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Release 12 Oracle Projects Overview
David Lipinski
Solution Architect
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Purpose:
This document provides an overview of features and enhancements included inRelease 12. It is intended solely to help you assess the business benefits of
upgrading to Release 12.
Disclaimer:
This document in any form, software or printed matter, contains proprietary
information that is the exclusive property of Oracle. Your access to and use of
this confidential material is subject to the terms and conditions of your Oracle
Software License and Service Agreement, which has been executed and with
which you agree to comply. This document and information contained herein
may not be disclosed, copied, reproduced or distributed to anyone outside
Oracle without prior written consent of Oracle. This document is not part ofyour license agreement nor can it be incorporated into any contractual
agreement with Oracle or its subsidiaries or affiliates. This document is for
informational purposes only and is intended solely to assist you in planning for
the implementation and upgrade of the product features described. It is not a
commitment to deliver any material, code, or functionality, and should not be
relied upon in making purchasing decisions. The development, release, andtiming of any features or functionality described in this document remains at
the sole discretion of Oracle. Due to the nature of the product architecture, it
may not be possible to safely include all features described in this document
without risking significant destabilization of the code.
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Project Costing& Project Billing
Initial release - Jan 1992
Manage ProjectFinancials
ResourceManagement
May 2001
Manage ProjectResources
Manage Projects,Enable Collaboration
ProjectManagement
& CollaborationMay 2003
Manage theRight Projects
ProjectPortfolio Analysis
May 2005
Provide EnterpriseInsight
ProjectIntelligence
Oct 2002
Project Accounting to Project Management
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Objectives
Scenarios
Portfolios
Project Approval
Updates
Forecasts
Changes
Billings Capitalization
Progress Documents
Issues
Actuals
Workplans Resources
Budget
Exceptions KPIs
Reports Accounting
Closeout
GlobalProject
Repository
GlobalProject
Repository
Enterprise Project Management with Fp.MManage Full Lifecycle, For All Project Stakeholders
Project Selection & Initiation
Project Reporting & Closeout Project Planning
Project Control Project Execution
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Project Intelligence
ResourceManagement
Accounting &OperationsCollaboration
ProjectManagement
ProjectInitiatives
Personalized
Role-Based Views
Global
Project
Repository
Global
Project
Repository
Integration toE-Business Suite
Oracle Projects Suite
Portfolio ManagementSalesDelivery
Research
ProductDevelopment
Information
Technology
Construction
Marketing
Financials
HR
Time & Labor
Sales
Supply Chain
Documents
MS Project& Excel
Integration toDesktop Tools
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Integrated Work, Resource, and Financials
Streamline Planning, Execution & Control
ResourceSchedule
Rolluppeople
resourcesto create
team roles
Budget
Generatebudget
based onworkplan
resources*Generate
budgetbased on
team roles
ActualsWorkplanProgress
Actualscan beused to
determineprogress
Updateforecastbased onrevisedbudget
Update
forecastbased onprogress(ETC, %
Complete)
Updateforecastbased onactuals
Workplan FinancialForecast
Generate
forecastbased onworkplan
or scheduledteam roles
Performance
Analyze metrics,Comparing Actuals
vs. Budget vs.
Forecast
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Standardize Project Creation ProcessFrom Very Simple to Complex Projects
Key Capabilities:
Leverage project templates or past projects
Assign resources (both labor & non-labor)at the task level
Unlimited WBS
Integration with Microsoft Project for Schedulingand Progress Tracking/Updates
Track Project Deliverables Use workflow to streamline approvals and phase
gate processes
Email Notifications
Audit History
Alerts of Exceptions out of Threshold Configurable Process based on Type of Project,
Change, Task, etc.
Status Reports
Create
Workplan
Approve
Publish andVersion
Workplans
WBS
Template
DeliverablesWork
EstimatesResources
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Project Creation in HTML
Get Projects into Oracle Earlier Gain Insight Faster!
NEW World
Project Managers create projects themselves
PMs plan work, budget, resources
Standardize business processes with templates
Workflow enable project approval processResources
Time ScopePla
nPla
nExecute
Execute
ControlControl
Forms/Old World
Project Accounting/Finance has to create projects based on
requests from Project Managers email, paper form requests,
Excel spreadsheets, etc.
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Project Creation in HTML
Allow Project Managers to Request & Plan Project
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Work Breakdown Structure Maintenance
Financial Task Details in HTML
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Workplan Tasks
Addl Task Details enabled with Project Management
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Project Budgeting & ForecastingImprove Forecast Accuracy and Efficiency
Generate budgets based on resource plan, workplanschedule & commitments
Automatically create forecasts, pull in Actuals-To-Date
Compare variances to prior forecasts
Create ETC based on:- Earned value- Percent complete
- Future budget amounts
- Future resource schedule
- Open Commitments
-Open Change Orders
Adjust in summary or detail, Task or Resources
Edit in Excel
Create and compare what if scenarios
Route for Approval via WorkflowAdjust
via Excel
or Web
ActualCosts
InitialBudget
Resources
Changes
Workplan
Forecast
Forecast (EAC) = Actuals + Estimate to Complete (ETC)
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Forecast Entry
Flexible Planning Levels & Entry Methods
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Forecast Edit in Excel
Bi-Directional, for Easy Updates
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Project Performance ReportingAccurately Assess Project Health and Drilldown to Root Causes
Define, view and investigate exceptions toperformance; drill down to details
Exceptions flagged based on Business-DefinedThresholds
Review project performance via multiple reports- By Tasks of WBS
- By Resource Hierarchy
- By Period and Trend, Graphs
- By Currency
- Earned Value
Rollup Program Information from Subprojects Schedule: Dates, Effort/Cost, Resources
Financials: Actual, Budget, Forecast, Billings &Collections
Project
Program
Project
TasksTasksTasksTasks
Resource Resource Resource ReportatAny
Level
Transactions
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Performance Reporting
PSI Next Generation! Self-Service Project Mgr Access
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Performance Reporting
By WBS, Drilldown to Expenditures & Commitments
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Performance Reporting
Flexible Resource Breakdown Structure Hierarchies
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Performance Reporting
Periodic Data
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Invoice Review
Drilldown, Approve Invoices Online!
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Project Portfolio AnalysisAlign Organizational Goals and Resources
Plan
Portfolio
Plan
Portfolio
ExecutePortfolio
MonitorPortfolio
Portfolio Management
Define Standard Objectives
Determine Project Costs
and Requirements
Score and Rank All Projects
Balance Portfolio
Approve & Launch Portfolio
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R12 Goals
The Global Business Release
3
Think Globally to make the right decisions
I can make more informed decisions with a global view ofcustomer / supplier / partner / operations
Work Globally to be more competitiveMy business will be more competitive with better support
for work that crosses applications, divisions, and regions
Manage Globally to lower cost and increaseperformance
R12 makes it easier and less expensive for me toimplement, manage, and scale global applications
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WORK GLOBALLY
To Be More Competitive
WORK GLOBALLY
To Be More Competitive
THINK GLOBALLY
To Make the Right Decisions
THINK GLOBALLY
To Make the Right Decisions
MANAGE GLOBALLY
To Lower Cost & IncreasePerformance
MANAGE GLOBALLY
To Lower Cost & IncreasePerformance
How Release 12 Projects ContributesThe Global Business Release
Subledger Accounting
Multi-Org Access Control
(MOAC)
Standardized Data Model
for MRCProgram Management
Portfolio Management XML Publisher
Fusion MiddlewarePerformance Management
Supplier Cost
Management
Subcontractor Payment
Management Uptake
Revenue in a Foreign
Currency
Oracle Projects Specific
BPEL
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Release 12 Financial Initiatives(Projects Uptake)
Subledger Accounting Uptake
Multi-Org Access Control (MOAC)
Legal Entity / Ledger Architecture
Standard Data Model for Multiple Reporting Currencies
MRC Migration
Budget Controls and Public Sector Accounting Funds
Management
TCA Uptake
eTax Uptake
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Release 12 Projects Initiatives
Supplier Cost Management
Improved Project Costing with Cash Basis Accounting
Removal of Supplier Cost Adjustment Restrictions
Mass Adjust Concurrent Processing
Aids for Oracle Payables and Project Costing Reconciliation
Flexible Derivation of Expenditure Item Date
Subcontractor Payment Management Uptake
Revenue in a Foreign Currency
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Release 12 Financial Initiatives
Subledger Accounting Uptake
Multi-Org Access Control (MOAC)
Legal Entity / Ledger Architecture
Standard Data Model for Multiple Reporting Currencies
MRC Migration
Budget Controls and Public Sector Accounting Funds
Management
TCA Uptake
eTax Uptake
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What is Subledger Accounting?
SLA is an intermediate step between subledger products andthe Oracle General Ledger
Journal entries are created in Subledger Accounting and
then transferred to Oracle General Ledger
Each subledger transaction that requires accounting isrepresented by a complete and balanced subledger journal
entry stored in a common data model
Subledger Accounting
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Release 11i
Accounting model and
transaction model are tightlyintegrated
Release 12.0
Accounting model is separated
from the transaction model
Subledger
Products
Projects
Payables
Receivables
General
Ledger
Subledger
Products
Projects
Payables
Receivables
Subledger
Accounting
AR Rules &
journal entries
PA Rules &journal entries
AP Rules &
journal entries
General
Ledger
Subledger Accounting Upgrade / Setup
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Infrastructure to centralize accounting setup
Subledger Accounting is the engine used to store the rulesfor accounting transactions from various applications across
the Oracle E-Business Suite
Infrastructure to standardize accounting policies
Business users can extend predefined accounting rules orcreate their own rules allowing organizations to reactimmediately to change.
Extensible list of sources to derive accounts Projects will be seeding over 300 sources to help customers
derive accounts and account descriptions
Subledger Accounting Upgrade / Setup
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Subledger Accounting Upgrade / Setup
Upgrade process seeds SLA with rules to
automatically accept the accounts that Projects
sends (derived from AutoAccounting)
Existing Customers:
If the accounting provided in Release 11iis satisfactory, then
it is recommended that customers leave their
AutoAccounting and SLA setups untouched.
May utilize SLA setups if AutoAccounting did not fully meet
their needs.
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Release 11i Release 12
Generate Revenue for a Single/ Range ofProjects
Review Revenue
Release Revenue
Interface Revenue to GL
Journal Import (Oracle GL)
Journal Import (Oracle GL)
Create Accounting
Generate Revenue Accounting Events
Generate Revenue for a Single/ Range ofProjects
Review Revenue
Release Revenue
Subledger Accounting
Flow Comparison for Revenue
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Release 12 Financial Initiatives
Subledger Accounting Uptake
Multi-Org Access Control (MOAC)
Legal Entity / Ledger Architecture
Standard Data Model for Multiple Reporting Currencies
MRC Migration
Budget Controls and Public Sector Accounting Funds
Management
TCA Uptake
eTax Uptake
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Multi-Org Access Control
Data Entry - Enter data for multiple operating units
from a single responsibility
Inquiry and Adjustments - Inquire and adjust data
from multiple operating units from a singleresponsibility
Processing and Reporting - Run concurrent programs
and reports for multiple operating units from a singleresponsibility
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Release 12 Financial Initiatives
Subledger Accounting Uptake
Multi-Org Access Control (MOAC)
Legal Entity / Ledger Architecture
Standard Data Model for Multiple Reporting Currencies
MRC Migration
Budget Controls and Public Sector Accounting Funds
Management
TCA Uptake
eTax Uptake
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Legal Entity Uptake
Provides a clear and consistent legal entity model.
Strengthen the role of Legal Entity in Oracle
Applications Separate Legal Structure and Operations Structure
Projects Uptake -
Legal entity context derived fromoperating unit no change from 11i
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Release 12 Financial Initiatives
Subledger Accounting Uptake
Multi-Org Access Control (MOAC)
Legal Entity / Ledger Architecture
Standard Data Model for Multiple Reporting Currencies
MRC Migration
Budget Controls and Public Sector Accounting Funds
Management
TCA Uptake
eTax Uptake
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Multiple Reporting Currency Migration
Oracle Projects has eliminated
Set of Books Currency Selection during the Inquiry
MRC Columns in folders
Switching currency for the Project Functional Amount Concurrent Programs for interfacing the MRC amounts to the Reporting Set
of Books/Ledger
You can view the Multiple Reporting Currency (MRC) amounts in
Projects by choosing the Alternate Ledger Currency from View
Accounting
Release 12 onwards, MRC amounts for new transactions in Projects
will be displayed from Sub-Ledger Accounting Module
Consistent approach in Alternate Ledger Currency amount calculation
MRC calculation centrally managed
Key Benefits
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Release 12 Financial Initiatives
Subledger Accounting Uptake
Multi-Org Access Control (MOAC)
Legal Entity / Ledger Architecture
Standard Data Model for Multiple Reporting Currencies
MRC Migration
Budget Controls and Public Sector Accounting Funds
Management
TCA Uptake
eTax Uptake
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Budgetary Control API (commonly known as GL FundsCheck API) is enhanced to provide better integrationwith other sub-ledger applications :
Projects Impact: Uptake SLA for Encumbrance Accounting
Uptake new budgetary control API
Streamlined funds check data flow to minimize dependencies
Funds Management Uptake
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Release 12 Financial Initiatives
Subledger Accounting Uptake
Multi-Org Access Control (MOAC)
Legal Entity / Ledger Architecture
Standard Data Model for Multiple Reporting Currencies
MRC Migration
Budget Controls and Public Sector Accounting Funds
Management
TCA Uptake
eTax Uptake
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TCA a.k.a Oracle Trading Community Architectureis a model that includes:
A global registry of organizations, people, addresses, andthe relationships among them
Public APIs for custom development
Support for Integration with 3rd party content providers
Projects Impact: Migrate forRA_Views to HZ_Tables
TCA Uptake
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Release 12 Financial Initiatives
Subledger Accounting Uptake
Multi-Org Access Control (MOAC)
Legal Entity / Ledger Architecture
Standard Data Model for Multiple Reporting Currencies
MRC Migration
Budget Controls and Public Sector Accounting Funds
Management
TCA Uptake
eTax Uptake
T U k
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eTax a.k.a E-Business Tax is a tax engine includes: Central Repository which contains rules & definitions required to
calculate tax
Record Repository which is the actual transaction tax data required for
auditing and reporting purposes Services such as tax content, tax determination & tax administration
Projects Impact:
Setup via eTax (at the project, expenditure type, & event level) Customer Invoicing
Pass eTax tax code to AR on invoices/credit memos so that eTaxcan generate the appropriate tax lines.
InterCompany Invoicing Tax line generation through eTax supported on Intercompany
Invoicing.
Integration with Payables and Receivables
eTax Uptake
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E-Business Tax Integration
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Release 12 Projects Initiatives
Supplier Cost Management
Improved Project Costing with Cash Basis Accounting
Removal of Supplier Cost Adjustment Restrictions
Mass Adjust Concurrent Processing
Aids for Oracle Payables and Project Costing Reconciliation Flexible Derivation of Expenditure Item Date
Subcontractor Payment Management Uptake Revenue in a Foreign Currency
S li C t M t
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Supplier Cost Management
Since its inception, Oracle Payables modeled invoices withheaders and distributions. Disadvantages Line item info on the physical document is not available in the
system. Calculation of item charges is cumbersome because the item itself is
split across multiple distributions.
Approval and payment processing requires accounting and taxcreation.
In Release 12, Payables is introducing a new entity calledInvoice Lines. Advantages Line item info can be captured and accurately reflected in the
system. Transaction processing is separate from accounting (SLA) and tax
(eTax) processing.
Variances will now be separate lines and distributions.
O l P bl I i Li E tit
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Oracle Payables Invoice Lines Entity
InvoiceSupplier: Advanced NetworksInvoice Num: 11111Date: 13-JUN-2001
Line # Item Qty Unit Price1 Computer 1 $10002 Printer 1 $5003 Tax (10%) $150_______________________________Total $1650
Allocate
Yes
No
Invoice
Headers
Invoice Lines
Invoice
Distributions
O l P bl I i W kb h
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Oracle Payables Invoice Workbench
Supplier Cost Management
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Supplier Cost Management
Projects Uptake Improved Project Costing with Cash Basis
Accounting
Removal of Supplier Cost Adjustment Restrictions Supplier Cost Adjustment Accounting Performed by
Oracle Projects
New Mass Adjust Concurrent Process New Aids for Reconciling Supplier Cost with Other
Products
Removal of Pre-approved Batch Entryfor Expense Report Entry in Projects
New Supplier Cost Audit Report
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New Supplier Cost Audit Report
Expenditure Inquiry Find Window
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Expenditure Inquiry Find Window
Expenditure Inquiry
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Expenditure Inquiry
New columns available:
Document Type PO Number
Doc Distribution Type PO Line Number
Invoice Number PO Distribution NumberInvoice Line Number PO Price Type
Payment Number PO Receipt Number
Invoice Distribution Line Number
Invoice Workbench
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Invoice Workbench
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Release 12 Projects Initiatives
Supplier Cost Management
Improved Project Costing with Cash Basis Accounting
Removal of Supplier Cost Adjustment Restrictions
Mass Adjust Concurrent Processing
Aids for Oracle Payables and Project Costing Reconciliation Flexible Derivation of Expenditure Date from Purchasing
Subcontractor Payment Management Uptake
Revenue in a Foreign Currency
Subcontractor Payment Management
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Subcontractor Payment Management
An integrated solution for services procurement used to
model complex work contracts where advanced payment
terms need to be considered during execution
Commodities / Industries of Interest
Professional Services
Engineering and Construction Aerospace and Defense
Public Sector
Subcontractor Payment Mgmt
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y gBusiness Flow
Apply Retainage
Release Retainage
Pay Advances
Liquidate Advances
Author Contract
Invoice
Request to
Subcontract
Work
Source
Supplier
Supplier Reports Progress
Certify Progress/ Stage of
Completion
Submit SOVAward Contract
Subcontractor Payment Management
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Commitment Reporting
- Financing pay items, Retainage not shown as
commitments
- Unmatched prepayments are displayed as
commitments
Budgetary controls Retainage distributionsare not funds checked against the project
budget.
Projects Impact
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Release 12 Projects Initiatives
Supplier Cost Management
Improved Project Costing with Cash Basis Accounting
Removal of Supplier Cost Adjustment Restrictions
Mass Adjust Concurrent Processing
Aids for Oracle Payables and Project Costing Reconciliation Flexible Derivation of Expenditure Date from Purchasing
Subcontractor Payment Management Uptake
Revenue in a Foreign Currency
Revenue in a Foreign Currency
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Support Revenue Revaluation in GL
Calculate revenue including unbilledreceivables and unearned revenue inrevenue transaction currency
Interface project revenue to SubledgerAccounting for posting to General Ledgerin project functional currency andinrevenue transaction currency
e e ue a o e g Cu e cy
Revenue in Foreign Currency
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Setup Project Billing Currency
Option to Select
Revenue Transaction
Currency
Enable Multi
Currency BillingBox Checked
Invoice by Bill
Transaction Currency
Box Unchecked
Revenue in Foreign Currency
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Event Currency =
Invoice Transaction
Currency = 150,000 CADin this example
Revenue Event Creation
For More Information
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Metalink Information:http://metalink.oracle.com/
Oracle Product Documentation:http://www.oracle.com/technology/documentation/applications.html
All Projects Books republished!
Oracle Projects Fundamentals (B25617-02)Oracle Projects Implementation Guide (B25623-02)
Oracle Project Costing User Guide (B25618-02)
Oracle Project Billing User Guide (B25619-02)
Oracle Project Resource Management User Guide (B25620-02)Oracle Project Management User Guide (B25621-02)
Oracle Project Portfolio Analysis User Guide (B25622-02)
Oracle Project Contracts Implementation Guide (B25715-01)
Oracle Project Contracts User's Guide (B25716-01)
Oracle Projects APIs, Client Extensions, and Open Interfaces Reference(B25624-02)
Projects Collateral & Whitepapers:
http://www.oracle.com/applications/projects/intro.html