R12 Oracle Financials Functional Migration Fundamentals ...dbmanagement.info/...Oracle_financial_functional_11G_I_part_4.pdf · R12 Oracle Financials Functional Migration Fundamentals

R12 Oracle Financials Functional Migration Fundamentals

Student Guide Volume 4

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Edition 1.0

July 2007

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Copyright © 2007, Oracle. All rights reserved.

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Author

Richard Sears, Dee Fairbanks Simpson

Technical Contributors and Reviewers

David Barnacle, Melanie Featherstone, Wallace Gardipe, Theresa Hickman, Anant Iyer, Thierry

Javelle, Ruth Kukla, Robert Macisaac, Vic Mitchell, Christine Rudd, Kathryn Wohnoutka

This book was published using: oracletutor

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Copyright © Oracle, 2007. All rights reserved.

R12 Oracle Financials Functional Migration Fundamentals Table of Contents i

Table of Contents

Oracle Financials Overview............................................................................................................................1-1

Oracle Financials Overview ..........................................................................................................................1-3

Objectives ......................................................................................................................................................1-4

Why R12?......................................................................................................................................................1-5

Architecture ...................................................................................................................................................1-6

Multi-Org Access Control (MOAC)..............................................................................................................1-8

Subledger Accounting ...................................................................................................................................1-9

Ledger............................................................................................................................................................1-11

Ledger Sets ....................................................................................................................................................1-12

Ledger Architecture.......................................................................................................................................1-13

Legal Organization ........................................................................................................................................1-14

Enhanced Legal Support................................................................................................................................1-15

Benefits of Legal Entities ..............................................................................................................................1-16

Oracle E-Business Tax ..................................................................................................................................1-17

Advanced Global Intercompany System .......................................................................................................1-18

Centralized Banking ......................................................................................................................................1-19

Bank Model Example ....................................................................................................................................1-20

Four Ways to Consolidate Information .........................................................................................................1-21

Multi-Dimensional Analysis & Reporting.....................................................................................................1-22

Financial Consolidation Hub .........................................................................................................................1-23

Data Management..........................................................................................................................................1-24

XML Publisher ..............................................................................................................................................1-25

New Standard Reports ...................................................................................................................................1-26

Other New Features .......................................................................................................................................1-27

Summary........................................................................................................................................................1-29

Multi-Org Access Control Overview..............................................................................................................2-1

Multi-Org Access Control Overview.............................................................................................................2-3

Objectives ......................................................................................................................................................2-4

Agenda...........................................................................................................................................................2-5

Multi-Org Access Control Description..........................................................................................................2-7

Multi-Org Access Control Benefits ..............................................................................................................2-9

Multi-Org Access Control Process Summary................................................................................................2-10

Multi-Org Access Control Setup ...................................................................................................................2-11

Multi-Org Access Control Setup – Create Operating Unit ............................................................................2-12

Multi-Org Access Control Setup – Define Security Profile ..........................................................................2-14

Multi-Org Access Control Setup – Run System List Maintenance ...............................................................2-15

Multi-Org Access Control Setup – Set Profile Options.................................................................................2-16

Implementation Considerations .....................................................................................................................2-17

Agenda...........................................................................................................................................................2-18

Multi-Org Preferences Description................................................................................................................2-19

Multi-Org Preferences Benefits .....................................................................................................................2-20

Multi-Org Preferences Process Summary.....................................................................................................2-21

Multi-Org Preferences Setup .........................................................................................................................2-22

Multi-Org Preferences Setup – Add to SubMenu..........................................................................................2-23

Multi-Org Preferences Setup – Set Preferences............................................................................................2-24

Agenda...........................................................................................................................................................2-25

Enhanced Multi-Org Reporting Description..................................................................................................2-26

Enhanced Multi-Org Reporting Benefits ......................................................................................................2-27

Enhanced Multi-Org Reporting Process ........................................................................................................2-28

Enhanced Multi-Org Reporting Process – Run Report.................................................................................2-29

Guided Demonstration 1 Overview: Using MOAC......................................................................................2-30

Guided Demonstration - Using MOAC .....................................................................................................2-31

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Summary........................................................................................................................................................2-38

Subledger Accounting Overview ....................................................................................................................3-1

Subledger Accounting Overview...................................................................................................................3-3

Objectives ......................................................................................................................................................3-4

Agenda...........................................................................................................................................................3-5

Subledger Accounting ...................................................................................................................................3-7

Subledger Accounting Description................................................................................................................3-8

Agenda...........................................................................................................................................................3-10

Business Benefits...........................................................................................................................................3-11

Business Benefits – Global Example.............................................................................................................3-12


Business Benefits - Auditability ....................................................................................................................3-15

Business Benefits – Transaction Example.....................................................................................................3-16


Business Benefits - Accounting Reconciliation.............................................................................................3-18

Agenda...........................................................................................................................................................3-19

Key Concepts.................................................................................................................................................3-20

Event Classes.................................................................................................................................................3-21

Events ............................................................................................................................................................3-22

Transaction Objects and Sources...................................................................................................................3-23

Agenda...........................................................................................................................................................3-24

Major Features...............................................................................................................................................3-25

Accounting Methods Builder.........................................................................................................................3-27

Online Accounting.........................................................................................................................................3-31

Inquiries.........................................................................................................................................................3-32

Offline Accounting ........................................................................................................................................3-34

Standard Reports ...........................................................................................................................................3-35

Agenda...........................................................................................................................................................3-36

Setup..............................................................................................................................................................3-37

Setup - Journal Line Type..............................................................................................................................3-38

Setup – Journal Line Type.............................................................................................................................3-39

Setup - Journal Line Type..............................................................................................................................3-40

Guided Demonstration 1 Overview: Defining Journal Line Types for Payables..........................................3-41

Guided Demonstration - Defining Journal Line Types in Payables...........................................................3-42

Practice 1 Overview: Defining Journal Line Types for Payables .................................................................3-44

Practice - Defining Journal Line Types for Payables ................................................................................3-45

Solution – Defining Journal Line Types for Payables ...............................................................................3-47

Setup - Account Derivation Rule...................................................................................................................3-52

Setup – Account Derivation Rule ..................................................................................................................3-53

Setup - Account Derivation Rule...................................................................................................................3-54

Guided Demonstration 2 Overview: Defining Account Derivation Rules for Payables...............................3-55

Guided Demonstration - Defining Account Derivation Rules for Payables ..............................................3-56

Practice 2 Overview: Defining Account Derivation Rules for Payables ......................................................3-58

Practice - Defining Account Derivation Rules for Payables......................................................................3-59

Solution – Defining Account Derivation Rules for Payables ....................................................................3-61

Setup – Journal Entry Description.................................................................................................................3-69

Setup – Journal Line Definition.....................................................................................................................3-70

Setup - Journal Line Definition .....................................................................................................................3-71

Guided Demonstration 3 Overview: Defining Journal Lines Definitions for Payables................................3-72

Guided Demonstration - Defining Journal Lines Definitions for Payables ...............................................3-73

Practice 3 Overview: Defining Journal Lines Definitions for Payables .......................................................3-74

Practice - Defining Journal Lines Definitions for Payables.......................................................................3-75

Solution – Defining Journal Lines Definitions for Payables .....................................................................3-76

Setup – Application Accounting Definition ..................................................................................................3-80

Setup - Application Accounting Definition ...................................................................................................3-81

Setup – Subledger Accounting Method .........................................................................................................3-82

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Setup - Subledger Accounting Method..........................................................................................................3-83

Ledger Setup and SLAM Assignment ...........................................................................................................3-84

Setup – Set Key Profile Options....................................................................................................................3-86

Agenda...........................................................................................................................................................3-87


Summary........................................................................................................................................................3-89

Oracle E-Business Tax Overview ...................................................................................................................4-1

Oracle E-Business Tax Overview..................................................................................................................4-3

Objectives ......................................................................................................................................................4-4

Agenda...........................................................................................................................................................4-5

What is Oracle E-Business Tax (eBTax) .......................................................................................................4-7

Agenda...........................................................................................................................................................4-8

Business Requirements Met by eBTax..........................................................................................................4-9

Business Needs Solutions ..............................................................................................................................4-11

Agenda...........................................................................................................................................................4-15

Key Concepts: Tax Authority........................................................................................................................4-16

Key Concepts: Tax Regime ...........................................................................................................................4-17

Key Concepts: Tax ........................................................................................................................................4-18

Key Concepts: Tax Jurisdiction.....................................................................................................................4-19

Agenda...........................................................................................................................................................4-20

Architecture Overview ..................................................................................................................................4-21

Agenda...........................................................................................................................................................4-22

Processing Taxes for Transactions ................................................................................................................4-23

Tax Determination Services Example ...........................................................................................................4-25

Agenda...........................................................................................................................................................4-29

User Interface ................................................................................................................................................4-30

Agenda...........................................................................................................................................................4-32

Upgraded and Redesigned Features...............................................................................................................4-33

Upgraded and Enhanced Features .................................................................................................................4-34

Tax Definition Hierarchy...............................................................................................................................4-35

Tax Configuration Ownership .......................................................................................................................4-37

Practice 1 Overview: Creating a Regime to Rate Tax Model.......................................................................4-38

Practice - Create a Regime to Rate Tax Model..........................................................................................4-39

Solution - Create a Regime to Rate Tax Model .........................................................................................4-45

Tax Defaulting Hierarchy..............................................................................................................................4-53

System Options for Tax.................................................................................................................................4-54

Tax Groups ....................................................................................................................................................4-55

Tax Jurisdiction Handling..............................................................................................................................4-56

Practice 2 Overview: Creating Tax Zones....................................................................................................4-58

Practice - Create Tax Zones.......................................................................................................................4-59

Solution – Create Tax Zones .....................................................................................................................4-61

Tax Compounding .........................................................................................................................................4-64

Tax Inclusiveness ..........................................................................................................................................4-65

Tax Recovery.................................................................................................................................................4-67

Tax Rounding ................................................................................................................................................4-69

Tax Overrides ................................................................................................................................................4-70

Offset Taxes...................................................................................................................................................4-72

Party Tax Attributes.......................................................................................................................................4-73

Practice 3 Overview: Creating a First Party Tax Profile ..............................................................................4-74

Practice - Create a First Party Tax Profile .................................................................................................4-75

Solution – Create a First Party Tax Profile ................................................................................................4-77

Multiple Tax Registrations ............................................................................................................................4-80

Tax Exemptions.............................................................................................................................................4-82

Tax Exceptions ..............................................................................................................................................4-84

Tax Formulas.................................................................................................................................................4-85

Global Descriptive Flexfields ........................................................................................................................4-87

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Transaction Tax Upgrade ..............................................................................................................................4-88

Practice 4 Overview: Creating Transactions with Applicable Tax...............................................................4-90

Practice - Create Transactions with Applicable Tax..................................................................................4-91

Solution – Create Transactions with Applicable Tax ................................................................................4-95

New Features .................................................................................................................................................4-100

Content and Services Subscription ................................................................................................................4-101

Events and Configuration Owner Options.....................................................................................................4-102

Tax Jurisdictions............................................................................................................................................4-104

Tax Rules.......................................................................................................................................................4-105

Practice 5 Overview: Setting Up Tax Rule Defaults ....................................................................................4-106

Practice - Set Up Tax Rule Defaults ..........................................................................................................4-107

Solution – Set Up Tax Rule Defaults.........................................................................................................4-108

Fiscal Classifications: Product.......................................................................................................................4-110

Fiscal Classifications: Party...........................................................................................................................4-111

Fiscal Classifications: Transaction ................................................................................................................4-113

Tax Repository ..............................................................................................................................................4-115

Practice 6 Overview: Creating Tax Accounts...............................................................................................4-116

Practice - Create Tax Accounts .................................................................................................................4-117

Solution – Create Tax Accounts ................................................................................................................4-118

Tax Simulator ................................................................................................................................................4-120

Practice 7 Overview: Reviewing Tax Configuration Results Using the Tax Simulator ...............................4-121

Practice - Review Tax Configuration Results Using the Tax Simulator....................................................4-122

Solution – Review Tax Configuration Results Using the Tax Simulator ..................................................4-126

Guided Configuration ....................................................................................................................................4-130

Profile Options for Tax..................................................................................................................................4-132

Upgrade Considerations ................................................................................................................................4-133

Implementation Information..........................................................................................................................4-134

Summary........................................................................................................................................................4-135

Oracle General Ledger....................................................................................................................................5-1

Oracle General Ledger...................................................................................................................................5-3

Objectives ......................................................................................................................................................5-4

Agenda – Part 1 .............................................................................................................................................5-5

Agenda – Part 2 .............................................................................................................................................5-6

Agenda – Part 1 .............................................................................................................................................5-7

Accounting Setup ..........................................................................................................................................5-8

Accounting Setup Benefits ............................................................................................................................5-11

Accounting Setup Manager ...........................................................................................................................5-12

Accounting Setup Manager Benefits .............................................................................................................5-14

Accounting Setup Process .............................................................................................................................5-15


Practice 1 Overview - Define a Ledger .........................................................................................................5-18

Practice - Define a Ledger .........................................................................................................................5-19

Solution – Define a Ledger........................................................................................................................5-22

Agenda – Part 1 .............................................................................................................................................5-28

Multiple Currency Support For General Ledger Data From All Sources ......................................................5-29

Multiple Currency Support For General Ledger Data From All Sources Benefits........................................5-32

Multiple Currency Support For General Ledger Data From All Sources Process.........................................5-33


Guided Demonstration 1 Overview: Create Accounting Setup ....................................................................5-35

Guided Demonstration - Create Accounting Setup....................................................................................5-36

Agenda – Part 1 .............................................................................................................................................5-43

Entered Currency Reporting and Analysis Description.................................................................................5-44

Entered Currency Reporting and Analysis Description................................................................................5-45

Entered Currency Reporting and Analysis Benefits .....................................................................................5-46

Entered Currency Reporting and Analysis Setup ..........................................................................................5-47

Agenda – Part 1 .............................................................................................................................................5-48

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Foreign Currency Recurring Journals Description .......................................................................................5-49

Foreign Currency Recurring Journals Benefits.............................................................................................5-50

Foreign Currency Recurring Journals Process...............................................................................................5-51


Agenda – Part 1 .............................................................................................................................................5-53

Data Access to Multiple Legal Entities and Ledgers Description .................................................................5-54

Data Access to Multiple Legal Entities and Ledgers Benefits.......................................................................5-57

Data Access to Multiple Legal Entities and Ledgers Process.......................................................................5-58

Data Access to Multiple Legal Entities and Ledgers Setup..........................................................................5-59

Data Access to Multiple Legal Entities and Ledgers Setup – Assign Data Access Set .................................5-60

Guided Demonstration 2 Overview: Create Data Access Sets with Read/Write Access...............................5-61

Guided Demonstration - Create Data Access Sets with Read/Write Access .............................................5-62


Agenda – Part 1 .............................................................................................................................................5-66

Multi-Ledger Processing Description............................................................................................................5-67

Multi-Ledger Processing Benefits ................................................................................................................5-69

Multi-Ledger Processing ...............................................................................................................................5-70

Guided Demonstration 3 Overview: Viewing Ledger Sets ..........................................................................5-71

Guided Demonstration - View Ledger Set.................................................................................................5-72

Multi-Ledger Processing Process – Simultaneous Opening and Closing of Periods.....................................5-73

Multi-Ledger Processing Process – Simultaneous Year-End Closing Journals.............................................5-74

Multi-Ledger Processing Process – Simultaneous Currency Translation.....................................................5-75

Multi-Ledger Processing Process – Financial Reporting Across Ledgers ..................................................5-76

Multi-Ledger Processing Setup ....................................................................................................................5-77

Guided Demonstration 4 Overview: Ledger Set Processing ........................................................................5-78

Guided Demonstration - Ledger Set Processing ........................................................................................5-79

Practice 2 Overview: Create a Ledger Set .....................................................................................................5-84

Practice - Create a Ledger Set....................................................................................................................5-85

Solution - Create a Ledger Set...................................................................................................................5-88

Agenda – Part 1 .............................................................................................................................................5-93

Financial Reports Across Ledgers Description.............................................................................................5-94

Financial Reports Across Ledgers Benefits..................................................................................................5-95

Financial Reports Across Ledgers Process ...................................................................................................5-96

Financial Reports Across Ledgers Setup ......................................................................................................5-97

Guided Demonstration 5 Overview FSG Reporting Using Ledger Sets.......................................................5-98

Guided Demonstration - FSG Reporting Using Ledger Sets .....................................................................5-99

Agenda – Part 1 .............................................................................................................................................5-101

Cross-Ledger and Foreign Currency Allocations Description.....................................................................5-102

Cross-Ledger and Foreign Currency Allocations Benefits ...........................................................................5-103

Cross-Ledger and Foreign Currency Allocations Setup and Process ...........................................................5-104

Agenda – Part 1 .............................................................................................................................................5-105

Streamlined Automatic Posting/Reversal Description...................................................................................5-106

Streamlined Automatic Posting/Reversal Benefits .......................................................................................5-107

Streamlined Automatic Posting/Reversal Setup and Process .......................................................................5-108

Agenda – Part 1 .............................................................................................................................................5-109

Integrated Web-based Spreadsheet Interface Description .............................................................................5-110

Integrated Web-based Spreadsheet Interface Benefits...................................................................................5-112

Integrated Web-based Spreadsheet Interface Setup and Process...................................................................5-113

Agenda – Part 1 .............................................................................................................................................5-114

Journal Copy Description ..............................................................................................................................5-115

Journal Copy Benefits ...................................................................................................................................5-116

Journal Copy Setup and Process....................................................................................................................5-117

Agenda – Part 2 .............................................................................................................................................5-118

Streamlined Consolidation Mappings Description .......................................................................................5-119

Streamlined Consolidation Mappings Benefits ............................................................................................5-122

Streamlined Consolidation Mappings Setup and Process.............................................................................5-123

Agenda – Part 2 .............................................................................................................................................5-124

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Replacement for Disabled Accounts Description .........................................................................................5-125

Replacement for Disabled Accounts Benefits ..............................................................................................5-126

Replacement for Disabled Accounts Setup and Process...............................................................................5-127

Agenda – Part 2 .............................................................................................................................................5-128

Management Reporting and Security Description........................................................................................5-129

Management Reporting and Security ............................................................................................................5-130

Management Reporting and Security Benefits .............................................................................................5-133

Management Reporting and Security Setup .................................................................................................5-134

Agenda – Part 2 .............................................................................................................................................5-135

Data Access Security for Legal Entities and Ledgers Description ................................................................5-136

Data Access Security for Legal Entities and Ledgers Description ...............................................................5-140

Data Access Security for Legal Entities and Ledgers Benefits......................................................................5-142

Data Access Security for Legal Entities and Ledgers Setup and Process.....................................................5-143

Guided Demonstration 6 Overview: Entering Journals Using Different Balancing Segment Values (BSVs)

.......................................................................................................................................................................5-145

Guided Demonstration - Enter Journals Using Different Balancing Segment Values (BSVs)..................5-146

Agenda – Part 2 .............................................................................................................................................5-148

Journal Reversal Enhancements Description and Benefits...........................................................................5-149

Journal Reversal Enhancements Setup .........................................................................................................5-150

Agenda – Part 2 .............................................................................................................................................5-151

Control Accounts Description and Benefits ..................................................................................................5-152

Control Accounts Setup and Process .............................................................................................................5-153

Agenda – Part 2 .............................................................................................................................................5-154

Security for Definitions Description..............................................................................................................5-155

Security for Definitions .................................................................................................................................5-157

Security for Definitions - Example................................................................................................................5-158

Security for Definitions Benefits ..................................................................................................................5-159

Security for Definitions Setup and Process ..................................................................................................5-160

Guided Demonstration 7 Overview: Defining Definition Access Sets and Secure Definitions ....................5-161

Guided Demonstration - Define Definition Access Sets and Secure Definitions ......................................5-162

Agenda – Part 2 .............................................................................................................................................5-165

Accounting and Reporting Sequencing Description......................................................................................5-166

Accounting and Reporting Sequencing Benefits ..........................................................................................5-167

Accounting and Reporting Sequencing Setup and Process ..........................................................................5-168

Agenda – Part 2 .............................................................................................................................................5-169

Journal Line Reconciliation Description .......................................................................................................5-170

Journal Line Reconciliation Benefits............................................................................................................5-171

Journal Line Reconciliation Setup and Process ............................................................................................5-172

Agenda – Part 2 .............................................................................................................................................5-173

Enhanced Intercompany Description.............................................................................................................5-174

Enhanced Intercompany Benefits ..................................................................................................................5-175

Enhanced Intercompany Accounting and Balancing Rules Process.............................................................5-176

Enhanced Balancing Process – Intracompany Journals ................................................................................5-177

Enhanced Intercompany Accounting and Balancing Rules Setup................................................................5-179


Guided Demonstration 8 Overview: Advanced Intercompany Global System .............................................5-181

Guided Demonstration - Advanced Global Intercompany System............................................................5-182

Summary........................................................................................................................................................5-199

Oracle Fixed Assets .........................................................................................................................................6-1

Oracle Fixed Assets .......................................................................................................................................6-3

Objectives ......................................................................................................................................................6-4

Agenda...........................................................................................................................................................6-5

Subledger Accounting Architecture Description ...........................................................................................6-7

Subledger Accounting Architecture Benefits ................................................................................................6-8

Subledger Accounting Process ......................................................................................................................6-9

Subledger Accounting Architecture Summary ..............................................................................................6-10

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Guided Demonstration 1 Overview: Performing Asset Inquiries .................................................................6-11

Guided Demonstration -Perform Asset Inquiries.......................................................................................6-12

Practice 1 Overview: Performing Asset Inquiries ........................................................................................6-15

Practice - Perform Asset Inquiries .............................................................................................................6-16

Solution – Perform Asset Inquiries............................................................................................................6-18

Subledger Accounting Setup .........................................................................................................................6-24

Agenda...........................................................................................................................................................6-25

Enhanced Mass Additions for Legacy Conversions Description...................................................................6-26

Guided Demonstration 2 Overview: Adding Assets Using Web ADI..........................................................6-28

Guided Demonstration - Add Assets Using Web ADI ..............................................................................6-29

Practice 2 Overview: Adding Assets Using Web ADI (Optional)................................................................6-32

Practice - Add Assets Using Web ADI......................................................................................................6-33

Solution – Add Assets Using Web ADI ....................................................................................................6-36

Enhanced Mass Additions for Legacy Conversions Benefits ........................................................................6-39


Agenda...........................................................................................................................................................6-41

Automatic Preparation of Mass Additions Description .................................................................................6-42

Automatic Preparation of Mass Additions Benefits ......................................................................................6-43

Automatic Preparation of Mass Additions Process.......................................................................................6-44

Automatic Preparation of Mass Additions Process .......................................................................................6-45

Guided Demonstration 3 Overview: Automatic Preparation of Mass Addition Lines .................................6-46

Guided Demonstration - Automatic Preparation of Mass Addition Lines.................................................6-47

Automatic Preparation of Mass Additions Setup..........................................................................................6-56

Automatic Preparation of Mass Additions Setup Quickcodes......................................................................6-57

Agenda...........................................................................................................................................................6-58

Flexible Reporting Using XML Publisher Description .................................................................................6-59

Benefits..........................................................................................................................................................6-61

Flexible Reporting Using XML Publisher Setup...........................................................................................6-62

Flexible Reporting Using XML Publisher Example XML Output...............................................................6-63

Agenda...........................................................................................................................................................6-64

Automatic Depreciation Rollback Description..............................................................................................6-65

Automatic Depreciation Rollback Benefits ...................................................................................................6-66

Agenda...........................................................................................................................................................6-67

Enhanced Functionality for Energy Industry Description .............................................................................6-68

Practice 3 Overview: Setting Up Group Assets (Optional) ..........................................................................6-69

Practice - Set Up Group Assets..................................................................................................................6-70

Solution – Set Up Group Assets ................................................................................................................6-72

Summary........................................................................................................................................................6-74

Oracle Purchasing ...........................................................................................................................................7-1

Oracle Purchasing..........................................................................................................................................7-3

Objectives ......................................................................................................................................................7-4

Agenda Part 1 ................................................................................................................................................7-5

Agenda Part 2 ................................................................................................................................................7-6

Agenda Part 1 ................................................................................................................................................7-7

Professional Buyer's Work Center Description .............................................................................................7-8

Professional Buyer's Work Center Benefits...................................................................................................7-9

Professional Buyer's Work Center Overview ................................................................................................7-10

Professional Buyer's Work Center Requisition Management........................................................................7-11

Guided Demonstration 1 Overview: Using Professional Buyer's Work Center ...........................................7-13

Guided Demonstration - Using the Buyer's Work Center..........................................................................7-14

Practice 1 Overview: Creating a Purchase Order in the Buyer's Work Center ..............................................7-17

Practice - Create a Purchase Order in the Buyer's Work Center................................................................7-18

Solution - Create a Purchase Order in the Buyer's Work Center ...............................................................7-19

Professional Buyer's Work Center Requisition Management – Key Profile Options...................................7-22


Agenda Part 1 ................................................................................................................................................7-26

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Enhanced Catalog Access Description ..........................................................................................................7-27

Enhanced Catalog Access Benefits................................................................................................................7-28

Enhanced Catalog Access Setup Preferences ................................................................................................7-29

Agenda Part 1 ................................................................................................................................................7-30

Document Styles Description ........................................................................................................................7-31

Document Styles Benefits .............................................................................................................................7-32

Document Styles Process – Source Document Reference .............................................................................7-33

Guided Demonstration 2 Overview: Creating and Using Document Styles .................................................7-34

Guided Demonstration - Using Document Styles......................................................................................7-35

Agenda Part 1 ................................................................................................................................................7-37

Procurement for Complex Services Description............................................................................................7-38

Procurement for Complex Services High Level Business Flow....................................................................7-39

Procurement for Complex Services New Purchasing Features.....................................................................7-40

Procurement for Complex Services Benefits................................................................................................7-42


Agenda Part 1 ................................................................................................................................................7-46


Multi-Org Access Control Benefits ...............................................................................................................7-48

MOAC Effects – Forms and Pages................................................................................................................7-49

Multi-Org Access Control Public APIs ........................................................................................................7-50

Agenda Part 1 ................................................................................................................................................7-51

E-Business Tax Description .........................................................................................................................7-52

E-Business Tax Benefits................................................................................................................................7-53

E-Business Tax Process – Tax Calculation ..................................................................................................7-54

E-Business Tax Setup...................................................................................................................................7-55


Agenda Part 1 ................................................................................................................................................7-57

Document Publishing Enhancements Description.........................................................................................7-58

Document Publishing Enhancements Benefits ..............................................................................................7-60

Document Publishing Enhancements Setup and Process .............................................................................7-61

Document Publishing Enhancements Setup – PDF Template ......................................................................7-62

Document Publishing Enhancements Setup – RTF Template ......................................................................7-63

Document Publishing Enhancements Setup – Upload Template..................................................................7-64

Document Publishing Enhancements Process – Printing in Procurement Flow...........................................7-65

Document Publishing Enhancements Process – Print Purchasing Document ..............................................7-66


Agenda Part 1 ................................................................................................................................................7-68

Document Attachments Description.............................................................................................................7-69

Document Attachments Benefits ..................................................................................................................7-71

Document Attachments Process ...................................................................................................................7-72

Document Attachments Setup .......................................................................................................................7-73

Document Attachments Setup – Define Purchasing Options .......................................................................7-74

Agenda Part 1 ................................................................................................................................................7-75

Oracle Supplier Network Description............................................................................................................7-76

Transacting Over Oracle Supplier Network ..................................................................................................7-77

Oracle Supplier Network Support Transactions with Purchasing..................................................................7-78

Oracle Supplier Network Benefits.................................................................................................................7-79

Oracle Supplier Network New Features ........................................................................................................7-80


Agenda Part 2 ................................................................................................................................................7-82

Maintain Sourcing Rules/ASLs for Agreement Items ...................................................................................7-83

Maintain Sourcing Rules/ASLs for Agreement Items Benefits.....................................................................7-84

Maintain Sourcing Rules/ASLs for Agreement Items - Define Rules for a Specific Plant ...........................7-85

Agenda Part 2 ................................................................................................................................................7-87

Support for Contractor Purchasing Users Description...................................................................................7-88

Support for Contractor Purchasing Users Benefits ........................................................................................7-89

Support for Contractor Purchasing Users Setup ...........................................................................................7-90

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Support for Contractor Purchasing Users Setup – Set Profile Option ..........................................................7-91


Agenda Part 2 ................................................................................................................................................7-93

Compliance to Packaging Constraints Description........................................................................................7-94

Compliance to Packaging Constraints Benefits .............................................................................................7-96

Compliance to Packaging Constraints Process Summary..............................................................................7-97

Compliance to Packaging Constraints Process – Apply Order Modifiers .....................................................7-98

Compliance to Packaging Constraints Process – Perform UOM Conversion ...............................................7-99

Compliance to Packaging Constraints Process – Perform Quantity Rounding..............................................7-100

Compliance to Packaging Constraints Setup and Process .............................................................................7-101


Agenda Part 2 ................................................................................................................................................7-104

Auto-Approval Tolerances for Change Orders Description ..........................................................................7-105

Auto-Approval Tolerances for Change Orders Setup and Process................................................................7-106

Agenda Part 2 ................................................................................................................................................7-107

EAM Support for Services Procurement Description....................................................................................7-108

EAM Support for Services Procurement Setup and Process .........................................................................7-109

Additional Considerations .............................................................................................................................7-111


Agenda Part 2 ................................................................................................................................................7-113

Model Complex Pricing for Blanket Line Items Description ........................................................................7-114

Model Complex Pricing for Blanket Line Items Benefits .............................................................................7-116

Model Complex Pricing for Blanket Line Items Setup and Process..............................................................7-117

Model Complex Pricing for Blanket Line Items Pricing Hierarchy ..............................................................7-118

Model Complex Pricing for Blanket Line Items Profile Options ..................................................................7-119


Agenda Part 2 ................................................................................................................................................7-124

Mass Re-pricing of Purchasing Documents Description ...............................................................................7-125

Mass Re-pricing of Purchasing Documents Benefits ...................................................................................7-126

Mass Re-pricing of Purchasing Documents Process.....................................................................................7-127


Agenda Part 2 ................................................................................................................................................7-129

New User Interface for Oracle Purchasing Setups Description .....................................................................7-130

New User Interface for Oracle Purchasing Setups Benefits .........................................................................7-132

Agenda Part 2 ................................................................................................................................................7-133

Advanced Approval Support for Requisitions Description ...........................................................................7-134

Advanced Approval Support for Requisitions Benefits.................................................................................7-135

Advanced Approval Support for Requisitions Parallel Approvals ...............................................................7-136

Advanced Approval Support for Requisitions Voting Method.....................................................................7-137

Advanced Approval Support for Requisitions Position Hierarchy Support .................................................7-138

Advanced Approval Support for Requisitions Setup and Process .................................................................7-139


Summary........................................................................................................................................................7-141

Oracle Accounts Payable ................................................................................................................................8-1

Oracle Accounts Payable...............................................................................................................................8-3

Objectives ......................................................................................................................................................8-4

Practices 1, 2, and 3 Overview: Prerequisite Practices ..................................................................................8-5

Practice - Create a New Employee (Required) ..........................................................................................8-6

Solution - Create a New Employee (Required) .........................................................................................8-8

Practice - Create a New User.....................................................................................................................8-11

Solution - Create a New User ....................................................................................................................8-12

Practice - Set Yourself Up As a Buyer (Required) ....................................................................................8-14

Solution - Set Yourself Up As a Buyer......................................................................................................8-15

Agenda...........................................................................................................................................................8-17

Suppliers in the Trading Community Architecture (TCA) ...........................................................................8-19

TCA Security by Functional Areas................................................................................................................8-20

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Payment Banks, Branches, and Accounts......................................................................................................8-21

Supplier Bank Accounts ................................................................................................................................8-22

Collaboration with Suppliers to Resolve Disputes ........................................................................................8-23

Invoice Requests............................................................................................................................................8-24


Practice 4 Overview: Creating a Supplier......................................................................................................8-26

Practice - Create a Supplier With Two Sites .............................................................................................8-27

Solution - Create a Supplier With Two Sites.............................................................................................8-30

Agenda...........................................................................................................................................................8-45

Deferred Recoverability ................................................................................................................................8-46

Deferred Recoverability Features ..................................................................................................................8-47

Deferred Recoverability Benefits ..................................................................................................................8-48

Deferred Recoverability Process Part 1: Set Up and Invoice .......................................................................8-49

Deferred Recoverability Process Part 2: Set Up and Payment .....................................................................8-50

Setup Taxes with Deferred Recoverability ....................................................................................................8-51


Agenda...........................................................................................................................................................8-53

Enhanced Asset Tracking ..............................................................................................................................8-54

Enhanced Asset Tracking Benefits ................................................................................................................8-55

Enhanced Asset Tracking Process .................................................................................................................8-56

Invoice Lines .................................................................................................................................................8-57


Practice 5 Overview: Matching to Purchase Order........................................................................................8-59

Practice - Match to Purchase Order ...........................................................................................................8-60

Solution - Match to Purchase Order ..........................................................................................................8-64

Agenda...........................................................................................................................................................8-71

Payment Requests Key Concepts ..................................................................................................................8-72

Payment Requests Description ......................................................................................................................8-73

Payment Requests Benefits............................................................................................................................8-75

Payment Requests Process.............................................................................................................................8-76

Oracle Receivables – Refund Example .........................................................................................................8-77

Funds Disbursement Process- Loans .............................................................................................................8-78

Payment Request – Additional Payables Actions..........................................................................................8-79

Payment Requests: Synchronizing Between Products..................................................................................8-80

Payment Requests Reporting.........................................................................................................................8-81

Payment Requests Optional Setup.................................................................................................................8-82

Payment Requests Miscellaneous Set up.......................................................................................................8-83


Agenda...........................................................................................................................................................8-85

Payment Method Controls and Enhanced Payment Information...................................................................8-86

Key Concepts.................................................................................................................................................8-87

Evaluate Payment Choices – Reporting and Payment Instruction Requirements..........................................8-90

Enhanced Payment Method Controls Description.........................................................................................8-94

Enhanced Payment Method Controls Benefits ..............................................................................................8-95

Enhanced Payment Method Controls Process – Enter Payables Document ..................................................8-96

Expanded Payment Attribute Availability and Defaulting - Definition.........................................................8-99

Expanded Payment Attribute Availability and Defaulting Description.........................................................8-100

Expanded Payment Attribute Availability and Defaulting - Benefits............................................................8-101

Expanded Payment Attribute Availability and Defaulting – Enter Payables Document ...............................8-102

Expanded Payment Attribute Availability and Defaulting - Payment Attributes Defaulting ........................8-103

Expanded Payment Attribute Availability and Defaulting - UI.....................................................................8-104

Practice 6 Overview: Entering Quick Invoices..............................................................................................8-105

Practice - Enter Quick Invoices .................................................................................................................8-106

Solution - Enter Quick Invoices.................................................................................................................8-109

Configurable Payment Attribute Validation Description...............................................................................8-112

Configurable Payment Attribute Validation Benefits....................................................................................8-113

Configurable Payment Attribute Validation Invoice: Scheduled Payment Holds .........................................8-114

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Configurable Payment Attribute Validation Invoice: Invoice on Hold Report .............................................8-115

Practice 7 Overview: Running Hold Reports.................................................................................................8-116

Practice - Run Hold Reports ......................................................................................................................8-117

Solution – Run Hold Reports.....................................................................................................................8-118

Configurable Payment Attribute Validation Payment: Payment Processing Choices ...................................8-119

Practice 8 Overview: Create a Payment Process Request Template..............................................................8-121

Practice - Create a Payment Process Request Template ............................................................................8-122

Solution - Create a Payment Process Request Template ...........................................................................8-124

Configurable Payment Attribute Validation Payment: Payment Processing Choices ...................................8-127

Practice 9 Overview: Creating a Payment Process Request ..........................................................................8-129

Practice - Create a Payment Process Request with Straight-Through Processing for a Payment Method of Check

...................................................................................................................................................................8-130

Solution – Create a Payment Process Request with Straight-Through Processing for a Payment Method of

Check.........................................................................................................................................................8-134

Expanded Payment Attribute Availability Payment Instruction Formats and Reporting - Benefits..............8-143

Expanded Payment Attribute Availability Payment Instruction Formats and Reporting ..............................8-144

Payment Instruction Formats and Reporting XML Publisher Templates ......................................................8-145

Payment Instruction Formats & Reporting XML Publisher Templates.........................................................8-146

Expanded Payment Attribute Availability Payment Instruction Formats and Reporting .............................8-147

Formats & Reporting Payment Process .........................................................................................................8-148

Formats and Reporting Payment Process ......................................................................................................8-149


Formats and Reporting Payment Process ......................................................................................................8-151


Setup Payment Method Controls and Enhanced Payment.............................................................................8-153

Configurable Payment Attribute Validation Setup .......................................................................................8-154

Configurable Payment Attribute Validation Setup Consideration................................................................8-155

Configurable Payment Attribute Validation Setup: View Available Validations..........................................8-157

Configurable Payment Attribute Validation Setup – Payment Methods .......................................................8-158

Configurable Payment Attribute Validation Setup: Payment Process Format ..............................................8-159

Configurable Payment Attribute Validation Setup: Payment Process Profile ...............................................8-160

Expanded Payment Attribute Availability Payment Instruction Formats and Reporting Setup ....................8-161

Enhanced Payment Method Controls Setup ..................................................................................................8-162

Expanded Payment Attribute Availability and Defaulting - Setup................................................................8-163


Agenda...........................................................................................................................................................8-165

Self Assessed Tax Description ......................................................................................................................8-166

Self Assessed Tax Features ...........................................................................................................................8-167

Self Assessed Tax Benefits............................................................................................................................8-168

Self Assessed Tax Predetermined Process.....................................................................................................8-169

Self Assessed Tax Process – 1. Predetermined..............................................................................................8-170

Self Assessed Tax: Predetermined Process – Invoice Entry..........................................................................8-171

Self Assessed Tax: Predetermined Process – Calculate Tax .........................................................................8-172

Self Assessed Tax: Predetermined Process – Calculate Tax Example .........................................................8-173

Self Assessed Tax: Predetermined Process – Calculate Tax .........................................................................8-174

Self Assessed Tax Process – Account ...........................................................................................................8-175

Self Assessed Tax Setup – Reporting Choices ..............................................................................................8-177

Self Assessed Tax Process – Report ..............................................................................................................8-179

Self Assessed Tax Manual Determination Process........................................................................................8-180

Self Assessed Tax Process – 2. Manual Determination.................................................................................8-181

Self Assessed Tax: Manual Determination Set Up - E-Business Tax Controls.............................................8-182

Self Assessed Tax: Manual Determination Process – Invoice Entry.............................................................8-183

Self Assessed Tax: Manual Determination Process – Calculate Tax ............................................................8-184

Self Assessed Tax: Manual Determination Process – Calculate Tax Example .............................................8-185

Setup Self Asessed Tax .................................................................................................................................8-187

Self Assessed Tax: Predetermined Set Up First Party, Party Tax Profile......................................................8-188

Self Assessed Tax: Predetermined Set Up – First Party, Party Tax Profile...................................................8-189

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Self Assessed Tax: Predetermined Set Up – Supplier Party Tax Profile .......................................................8-190


Agenda...........................................................................................................................................................8-192

Oracle Payables For Complex Contract Terms .............................................................................................8-193

Oracle Payables for Complex Contract Terms Benefits ................................................................................8-194

Complex Contract Terms Key Concepts .......................................................................................................8-195

Oracle Procurement to Payables: High Level Business Flow.......................................................................8-197

Integrated Products: High Level Business Flow............................................................................................8-203

Oracle e-Business Tax Setup: Tax Configuration .........................................................................................8-204

Business Flow: Payables Distinction.............................................................................................................8-205

Contract Delivery Invoicing ..........................................................................................................................8-206

Invoice Workbench: Contract Delivery Invoices ..........................................................................................8-207

Oracle Payables: Ensure Billing Compliance ................................................................................................8-208

Oracle Payables: Tolerances and Holds.........................................................................................................8-209

Oracle Payables: Holds Notification Options ................................................................................................8-211

Practices 10 and 11 Overview: Placing and Releasing Holds.......................................................................8-212

Practice - Place a Hold on an Invoice ........................................................................................................8-213

Solution - Place a Hold on an Invoice .......................................................................................................8-214

Practice - Release Holds ............................................................................................................................8-215

Solution - Release Holds ...........................................................................................................................8-216

Oracle Payables for Complex Contract Terms Benefits ................................................................................8-217

Oracle Procurement to Payables: Setup Overview ........................................................................................8-218

Oracle Procurement Setup .............................................................................................................................8-219

Payables Setup: Financial Options ................................................................................................................8-221

Payables Setup – Payables Options ...............................................................................................................8-222

Payables Setup: Invoice Tolerances ..............................................................................................................8-223

Shared Setup: Supplier Terms & Controls ....................................................................................................8-224

Oracle Approvals Management Setup Approval Rules .................................................................................8-225

Oracle eBusiness Tax Setup: Tax Configuration...........................................................................................8-226

Prepayments: Tax Configuration Example....................................................................................................8-227

Practice 12 Overview: Setting Up US Sales Tax..........................................................................................8-228

Practice - Set Up US Sales Tax .................................................................................................................8-229

Solution – Set Up US Sales Tax ................................................................................................................8-235

Practice 13 Overview: Entering an Invoice with US Sales Tax Lines...........................................................8-244

Practice - Enter an Invoice with US Sales Tax Lines ................................................................................8-245

Solution - Enter an Invoice with US Sales Tax Lines................................................................................8-246


Agenda...........................................................................................................................................................8-250

Multi-Org Access Control in Payables Description.......................................................................................8-251

Multi-Org Access Control in Payables Benefits ............................................................................................8-254

Multi-Org Access Control Process ................................................................................................................8-255

Multi-Org Access Control Process, Invoice Entry ........................................................................................8-256

Multi-Org Access Control Process, Payment Templates...............................................................................8-258

Multi-Org Access Control Process, Controlling Payables Periods...............................................................8-259

Multi-Org Access Control Process, Submitting Concurrent Request ...........................................................8-260

Multi-Org Access Control Process, Submitting Standard Report..................................................................8-261

Multi-Org Access Control Process, Open Account Balances Listing Report................................................8-262

Multi-Org Access Control Setup ...................................................................................................................8-263

Multi-Org Access Control Payables Setup ....................................................................................................8-264


Summary........................................................................................................................................................8-266

Oracle Receivables...........................................................................................................................................9-1

Oracle Receivables ........................................................................................................................................9-3

Objectives ......................................................................................................................................................9-4

Practice 1 Overview: Modify Your Responsibilities .....................................................................................9-5

Practice - Modify Your Responsibilities....................................................................................................9-6

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Solution - Modify Your Responsibilities...................................................................................................9-7

Agenda...........................................................................................................................................................9-8

New and Changed Features for Balance Forward Billing .............................................................................9-10

Balance Forward Billing Description ............................................................................................................9-11

Balance Forward Billing Benefits .................................................................................................................9-14

Balance Forward Billing Setup and Process..................................................................................................9-16

Balance Forward Billing Setup Define Billing Cycle....................................................................................9-18

Balance Forward Billing Setup Define Payment Term .................................................................................9-20

Balance Forward Billing Setup Customer Profile Class................................................................................9-22

Practice 2 Overview: Create a Customer Class Profile..................................................................................9-24

Practice - Create a Customer Profile Class ................................................................................................9-25

Solution - Create a Customer Profile Class ...............................................................................................9-26

Practices 3-7 Overview: Prerequisite Practices .............................................................................................9-27

Practice - Create a Customer Using the Customers Set of Pages...............................................................9-28

Solution - Create a Customer Using the Customers Set of Pages..............................................................9-30

Practice - Add Customer Details Using the Customers Set of Pages.........................................................9-32

Solution - Add Customer Details Using the Customers Set of Pages........................................................9-35

Practice - Add Account Details Using the Customers Set of Pages...........................................................9-38

Solution - Add Account Details Using the Customers Set of Pages..........................................................9-41

Practice - Add Account Site Details Using the Customers Set of Pages ...................................................9-45

Solution - Add Account Site Details Using the Customers Set of Pages...................................................9-49

Practice - Create a Customer Account Relationship ..................................................................................9-54

Solution - Create a Customer Account Relationship .................................................................................9-55

Balance Forward Billing Setup Account & Site Profile ................................................................................9-56

Balance Forward Billing Setup Account Level Bill Example .......................................................................9-58

Balance Forward Billing Setup Site Level Bill Example .............................................................................9-59

Oracle BPA Rules Setup................................................................................................................................9-60

Balance Forward Billing Process Enter Transaction ....................................................................................9-62

Balance Forward Billing Process Imported Transactions.............................................................................9-63

Balance Forward Billing Process Creating Bills ..........................................................................................9-64

Balance Forward Billing Process Generating Bill Logic..............................................................................9-65

Balance Forward Billing Use Cases ..............................................................................................................9-67

Balance Forward Billing Process Generate Bill Program.............................................................................9-68

Balance Forward Billing Process Confirm Bill .............................................................................................9-70

Summary Balance Forward Bill Example .....................................................................................................9-72

Detail Balance Forward Bill ..........................................................................................................................9-73

Balance Forward Billing Process BPA Print Program..................................................................................9-74

Balance Forward Billing Process Disable Payment Terms ...........................................................................9-76

Balance Forward Billing Process Change Payment Terms ..........................................................................9-77

Balance Forward Billing Dependencies and Interactions .............................................................................9-78

Balance Forward Billing Functional Upgrade Script....................................................................................9-79

Demo 1 Overview: Balance Forward Billing ................................................................................................9-82

Guided Demonstration - Balance Forward Billing ....................................................................................9-83

Practice 8: Overview Printing Balance Forward Bills ..................................................................................9-89

Practice - Print Balance Forward Bills.......................................................................................................9-90

Solution - Print Balance Forward Bills......................................................................................................9-92

Agenda...........................................................................................................................................................9-95

Credit Card Chargeback Description.............................................................................................................9-96

Credit Card Chargeback Benefits ..................................................................................................................9-98

Credit Card Chargeback Process ...................................................................................................................9-99

Credit Card Chargeback Process Receive Receipt .......................................................................................9-102

Credit Card Chargeback Process Record Credit Card Chargeback ..............................................................9-104

Credit Card Chargeback Process Validate Credit Card Chargeback ............................................................9-105

Credit Card Chargeback Process Validate Credit Card Chargeback .............................................................9-106

Credit Card Chargeback Process Validate Credit Card Chargeback ............................................................9-107

Credit Card Chargeback Setup ......................................................................................................................9-108

Practices 9-11 Overview: Applying and Updating a Receipt at Line Level ..................................................9-109

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Practice - Create an Invoice .......................................................................................................................9-110

Solution - Create an Invoice ......................................................................................................................9-111

Practice - Enter a Manual Receipt .............................................................................................................9-112

Solution - Enter a Manual Receipt.............................................................................................................9-113

Practice - Apply and Update Receipt at Line Level...................................................................................9-114

Solution - Apply and Update Receipt at Line Level..................................................................................9-115

Agenda...........................................................................................................................................................9-117

Legal Entity Background...............................................................................................................................9-118

Legal Entity Model........................................................................................................................................9-119

Legal Entity Background...............................................................................................................................9-120

Legal Entity Description................................................................................................................................9-121

Legal Entities and Accounting.......................................................................................................................9-122

Legal Entities and Shared Accounting...........................................................................................................9-123

Legal Entity Description Defaulting for Transactions...................................................................................9-124

Legal Entity Description Defaulting for Transactions..................................................................................9-125

Legal Entity Description Defaulting for Receipts ........................................................................................9-126

Legal Entity Benefits .....................................................................................................................................9-128

Legal Entity Setup and Automated Process...................................................................................................9-129

Legal Entity Setup Update Transaction Type...............................................................................................9-131

Legal Entity Setup Update Batch Source .....................................................................................................9-132

Legal Entity Process - AutoInvoice ...............................................................................................................9-133

Legal Entity Setup and Manual Process ........................................................................................................9-136

Legal Entity Process – Manual Transaction ..................................................................................................9-138

Legal Entity Process – On Account Credit Memos .......................................................................................9-139

Legal Entity Process – Bills Receivable ........................................................................................................9-140

Legal Entity Process - Receipts .....................................................................................................................9-141

Legal Entity Process – Claim LE Defaulting.................................................................................................9-142


Agenda...........................................................................................................................................................9-144

E-Business Tax..............................................................................................................................................9-145

Receivables E-Business Tax Integration Key Benefits.................................................................................9-146

E-Business Suite Tax Prior to Release 12 .....................................................................................................9-148

E-Business Suite Tax Integration 12.0 ..........................................................................................................9-149

Architecture of a Tax Line in E-Business Tax...............................................................................................9-150

Example of US Sales Tax in 12.0..................................................................................................................9-152

Example of UK VAT Tax in 12.0 .................................................................................................................9-153

Migrating Taxes from 11.5 to 12.0 ................................................................................................................9-154

Migrating of Tax Codes and Tax Group Codes.............................................................................................9-156

Use of Tax Rate Codes in Receivables..........................................................................................................9-158

Use of Tax Classifications in Receivables.....................................................................................................9-159

Setting Up New Taxes in E-Business Tax.....................................................................................................9-160

Receivables Specific Tax Setups ...................................................................................................................9-162

System Options..............................................................................................................................................9-163

Customer Tax ................................................................................................................................................9-164

Transaction Type ...........................................................................................................................................9-165

Receivables Activity......................................................................................................................................9-166

Adjustments, Receipt Discounts, and Recoverable Tax ................................................................................9-167

Standard Memo Lines....................................................................................................................................9-168

Legal Entity and Ship To...............................................................................................................................9-169

Transactions and Migrated Taxes ..................................................................................................................9-171

Transactions and Migrated Taxes: Key Differences.....................................................................................9-172

Transactions and New Taxes .........................................................................................................................9-174

Transactions and Manual Taxes ....................................................................................................................9-175


Agenda...........................................................................................................................................................9-177

Subledger Accounting Overview...................................................................................................................9-178

Subledger Accounting Benefits .....................................................................................................................9-179

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Subledger Accounting in Receivables Overview ..........................................................................................9-180

Subledger Accounting in Receivables Benefits .............................................................................................9-181

Subledger Accounting in Receivables Process Submit Accounting Program ...............................................9-182

Subledger Accounting in Receivables Process Create/View Accounting ....................................................9-183

Subledger Accounting in Receivables Process Online Create Accounting ...................................................9-184

Subledger Accounting in Receivables Setup .................................................................................................9-185

Subledger Accounting in Receivables Setup Ledgers and SLAMs ...............................................................9-186

Subledger Accounting in Receivables Setup Sources for Accounting Definitions........................................9-187

Subledger Accounting in Receivables Setup Predefined Event Classes/Types .............................................9-188

Subledger Accounting in Receivables Setup AR Predefined Event Classes/Types .....................................9-189

Subledger Accounting in Receivables Setup Anatomy of a Journal Entry....................................................9-190

Subledger Accounting in Receivables Setup Journal Line Types .................................................................9-191

Subledger Accounting in Receivables Setup Account Derivation Rule ........................................................9-192

Subledger Accounting in Receivables Setup Journal Line Definition of Invoices ........................................9-193

Subledger Accounting in Receivables Setup Assigning the JLD to the AAD...............................................9-194

Subledger Accounting in Receivables Setup Assigning the AAD to the SLAM...........................................9-195

Subledger Accounting in Receivables Setup Assigning the SLAM to the Ledger ........................................9-196

Subledger Accounting in Receivables Setup Predefined SLAMs ................................................................9-197

Subledger Accounting in Receivables Process Invoice Accounting..............................................................9-198

Subledger Accounting in Receivables Process Multi-Fund Receivables Accounting ...................................9-199

Subledger Accounting in Receivables Process Adjustment Accounting .......................................................9-200

Subledger Accounting in Receivables Process Receipt Application Accounting..........................................9-201


Agenda...........................................................................................................................................................9-204

Obsolescence and Replacement of Features Description ..............................................................................9-205

Demo 2 Overview: Oracle Advanced Collections.........................................................................................9-206

Guided Demonstration - Oracle Advanced Collections.............................................................................9-207


Practice 12 Overview: Using the New Customer Standard HTML Interface................................................9-215

Practice - Using the New Customer Standard HTML Interface ................................................................9-216

Solution - Using the New Customer Standard HTML Interface................................................................9-218


Obsolescence and Replacement of Features Benefits....................................................................................9-223

Transition to New Features Collections Workbench ....................................................................................9-224

Transition to New Features Collections Workbench - Menu and Forms......................................................9-226

Transition to New Features Collections Workbench - Account Details .......................................................9-228

Transition to New Features Collections Workbench - Dunning Reprint ......................................................9-229

Transition to New Features Bills Receivable.................................................................................................9-230

Transition to New Features Trade Accounting..............................................................................................9-231

Transition to New Features Customer Standard Form..................................................................................9-232

Transition to New Features Tax Setup and Calculation ...............................................................................9-233

Transition to New Features Tax Reporting...................................................................................................9-234

Transition to New Features Subledger Accounting ......................................................................................9-235

Transition to New Features COGS and Revenue Matching .........................................................................9-236

Transition to New Features AR Customer Supplier Netting ........................................................................9-237

Transition to New Features On Account Credit Memo Refund ...................................................................9-238

Transition to New Features Consolidated Billing.........................................................................................9-239

Agenda...........................................................................................................................................................9-240

Centralized Payment Process Description .....................................................................................................9-241

Centralized Payment Process Setup and Process...........................................................................................9-244

Centralized Payment Process Setup Create Receipt Class/Method ...............................................................9-245

Centralized Payment Process Process Invoice Payment...............................................................................9-247

Centralized Payment Process Error Handling................................................................................................9-248

Centralized Payment Process Setup Customer's Payment Details.................................................................9-249


Agenda...........................................................................................................................................................9-251

Automated Refunds Description....................................................................................................................9-252

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Automated Refunds Setup and Process .........................................................................................................9-253

Automated Refunds Setup Receivables Activity...........................................................................................9-254

Automated Refunds Setup Transaction Sources............................................................................................9-255

Automated Refunds Process Applications Form ...........................................................................................9-257

Automated Refunds Process New Refund Attributes Form ..........................................................................9-258

Automated Refunds Process View Refund Status .........................................................................................9-259


Agenda...........................................................................................................................................................9-261

AP/AR Netting Description...........................................................................................................................9-262

AP/AR Netting Benefits ................................................................................................................................9-263

AP/AR Netting Process Access .....................................................................................................................9-264

AP/AR Netting Process Accessing................................................................................................................9-265

Demo 3 Overview: AP/AR Netting ...............................................................................................................9-266

Demo - AP/AR Netting .............................................................................................................................9-267

Agenda...........................................................................................................................................................9-272

Daily Revenue Description............................................................................................................................9-273

Daily Revenue Setup and Process .................................................................................................................9-278

Daily Revenue Setup Accounting Rules........................................................................................................9-279

Daily Revenue Process Create Invoice Line..................................................................................................9-280


Agenda...........................................................................................................................................................9-282

Revenue Contingencies Overview.................................................................................................................9-283

Revenue Contingencies Description..............................................................................................................9-284

Revenue Contingencies Setup and Process....................................................................................................9-287

Revenue Contingencies Setup Policy Threshold ...........................................................................................9-288

Revenue Contingencies Setup Seeded Contingencies ..................................................................................9-289

Revenue Contingencies Setup Contingency Codes/ID..................................................................................9-290

Revenue Contingencies Setup Create Rules ..................................................................................................9-291

Revenue Contingencies Process Contingency Assignment ..........................................................................9-292

Revenue Contingency Process Manage Contingencies ................................................................................9-293


Practice 13 Overview: Setting Up Revenue Contingencies..........................................................................9-295

Practice - Set Up Revenue Contingencies .................................................................................................9-296

Solution – Set Up Revenue Contingencies ................................................................................................9-298

Agenda...........................................................................................................................................................9-300

COGS and Revenue Matching Description ...................................................................................................9-301

COGS and Revenue Matching Benefits ........................................................................................................9-302

COGS and Revenue Matching Process COGS Recognition ........................................................................9-303


Agenda...........................................................................................................................................................9-305


Multi-Org Access Control Benefits ...............................................................................................................9-308

Receivables & Multi-Org Access Control .....................................................................................................9-309

Multi-Org Access Control Process ................................................................................................................9-312

Multi-Org Access Control Reporting ............................................................................................................9-313

Multi-Org Access Control Reporting Process ...............................................................................................9-314

Summary........................................................................................................................................................9-316

Oracle Cash Management...............................................................................................................................10-1

Oracle Cash Management..............................................................................................................................10-3

Objectives ......................................................................................................................................................10-4

Agenda...........................................................................................................................................................10-5

Bank Account Model Definition ...................................................................................................................10-7

Bank Account Model Integration ..................................................................................................................10-8

Bank Account Model Benefits.......................................................................................................................10-9

Cash Management Security Components ......................................................................................................10-10

Bank Account Model Summary ....................................................................................................................10-12

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R12 Oracle Financials Functional Migration Fundamentals Table of Contents xvii

Practice 1 Overview: Creating a Bank Account ...........................................................................................10-13

Practice - Create a Bank Account ..............................................................................................................10-14

Solution - Create a Bank Account .............................................................................................................10-16

Bank Account Model Setup and Process.......................................................................................................10-19


Agenda...........................................................................................................................................................10-21

Bank Account Balances and Interest Calculations Description.....................................................................10-22

Bank Account Balances and Interest Calculations Benefits ..........................................................................10-23

Bank Account Balances and Interest Calculations Maintenance..................................................................10-24

Bank Account Balances and Interest Calculations Summary .......................................................................10-25

Bank Account Balances and Interest Calculations Setup .............................................................................10-26


Agenda...........................................................................................................................................................10-28

Bank Account Transfers Description............................................................................................................10-29

Bank Account Transfers Benefits .................................................................................................................10-31

Bank Account Transfers Process ...................................................................................................................10-32

Bank Account Transfers Dependencies and Interactions ..............................................................................10-33

Bank Account Transfers Summary................................................................................................................10-34

Bank Account Transfers Setup ......................................................................................................................10-35

Bank Account Transfers Setup – Set System Profile....................................................................................10-36

Practice 2 Overview: Setting Up Payment Templates ..................................................................................10-37

Practice - Create a Bank Transfer ..............................................................................................................10-38

Solution - Create a Bank Transfer .............................................................................................................10-39

Practice 3 Overview: Setting Up Bank Transfers .........................................................................................10-41

Practice - Create a Bank Transfer ..............................................................................................................10-42

Solution - Create a Bank Transfer .............................................................................................................10-43


Agenda...........................................................................................................................................................10-46

Subledger Accounting Description...............................................................................................................10-47

Subledger Accounting Benefits ....................................................................................................................10-49

Subledger Accounting Key Concepts ............................................................................................................10-50

Subledger Accounting Key Concepts Flow..................................................................................................10-51

Subledger Accounting Summary...................................................................................................................10-52


Agenda...........................................................................................................................................................10-54

Bank Statement Reconciliation Description ..................................................................................................10-55

Bank Statement Reconciliation Benefits ......................................................................................................10-56

Bank Statement Reconciliation Setup............................................................................................................10-57

Agenda...........................................................................................................................................................10-58

Multi-Org Access Control and Security Description....................................................................................10-59

Multi-Org Access Control and Security Benefits ..........................................................................................10-61

Guided Demonstration 1 Overview: Creating a Security Profile.................................................................10-62

Guided Demonstration - Create Security Profile .......................................................................................10-63

Guided Demonstration 2 Overview: Creating Security Grants.....................................................................10-66

Guided Demonstration - Create Security Grants .......................................................................................10-67

Multi-Org Access Control and Security Summary........................................................................................10-69


Agenda...........................................................................................................................................................10-71

Cash Pooling Description ..............................................................................................................................10-72

Creating Cash Pools.......................................................................................................................................10-73

Viewing and Updating Cash Pools ................................................................................................................10-74

Practices 5 and 6 Overview: Creating Cash Pools........................................................................................10-75

Practice - Create Notional Cash Pool ........................................................................................................10-76

Solution - Create Notional Cash Pool........................................................................................................10-77

Practice - Create Physical Cash Pool .........................................................................................................10-78

Solution - Create Physical Cash Pool ........................................................................................................10-79


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R12 Oracle Financials Functional Migration Fundamentals Table of Contents xviii

Summary........................................................................................................................................................10-81

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R12 Oracle Financials Functional Migration Fundamentals Table of Contents xix

Preface

Profile

Before You Begin This Course

• Functional knowledge of Oracle General Ledger

• Functional knowledge of Oracle Payables

• Functional knowledge of Oracle Purchasing

• Functional knowledge of Oracle Receivables

• Functional knowledge of Oracle Cash Management

Prerequisites

• There are no prerequisites for this course.

How This Course Is Organized

This is an instructor-led course featuring lecture and hands-on exercises. Online demonstrations

and written practice sessions reinforce the concepts and skills introduced.

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R12 Oracle Financials Functional Migration Fundamentals Table of Contents xx

Related Publications

Additional Publications

• System release bulletins

• Installation and user’s guides

• Read-me files

• International Oracle User’s Group (IOUG) articles

• Oracle Magazine

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R12 Oracle Financials Functional Migration Fundamentals Table of Contents xxi

Typographic Conventions

Typographic Conventions in Text

Convention Element Example

Bold italic Glossary term (if

there is a glossary)

The algorithm inserts the new key.

Caps and

lowercase

Buttons,

check boxes,

triggers,

windows

Click the Executable button.

Select the Can’t Delete Card check box.

Assign a When-Validate-Item trigger to the ORD block.

Open the Master Schedule window.

Courier new,

case sensitive

(default is

lowercase)

Code output,

directory names,

filenames,

passwords,

pathnames,

URLs,

user input,

usernames

Code output: debug.set (‘I”, 300);Directory: bin (DOS), $FMHOME (UNIX)

Filename: Locate the init.ora file.

Password: User tiger as your password.

Pathname: Open c:\my_docs\projectsURL: Go to http://www.oracle.comUser input: Enter 300Username: Log on as scott

Initial cap Graphics labels

(unless the term is a

proper noun)

Customer address (but Oracle Payables)

Italic Emphasized words

and phrases,

titles of books and

courses,

variables

Do not save changes to the database.

For further information, see Oracle7 Server SQL Language

Reference Manual.

Enter [email protected], where user_id is the

name of the user.

Quotation

marks

Interface elements

with long names

that have only

initial caps;

lesson and chapter

titles in cross-

references

Select “Include a reusable module component” and click Finish.

This subject is covered in Unit II, Lesson 3, “Working with

Objects.”

Uppercase SQL column

names, commands,

functions, schemas,

table names

Use the SELECT command to view information stored in the

LAST_NAME

column of the EMP table.

Arrow Menu paths Select File > Save.

Brackets Key names Press [Enter].

Commas Key sequences Press and release keys one at a time:

[Alternate], [F], [D]

Plus signs Key combinations Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]

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R12 Oracle Financials Functional Migration Fundamentals Table of Contents xxii

Typographic Conventions in Code

Convention Element Example

Caps and

lowercase

Oracle Forms

triggers

When-Validate-Item

Lowercase Column names,

table names

SELECT last_name FROM s_emp;

Passwords DROP USER scott IDENTIFIED BY tiger;

PL/SQL objects OG_ACTIVATE_LAYER (OG_GET_LAYER (‘prod_pie_layer’))

Lowercase

italic

Syntax variables CREATE ROLE role

Uppercase SQL commands and

functions

SELECT userid FROM emp;

Typographic Conventions in Oracle Application Navigation Paths

This course uses simplified navigation paths, such as the following example, to direct you

through Oracle Applications.

(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve

This simplified path translates to the following:

1. (N) From the Navigator window, select Invoice then Entry then Invoice Batches

Summary.

2. (M) From the menu, select Query then Find.

3. (B) Click the Approve button.

Notations:

(N) = Navigator

(M) = Menu

(T) = Tab

(B) = Button

(I) = Icon

(H) = Hyperlink

(ST) = Sub Tab

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R12 Oracle Financials Functional Migration Fundamentals Table of Contents xxiii

Typographical Conventions in Oracle Application Help System Paths

This course uses a “navigation path” convention to represent actions you perform to find

pertinent information in the Oracle Applications Help System.

The following help navigation path, for example—

(Help) General Ledger > Journals > Enter Journals

—represents the following sequence of actions:

1. In the navigation frame of the help system window, expand the General Ledger entry.

2. Under the General Ledger entry, expand Journals.

3. Under Journals, select Enter Journals.

4. Review the Enter Journals topic that appears in the document frame of the help system

window.

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R12 Oracle Financials Functional Migration Fundamentals Table of Contents xxiv

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Copyright © Oracle Corporation, 2007. All rights reserved.

Oracle Purchasing Chapter 7 - Page 1

Oracle Purchasing

Chapter 7

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Oracle Purchasing

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Objectives

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Agenda Part 1

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Agenda Part 2

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Agenda Part 1

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Professional Buyer’s Work Center Description

Professional Buyer’s Work Center – Description

The Professional Buyer’s Work Center speeds up daily purchasing tasks by providing buyers

with a central launch pad from where they can efficiently perform their daily tasks, such as:

• Viewing and acting upon requisition demand

• Creating and managing orders and agreements

• Managing contract deliverables

• Running negotiation events, including auctions and RFxs

• Managing supplier information

Note that the forms based interface for requisitions, orders, and agreements exist in release

12.0. Therefore, you have the option to either keep using the forms interface for their current

business interface, or migrate over to the web-based interface.

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Professional Buyer’s Work Center Benefits

Professional Buyer’s Work Center – Benefits.

There are several advantages to using the buyer’s work center.

First, purchasing departments that operate as shared service centers can take advantage of

accessing documents across the multiple operating units that they service without having to

switch responsibilities.

In addition, the web-based interface of the work center is designed to enable buyers to perform

their tasks easily and quickly. One of the ways that this is achieved is by reducing the number

of drilldowns buyers need to access to create purchasing documents.

The work center helps buyers prioritize their tasks through the use of views. Oracle

Purchasing provides several pre-seeded views, such as the ability to view all documents that

are incomplete or all schedules that are past due. However, buyers can also create their own

views based on their particular responsibilities.

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Professional Buyer’s Work Center Overview

Professional Buyer’s Work Center – Overview

• Responsibility: Purchasing

• Navigation: Buyer Work Center > Orders

The tab structure in the work center is:

• From the Requisitions tab, buyers can process requisition demand into purchase orders or

sourcing events. In addition, buyers can view existing requisitions that are in the system.

• Standard Purchase Orders are created and managed in the Orders tab, while Blanket and

Contract Purchase Agreements are created and managed in the Agreements tab.

• The Deliverables tab allows the buyer to manage deliverables from Procurement

Contracts.

• The Negotiations tab allows the buyer to quickly and easily access Oracle Sourcing.

• The Suppliers tab houses information about your supply base.

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Professional Buyer’s Work Center Requisition Management

Professional Buyer’s Work Center – Requisition Management

Professional Buyer’s Work Center offers requisition management capabilities similar to those

currently available via the AutoCreate and the requisition summary forms. Note that these

forms still exist in R12 and can be used. In 11i10+ the first release of requisition management

was released with Oracle Sourcing. The first release of requisition management did not support

all of the R12 features. Examples: Creating Purchase Orders, Splitting Requisition Lines, and

Integrating with the Catalog.

In R12 buyers can:

• Create a solicitation (auction/RFx) for bids (requires Oracle Sourcing), create a purchase

order, and add to an existing purchase order.

• Return requisitions to requesters to solicit additional information.

• Reassign requisition lines to other buyers including unassigned requisition lines.

• Split a requisition line in order to source from multiple suppliers.

• Replace requisition lines referencing a non-standard item with one or more items in the

catalog.

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• Use the requisition summary page to view unapproved, approved, and historical

requisition lines.

• Access the catalog and favorites lists.

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Guided Demonstration 1 Overview: Using Professional Buyer’s Work Center

Guided Demonstration 1 Overview: Using Professional Buyer’s Work Center

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Guided Demonstration - Using the Buyer's Work Center

Task 1: Create requisition

Responsibility: iProcurement (cbaker/welcome)

1. In the Main Store, search on DVD-B100.

2. Leave Quantity at 1. Click (B) Add to Cart.

3. (B) View Cart and Checkout

4. (B) Checkout

5. (B) Submit

This item will be automatically approved. Note the requisition number. At this point the

requisition will be visible in the Buyer’s Work Center.

6. (H) Home

Task 2: Demo Buyer’s Work Center

Responsibility: Purchasing, Vision Operations

7. (N) Buyer’s Work Center > (H) Requisitions. While on this page, point out:

• The different views available and the Personalize button to create customized views.

• The Operating Unit field in Document Builder. This shows up because MOAC is

enabled.

• Actions icons:

• Paper icon – punchout to Catalog

• Paper icon with star – punchout to Favorites list

• Split icon – split requisition line

8. (T) Orders. While on this page point out the following:

• Operating Unit column. With MOAC, the same buyer could see orders from multiple

operating units.

• (H) Order number. Drill down to show details of an order. Note that once on an order,

the Lines, Schedules, and Distribution tabs display additional information about that

order. Also point the Actions LOV values.

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• (H) Status for an order. Drill down to show the action history of this order.

• Create a personalized view for a particular supplier (Corporate Express Office Supply is

a good candidate).

• Note that the Pay Items tab is used for complex services.

9. (T) Agreements. While on this page point out the following:

• OU column

• Drill down on an agreement number to display details. Display the Actions LOV values

for the agreement.

10. (T) Deliverables. Note that this page is used to managing deliverables for Procurement

Contracts.

11. (T) Negotiations. Note that clicking the Negotiations tab, takes the user to the Oracle

Sourcing home page from which they can create and manage Sourcing events.

12. (T) Suppliers. Note that clicking the Suppliers tab allows the user to maintain the supplier

base.

Task 3: Demo creating a purchase order from a requisition

13. (T) Requisition.

14. In the OU field, choose Vision Operations.

15. Select the requisition you created.

16. (B) Add. The requisition is added into Document Builder.

17. (I) Supplier Magnifying Glass. Search and select Corporate Express Office Supply.

18. (B) Create.

19. (T) Lines.

20. Ensure Add Lines: LOV says From Catalog. (B) Go.

21. (B) Yes, when you receive message that order must be saved.

22. In Main Store, search for DVD-CR. Change the quantity to 10.

23. (B) Add to Document. (B) Complete

24. Pick the end of the month for the Need-By date.

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25. (B) Save.

26. (T) Schedules. (I) Split requisition line for the second line.

27. For the newly created line, set Location to M1-Seattle. Change the quantities for both

requisition two lines to 5.

28. (B) Save.

29. (B) Submit.

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Practice 1 Overview: Creating a Purchase Order in the Buyer’s Work Center

Practice 1 Overview: Creating a Purchase Order in the Buyer’s Work Center

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Practice - Create a Purchase Order in the Buyer’s Work Center

Overview

This practice provides an opportunity for you to create a purchase order in yet another way in

Oracle Purchasing, using the Buyer’s Work Center.

Assumptions

• Replace XX with your terminal number or initials.

• You must have access to an Oracle Application Vision database or comparable training

or test instance at your site on which to complete this practice.

• Logon to the system using the XXUSER you created earlier.

Tasks

Create a requisition in iProcurement

Create a purchase order from a requisition

.

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Solution - Create a Purchase Order in the Buyer’s Work Center

Create a requisition in iProcurement

IProcurement Responsibility

1. Log into iProcurement

• (N) iProcurement Home Page

2. Next to Search field, verify you are shopping in the Main Store.

3. Search for DVD-B100.

4. (B) Add to Cart

5. (B) View Cart and Checkout (in the Shopping Cart box)

Review the Shopping Cart.

6. (B) Checkout

7. (B) Submit

Get confirmation that you requisition has been submitted. Record the number here.

_________________

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8. (B) Continue Shopping

9. Return to main portal page.

At this point the requisition has been created and sent to the Buyer Work Center

Requisition Demand Workbench

Create a purchase order from a requisition

Purchasing, Vision Operations

10. Navigate to the Demand Workbench.

• (N) Buyer Work Center > Requisitions

11. In the Document Builder:

− Type = New Order

− OU = Vision Operations

12. Select the requisition you just created above.

13. (B) Add. The requisition is added into Document Builder.

14. (I) Supplier Magnifying Glass. Search and select Corporate Express Office Supply.

15. (B) Create (in the Document Builder).

16. (T) Lines

17. Ensure Add Lines: LOV says From Catalog.

18. (B) Go

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(B) Yes, when you receive message that order must be saved.

19. In Main Store, search for DVD-CR.

20. Change the quantity to 10.

21. (B) Add to Document

22. (B) Complete

23. Pick the end of the month for the Need-By date.

24. (B) Save.

25. (B) Submit.

26. Return to Navigator.

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Professional Buyer’s Work Center Requisition Management – Key Profile Options

Professional Buyer’s Work Center – Requisition Management Profile Options

• Responsibility: Human Resources

• Navigation: Security > Profile

The setup steps include defining values for 2 new profile options. The first step is:

PO: Document Builder Default Document Type – The document type that is defaulted into the

document builder region within the Demand Workbench.

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Professional Buyer’s Work Center Requisition Management – Key Profile Options

Professional Buyer’s Work Center – Requisition Management Profile Options



PO: Default Requisition Grouping – The value ‘Requisition’ or ‘Default’ indicates if the

default requisition grouping for requisition lines onto a Negotiation Document or Purchase

Order.

• For the value Default: You can combine requisition lines for the same item, revision, line

type, unit of measure, supplier item number, and transaction reason onto one purchase

order line. You can add need–by date or ship–to organization and location to the default

grouping by using the profiles PO: Use Need–by Date for Default Autocreate grouping or

PO: Use Ship–to Organization and Location for Default Autocreate grouping.

• For the value Requisition: You can create a document with one line for each requisition

line. Used only when you select lines on a single requisition.

Note: If Oracle Sourcing is implemented; requisition lines with the same item, revision,

description, line type, UOM, and ship–to (based on deliver–to) are grouped into individual

negotiation document lines.

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Note: If Oracle Services Procurement is implemented, only Requisition is supported for

fixed price with temp labor requisition.

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Implementation Considerations


The Professional Buyer’s Work Center tightly weaves Oracle Purchasing with other products

in the procurement family, such as Oracle Sourcing, Oracle Procurement Contracts, and Oracle

Services Procurement. Buyers can now easily navigate from purchasing to sourcing

documents, and vice-versa, using a single, friendly user interface. The work center also

provides seamless integration with Procurement Contracts to add clauses and deliverables to

purchasing documents, as well as manage these deliverables. Using Services Procurement,

buyers can accurately capture complex contracts and manage the procurement activities for the

services covered by these contracts.

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Agenda Part 1

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Enhanced Catalog Access Description

Enhanced Catalog Access – Description


• Navigation: Buyer Work Center > Requisitions

Release 12.0 of Oracle Purchasing builds on the popularity of Oracle iProcurement’s search

capabilities by offering professional buyers a similar search interface to easily find the items

they need to procure.

From the Demand Workbench, buyers can access the catalog and favorites to find negotiated

alternatives to non-catalog requests.

While authoring orders and agreements, buyers can use the catalog or favorites to quickly add

items, thereby accelerating the document creation process.

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Enhanced Catalog Access Benefits

Enhanced Catalog Access – Benefits

The enhanced catalog access provides easy access to pre-negotiated items. This reduces

spending by leveraging negotiated pricing. Also, user productivity is increased due to the

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Enhanced Catalog Access Setup Preferences

Enhanced Catalog Access – Setup Preferences

You have the option to customize your catalog access by modifying your preferences. Using

the Shopping Purchasing Preferences you can define your view into the catalog including your

default store, search results per page, and your search results layout. Using the Favorites Lists

Preferences you can default your default favorites list.

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Agenda Part 1

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Document Styles Description

Document Styles - Description

Document Styles is a new feature in R12. It allows buying organizations to control the look

and feel of the application to match the needs of different purchasing documents. Through

reusable document styles, deploying organizations can enable or disable various Oracle

Purchasing features, thereby simplifying the user interface.

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Document Styles Benefits

Document Styles - Benefits

There are several benefits of using document styles.

• Document styles provide the ability to appropriately name purchasing documents to align

more closely with the naming conventions of the deploying organization’s business. The

same purchasing document type (e.g. Standard Purchase Order) can assume different

names based on the style applied.

• Some features on the purchasing document, such as price breaks in global agreements or

services line types, can be enabled or disabled as part of the style setup.

• When a purchasing document is created using a style, disabled features are hidden to

simplify the user interface. For example, organizations can create a document style for a

specific commodity, such as temporary labor. This document style optimizes field labels

and display for that commodity, simplifying purchase order entry by hiding

regions/attributes that are only relevant for goods purchases.

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Document Styles Process – Source Document Reference

Document Styles – Process Source Document Reference


• Navigation: Setup > Purchasing > Document Styles

Style of the source document should be taken into account when selecting a source document

for a requisition line, otherwise a mismatch can occur. For example, a requisition line for

services should not be sourced from contracts for Goods purchases.

Similarly, a purchase document should have the same style as its source document; for

example: a Standard Purchase Order created as an execution document of a Global Blanket

Agreement should have the same style as the agreement.

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Guided Demonstration 2 Overview: Creating and Using Document Styles

Guided Demonstration 2 Overview: Creating and Using Document Styles

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Guided Demonstration - Using Document Styles

Responsibility: Purchasing (cbaker/welcome)

Create Document Style

1. (N) Setup: Purchasing > Document Styles

2. (B) Create

3. Enter a style name and description for standard purchase orders.

4. In the Document Type field, enter a Display Name.

5. In the Commodities field, deselect Goods and select Services. This will create a document

style that only allows services lines.

6. (B) Apply

7. (H) Home

Create a Purchase Order Using the Document Style

8. (N) Buyers Work Center > (T) Orders

9. From the Create menu, select your document style, and click Go.

10. Note that the document style is used in the page title (Create document style name).

11. Choose Vision Operations as the Operating Unit.

12. (T) Lines

13. Click Go to add lines from the default option, the Catalog.

14. Save your work if prompted.

15. Search for “blue pen” from the Main Store.

16. (B) Go

17. Add 100 blue pens the line of the purchase order.

18. (B) Add to Document.

19. (B) Complete

20. You should receive an error that you’re trying to add a line that isn’t supported by the

document style you are using.

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21. Select the Standard PO document style. You should receive no error and can continue

creating the PO.

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Agenda Part 1

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Procurement for Complex Services Description

Procurement for Complex Services - Description

Complex Services Procurement is an integrated solution for Oracle Services Procurement used

to model complex work contracts that involve advanced payment terms. These contracts tend

to have high dollar values, often running into several millions of dollars. They also tend to be

long lead time contracts, sometimes extending over multiple years. These contracts are

characterized by progress payments that are governed by the complex payment terms, and

which are released based on completion of work. Additionally, complex work contracts can

also have provisions for Contract Financing.

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Procurement for Complex Services High Level Business Flow

Procurement for Complex Services – High Level Business Flow

This is the high level business flow that the Complex Services Procurement solution

encompasses. The business flow can originate with a services request which the buying

organization determines needs complex payment terms to manage and fulfill. The sourcing

process allows negotiation of the complex payment terms and these are carried forward to the

Contract after the award.

The Contract, once approved and signed off by the involved parties is now in a state ready for

execution. The Supplier can report progress on the work specified on the Contract, which the

buying organization can certify as complete. Subsequently, payments can be processed for the

progress made on the contract. The payment terms specified on the contract are used to

compute the payment due to the supplier.

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Procurement for Complex Services New Purchasing Features

Procurement for Complex Services – New Purchasing Features

To support complex services, several features have been added to the Purchasing application.

• You can define a Document Style for procurement of complex services. Using the

Document Style, the available functionality on the contract can be configured to best suit

the business need, such as making provisions for advances, contract financing, or

retainage.

Responsibility: Purchasing

Navigation: Setup : Purchasing > Document Styles

• You can create a contract with or without a requisition, define a progress payment

schedule for the work to be completed, define complex payment terms such as retainage,

and make provisions for advances and contract financing.


Navigation: Buyer Work Center > Agreements > Create (Choose agreement type) >

(B) Go

• Monitoring and tracking progress on the contract is essential to minimize delays.

Purchasing and iSupplier Portal provide both the Buyer and the Supplier complete

visibility to the current status and progress on the Contract. Suppliers can submit Work

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Confirmations to report progress made on the contract. These can be approved by

representatives from the Buying Organization before payments can be released.


Navigation: Buyer Work Center > Agreements > View (Choose agreement status) >

(B) Go

• The ability to manage change with ease is critical for complex services contracts since

these contracts extend over a long period of time and changes to project schedules and

budgets can happen in that duration. Change requests can be created by both Suppliers and

Buyers as necessary and these are included in the contract upon approval.

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Procurement for Complex Services Benefits

Procurement for Complex Services - Benefits

The end-to-end Complex Services Procurement feature gives you a competitive edge by

bringing the Services Procurement Spend category under the purview of automated, online

processes. Leveraging this integrated online flow reduces errors and delays associated with

paper-based processes.

It provides the capability to ensure compliance to the contract and the project budgets by

giving the Contracting Organization 360 degree visibility to all aspects of the Contract

Lifecycle. Project Managers can see the impact of these contracts on the project via

commitment and actuals reporting.

Project Managers, Buyers, Contractors, Architects, Field Engineers can collaborate seamlessly

to ensure smooth execution through the contract lifecycle – from negotiation to completion.

The ability to manage, control, and track these contracts keeps lead times and costs in check,

and prevents project cost overruns. This is crucial in such high dollar value contracts.

There are significant acquisition risks associated with such high dollar value contracts. By

using negotiated payment terms such as retainage, the buying organization can mitigate these

risks.

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Oracle Purchasing and Oracle Services Procurement are required for the majority of the

functionality to work. Oracle Purchasing provides the functions that allow you to author, track

execution of the complex services contract, and create and submit work confirmations. Note

that only buyers can create and submit work confirmations using Oracle Purchasing.

Oracle Services Procurement is required for the use of the fixed price services and temp labor

line types, as well as their associated functionality.

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The following products are optional:

• Oracle Payables

- Create and submit invoices for progress payments, Advances and financing, retainage

release

• Oracle Sourcing

- Negotiate with suppliers on payment terms and payment schedule

• Oracle Procurement Contracts

- Use clauses and deliverables on contract

• Oracle iProcurement

- Create Service Requests

- Create Work Confirmations (Project Manager)

• Oracle iSupplier Portal

- Track Execution of Contract

- Create Work Confirmations (Contractor)

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• Oracle E-Tax

- Tax Engine with rules for tax calculation on Payment Schedule, Advances, and

Contract Financing

• Oracle Enterprise Asset Management

- Carry Work Order Reference on Requisition

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Agenda Part 1

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Multi-Org Access Control Description

Multi-Org Access Control - Description

Multi-Org Access Control, or MOAC, enables you to access multiple operating units from a

single application responsibility.

MOAC allows companies that want to implement a shared services model to efficiently

process business transactions because users are allowed to enter, process, view, and report on

data for an unlimited number of operating units from a single responsibility.

Operating unit security is preserved such that companies can effectively implement security

and shared services at the same time.

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Multi-Org Access Control Benefits

Multi-Org Access Control - Benefits

MOAC streamlines Shared Service Center Operations. This feature enables the user to access,

process and report on data for multiple operating units from within a single application

responsibility. This would have required switching responsibilities in prior releases.

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MOAC Effects – Forms and Pages

MOAC Effects – Forms and Pages

The effect of having MOAC implemented is that there is a new Operating Unit field on many

pages and forms. Buyers can use this field to select an operating unit from the list that is

approved for their responsibility. For example:


• Navigation: Buyer Work Center > Orders > Create (Select type of Purchase Order)

> (B) Go > (T) Header > Operating Unit

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Multi-Org Access Control Public APIs

Multi-Org Access Controls – Public APIs

Public APIs take Operating Unit as a parameter. Operating Unit is an optional parameter. If it

is not provided, the default operating unit from setup is used to set the desired context.

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Agenda Part 1

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E-Business Tax Description

E-Business Tax –Description

• Oracle E-Business Tax is a new infrastructure for tax knowledge management and

delivery using a global system architecture that is configurable and scalable for adding

country specific tax content.

• As the single point solution for managing transaction-based tax, Oracle E-Business Tax

delivers tax services uniformly to Oracle E-Business Suite business flows through one

application interface.

• Oracle E-Business Tax provides a comprehensive solution to configure, maintain, manage,

and access transaction-based taxes. Organizations will have the ability to effectively

address multiple tax needs, from global tax requirements to local compliance.

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E-Business Tax Benefits

E-Business Tax - Benefits

Oracle E-Business Tax significantly enhances the tax solution within the Procure to Pay

business flow. Previously, only basic tax code and tax group based tax computation capabilities

were supported. By integrating with Oracle E-Business Tax, the Procure to Pay business flow

will be able to address complex tax requirements. Another benefit of the integration is the

ability to utilize a single point tax solution across the E-Business Suite, which greatly

simplifies maintenance and tax management.

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E-Business Tax Process – Tax Calculation

E-Business tax – Process

Tax is calculated for the following purchase documents:

• Purchase and Internal Requisitions, at the requisition line level

• Standard and Planned Purchase Orders, at the PO shipment level

• Blanket and Scheduled Releases, at the Release shipment level

Tax is calculated whenever a purchase transaction is created and tax is recalculated when any

tax determination attributes on the transaction is updated. So any saved purchase document

should have its applicable tax already calculated.

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E-Business Tax Setup

E-Business Tax – Setup

• Responsibility: Tax Managers

• Navigation: Tax Managers > Home

Because all existing tax setups prior to R12 are migrated to E-Business Tax, you can continue

using any existing tax setup after the upgrade without performing any further setup. However,

with this setup, only tax codes or tax groups based tax computation capabilities are supported.

If you have an existing tax setup and want to utilize the full E-Business Tax functionalities,

additional setup is necessary.

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Agenda Part 1

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Document Publishing Enhancements Description

Document Publishing Enhancements - Description

In release 11i, Oracle Advanced Procurement Suite supported XSL-FO stylesheet based layout

templates. In release 12, you can use layout templates created in Microsoft RTF and Adobe

PDF formats.

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Document Publishing Enhancements Description

Document Publishing Enhancements - Description

In release 11.5.10, purchasing administrators had to specify the layout template for each

document type using the document types setup form. With Release 12, buyers can print

purchasing documents on demand using any of the pre-defined layout templates.

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Document Publishing Enhancements Benefits

Document Publishing Enhancements - Benefits

Document printing enhancements enable organizations to make use of RTF and PDF templates

that you can design and configure. It also allows buyers to print a purchasing document in

multiple formats.

Many Government organizations are required to print Government Forms during various

phases of the procurement process. These Forms are mostly in Adobe PDF format and

published on Government websites. For example, US Federal Agencies need to print standard

forms like SF30 and SF33. Release 12 provides an infrastructure based on which such Forms

can be printed out of the application.

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Document Publishing Enhancements Setup and Process

Document Publishing Enhancements – Setup and Process

Setup

1. Create a layout for the purchasing document in either PDF or RTF format.

2. Upload the layout to Oracle XML Publisher.

Responsibility: XML Publisher Administrator

Navigation: Home > Templates > (T) Templates > (B) Create Template > Template

file (B) Browse to upload template

Process

1. Create a purchasing document. If Oracle Procurement Contracts is enabled, optionally

add contract terms and conditions.

2. Navigate to the request submission form and search for “PO Output for Communication.”

3. Specify the purchase order number and Purchase Order Layout. If Oracle Procurement

Contracts is enabled, specify the Contract Terms Layout.

4. Submit the request.

5. The output of the request will be an Adobe PDF formatted document in the layout

specified at run time.

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Document Publishing Enhancements Setup – PDF Template

Document Publishing Enhancements – Setup PDF template

• Open the PDF template in Adobe Professional.

• Enable the option so that you can view the tags associated with each field.

• Replace the field tags with the corresponding system code. The system codes for the

purchase order XML is published in the ‘Document Printing and Communication’ white

paper, available from Oracle Metalink.

All of these steps must be performed offline. You can also use Adobe Professional to create

your own, custom layout using PDF format.

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Document Publishing Enhancements Setup – RTF Template

Document Publishing Enhancements – Setup RTF Template

Oracle XML Desktop enables purchasing administrators to design purchase order layouts in

RTF format.

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Document Publishing Enhancements Setup – Upload Template

Document Publishing Enhancements Setup – Upload Template

• Responsibility: XML Publisher Administrator

• Navigation: Home > Templates > (T) Templates > (B) Create Template > Template

file (B) Browse to upload template

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Document Publishing Enhancements Process – Printing in Procurement Flow

Document Publishing Enhancements - Process

This figure depicts the capabilities of document printing through various phases of the

procurement cycle. While reviewing the draft document, the buyer can generate the purchasing

document in Adobe PDF format. When the purchase order is submitted for approval, the

application generates the purchase order PDF and attaches it to the approval notification.

From iSupplier Portal, suppliers can view the purchase order in Adobe PDF format during

signature and when the purchase order is ready for execution.

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Document Publishing Enhancements Process – Print Purchasing Document

Document Publishing Enhancements – Process


• Navigation: Purchasing > Requests

Navigate to the Requests form to launch the ‘PO Output for Communication’ concurrent

program. This program allows buyers to generate purchasing documents in Adobe PDF format

using pre-defined layout templates.

The concurrent program has been enhanced to include two additional parameters: Purchase

Order Layout and Contract Terms Layout. To generate a purchase order PDF using a certain

layout, provide the layout names as runtime parameters. The program prints the purchase order

in Adobe PDF format using the specified layout.

If the purchase order PDF was generated using a fillable PDF template, the buyer can use

Adobe Reader to enter values for the fields that were not populated by the program. However,

if the buyer wants to save the changes on the purchase order PDF, they must use Acrobat

Professional to do so.

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You must have Oracle XML Publisher installed to use this feature. The infrastructure provided

by Oracle XML Publisher is utilized to store layout templates. If you have enabled Oracle

Procurement Contracts, you can print contract terms and conditions as well.

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Agenda Part 1

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Document Attachments Description

Document Attachments - Description

The ability to attach notes and files to purchase orders has been available for many years.

However, once these attachments were added, buyers and suppliers had limited access to view

them. The printed purchase order report and the purchase order notification only showed notes

and text attachments. In order to view the other types of attachments, buyers and suppliers had

to be logged into the application.

In this release, the PDF that is generated for each purchasing document lists all of the related

attachments – not just the notes and text attachments.

In addition, buyers can email these attachments to suppliers. The attachments are sent as a .zip

file along with the PDF. Built-in error handling assists buyers and suppliers if there are

problems communicating the attachments.

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Document Attachments Description

Document Attachments - Description

Prior to release 12, only a small subset of the available attachment types were communicated to

the supplier.

In release 12, there are no limitations to the types of attachments that can be sent to the

supplier.

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Document Attachments Benefits

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Document Attachments Process

Document Attachments - Process

1. Create the purchasing document, such as a standard purchase order or blanket purchase

agreement.

2. Attach all necessary files and notes at the header, line, or delivery schedule/price break

level.

3. Approve the purchasing document.

4. Assuming no errors are encountered, the attachments will be sent to the supplier along

with the PDF of the purchasing document.

5. If the compressed attachments exceed the maximum allowable size specified as part of

setup, or if any other error is encountered, the attachments are not sent. Both the buyer

and the supplier are notified if either of these situations occurs.

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Document Attachments Setup

Document Attachments Setup


• Navigation: Setup > Organizations > Purchasing Options

• Specify that PDF is the preferred method for displaying the purchase order.

• Define the maximum allowable size for the compressed files.

• Optionally provide the filename for the compressed attachments.

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Document Attachments Setup – Define Purchasing Options

Document Attachments Setup – Define Purchasing Options


• Navigation: Setup : Organizations > Purchasing Options

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Agenda Part 1

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Oracle Supplier Network Description

Oracle Supplier Network - Description

The network expedites supplier enablement activities for buying organizations, providing a

community of pre-integrated suppliers for electronic transaction delivery. The Oracle-hosted

service offers centralized messaging management and monitoring, as well as message

transformation for six procure-to-pay transaction types. Trading partners have access to two

messaging hubs allowing them to exchange end-to-end test transactions separate from actual

live transactions.

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Transacting Over Oracle Supplier Network

Transacting Over Oracle Supplier Network

• Buying Organizations exchange OAG XML messages with the Oracle SN

• Transformation maps allow suppliers the option to support cXML or OAG format

• Supported transmission protocols for message delivery: HTTP/S, OXTA, SMTP

Purchasing customers utilize the E-Business Suite’s standard messaging tools to connect and

transact over the OSN. OSN provides guides on how to setup the Oracle XML Gateway to

send and receive transactions in the required OAG XML format, which is the native XML

format used by Oracle Purchasing and AP. Suppliers have a choice; they can support the

cXML or OAG format standard, depending on preference of their internal systems. The OSN

automatically converts transactions between cXML and OAG XML formats and delivers them

using any of the supported delivery methods selected by the trading partner. Providing a

choice of formats and protocols reduces trading partners’ messaging support cost. For example,

the supplier doesn’t need to invest in supporting the OXTA protocol, which is Oracle’s

proprietary transmission protocol, in order to exchange electronic transactions with Oracle

customers.

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Oracle Supplier Network Support Transactions with Purchasing

Oracle Supplier Network Support Transactions with Purchasing

This example shows points at which Purchasing can use OSN to communicate with Suppliers.

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Oracle Supplier Network Benefits

Oracle Supplier Network - Benefits

OSN allows companies to enable faster electronic transaction delivery with suppliers than is

the case when forced to negotiate with each supplier individually to establish direct messaging

relationships. When buyers and suppliers manage their own, single connection to the network,

a significant amount of redundant work is removed as each additional supplier enabled. OSN’s

centralized message monitoring and error notifications reduce the IT.

As more suppliers convert from paper and fax transactions, suppliers are able to realize error-

free order processing to drive down PO fulfillment cycle times and provide process savings for

both parties.

Many of the higher volume commodity suppliers offer price discounts for electronic PO

transaction delivery, particularly when they’re already transacting over the OSN and can

leverage the same messaging channel. Advanced organizations leverage this best practice in

renegotiating contracts.

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Oracle Supplier Network New Features

Oracle Supplier Network New Features

R12 connectivity includes testing certification of all transaction types with the OSN as well as

documentation updates covering the required setups to connect R12.

Multi-user accounts allow functional and technical users to access their company’s OSN

account. With role security you have the option to restrict IT resources to messaging

configuration and functional users to only view transactional information.

With iSupplier Portal Punch-in integration suppliers can now access customers’ iSupplier

Portal instances through their OSN account. To enable, buying organizations associate their

iSP instance with their OSN account. Suppliers can then request accounts and ,once approved,

they’re able to leverage the OSN for easy one-click access to multiple customers.

Companies can now utilize diagnostic tools to send and receive test documents with the OSN.

These self-testing tools allow trading partners to correct errors for enabling support of new

document types before having to test with a live trading partner.

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Agenda Part 2

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Maintain Sourcing Rules/ASLs for Agreement Items

Maintain Sourcing Rules/ASLs for Agreement Items

Prior to this release, system-generated sourcing rules and ASLs were only created at the time

of blanket agreement approval. These rules were enabled for all organizations, which might not

have mirrored actual business processes.

In this release, you create sourcing rules and ASL entries for a specific inventory organization.

You can create these rules for agreements that you manually create, or for agreements that you

import through the open interface.

In addition, the dependency of rules creation with the approval process has been removed. As

a result, you can create rules for existing agreements that have already been approved.

This concurrent program allows you to automatically create rules for all of the operating units

in which a blanket agreement is enabled.

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Maintain Sourcing Rules/ASLs for Agreement Items Benefits

Maintain Sourcing Rules/ASLs for Agreement

This feature allows you to specify exactly how you expect supplier and document sourcing to

occur.

The bigger benefit, however, is that you no longer need to manually setup sourcing rules and

ASLs every time you create or update your blanket agreements.

For blanket agreements that are enabled in multiple operating units, you can automatically

create rules for all of the enabled operating units to streamline your order creation process.

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Maintain Sourcing Rules/ASLs for Agreement Items - Define Rules for a Specific Plant

Maintain Sourcing Rules/ASLs for Agreement Items - Define Rules for a Specific Plant

Example: Defining rules for a specific region, plant, or business unit.

Assume Company A has operations on both the west coast and the east coast, and some of the

items used at these facilities are sourced regionally. Specifically, when ordering for the San

Diego plant, Advanced Network Devices delivers the goods. However, when ordering for the

Boston plant, Prouty Industrial Supply provides the materials. This scenario can be modeled in

the Oracle Purchasing by performing the following steps:

1. Create and approve a blanket agreement for each of plants.

2. Define Rules for a Specific Plant

Navigation: Purchasing > Requests

Launch the concurrent request for each of the blanket agreements. The name of the concurrent

request is ‘Generate Sourcing Rules and ASLs from Blanket Agreements’ and can be launched

from the Requests link in the main menu. When the concurrent program is launched for

Advanced Network Devices (the west coast supplier), the sourcing level is set to Item-

Organization and the inventory organization is set to San Diego Manufacturing. If the sourcing

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level were set to ‘Item’, global rules would have been created. When the concurrent program is

run for Prouty Industrial Supply (the east coast supplier), the sourcing level is again set to

Item-Organization, but the inventory organization is set to Boston Manufacturing.

• The sourcing rules for both plants should be assigned to the same Assignment Set,

Supplier Scheduling.

• Once the programs finish running, local sourcing rules are created for both plants.

• Local ASL entries are also created for each plant and assigned to the corresponding

blanket purchase agreement.

3. Update Rules After Renewing Blanket Agreements

Navigation: Purchasing > Requests

This concurrent request can also be used to update sourcing rules and ASL entries after

extending the effective dates on a blanket agreement. Once the changes have been made to the

blanket agreement, run this program with the parameter ‘Select Blanket Lines’ set to ‘All’.

This ensures that rules are updated for all of the lines on the blanket agreement. If you only

want to create or update rules for the lines that have changed since the last time the agreement

was archived, set the parameter ‘Select Blanket Lines’ to ‘New’.

4. Create Rules for All OUs Buying off an Agreement

This concurrent request can be used to automatically create sourcing rules and ASL entries for

all of the operating units that a blanket agreement covers. For example, consider a blanket

agreement that is enabled in several operating units.

• Prior to this release, it was possible to automatically create rules for the owning operating

unit upon approving the agreement. However, rules were not automatically created for the

enabled operating units. These rules had to be manually created.

• In release 12.0, the concurrent program allows you to create rules for each of the enabled

operating units. This is accomplished by selecting the purchasing operating unit of the

requesting operating unit for which you want to create the rules.

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Agenda Part 2

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Support for Contractor Purchasing Users Description

Support for Contract Purchasing Users

In this release, contingent workers can perform the same actions as requesters and buyers who

are employees.

These actions include creating requisitions, purchase orders, and receipts. In addition,

contingent workers can approve both requisitions and purchase orders.

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Support for Contractor Purchasing Users Benefits

Support for Contract Purchasing Users - Benefits

Extending these capabilities to contingent workers provides the following benefits:

• Companies can outsource their procurement functions to third parties, allowing them to

focus on their core competencies.

• For the many companies that utilize the services of contingent workers, these workers can

raise requisitions on their own behalf.

• Companies can meet compliance requirements because they no longer have to define

contingent workers as employees for contingent workers to perform their jobs.

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Support for Contractor Purchasing Users Setup

Support for Contractor Purchasing User – Set Up



1. Set the profile option, HR: Expand Role of Contingent Worker

2. Define the contingent worker in HR

3. Provide a user login for the contingent worker

4. Assign the appropriate responsibilities to the contingent worker

5. Assign the buyer role to the contingent worker

6. Once these steps are completed, the contingent worker can follow the same purchasing

processes as employees.

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Support for Contractor Purchasing Users Setup – Set Profile Option

Support for Contractor Purchasing User – Setup



The profile option, HR: Expand Role of Contingent Worker, allows companies to control the

tasks contingent workers can perform in the application.

System administrators can set this profile option by navigating to Profiles : System

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Support for contingent workers has been extended to other products within the procurement

family, such as Oracle iProcurement and Oracle Sourcing.

• In Oracle iProcurement, contingent workers can create and manage requisitions, including

change requests. Contingent workers with managerial responsibilities can approve

requisitions and change requests.

• In Oracle Sourcing, contingent workers can conduct and manage negotiations.

• In addition, the performance of contingent workers as buyers in the purchasing department

is reported in Daily Business Intelligence along with the performance of buyers who are

employees.

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Agenda Part 2

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Compliance to Packaging Constraints Description

Compliance to Packaging Constraints - Description

• Not considering a supplier’s shipping and packaging constraints can result in orders being

placed for fractional quantities or erroneous packaging units.

• This can result in shipping delays or sometimes even rejection of orders, which adds to

cost of procurement in additional order processing costs.

• Inventory Planning systems seldom consider supplier lot size or minimum order quantity

requirements resulting in over/under-shipment, or even rejection of the order.

In this example, a Min-Max replenishment request from Inventory is created for 116 eaches of

an item. There is no visibility to the Minimum Order Quantity (MOQ) or Unit of Measure

(UOM) required by the supplier during requisition import. Therefore a purchase order is

created for 116 eaches and communicated to the supplier. Since this does not meet the

supplier’s packaging constraints, it is rejected.

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Compliance to Packaging Constraints Description

Compliance to Packaging Constraints - Description

Oracle Purchasing can now automatically apply supplier-specific order modifiers

(fixed lot multiple and minimum order quantity) and UOM to replenishment requests that

originate in Inventory planning processes. Supplier packaging constraints are setup, stored and

then used to modify replenishment requests originating from Inventory planning processes.

Taking the example from the previous slide, the request from Inventory for 116 eaches is

modified during Requisition Import as follows:

• The quantity is below the minimum order quantity which is 10 Cases of 12 or 120.

Therefore the quantity is increased to 120.

• Supplier UOM is cases of 12. Therefore the quantity and UOM are changed to 10 Cases of

12.

• A purchase order for 10 Cases of 12 is created, which is now fully compliant with supplier

packaging constraints.

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Compliance to Packaging Constraints Benefits

Compliance to Packaging Constraints - Benefits

• Increases compliance to supplier shipping and packaging constraints

• Reduces and eliminates:

- Order processing and inventory Costs

- Shipment delays

- Decimal order quantities on order lines

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Compliance to Packaging Constraints Process Summary

Compliance to Packaging Constraints Process Summary

The process at a high level during requisition import consists of:

• Application of order modifiers

• UOM Conversion

• Quantity Rounding

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Compliance to Packaging Constraints Process – Apply Order Modifiers

Compliance to Packaging Constraints – Process: Apply Order Modifiers

If the requisition quantity is less than the minimum order quantity, then it is increased so it

becomes equal to the minimum order quantity. If it is equal to or greater than the minimum

order quantity, then it is left unchanged.

• Supplier-sourced Requisitions: Use Order Modifiers set-up on the ASL

• Internally-sourced Requisitions: Use Order Modifiers set-up in Org-Item setup for the

Source Organization

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Compliance to Packaging Constraints Process – Perform UOM Conversion

Compliance to Packaging Constraints – Process: Performing UOM Conversion

• If the item is sourced internally, the UOM used for conversion is the unit of issue in the

source organization.

• If the item is sourced from a supplier and the requisition has a source document reference,

then the UOM on the source document is used for conversion.

• If the item is sourced from a supplier and the requisition has no source document

reference, then the Purchasing UOM in the ASL is used for conversion.

• UOM conversion is performed if the unit of issue or purchasing UOM is different from the

UOM on the requisition.

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Compliance to Packaging Constraints Process – Perform Quantity Rounding

Compliance to Packaging Constraints – Process: Performing Quantity Rounding

• If the decimal value is less than the rounding factor, the quantity is rounded down

• If the decimal value is greater than or equal to the rounding factor, the quantity is rounded

up.

In this example, the decimal value of 0.65 is compared to the rounding factor – when it is set to

0.4, the requisition quantity is rounded down and when it is set to 0.7, the requisition quantity

is rounded up.

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Compliance to Packaging Constraints Setup and Process

Compliance to Packaging Constraints – Setup and Process

The setup for internally sourced items consists of:

• Setting up of order modifiers for the item in the source organization.

• Setting up the enforce full lot quantity purchasing option.


Navigation: Setup : Organizations > Purchasing Options > Document Control >

Enforce Full Lot Quantity

• Setting up the unit of issue in the source organization.


Navigation: Setup : Items > Attribute Controls > Unit of Issue

• Setting up the rounding factor.


Navigation: Setup : Items > Attribute Controls > Rounding Factor

The setup for supplier sourced items consists of

• Setting up of order modifiers for the item in the ASL

• Setting up the supplier UOM in the source document or ASL

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• Setting up the rounding factor

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• The setup of Order Modifiers and Unit of Issue for Internally Sourced Items is done in

Oracle Inventory

• The setup of Rounding Factor for items is done in Oracle Inventory

• Order Modifiers are applied only to requisitions imported from Oracle Inventory. These

can come from Min/Max, Par Replenishment and other inventory planning processes.

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Agenda Part 2

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Auto-Approval Tolerances for Change Orders Description

Auto-Approval Tolerances for Change Orders

The new UI also exposes many new attributes compared to the tolerance control attributes

available within the approval workflow definition. You can now implement more granular

tolerance control by leveraging these new attributes. Tolerance values setup for attributes in

this page take precedence over those corresponding attributes within the workflow definition.

Use of this feature is optional. If you do not set up values, the application still honors tolerance

configuration as defined in the workflow.

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Auto-Approval Tolerances for Change Orders Setup and Process

Auto-Approval Tolerances for Change Orders – Setup and Process


• Navigation: Setup : Tolerances and Routing > Change Order

Auto-Approval Tolerances are defined on Setup screen or in Workflow Attributes.

Once a Purchasing Document is submitted for approval, in the Approval Workflow a check is

done to ensure that all changes are within tolerance. If they are then main approval is bypassed

otherwise the document is routed through main approval process in workflow.

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Agenda Part 2

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EAM Support for Services Procurement Description

EAM Support for Services Procurement - Description

The eAM module is used to identify, schedule and track all work activities/costs related to

assets throughout an organization.

Organizations often hire contract service providers to perform some of their maintenance work

because the maintenance dept may not have the necessary skills or manpower. Such contract

services include: Painting a building, copier repair services or database upgrade.

In Release 12, the integration between Oracle Services Procurement and eAM supports the

integration of fixed price services requisitions/purchase orders with work orders created in

eAM, to provide better tracking of all related activities.

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EAM Support for Services Procurement Setup and Process

EAM Support for Services Procurement

The only setup step for this feature is to Create Work Orders in the eAM application for the

work required. There are 2 ways the integration works between eAM and Oracle Advanced

Procurement. The first process flow originates in either Oracle iProcurement or Oracle

Purchasing:

• It starts with the creation of a Requisition in iProcurement or Oracle Purchasing for Fixed

Price Services


Navigation: Requisitions > Requisitions > (T) Lines > In the Type field, choose Fixed

Price Services

• The Work order reference can be entered on the requisition and the Requisition can be

submitted for approval.

• Subsequently, the Requisition is approved with the Work Order information.

Alternately, you can directly create a Purchase Order without a backing requisition in Oracle

Purchasing and enter a work order reference.

The second process flow originates in the eAM application:

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• From eAM, you can launch Oracle iProcurement from the work order form

Responsibility: Enterprise Asset Management

Navigation: Work Orders > Work Orders

• You can then create a requisition with a Fixed Price Services line

• The Work order information is populated automatically on the requisition based on the

work order form

• Now the Requisition can be submitted for approval.

• Subsequently, the requisition is approved with the work order information and processed

into a PO and released to the contractor for execution.

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Additional Considerations

Additional Considerations

EAM support for Services Procurement entering work order for requisition (with fixed price

service line) considerations.

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Oracle Enterprise Asset Management module is required for the integration.

Oracle Services Procurement is required to support this business process flow.

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Agenda Part 2

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Model Complex Pricing for Blanket Line Items Description

Model Complex Pricing for Blanket Line Items - Description

Prior to release 12, pricing for items in blanket agreements could either be specified in the form

of a price on the line or in the form of one or more price break records. The price break records

could either represent a volume discount region/location specific pricing for different

effectivity periods (old, current, future), or any combination thereof. For example: pricing for

California starting in the third quarter 2006.

While these pricing capabilities are sufficient for a large section of the business scenarios, there

are a few others where pricing requirements are a little more involved.

To handle these scenarios, Oracle Purchasing also offers a Custom Pricing Hook that you can

leverage to incorporate their own business specific pricing rules. These rules when available

would override any price calculated based on pricing data in the Agreement.

With Release 12, Oracle Purchasing provides an additional option to model complex pricing

for Blanket line items. In this release Oracle Purchasing has built an integration with the Oracle

Advanced Pricing product. Oracle Advanced Pricing provides a set of tools in the form of price

lists, formulas and modifiers to model complex pricing scenarios.

This integration may eliminate the need for existing Oracle Purchasing customers to

incorporate custom code into the product in the form of the custom pricing hook.

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Formulas let you define rules to dynamically determine price on a transaction based on

attribute values on the transaction, and modifiers let you keep track of a wide range of

discounts and surcharges that would help price the transactions accurately without needing any

manual override on the transaction.

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Model Complex Pricing for Blanket Line Items Benefits

Model Complex Pricing for Blanket Line Items - Benefits

You can now negotiate the best possible agreement without worrying about your system’s

capability to handle complex pricing structures.

The integration with advanced pricing allows dynamic calculation of prices providing

significant additional flexibility to complement the existing blanket agreement functionality.

Companies can now accurately price all requests and purchases, thus reducing their

dependence on the supplier’s billing capabilities.

It also allows them to take advantage of all available discounts and/or promotions.

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Model Complex Pricing for Blanket Line Items Setup and Process

Model Complex Pricing for Blanket Line Items – Setup and Process

To use this feature, you must have Oracle Advanced Pricing setup.

• Responsibility: Oracle Pricing Manager

• Navigation: Setup > Profile

To model complex pricing for Agreement lines:

• Create an agreement using existing process

• Create price lists, modifiers or formulas as necessary for the scenario in the Oracle

Advanced Pricing product.

Responsibility: Oracle Pricing Manager

Navigation: Price Lists > Price List Setup

The pricing attributes or qualifiers on these price lists or modifier lines let you link them back

to the Agreement or a specific agreement line item.

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Model Complex Pricing for Blanket Line Items Pricing Hierarchy

Model Complex Pricing for Blanket Line Items – Pricing Hierarchy

• If the transaction references an item from the item master, the list price of the item in the

item master is first defaulted into the transaction.

• If the transaction references an approved and active blanket agreement, the pricing engine

then determines the price from the applicable agreement price breaks if there’s any.

• If there isn’t any price break defined, it picks up the price from the agreement line.

• If there’s pricing information available in Oracle Advanced Pricing in the form of price

list lines and/or modifiers, these pricing rules are then applied to arrive at the net price.

• It is important to note that if you have defined custom pricing rules in the custom hook

provided, those rules override any other pricing that the system may have derived.

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Model Complex Pricing for Blanket Line Items Profile Options

Model Complex Pricing for Blanket Line Items – Profile Options



Set QP: Pricing Transaction Entity to Procurement.

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Set QP: Source System Code to Oracle Purchasing.

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Set QP: Licensed for Product to Purchasing

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Set QP: Item Validation Org to the same inventory organization defined in Supplier –

Purchasing Financial Options

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Oracle Advanced Pricing must be installed and configured.

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Agenda Part 2

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Mass Re-pricing of Purchasing Documents Description

Mass Re-pricing of Purchase Documents - Description

The retroactive price update program was introduced in 11i9 so that pricing rule updates on

Blanket Agreements could be efficiently rolled down to re-price existing releases. Release 12

Extends Mass Re-Pricing Support beyond Blanket Agreement releases.

You can now be able to re-price orders in batch using the existing “Retroactive Price Update”

concurrent program even if the orders were not sourced from Blankets.

This Concurrent Program is now capable of re-pricing transactions based on pricing rules

defined:

• On Oracle Advanced Pricing Price Lists/Modifiers

• And on Custom Pricing Hooks

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Mass Re-pricing of Purchasing Documents Benefits

Mass Re-pricing of Purchase Documents – Benefits

Complex pricing scenarios outside of Blanket Purchase Agreement can be modeled, and then

automatically apply any price changes with retroactive effect on existing documents.

It takes care of any required automatic reconciliation of prior accounting transactions and

adjustments to prior invoices and thus effectively reduces administrative cost by minimizing

manual interventions that would have been required to process invoice holds or other manual

adjustments.

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Mass Re-pricing of Purchasing Documents Process

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• Navigation: Price Lists > Price List Setup

• Navigation: Pricing Formulas > Formulas Setup

• Navigation: Modifiers > Modifier Setup

Oracle Advanced Pricing must be installed and setup.

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Agenda Part 2

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New User Interface for Oracle Purchasing Setups Description

New User Interface

In R12 the majority of the forms setup pages have been redesigned with a new HTML UI. The

new UI offers the same functionality as forms. Included is a list of setup pages that have an

HTML UI in R12:

• Purchasing Options

Navigation: Setup : Organizations > Purchasing Options

• Receiving Options

Navigation: Setup : Organizations > Receiving Options

• Hazard Classes

Navigation: Setup : Purchasing > Hazard Classes

• UN Numbers

Navigation: Setup : Purchasing > UN Numbers

• Quality Inspection Codes

Navigation: Setup : Purchasing > Quality Inspection Codes

• Line Types

Navigation: Setup : Purchasing > Line Types

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• Document Types

Navigation: Setup : Purchasing > Document Types

• Control Purchasing Periods

Navigation: Setup : Financials : Accounting > Control Purchasing Periods

• Expense Account Rules

Navigation: Setup : Financials : Accounting > Expense Account Rules

• Buyers

Navigation: Setup : Personnel > Buyers

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New User Interface for Oracle Purchasing Setups Benefits

New User Interface - Benefits

Intuitive layout increases user productivity.

For the setup pages that are multi-org access enabled, you can now define setup attributes for

different operating units without having to switch responsibilities.

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Agenda Part 2

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Advanced Approval Support for Requisitions Description

Advanced Approval Support - Description

• Parallel Approvals

• Support for Viewers

• Position Hierarchy Support

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Advanced Approval Support for Requisitions Benefits

Advanced Approval Support – Benefits

• Speeds up the approvals process.

• With the need to involve more approvers, it may take a long turnaround time for the

requisition to be approved. Parallel Approvals can alleviate the turnaround time.

• Increase Flexibility for setting up approval Routes

• Voting regime provides flexibility for an organization to define approval rules, it can also

help to speed up the turnaround time.

• Reduce Setup Efforts

• If an organization has already set up Rules for other product, the same rules can be applied

to Requisitions approvals.

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Advanced Approval Support for Requisitions Parallel Approvals

Advanced Approval Support

To comply with the Sarbanes Oxley Regulation requirements, organizations may need more

approvers in requisition approvals. Parallel approvals allow several approvers to act

simultaneously. Parallel approvals can be set up for individuals or approval groups

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Advanced Approval Support for Requisitions Voting Method

Advanced Approval Support – Voting Method

As sometimes it is necessary both to seek approvals in parallel and also to choose how that

group asserts an approval, AME makes it possible to define approval rules so that:

• Any single person can approve on behalf of an approval group (First responder wins)

• All approvers within an approval group must approve the requisition even when the group

is being notified in parallel (Consensus)

• Multiple approval groups should also be able to be notified in parallel, each with their own

order number with each contributing to the final approval process

• The voting method can also be setup for chain of authorities. A chain of authority is a set

of approvers returned based on position hierarchy/employee-supervisory rules.

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Advanced Approval Support for Requisitions Position Hierarchy Support

Advanced Approval Support – Position Hierarchy Support

Human Resources typically use positions and position hierarchies to define management line

reporting. Positions and position hierarchies allow customers to define approval routing

structures that remain stable regardless of how frequently individual employees leave their

organization or relocate within it. Also, position hierarchies offer increased flexibility and

allow customers to define separate hierarchies for procuring various commodities.

The rules can be based on individual positions or specified hierarchy within an organization.

Position Hierarchies represent how many levels AME should climb in the given position

hierarchy from a given starting point position to complete the approver list. The positions are

always relative to a HR Position in question and are calculated at run-time.

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Advanced Approval Support for Requisitions Setup and Process

Advanced Approval Support – Setup and Process

1. Setup AME Conditions

2. Setup AME Action Types

3. Setup AME Approver Groups (this step is optional)

4. Create AME Rules

5. Setup Requisition Approvals to use AME

The process is then executed as follows:

1. A requisition is created

2. At Step 2 of the checkout process, the approval list is generated by AME.

3. Based on the approval list generated, the notifications are sent to the corresponding

approvers.

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Oracle Approvals Management is required.

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Summary

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