date.
Assign Sequences and Create New Sequence
6. Create a new sequence XXSequence.
7. Create a new sequence version XXSequence20YY (YY is the current year) starting on January 1 20YY – December 31, 20YY; with the initial number 1.
8. Assign the sequence XXSequence starting on January 1, 20YY to sequence journal entries for all balance type, all journal source, and all categoriesSolution – Define Sequencing.
Note: If you need to modify the XXSequence you created, you can do so from:
15. The sequence XXSequence is defaulted to the sequence assignment starting from today. Change the start date to make the sequence assignment to sequence journal entries for All Balance Type, All Journal Source, and All Categories starting on the 1st of January.
16. (B) Apply
Note confirmation information.
• If you need to modify the XXSequence you created, you can do so from:
SSC US wants to minimize the overhead of maintaining separate ledgers and would like to take advantage of processing and reporting efficiencies afforded by ledger sets, such as being able to open and close periods for multiple ledgers simultaneously and running reports across multiple ledgers in a single financial statement. SSC US is also a shared service center and performs many accounting functions across its subsidiaries and therefore wants to access multiple ledgers from a single responsibility.
View Ledger Set
(N) Setup > Financials > Ledger Sets
1. Query the ledger set called SSC All.
Notice the following 5 ledgers that are assigned:
Note: The Secondary Ledgers for Italy and France cannot be included because they use a different chart of accounts.
This ledger set is assigned to the responsibility General Ledger, SSC Worldwide.
In this practice, you will set up journal sources.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Responsibility = General Ledger, Vision Operations (USA)
In this practice, you will set up a journal category.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Set Up a Journal Category
Responsibility = General Ledger, Vision Operations (USA)
You've purchased computers in the current open period. The computers are valued at 85,000, of which the office is paying 5,000 cash and the remainder will be paid over the following year. An additional memo informs you of 135,000 of one-time sales revenues earned by selling these computers. Record the journals for the memos in one batch using a batch control total. In this practice, you will create a batch journal.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Record Computer Purchases
1. Responsibility = General Ledger, Vision Operations (USA)
2. Navigate to the Journals window.
• (N) Journals > Enter
Note: You may need to use the System Administrator responsibility to set the Sequential Numbering profile option to Not Used for the XX General Ledger Super User, XXLEDGER responsibility to prevent messages regarding sequential numbering when entering new journals.
3. (B) New Batch − Batch = XXComputer Purchases and Sales − Period = Current period − Control Total = 220000
Practice - Create a Second Journal Batch (Required)
Overview
In this practice, you will create a journal batch with multiple journals.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Create a Journal Batch
1. Responsibility = General Ledger, Vision Operations (USA)
2. Navigate to the Journals window.
• (N) Journals > Enter
3. (B) New Batch − Batch = XXMeals Expense − Control Total = 1000
4. (B) Journals − Journal = XXMeals - Sales & Marketing − Ledger = Vision Operations (USA) − Category = Expenditures − Period = Current period − Currency = Use default currency
In this practice, you will create a single journal that will reclass telephone charges from the Finance department to the Facilities department.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Create a Single Journal
1. Responsibility = General Ledger, Vision Operations (USA)
2. Navigate to the Enter Journals window.
• (N) Journals > Enter
3. (B) New Journal − Journal Name = XXReclass − Ledger = Vision Operations (USA) − Category = Reclass − Period = Current period − Currency = Use default currency
Note: We did not enter a batch name for this batch. The batch name will be created for us.
1. Responsibility = General Ledger, Vision Operations (USA)
2. Navigate to the Enter Journals window.
• (N) Journals > Enter
3. (B) New Journal − Journal Name = XXReclass − Ledger = Vision Operations (USA) − Category = Reclass − Period = Current period − Currency = Use default currency
Note: We did not enter a batch name for this batch. The batch name will be created for us.
There are several methods to Post Journals. You can use the Post button, the Post Journals window or Autopost. In this practice, you will use the Post Journals window to post journals.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Post Journals using the Post Journals Window
1. Responsibility = General Ledger, Vision Operations (USA)
There are several methods to Post Journals. You can use the Post button, the Post Journals window or Autopost. In this practice, you will use the Post Journals window to post journals.
Tasks
Post Journals using the Post Journals Window
1. Responsibility = General Ledger, Vision Operations (USA)
2. Navigate to the Journals Post window.
• (N) Journals > Post
3. Click (B) Find (hint: Type %XX% in the batch name field).
Practice - Review Journal Entries and Account Balances (Required)
Overview
In this practice, you will use inquiry windows to review journal entries and account balances for both the primary ledger and its reporting currency. From the reporting currency, you can drill down to the primary ledger.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
Tasks
Use Account Inquiry
1. Navigate to the Account Inquiry window.
• (N) Inquiry > Account − Ledger Name = Vision Operations (USA) − From = Current period − To = Current period − Currency Type = Total
Solution - Review Journal Entries and Account Balances (Required)
Overview
In this practice, you will use inquiry windows to review journal entries and account balances for both the primary ledger and its reporting currency. From the reporting currency, you can drill down to the primary ledger.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
Tasks
Use Account Inquiry
1. Navigate to the Account Inquiry window.
• (N) Inquiry > Account − Ledger Name = Vision Operations (USA) − From = Current period − To = Current period − Currency Type = Total
2. Place cursor in Accounts record.
3. Enter the following in the Find Accounts window: Segment Low High
19. 19. Verify batch statuses is Posted (the first 3 lines are showing the journals posted to the secondary ledger, Vision IFRS/IAS Ops, associated with the Vision Operations (USA) primary ledger.)
Journals may be scheduled for reversal in another period. Users may enter the period in the Journal window or it may be set to default from the category. In this practice, you will reverse a journal entry.
There are four ways to create a reversing journal. − Manually − Use the Generate > Reversals window − Profile Option GL: Autolaunch Reversal after Period Open is set to Yes and a new
period is opened (category must support auto reverse) − Run the Program - Automatic Reversal concurrent process that creates a reversing
journal
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
Tasks
Reverse a Journal Manually
A memo from the MIS department states, "Please correct the charge for computers for the latest open period. The proper charge is 87000, not 85000."
1. Navigate to the Enter Journals window.
• (N) Journals > Enter
2. Find the XXComputer Purchases and Sales Batch.
3. Select the line for 85000 and review the Journal.
Journals may be scheduled for reversal in another period. Users may enter the period in the Journal window or it may be set to default from the category. In this practice, you will reverse a journal entry.
There are four ways to create a reversing journal. − Manually − Use the Generate > Reversals window − Profile Option GL: Autolaunch Reversal after Period Open is set to Yes and a new
period is opened (category must support auto reverse) − Run the Program - Automatic Reversal concurrent process that creates a reversing
journal
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
Tasks
Reverse a Journal Manually
A memo from the MIS department states, "Please correct the charge for computers for the latest open period. The proper charge is 87000, not 85000."
1. Navigate to the Enter Journals window.
• (N) Journals > Enter − Batch = XXComputer Purchases and Sales (Tip: use wildcard. Ex: XXCom%)
2. (B) Find
3. Select the line for 85000.
4. (B) Review Journal
• (B) Reverse
• Select the Current period and click the OK button.
Practice - Schedule a Journal to Reverse then Generate the Reversal (Required)
Overview
In this practice, you will schedule a journal to reverse and then generate the reversal.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
Tasks
Set the Reversal Period
1. Navigate to the Enter Journals window and find your XXMeals Expense Journal Entry.
• (N) Journals > Enter
2. Select the line for 200
3. (B) Review Journal
4. Select the next, non-adjusting period for reversal.
5. Save
Note: In R12, you can only generate reversals for posted journals. This helps to ensure data integrity.
Generate the Reversal
6. Navigate to the Reverse Journals window and find your batch.
• (N) Journals > Generate > Reversal
7. Select the batch name to be reversed.
8. (B) Reverse
Find your Reversal
9. Navigate to the Enter Journals window, find and review your reversal.
Solution - Schedule a Journal to Reverse then Generate the Reversal (Required)
Overview
In this practice, you will schedule a journal to reverse and then generate the reversal.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
Tasks
Set the Reversal Period
1. Navigate to the Enter Journals window and find your XXMeals Expense Journal Entry.
• (N) Journals > Enter − Batch: XXMeals Expense (Tip: use wildcard. Ex: XXMeals%)
2. (B) Find
3. Select the line for 200.
4. (B) Review Journal
5. Reverse Area − Period = Choose the next, non-adjusting period − Method = Switch Dr/Cr
Practice - Set up Automatic Journal Reversal (Required)
Overview
If you routinely generate and post a large number of reversing entries as part of your month-end close or opening procedures, you can save time and reduce errors by setting up Automatic Journal Reversal. The Journal Reversal Criteria window is used to define reversal criteria based on journal categories. However, your reversal criteria will only apply to new journal entries that use that category; it will not apply retroactively to existing journals using that category. In this practice, you will set up an automatic journal reversal.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
Tasks
Verify your Journal Category exists (Instructor to Demonstrate how to setup Autoreverse)
1. Navigate to the Categories window and verify that your XXAccrual category exists. If the category does not exist, just add it.
• (N) Setup > Journal > Categories>
Specify Journal Reversal Criteria
2. Navigate to the Journal Reversal Criteria window.
• (N) Setup > Journal > Autoreverse − Criteria Set = XXReversal Criteria − Description = XXReversal Criteria − Note that there is automatically a journal reversal criteria record for each journal
category. − Enter a Query (F11) − Category = XXAccrual − Execute your Query (Ctl-F11) − Reversal Period = Next Non-Adjusting − Method = Switch Dr/Cr − AutoReverse = Checked − AutoPost Reversal = Checked
Note: The GL: Launch Autoreverse after Period Open profile option will determine if the Posting process will be submitted automatically when the status of the period changes to Open after the Open Period process is run.
4. Assign the Journal Reversal Criteria Set to your accounting setup.
Test Journal Reversal (Students will start the practice with this step)
5. Navigate to the Enter Journals window.
• (N) Journals > Enter
6. (B) New Journal − Journal = XXSalary Accrual − Ledger = Vision Operations (USA) − Category = XXAccrual (Instructor will tell you the category to use) − Period = Current period − Note the Reversal Period defaults into the reverse area
Solution - Set up Automatic Journal Reversal (Required)
Overview
If you routinely generate and post a large number of reversing entries as part of your month-end close or opening procedures, you can save time and reduce errors by setting up Automatic Journal Reversal. The Journal Reversal Criteria window is used to define reversal criteria based on journal categories. However, your reversal criteria will only apply to new journal entries that use that category; it will not apply retroactively to existing journals using that category. In this practice, you will set up an automatic journal reversal.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
Tasks
Verify your Journal Category exists (Instructor to Demonstrate how to setup Autoreverse)
1. Navigate to the Categories window and verify that your category exists.
Note: If the category does not exist add it at this time.
• (N) Setup > Journal > Categories> − Enter a Query (F11) − Category = XXAccrual
2. Execute your Query (Ctl-F11).
3. Close windows until you are back at the Navigator.
Specify Journal Reversal Criteria
4. Navigate to the Journal Reversal Criteria window.
• (N) Setup > Journal > Autoreverse − Criteria Set = XXReversal Criteria − Description = XXReversal Criteria − (B) Yes – Save is automatically invoked when moving to the category region
Note: there is automatically a journal reversal criteria record for each journal category.
− Enter a Query (F11) − Category = XXAccrual − Execute your Query (Ctl-F11) − Reversal Period = Next Non-Adjusting − Method = Switch Dr/Cr − AutoReverse = Checked − AutoPost Reversal = Checked
5. Save.
6. Close windows until you are back at the Navigator.
Note: The “GL: Launch Autoreverse after Period Open” profile option will determine if the Posting process will be submitted automatically when the status of the period changes to Open after the Open Period process is run.
7. Assign the Journal Reversal Criteria Set to your accounting setup.
− Journal Reversal Criteria Set = XXReversal Criteria
− (B) Finish − Close page
Test Journal Reversal (Students will start the practice at this step)
8. Navigate to the Enter Journals window.
• (N) Journals > Enter
9. (B) New Journal − Journal = XXSalary Accrual − Ledger = Vision Operations (USA) − Category = XXAccrual (Instructor will tell which category to use) − Period = Current period − Note the Reversal Period defaults into the reverse area
In this practice, you will set up suspense accounts.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
Tasks
1. Define a Suspense Account.
• Enter the following:
Ledger Source Category Account
Vision Operations (USA)
Manual XXAccrual 01-000-2990-21XX-000
2. Enter an Unbalanced Journal.
• (B) New Journal − Journal = XXMisc Accruals − Ledger = Vision Operations (USA) − Category = XXAccrual − Period = Current period
• Enter the following:
Line Account Debit Credit Description
10 01-410-4130-21XX-000 500 Commission
20 01-000-2215-21XX-000 450 Accruals
• Click (B) Yes in Decision window.
3. Post the Journal.
4. Navigate to the Enter Journals window to review results of posting.
In this practice, you will set up suspense accounts.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Visio Operations (USA)
Tasks
1. Navigate to the Categories window and verify that your category exists.
Note: If the category does not exist add it at this time.
• (N) Setup > Journal > Categories> − Enter a Query (F11) − Category = XXAccrual
2. Execute your Query (Ctl-F11).
3. Close windows until you are back at the Navigator.
Define a Suspense Account
1. Navigate to the Suspense Account window.
• (N) Setup > Accounts > Suspense
2. Enter the following:
Ledger Source Category Account
Vision Operations (USA)
Manual XXAccrual (Instructor will tell you what to use)
4. Close windows until you are back at the Navigator.
Enter an Unbalanced Journal
5. Navigate to the Enter Journals window.
• (N) Journals > Enter
6. (B) New Journal − Journal = XXMisc Accruals − Ledger = Vision Operations (USA) − Category = XXAccrual (Instructor will tell you what to use) − Period = Current period
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
Tasks
1. Create a Single Journal.
• (B) New Journal − Journal Name = XXHeadcount − Ledger = Vision Operations (USA) − Category = Headcount − Period = Current period − Currency = STAT
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
Tasks
Create a Single Journal
1. Navigate to the Enter Journals window.
• (N) Journals > Enter
2. (B) New Journal − Journal Name = XXHeadcount − Ledger = Vision Operations (USA) − Category = Headcount − Period = Current period − Currency = STAT
Note: We did not enter a batch name for this batch. The batch name will be created for us.
6. Click (B) OK to acknowledge concurrent request ID note.
7. Query your Journal Name but place “%” before and after your Journal Name, such as %XXHeadcount%. Notice 2 journals have been created and posted; one for the primary ledger and another for its reporting currency. The name of the reporting currency journal is the same as the primary ledger except the reporting currency name is prefixed.
8. Close windows until you are back at the Navigator.
Practice - Define Statistical Units of Measure (Optional)
Overview
In this practice, you will define statistical units of measure.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
Tasks
1. Define Statistical Units of Measure
• Enter the following:
Account Unit of Measure Description
7640 XXFlights Flights
Note: The "Unit of Measure" field allows you to "free form" the information or choose an existing value from the underlying list of values.
2. Verify Profile Option (Instructor will perform this step)
• Find the Journals: Mix Statistical and Monetary and set the User value to Yes
3. Enter a Mixed Statistical and Monetary Journal.
4. Navigate to the Account Analysis and Drilldown page.
• (N) Inquiry > Account Analysis and Drilldown
5. Inquiry Type = Period Listing
6. Search − Ledger/Ledger Set = Vision Operations (USA) − Period From = Current Period − Period To = Current Period − Account From = 01-410-7640-21XX-000 (B) Search (B) Select − Account To = 01-430-7640-21XX-000 (B) Search (B) Select
7. (B) Go
8. Click on PTD balance for account 01-420-7640-21XX-000. Review journal information.
9. (B) Create View − View Name = XXStat View − Number of Rows Displayed = 10 Rows − Description = Display Stat Amount − Columns Shown = Stat Amount (I) Move
Solution - Define Statistical Units of Measure (Optional)
Overview
In this practice, you will define statistical units of measure.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
13. Click (B) OK to acknowledge concurrent request ID note.
14. Close windows until you are back at the Navigator.
Use Account Analysis and Drilldown
15. Navigate to the Account Analysis and Drilldown page.
• (N) Inquiry > Account Analysis and Drilldown
16. Inquiry Type = Period Listing
17. Search − Ledger/Ledger Set = Vision Operations (USA) − Period From = Current Period − Period To = Current Period − Account From = 01-410-7640-21XX-000 (B) Search (B) Select − Account To = 01-430-7640-21XX-000 (B) Search (B) Select
Practice - Load a Basic Journal Using WEB ADI (Required)
Overview
In this practice, you will load a journal using Web ADI.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice. ADI must also be installed.
Tasks
Responsibility: Oracle Web ADI (Instructor to Demonstrate Layout Modification)
Note: May need to add the responsibility to the user Operations.
1. (N) Define Layout
2. Select General Ledger – Journals.
3. (B) Go
4. Select Functional Actuals – Single.
5. (B) Update
6. (B) Next
Displayed are the following: − Header − Context − Line
7. Select the Field to be displayed either in the Header or Line section of the Journal Entry.
8. Select the following Optional fields: − Group ID − Journal Description
Solution - Load a Basic Journal Using WEB ADI (Required)
Overview
In this practice, you will load a journal using Web ADI.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice. ADI must also be installed.
Tasks
Responsibility: Oracle Web ADI (Instructor to Demonstrate Layout Modification)
Note: May need to add the responsibility to the user "Operations".
1. (N) Define Layout
2. Select General Ledger – Journals.
3. (B) Go
4. Select Functional Actuals – Single.
5. (B) Update
6. (B) Next
7. Select the Field to be displayed either in the Header or Line section of the Journal Entry.
In this practice, you will define Summary Accounts.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
Tasks
Instructor to Demonstrate the Steps to Create a Summary Template
• Review the following for Account Segment: − Code = Expenses − Name = Expenses − Description = Rollup Group for Total Expenses (Assigned to Total Cost of Sales
(5000), Employee (6000) and Operating (7000) accounts) Rollup Group for Total Expenses
2. Review the Rollup Group attachment to Parent Values.
• Find the Operations Accounting Flex your Chart of Accounts Structure and the Account Segment value 5000. May want to repeat the step for accounts 6000 and 7000.
3. Freeze Rollup Groups.
• Find the Operations Accounting Flex Chart of Accounts Structure in the Key Flexfield Segments window.
• Check the Freeze Rollup Groups checkbox and compile the flexfield.
− Name = XXExpenses − Ledger = Vision Operations (USA) − Template = T-D-Expenses-D-T − Description = Summary Account for Expenses − Earliest Period = Current Period
Students to Continue with the Practice
5. Create journal entry:
• (N) Journals > Entry
• (B) New Journal
• Enter the following for the journal header: − Journal = XXSummary − Ledger = Vision Operations (USA) − Category = Adjustment − Period = Current Period − Currency = USD
• Enter the following for the journal lines:
Line Account Debit Credit
10 01-410-7640-21XX-000 500
20 01-420-7640-21XX-000 450
30 01-430-7640-21XX-000 65
40 01-000-1110-21XX-000 1015
• (B) Post the journal.
Review the Summary Account in the Account Inquiry area. − From = Current period − To = Current period
• Place cursor in the Summary Template field.
• Select the Summary Template "XXExpenses" from the List of Values and tab to the next field.
• Restrict the range of accounts to be retrieve by entering 21XX for the Low and High values in the SubAccount field.
• Search − Ledger/Ledger Set = Vision Operations (USA) − Period From = Current Period − Period To = Current Period − Account From = T-410-7000-21XX-T (B) Search (B) Select − Account To = T-430-7000-21XX-T (B) Search (B) Select − Display Summary Accounts = Yes − Summary Template = XX Summary
• Click on the PTD balance of account 01-410-7640-21XX-000 to review journal line information.
In this practice, you will define Summary Accounts.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
Tasks
Instructor to Demonstrate the Steps to Create a Summary Template
4. Review the Rollup Group attachment to Parent Values.
• Find the Operations Accounting Flex your Chart of Accounts Structure and the Account Segment value 5000. May want to repeat the step for accounts 6000 and 7000.
• Enter the following: − Name = XXExpenses − Ledger = Vision Operations (USA) − Template = T-D-Expenses-D-T − Description = Summary Account for Expenses − Earliest Period = Current Period
12. Click (B) OK to acknowledge concurrent request submission note. − Verify the process completes
Students to Continue with the Practice
Create Journal Entry (Students will start the lab with this step)
Note: This journal is only required, PROVIDED that the lab for statistical units of measure was not created during the chapter of basic journal entries.
13. Create a journal entry:
• (N) Journals > Entry
• (B) New Journal
• Enter the following for the journal header: − Journal = XXSummary − Ledger = Vision Operations (USA) − Category = Adjustment − Period = Current Period − Currency = USD
16. Review the accounts that have been produced - (B) Show Balances.
17. Review the Detail Balances - (B) Detail Balances.
18. Review the Journal Details - (B) Journal Details.
Note: If budgets are being used, you can also view variances at a summary level through this form.
Use Account Analysis and Drilldown
19. Navigate to the Account Analysis and Drilldown page.
• (N) Inquiry > Account Analysis and Drilldown
20. Inquiry Type = Period Listing
21. Search − Ledger/Ledger Set = Vision Operations (USA) − Period From = Current Period − Period To = Current Period − Account From = T-410-7000-21XX-T (B) Search (B) Select − Account To = T-430-7000-21XX-T (B) Search (B) Select − Display Summary Accounts = Yes − Summary Template = XX Summary
The (B) Search and the (B) Select are only needed if the flashlight is used to find the account values. Remember that the account values in Drilldown and Analysis must exist in the system.
22. (B) Go.
23. Click on account T-410-7000-21XX-T to view detail accounts balances.
24. Click on the PTD balance of account 01-410-7640-21XX-000 to review journal line information.
In this practice, you will define and generate recurring journals.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
• Enter a journal line according to the following table:
Line Account Description
10 01-480-6155-21XX-000 Bonus – S&M Department
• Enter the following formula for the journal line:
Step Operator Amount Account Balance Type
Amount Type
Period
1 Enter 01-480-4120-21XX-000
Actual PTD Current Period
2 X -0.05 N/A N/A N/A
• Save your work and enter the second and third lines for the other 2 departments adding an extra 1000 to the Department 350 bonus and deducting 500 from the Department 375 bonus.
In this practice, you will define and generate recurring journals.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
Tasks
Create a Skeleton Recurring Journal Batch
1. Navigate to the Recurring Journals definition window
36. Save your work and enter the second and third lines for the other 2 departments adding an extra 1000 to the Department 350 bonus and deducting 500 from the Department 375 bonus.
Practice - Create a Mass Allocation Journal (Required)
Overview
A mass allocation cannot run against a zero balance cost pool. In this practice, you will create a journal entry to ensure that there is a balance in the cost pool. Then, you will define a MassAllocation to allocate the cost pool.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• You have completed the Recurring Journal Entry practice.
• Responsibility = General Ledger, Vision Operations (USA)
Tasks
1. Create a Single Journal.
• Open the Enter Journals window.
• (N) Journals > Enter
• (B) New Journal − Journal Name = XXBenefits Cost Pool − Ledger = Vision Operations (USA) − Category = Allocation − Period = Current period − Currency = USD
• Enter the following journal:
Line Account Debit Credit Description
10 01-404-6140-21XX-000 155,000 Benefit Cost Pool
20 01-000-2410-21XX-000 155,000
2. Define MassAllocation.
• Define a MassAllocation. − Batch = XX MassAllocation − Balance Type = Actual
− Description = XX MassAllocation − (B) Formula − Name = XXAllocate Insurance Benefits − Description = XXAllocate Insurance Benefit − Category = Allocation − Currency = USD − Full Cost Pool Allocation needs to be checked
Line Amount Account Currency Type
Amount Type
Relative Period
Balance Type
A N/A (Vision Operations (USD)). 01-404-6140-
21XX-000
C.C.C.C.C.C
Total PTD Current Period
Actual
B N/A (Vision Operations (USD)). 01-100-5800-
21XX-000
C.C.L.C.C.C
Total PTD Current Period
Actual
C N/A (Vision Operations (USD)). 01-100-5800-
21XX-000
C.C.S.C.C.C
Total PTD Current Period
Actual
T N/A (Vision Operations (USD)). 01-100-5800-
21XX-000
C.C.L.C.C.C
N/A N/A
N/A N/A
O N/A (Vision Operations (USD)). 01-404-6140-
21XX-000
C.C.C.C.C.C
N/A N/A N/A N/A
3. Generate MassAllocation. − Name = XX MassAllocation − Ledger = Vision Operations (USD) − Balancing Segment Value = 01 − Period = Current Period − Allocation Method = Full
4. Verify the Process Completes.
5. Once the process has completed find your unposted standard journal.
• (N) Journals > Enter − Batch Name = %XX MassAllocation%
Solution - Create a Mass Allocation Journal (Required)
Overview
A mass allocation cannot run against a zero balance cost pool. In this practice, you will create a journal entry to ensure that there is a balance in the cost pool. Then, you will define a MassAllocation to allocate the cost pool.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• You have completed the Recurring Journal Entry practice.
• Responsibility = General Ledger, Vision Operations (USA)
Tasks
Create a Single Journal
1. Open the Enter Journals window.
• (N) Journals > Enter
2. (B) New Journal − Journal Name = XXCost Pool − Ledger = Vision Operations (USA) − Category = Allocation − Period = Current period − Currency = USD
Note: We did not enter a batch name for this batch. The batch name will be created for us.
5. (B) Post > (B) OK to acknowledge concurrent request ID note.
6. Close windows until you are back at the Navigator.
Define MassAllocation
7. Navigate to the Define MassAllocations window.
• (N) Journals > Define > Allocation
8. Define a MassAllocation − Batch = XX MassAllocation − Balance Type = Actual − Description = XX MassAllocation − (B) Formula − Name = XXAllocate Insurance Benefits − Description = XXAllocate Insurance Benefit − Category = Allocation − Currency = USD − Full Cost Pool Allocation needs to be checked
13. Enter the following information: − Name = XX MassAllocation − Ledger = Vision Operations (USA) − Balancing Segment Value = 01 − Period = Current Period − Allocation Method = Full
14. (B) Submit
15. Click (B) OK to acknowledge concurrent request ID note.
Verify the Process Completes
16. (M) View > Requests
17. (B) Find
Once the process has completed find your unposted standard journal
In this practice you will cross-reference journal entry lines for suspense account in General Ledger to reconcile the lines and ensure that the balance in suspense accounts are cleared in a timely manner.
Responsibility = General Ledger, Vision Operations (USA)
Enable Reconciliation (Instructor to Demonstrate)
1. Enable reconciliation for suspense account 2990 for your accounting flexfield.
2. Navigate to Accounting Setup Manager and enable reconciliation for General Ledger, Vision Operations.
3. Generate the Program Inheritance Segment Value Attributes.
Enter Reconciliation Reference (Students will start the practice at this point)
4. You received a cash payment of $10,000, but you are unsure of the reason for the cash payment. For the time being, you post the balance to suspense account and enter a reconciliation reference to ensure that the balance will be cleared from the suspense account appropriately.
5. Enter journals to debit $10,000 to account 01-000-1110-21XX-000 and credit $10,000 to 01-000-2990-21XX-000 for the current month.
6. Enter reconciliation reference SUSP on journal line for 01-000-2990-21XX-000.
7. Post the journal.
8. Afterwards you did a little research and found out that the payment was a mistake so you reverse the journal to debit the amount from suspense account and credit the cash back on the same period.
9. Ensure that you enter the same reconciliation reference to the journal lines that debit the suspense accounts before posting so you can reconcile them.
10. Post the reversing journal.
Manually Reconcile the Journals
11. Search for the journal lines with reconciliation reference SUSP for the current month to be reconciled.
• Enable the Journal Reconciliation by checking the box.
• (B) Finish
• (L) Close Window
3. Generate the Program-Inherit Segment Values Attributes.
Enter Reconciliation Reference (Students will start the practice at this point)
4. You received a cash payment of $10,000, but you are unsure of the reason for the cash payment. For the time being, you post the balance to suspense account and enter a reconciliation reference to ensure that the balance will be cleared from the suspense account appropriately. Enter journals to debit USD $10,000 to account 01-000-1110-21XX-000 and credit USD $10,000 to 01-000-2990-21XX-000 for the current period.
5. Enter a journal.
• (N) Journals > Enter > (B) New Journal − Journal Name = XXLine Reconciliation − Period = Current − Accept the defaults for the remaining fields
• Enter the following information on the Journal lines.
In this practice, you will create a ledger set that includes your primary ledger and reporting currency and two other ledgers of your choosing. Then you will run a Trial Balance report and close periods across multiple ledgers in a ledger set using a single submission.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
Tasks
1. Create a Ledger Set.
• Enter the following ledger set: − Name = XXLedger Set − Short Name = XX Ledger Set − Chart of Accounts = Operations Accounting Flex − Calendar = Accounting (choose Month) − Default Ledger = Vision Operations (USA)
• Assign the following ledgers to your ledger set: − Vision Operations (USA) − IAS Reporting Vision Ops
2. View System-Generated Data Access Set.
• Query the data access set that was system-generated based on your ledger set name XXLedger Set.
3. Assign Data Access Set to Responsibility (Instructor will demonstrate this step).
• Switch your responsibility. − Responsibility = General Ledger, Vision Operations (USA) − Profile = GL: Data Access Set
• Click in Responsibility field. − Assign XXLedger Set.
− Responsibility = General Ledger, Vision Operations (USA)
4. Submit Reports Using Ledger Set.
• Submit a single request. − Name = Trial Balance − Ledger Set: XXLedger Set − Ledger Currency: GBP − Currency Type: Total − Pagebreak Segment: Company (01-99) − Period: May-01 − Amount Type: PTD − (B) OK − (B) Submit − Note your Request ID − (B) Yes in Decision window
5. Close Periods for Multiple Ledgers in a Ledger Set (Instructor will demonstrate this step).
• Submit another request. − Name = Periods - Close Period − Ledger Set: XXLedger Set − Period Name: Dec-07 − (B) OK − (B) Submit − Note your Request ID − (B) No in Decision window
In this practice, you will create a ledger set that includes your primary ledger and reporting currency and two other ledgers of your choosing. Then you will run a Trial Balance report and close periods across multiple ledgers in a ledger set using a single submission.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Create a Ledger Set
1. Responsibility = General Ledger, Vision Operations (USA)
2. Navigate to the Ledger Set window.
• (N) Setup > Financials > Ledger Set
3. Enter the following ledger set: − Name = XXLedger Set − Short Name = XX Ledger Set − Chart of Accounts = Operations Accounting Flex − Calendar = Accounting (choose Month) − Default Ledger = Vision Operations (USA)
4. Assign the following ledgers to your ledger set: − Vision Operations (USA) − IAS Reporting Vision Ops
Submit Reports Using Ledger Set (Students resume at this step)
14. Navigate to the Standard Request Submission screen.
• (N) Reports > Request > Standard
15. Submit a single request. − Name = Trial Balance − Ledger Set: XXLedger Set (Instructor will tell which value to use) − Ledger Currency: GBP − Currency Type: Total − Pagebreak Segment: Company (01-99) − Period: May-01 − Amount Type: PTD − (B) OK − (B) Submit − Note your Request ID − (B) Yes in Decision window
Close Periods for Multiple Ledgers in a Ledger Set (Instructor will Demonstrate this step)
16. Submit another request. − Name = Periods - Close Period − Ledger Set: XXLedger Set − Period Name: Dec-07 − (B) OK − (B) Submit − Note your Request ID − (B) No in Decision window
In this practice, you will create a data access set that restricts read and write access to certain management segment values. You want to prevent certain managers from viewing and updating balances for departments outside of their authority. Then you will enter a journal and run a Trial Balance report using the data access set with management segment access.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
• Instructor may want to set up a unique responsibility to attach this Data Access set to instead General Ledger, Vision Operations (USA).
Tasks
1. Activate the Management Flexfield Qualifer for the Operations Accounting Flex accounting flexfield. ( Instructor will demonstrate this step).
2. Create a Data Access Set.
• Enter the following ledger set: − Name = XXRead Only Dept 420 and 430 − Short Name = XXRead Only Access − Chart of Accounts = Operations Accounting Flex − Calendar = Accounting (Choose Month) − Access Set Type = Management Segment Value − Default Ledger = Vision Operations (USA)
• Assign the following ledgers and privileges to your data access set: − Vision Operations (USA) − IAS Reporting Vision Ops
In this practice, you will create a data access set that restricts read and write access to certain management segment values. You want to prevent certain managers from viewing and updating balances for departments outside of their authority. Then you will enter a journal and run a Trial Balance report using the data access set with management segment access.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
• Instructor may want to set up a unique responsibility to attach this Data Access set to instead General Ledger, Vision Operations (USA).
Tasks
Activate the Management Flexfield Qualifer (Instructor to Demonstrate this step)
6. Click (B) Compile, click the OK to all the messages.
7. Close all windows and return to the Navigator.
Create a Data Access Set
8. Navigate to the Data Access Set window.
• (N) Setup > Financials > Data Access Set
9. Enter the following ledger set: − Name = XXRead Only Dept 420 and 430 − Short Name = XXRead Only Access − Chart of Accounts = Operations Accounting Flex − Calendar = Accounting (Choose Month) − Access Set Type = Management Segment Value − Default Ledger = Vision Operations (USA)
10. Assign the following ledgers and privileges to your data access set: − Vision Operations (USA) − IAS Reporting Vision Ops
Ledger Value Privilege
Vision Operations (USA) 410 Read and Write
Vision Operations (USA) 420 Read Only
Vision Operations (USA) 430 Read Only
IAS Reporting Vision Ops 410 Read and Write
IAS Reporting Vision Ops 420 Read Only
IAS Reporting Vision Ops 430 Read Only
11. (I) Save.
12. Close the window and click (B) OK to the Note window.
Enter Journal (Students will start the practice on this step)
19. Navigate to the Enter Journals window.
• Responsibility = General Ledger, Vision Operations (USA)
• (N) Journals > Enter
20. Click (B) New Journal.
21. Enter the following journal (similar to an earlier lab to illustrate the limitations currently in place):
− XX Salary Accrual Test − Ledger = Vision Operations (USA) − Category = Adjustment − Period = Current Period − Currency = USD − Journal Lines should be entered:
Notice that you are unable to
enter department values 420 and 430 because you do not have write access. You can only view journals and balances for those departments.
23. Close windows until you are back at the Navigator.
24. Instructor: Reset the Profile Option done in the previous steps 13-17 in this lab.
Guided Demonstration - Define Definition Access Sets and Secure Definitions
Logon: SSCNEWALL/Welcome
Responsibility: General Ledger, SSC Worldwide
You want to prevent other users from modifying or using your FSG Report definition. You will however allow them to view it. Create a definition access set to give read-only access to the FSG report definition and assign it to the General Ledger, SSC France responsibility that is assigned to the SSCFR user and your current user.
Also, to have the full ability to assign definition access set controls, assign the Super User Definition Access Set to your current responsibility, <Your Initials> US GL Accountant BSV Access.
Assign Definition Access Set with View Only Access
1. From the responsibility XX GL Accountant BSV Access, open the Definition Access Set window.
(N) Setup > Financials > Definition Access Set > Define
2. Define a Definition Access Set called XX View Only Access.
Note: You are only defining a name for your definition access set. You are not securing definitions yet.
3. Save.
4. Navigate to the Definition Access Set Assignments form.
(N) Setup > Financials > Definition Access Set >Assign
5. Assign the Definition Access Set to the responsibility General Ledger, SSC France. Select the AutoAssign and the View check boxes for Automatic Privileges.
7. To have the full ability to assign definition access set controls, assign Super User Definition Access Set to your current responsibility, XX GL Accountant BSV Access. Save. Close the window, to have the Compile Definition Access Set process submitted.
8. Wait for process to complete.
Secure Definitions
9. Log out and log in as SSCFR/welcome.
10. Choose the responsibility General Ledger, SSC France.
• Open the Report page (N) Reports > Define > Report and query the FSG report definition called "Balance Sheet SSC" and enable security and immediately click the Assign Access button and notice how the report was automatically assigned with the View privilege. (B) OK
Note: Some may argue that this is a security breach, because the user could quickly change his privilege from View to Use and Modify. This is a technical limitation because the concurrent program has not been submitted yet. It gets submitted when you save your work. We provide function security on the Assign Access button so if you want to prevent users from changing their privileges, you can hide the button from those responsibilities.
11. Save your work, (B) OK, and wait for the Compile Definition Access Set program to complete.
12. Re-query the definition to see that you can only view it now. Also notice the Run Report button is disabled because you cannot use or submit this definition.
13. Log out and log back in as your username/password and select the responsibility General Ledger, SSC Worldwide.
14. Query the FSG Report Definition. Notice you have full use, view, and modify privileges even though the Super User Definition Access Set was not assigned to this responsibility (It was assigned to the XX GL Accountant BSV Access responsibility). This is because the security is enforced at the user level, not at the responsibility level.
Note: You have just secured the report definition, but you have not secured the column set and row set definition. Other users will not be able to modify the report definition, but they can modify the components (the row set, the column set, row order, etc.). You need to secure the individual FSG components if you want to prevent other users from modifying them.
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility is General Ledger, Vision Operations (USA)
Tasks
Define Foreign Currencies
1. Navigate to the Currencies window.
• (N) Setup > Currencies > Define
2. Enter the following:
Note: If the field isn’t list below leave it blank.
Code Name Description Issuing Territory
XXCUR XXCurr Foreign Currency France
3. Save.
4. Close windows until you are back at the Navigator.
In this practice, you will define rate types using the Currency Rates Manager.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility is General Ledger, Vision Operations (USA).
Tasks
1. Define Rate Types. − Rate Type = XXPrivate − Description = XXPrivate Rate Type − Pivot Currency = XXCUR − (B) Add Another Row − Contra Currency = USD − (B) Add Another Row − Contra Currency = GBP
In this practice, you will define rate types using the Currency Rates Manager.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility is General Ledger, Vision Operations (USA).
Tasks
Define Rate Types
1. Navigate to the Conversion Rate Types window.
• (N) Setup > Currencies > Currency Rates Manager > Rate Types − (B) Create Rate Type − Rate Type = XXPrivate − Description = XXPrivate Rate Type − Pivot Currency = XXCUR − (B) Add Another Row − Contra Currency = USD − (B) Add Another Row − Contra Currency = GBP
Practice - Define Daily Conversion Rates Using the Currency Rates Manager (Required)
Overview
In this practice, you will define daily conversion rates using the Currency Rates Manager.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility is General Ledger, Vision Operations (USA).
Solution - Define Daily Conversion Rates Using the Currency Rates Manager (Required)
Overview
In this practice, you will define daily conversion rates using the Currency Rates Manager.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility is General Ledger, Vision Operations (USA).
Practice - Enter a Foreign Currency Journal (Required)
Overview
In this practice, you will enter and post a journal denominated in a foreign currency.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = General Ledger, Vision Operations (USA)
Tasks
1. Enter a Foreign Currency Journal.
• New Journal − Journal = XXFC Journal − Description = Foreign currency journal − Ledger = Vision Operations (USA) − Category = Accrual − Period = Current period − Currency = XXCUR − Date = Last day of current period − Type = XXPrivate
Solution - Enter a Foreign Currency Journal (Required)
Overview
In this practice, you will enter and post a journal denominated in a foreign currency.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility = XXGeneral Ledger Super User, XXLEDGER
Tasks
Enter a Foreign Currency Journal
1. Navigate to the Enter Journals window.
• (N) Journals > Enter
2. (B) New Journal − Journal = XXFC Journal − Description = Foreign currency journal − Ledger = Vision Operations (USA) − Category = Accrual − Period = Current period − Currency = XXCUR − Date = Last day of current period − Type = XXPrivate
3. Enter the following: Line Account Debit Credit Description
6. Post your journal (B) Post > (B) OK to acknowledge concurrent request ID note.
7. Monitor the Post Journals request until it completes successfully. − Optionally, requery your journal name by prefixing “%” before and after the name,
such as %XXFC Journal%, to view the foreign currency journal that was converted to your reporting currency.
8. Close windows until you are back at the Navigator.
Practice - Enter a Journal with Conversion Rounding Differences (Required)
Overview
In this practice, you will enter a journal with conversion rounding differences.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility is Vision Operations (USA).
Tasks
1. Enter a Journal with Conversion Rounding Differences.
• (B) New Journal − Journal = XXRounding − Description = Journal with rounding differences − Ledger = Vision Operations (USA) − Period = Current period − Category = Adjustment − Currency = XXCUR − Conversion Type = User − Conversion Rate = 1.45
• Enter the following:
Line Account Debit Credit Description
10 01-000-1560-21XX-000 17200.34
20 01-000-1110-21XX-000 9543.59
30 01-000-2110-21XX-000 7656.75
• Post your journal.
2. Query your journal and note additional lines were added to balance the converted journal.
Solution - Enter a Journal with Conversion Rounding Differences (Required)
Overview
In this practice, you will enter a journal with conversion rounding differences.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility is General Ledger, Vision Operations (USA).
Tasks
Enter a Journal with Conversion Rounding Differences
1. Navigate to the Enter Journals window.
• (N) Journals > Enter
2. (B) New Journal − Journal = XXRounding − Description = Journal with rounding differences − Ledger = Vision Operations (USA) − Period = Current period − Category = Adjustment − Currency = XXCUR − Conversion Type = User − Conversion Rate = 1.45
Practice - Revalue Foreign Currency Balances Using Period End Rates (Required)
Overview
In this practice, you will revalue foreign currency balances using period end rates. You can revalue a single account or ranges of accounts, for both income statement and balance sheet reporting. Income statement accounts are revalued on the basis of their PTD or YTD balances, in accordance with the Income Statement Accounts Revaluation Rule profile option. Balance sheet accounts are always revalued on the basis of their year– to– date balances.
Goal: Revalue FC balances based on a period end rate. Assume therate has changed from 1.45 to .5.
Entered Converted
10,000 X 1.45 14,500
10,000 X .5 5,000
UnrealizedG/LAccrual FC Accrual
9,500 9,500
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
6. Select the (I) Update under ‘Update Accounting Options’ for your Primary Ledger
7. Select the (I) Update icon next to the first setup step for your Ledger
8. (B) Next
9. Default Period End Rate Type = XX Period End
11. (B) Finish
12. (H) Close Window
Define a Period End Rate
13. Navigate to the Daily Rates window
• (N) Setup>Currencies>Rates>Daily
14. Enter a rate for Today for your Period End Rate Type and your XXCUR − From: XXCUR − To: Your Ledger Currency − Date: Today − Rate Type: XX Period End − USD to XXCUR You Choose
• (N) Currency > Revaluation − Revaluation = XXRevaluation − Currency Options, select single Currency = XXCUR − Rate Options, select Daily Rates − Type, select XX Period End − Unrealized Gain/Loss Account = 01-210-7830-0000-000
Note: When you enter a value for the Gain/Loss company segment it will gray out.
17. Enter the following in the Revaluation Ranges area:
Low High
Company 01 01
Department 000 ZZZ
Account 0000 2ZZZ
Subaccount 0000 ZZZZ
Product 000 000
18. (B) Revalue
19. Enter the parameters for the Program – Revalue Balances. − Revalaution = XXRevaluation − Period = current period − Effective Date = should default − Rate Date = should default
Note: If the GL Revaluation: AutoQuery Last Run Ranges profile option is set to Yes, the revaluation range you use will default into the form the next time you run revaluation.
10. Enter the following information in the Consolidation Definition window: − Consolidation = XXServ to Vision Ops USD − Description = XXServices to Vision Operations USD − Parent = Vision Operations (USA) − Currency = USD − Subsidiary = Vision Services − Mapping = XX_Services to Operations USD select from the LOV − Method = Balances (Transactions is the other choice) − Usage = Standard
• Verify the Run Option check boxes are as follows: − Run Journal Import Checked
18. Save your work and close the Segment Rules window.
The (B) Account Rules allows a range of Source Accounts to be mapped to a specific Target Account. Multiple Account Rules can be created.
19. Close the Chart of Accounts Mapping.
Define Consolidation
Enter the following information in the Consolidation Definition window: − Place cursor in the Consolidation header field, click (I) New − Consolidation = XXServ to Vision Ops USD − Description = XXServices to Vision Operations USD − Parent = Vision Operations (USA) − Currency = USD − Subsidiary = Vision Services − Mapping = XX_Services to Operations USD select from the LOV − Method = Balances (Transactions is the other choice) − Usage = Standard
• Verify the Run Option check boxes are as follows: − Run Journal Import Checked
Scenario: A memo from your controller requests a five-month overhead summary report showing actual balances rounded to thousands for departments 310, 350, and 375 combined. In the first step, you will create a row set identifying the Account Assignments (ranges) for the report and a Calculation (total).
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility General Ledger Vision Operations (USA)
• If you use the responsibility below be aware there is no activity against these accounts and the reports will generate no data or output. To use the below responsibilities the students will need to create and post journal entries to the accounts using information from Oct-05.
Tasks
1. Create a Row Set. − Name = XXRow Set − Description = Overhead Summary
• Assign the following accounts, save and proceed after entering each line:
Scenario: A memo from your controller requests a five-month overhead summary report showing actual balances rounded to thousands for departments 310, 350, and 375 combined. In the first step, you will create a row set identifying the Account Assignments (ranges) for the report and a Calculation (total).
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility General Ledger Vision Operations (USA)
• If you use the responsibility below be aware there is no activity against these accounts and the reports will generate no data or output. To use the below responsibilities the students will need to create and post journal entries to the accounts using information from May-07.
Tasks
Create a Row Set
1. Navigate to the row set definition window.
• (N) Reports > Define > Row Set − Name = XXRow Set − Description = Overhead Summary
3. Assign the following accounts, save and proceed after entering each line:
Line Line Item Indent Lines to
Skip After
Account Range Low
Account Range High
Display
10 OVERHEAD 1
20 Salaries 3 --5800-- --5800-- T
30 Operating Expenses 3 --7000-- --7639-- T
40 Airfare 3 --7640-- --7640-- T
50 Meals 3 --7690-- --7690-- T
60 Other Expenses 3 --7691-- --8999-- T
4. Assign the following for the TOTAL row.
Line Line Item
100 TOTAL
5. Specify the following formatting: − Indent = 0
6. Specify the following underline characters. − Before: - (Hyphen is to represent a single line) − After: = (Equal sign is to represent a double line for the Total)
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility is General Ledger, Vision Operations (USA).
Tasks
1. Create a Column set. − Name = XXColumn Set − Description = 5 Month Rolling Summary
2. Create the heading. − Column 60: Replace &POI0 with TOTAL
• Define Columns.
Note: Position is the number of characters from the left margin where the column will appear. Sequence is used for calculations and has no impact on positioning of the column.
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility is General Ledger, Vision Operations (USA).
Tasks
Create a Column set
1. Navigate to the Column Set definition window.
• (N) Reports > Define > Column Set − Name = XXColumn Set − Description = 5 Month Rolling Summary
Note: Position is the number of characters from the left margin where the column will appear. Sequence is used for calculations and has no impact on positioning of the column.
8. Scroll down to the TOTAL column (Sequence 60).
9. In the Total column select (B) Calculations.
10. Enter the following:
Seq Operator Low High
10 + 10 59
11. Close the Calculations window.
12. (B) Exceptions − Flag = * − Description = Greater Than $25,000 − Condition = Greater Than − Constant = 25000
In this practice, you will combine a row set and a column set to define a report.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility is General Ledger, Vision Operations (USA).
Tasks
1. Define the report. − Name = XX5 Month Rolling Overhead − Title = 5 Month Rolling Overhead − Row Set = XXRow Set − Column Set = XXColumn Set
2. Submit the report. − Report = XX5 Month Rolling Overhead − Period = Oct-05
In this practice, you will combine a row set and a column set to define a report.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Responsibility is General Ledger, Vision Operations (USA).
Tasks
Define the report
1. Navigate to the Report definition window.
• (N) Reports > Define > Report − Name = XX5 Month Rolling Overhead − Title = 5 Month Rolling Overhead − Row Set = XXRow Set − Column Set = XXColumn Set
Scenario: A memo from the controller requests separate Overhead Summary reports for each of the Sales departments. To do this, you must create a Content Set for your existing XX5 Month Rolling Overhead report.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Responsibility: General Ledger, Vision Operations (USA)
1. Define the content set. − Name = XXPE Content Set − Description = PE on Dept − Type = Sequential − Seq = 10 − Ledger = Vision Operations (USA)
− Short Name in the LOV, automatically created by the system)
Segment Low High Display
Company
Department 410 430 PE
Account
Sub-Account
Product
2. Run your XX5 Month Rolling Overhead Report adding your XXPE Content Set. − Report = XX5 Month Rolling Overhead − Period = Oct-05 − Content Set = XXPE Content Set
Scenario: A memo from the controller requests separate Overhead Summary reports for each of the Sales departments. To do this, you must create a Content Set for your existing XX5 Month Rolling Overhead report.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Responsibility: General Ledger, Vision Operations (USA)
Define the content set
1. Navigate to the Content Set definition form.
• (N) Reports > Define > Content Set − Name = XXPE Content Set − Description = PE on Dept − Type = Sequential − Seq = 10 − Ledger = Vision Operations (USA) − Short Name in the LOV, automatically created by the system)
Note: If the periods in your accounting calendar contain varying number of days, such as a monthly calendar that contains 28 days in one period and 31 in another, you can still schedule financial schedules to run on the last day of every period. To do this, enter a number greater than the maximum number of days in any month, such as 32, in the Run Day field of the Concurrent Request Schedules window. Doing so automatically tells the system to run the schedule on the last day of every period. The Scheduler/PreReleaser concurrent manager must be running to use advanced scheduling.
The controller requests that you create a Row Order to display both the Value and Description of the Department segment to be used with your XXRB Content Set. In this practice, you will create a row order.
Note: When you use Content Sets an abbreviated listing of your Accounting Flexfield appears in the left side of the report. We will use the row order to eliminate some of the listing.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Responsibility: General Ledger, Vision Operations (USA)
1. Define a Row Order. − Name = XXRow Order
• Enter the following:
Seq Segment Order By Display Width
1 Ledger Ledger Name
Ledger Name 15
2 Company Value Value and Desc. 0
3 Department Value Value and Desc. 15
4 Account Value Value and Desc. 0
5 Sub-Account Value Value and Desc. 0
6 Product Value Value and Desc. 0
2. Copy your XXPE Content Set to create XXRE Content Set.
3. Run a Report adding your XXRE Content Set and XXRow Order. − Report = Overhead Summary − Row Set = XX Row Set − Column Set = PTD, QTD, YTD Actual
The controller requests that you create a Row Order to display both the Value and Description of the Department segment to be used with your XXRB Content Set. In this practice, you will create a row order.
Note: When you use Content Sets an abbreviated listing of your Accounting Flexfield appears in the left side of the report. We will use the row order to eliminate some of the listing.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Responsibility: General Ledger, Vision Operations (USA)
Define a Row Order
1. Navigate to the Row Order definition form.
• (N) Reports > Define > Order − Name = XXRow Order
Copy your XXPE Content Set to Create XXRE Content Set
5. Navigate to the AutoCopy form.
• (N) Reports > AutoCopy − Component = Content Set − Source = XXPE Content Set − Target = XXRE Content Set − (B) Copy − (B) Ok − Close all windows and return to the Navigator
Run a Report adding your XXRE Content Set and XXRow Order
9. Navigate to the request submission form.
• (N) Reports > Request > Financial − Select Option for Individual Report − (B) OK − (B) Define Ad Hoc Report − Report = Overhead Summary − Row Set = XX Row Set − Column Set = PTD, QTD, YTD Actual
• (B) OK
10. (T) Required Parameters − Ledger will Default − Period = Oct-05 − Currency will Default
11. (T) Optional Components − Content Set = XXRE Content Set − Row Order = XXRow Order
Guided Demonstration - FSG Reporting Using Ledger Sets
Logon: SSCNEWALL/Welcome
Responsibility: General Ledger, SSC Worldwide
Instructions: Submit a Balance Sheet that contains data for ledgers in a ledger set. The columns in the report contain data for each ledger. The last column aggregates data across ledgers in a ledger set.
Here is the report definition for the Balance Sheet:
1. Open the Submit Requests form.
(N) Reports > Request > Standard
2. Submit the request called Program - Publish FSG Report.
Note the XML Publisher Template associated with this report.
5. Submit your request and then view the output. Your report should look something like what is shown below.
The first column retrieves balances from SSC US. The second and third columns retrieve balances from SSC France's USD Reporting Currency and SSC Italy's Journal level Reporting Currency, respectively. All three of these ledgers used the currency USD.
The last column aggregates data from all USD ledgers in the ledger set.
Guided Demonstration - Setting up Advanced Global Intercompany System
Logon: SSCNEWALL/Welcome
Responsibility: Intercompany Super User, SSC Worldwide
This demonstration will show you how to setup Advanced Global Intercompany System. You will set up the intercompany accounts, create and assign organizations, create transaction types, define the invoicing options and update system options.
Scenario
SSC US, a US-based company, currently has operations in both the US and Italy. Here is a graphical representation of how the legal entities and ledgers are currently defined for both the parent company and Italian subsidiary:
SSC US has just acquired a Company in France called <Your initials> SSC France, a non-profit organization. The following depicts how the parent company would like their French subsidiary set up:
Practice - Intercompany and Intracompany Balancing
Overview
In this practice, you will balance intercompany and intracompany transactions. This practice demonstrates how Advanced Global Intercompany System is used to process intercompany transactions between the legal entities of an enterprise. It also demonstrates how you can streamline and integrate intercompany transactions with subledgers where required.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Logon: SSCNEWALL/Welcome
Responsibility: General Ledger, SSC Worldwide
1. Enter an intracompany journal in General Ledger.
Enter an intracompany transaction between two legal entities belonging to the same ledger.
• Create new journal using the following details: Journal XX Intracompany (where XX is your initials)
Description Optional
Ledger SSC US
Period Any Open Period
• Create new lines using the following details: Line 1 10
Account 1 001.100.43000.0000.421.120.003
Credit 1 2000
Line 2 20
Account 2 003.300.60112.0000.421.120.001
Debit 2 2000
• Save and post the journal.
2. Enter intracompany and intercompany transactions in a single journal in subledger.
Solution – Intercompany and Intracompany Balancing
Overview
In this practice, you will balance intercompany and intracompany transactions. This practice demonstrates how Advanced Global Intercompany System is used to process intercompany transactions between the legal entities of an enterprise. It also demonstrates how you can streamline and integrate intercompany transactions with subledgers where required.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Logon: SSCNEWALL/Welcome
Responsibility: General Ledger, SSC Worldwide
1. Enter an intracompany journal in General Ledger.
Enter an intracompany transaction between two legal entities belonging to the same ledger.
You will see the confirmation, You have successfully created the subledger journal entry as Final and submitted concurrent requests to transfer and post the entry to the General Ledger. Please view concurrent request ID XXXXX to determine whether the transfer was successful.
3. Search for the Subledger Journal Entry.
• Enter the following for Advanced Search: Ledger SSC US
From GL Date Today’s Date
To GL Date Today’s Date
• (B) Go
• Click on the Ledger (Hyperlink). Ledger SSC US
Description XX SLA JE (where XX is your initials)
The intracompany and the intercompany lines are generated by the system.
• Click on + sign for 'Show Additional Information
In this practice, you will create an intercompany batch from one initiator to two recipients, transfer to subledgers using batch mode, compare the accounting representation in Payables for one recipient and run the Intercompany Reconciliation report.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Logon: SSCNEWALL/Welcome
Responsibility: Intercompany Super User, SSC Worldwide
Note: Ensure that the accounting periods are open in General Ledger, Receivables and Payables.
1. Navigate to the Intercompany Transactions page.
2. Create a new intercompany batch.
• Enter the following: *Transaction Type I/C Sales
*Initiator SSC US 01
*Batch Date (Today’s Date)
*GL Date (Today’s Date)
*Currency USD
Distribution Mode (radio button)
Manual
Description Any description
This transaction type requires invoicing.
• Enter transactions as follows: Recipient (Trans #1) SSC France
In this practice, you will create an intercompany batch from one initiator to two recipients, transfer to subledgers using batch mode, and compare the accounting representation in Payables for one recipient.
Assumptions
• Replace XX with your terminal number or unique number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Logon: SSCNEWALL/Welcome
Responsibility: Intercompany Super User, SSC Worldwide
Note: Ensure that the accounting periods are open in General Ledger, Receivables and Payables.
1. Navigate to the Intercompany Transactions page.
• (N) Transaction > Outbound
2. Create a new intercompany batch.
• (B) Create
• Enter the batch information as follows: *Transaction Type I/C Sales
Note: If transaction account definition is assigned to the ledger, you can accept derived distributions, or optionally override the derived distributions to correspond to values listed in the following table.
• Enter the Account (LOV) as follows: Company 001 (SSC US LE 1 OU 1)
Division 100 (Division 100)
Account 43000 (Revenue - I/C)
SubAccount 0000 (None)
Department 410 (Sales International)
Product 120 (Product 120)
I/C 101 (SSC France)
• (B) Search
• If no result, click (B) Create.
• Select Code Combination > (B) Select.
• Enter the Amount as follows: Credit 2000
• Select Transaction Number 2.
• (B) Add Line
• Enter the Account (LOV) as follows: Company 001 (SSC US LE 1 OU 1)
Note: If transaction account definition is assigned to the ledger, you may accept derived distributions, or optionally override the derived distributions to correspond to values listed in the following table.
• Enter the Account (LOV) as follows: Company 101 (SSC France)
• Click (I) View Details for any of the transaction numbers.
Note: It may take a while for the workflow process to complete and create the accounts. In the interim the status may show as Sent or Received. On completion, the batch is available in the Inbound tab.
By viewing details we can see that the intercompany receivables and intercompany payables account are added to both initiators and recipient. These lines are created using the intercompany accounts rules.
• (H) Return to View Batch page (in lower left corner of page).
• (B) View Distribution
Here we can view all the distributions for the batch.
• (H) Return to Batch (left down corner)
• (H) Return to Outbound Transactions
• (ST) Inbound
• Search: Batch Number Your batch number
• (B) Go
The transaction status is approved for both recipients.
Note: Make sure all transactions in the batch are approved before proceeding to the next step.
• (H) Click Home
You return to the Core Applications Navigator.
Transfer to Receivables and Process AR Invoice
6. Transfer to Receivables.
• (N) Request > Schedule
• Search for (magnify glass) and select as follows: Program Name Transfer Intercompany Transactions to Receivables
• Click on the Request ID column title to sort in descending order (you may have to click several times).
• (B) Refresh (Click Refresh until AutoInvoice Import program completes)
Note: The Transfer Intercompany Transactions to Receivables program will start the AutoInvoice Master program that will submit the AutoInvoice Import program.
• Click the Output icon for : Name Autoinvoice Import Program
• Scroll down in report to verify that the transaction has been created.
• (H) Click Back to return to the Request window.
You return to the Core Applications Navigator.
7. Check that an invoice number is assigned to the intercompany batch.
The Intercompany batch is assigned an invoice number when transferred to Receivables. The batch must have an invoice number(s) when transferring to Payables.
• (N) Transaction > Outbound
• Search the following: Batch Number Your Batch Number
• In the Transaction Information section note the invoice number(s).
This is a unique invoice number for each recipient. You may take notes of both invoices by viewing details for the other invoice as well. The invoice number is the same in both Receivables and in Payables.
Your query will result in the two invoices created from the Intercompany System. This is because my responsibility has been given access to both Operating Units, taking advantage of the new Multiple Organizations Access Control (MOAC) concept.
• (B) Click Find
• Close Invoice Workbench
Intercompany Reconciliation Report
The Advanced Global Intercompany System provides several standard reports to track intercompany transactions. We run the Intercompany Reconciliation report.
13. Switch Responsibility.
• (M) File > Switch Responsibility.
• Select Responsibility: Responsibility Intercompany Super User, SSC Worldwide
• (B) Ok
14. Submit Report.
• (N) Request > Schedule
• Search for (magnify glass) and select the following: Program Name Intercompany Reconciliation Data Extract Program
• (B) Next
• Enter the following: *Transacting Ledger SSC US
*Transacting GL Period (Current Period)
• (B) Next > (B) Next > (B) Next > (B) Next
• (B) Submit
You will receive information about the request number. Please note the request number.