This material was produced under grant number SH-22316-SH-1 from the Occupational Safety and Health Administration, U.S. Department of Labor. It does not necessarily reflect the views or policies of the U.S. Department of Labor, nor does mention of trade names, commercial products, or organizations imply endorsement by the U.S. Government. Quick Wins 5S and 8 Wastes PRESENTED BY THE UNIVERSITY OF TEXAS-SCHOOL OF PUBLIC HEALTH
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This material was produced under grant number SH-22316-SH-1 from the Occupational Safety and Health Administration, U.S. Department of Labor. It does not necessarily reflect the views or policies of the U.S. Department
of Labor, nor does mention of trade names, commercial products, or organizations imply endorsement by the U.S. Government.
Quick Wins5S and 8 Wastes
PRESENTED BY THE UNIVERSITY OF TEXAS-SCHOOL OF PUBLIC HEALTH
By the end of this module participants should be able to:
• Identify the value of a quick win
• Identify the principles of 5S
• Select the appropriate strategies to apply the 5S approach in the hospital unit environment.
• Describe the 8 types of wastes
• Analyze the 8 wastes in the hospital unit environment.
Learning Objectives
Define
Measure
Analyze
Improve
Control
3&4PHASETools:• FMEA• Quick Wins 5S & The 8 Wastes
The DMAIC Process with Tools
DAY 2
Value of a Quick Win
It is easy to achieveGives a project a jumpstart to help build momentumOffers a team a rallying pointBuilds confidence of team members
What is 5S?
Purpose: To create and maintain an organized, clean, safe and high performing workplace.
Enables anyone to distinguish between normal and abnormal conditions at a glance
A systematic way to improve workplace and processes through frontline staff involvement
Example of 5S
After:Before:
ORT
TRAIGHTEN (Set in Order)
CRUB
TANDARDIZE
The Principles of 5 S
USTAIN
SSSS
S
MAY 1996JUNE 1996
JULY 1996
5 S Steps
traighten (Set in Order)
SortS
crubS tandardize S ustain S
An Orderly Environment
An orderly environment consists of three things:1. Evaluation of the usefulness of all things located within
the physical space, and elimination of all that is not useful2. Organization of the useful items so they are always within
reach and easily found when needed3. A workplace that is clean and neat at all times
Benefits of an orderly environment– Elimination of wasted space– Improved productivity– Enhanced morale
The First S:
Organization improves work flow; this will have a huge impact on Productivity and Quality
Organization also helps improve communication; it communicates visually
Determine what is needed and remove the rest.
ORTS
Red Tag Method
1. Establish rules for distinguishing between what is and is not needed
2. Identify needed and unneeded items and attach Red Tags to all potentially unneeded items. Write specific reason for Red Tagging and sign and date each tag
3. Remove Red Tag items and temporarily store them in an identified holding area
4. Sort through Red Tag items; dispose of those which are truly superfluous. Other items can be eliminated at an agreed upon interval when it is clear that they have no use. Ensure that all
stakeholders agree5. Determine ways to improve
the workplace so that unnecessary items do not accumulate
6. Continue to Red Tag regularly
CELL / AREA RED TAG TAG NUMBER
CATEGORY 1. Raw Material 2. WIP 3. Finish Materials 4. Tools
ITEM NAME QUANTITY REASON TAGGED DISPOSITION REQUIRED
1. Discard 2. In Cells Storage 3. Long Term Storage
4. Reduce Inventory 5. Sell / Transfer 6. Other:
ACTION TAKEN
DATE
CELL / AREA
RED TAG LOCATOR TAG NUMBER
LOCATION
DESCRIPTION
REASON TAGGED
The Second S:
Make a place for everything and label items for easy recovery.
TRAIGHTEN (Set in Order)S
DefinitionKeeping areas clean on a continual basis
WhyA clean workplace is indicative of a quality product and processDust and dirt cause product contamination and potential health hazardsHelps to identify abnormal conditions
The Third S: CRUBS
Standardize and make the orderly condition routine This photo is a 5S checklist, which spells out the tasks needed to
maintain the area Without standardization, conditions will go back to their prior state
The Fourth S: TANDARDIZES
CATEGORY CRITERIASort Distinguish between what is needed and not needed 1 2 3 4 Scale / # Problems
Procedures are established to identify unnecessary items High - 5 or moreUnneeded equip., storage, furniture, etc. exist 3-4Unneeded items on walls / bulletin boards, etc. exist 2Aisles, stairways, corners etc. are free of items 1Unneeded inventory, supplies, parts, or materials exist (drawers / cabinets / work surfaces / storage areas) Low - None
Set in Order A place for everything and everything in its place 1 2 3 4 SHEET SUMMARYAll items have a specific location Average Scores 1 2 3 4Shared drawers, cabinets, work surfaces, and storage areas are clearly labeled and well organized Sort 0.0 0.0 0.0 0.0Personal drawers, cabinets, desktops, and storage areas are clearly marked and/or well organized Set in Order 0.0 0.0 0.0 0.0All items are placed in the proper location Shine 0.0 0.0 0.0 0.0Aisleways, workstations, equipment locations are identified Standardize 0.0 0.0 0.0 0.0
Sustain 0.0 0.0 0.0 0.0Shine Routine discipline maintaining a clean and organized workplace 1 2 3 4 Total Average Score 0.0 0.0 0.0 0.0
Equipment, computers, work surfaces, and storage areas are cleanGarbage and recyclables are collected and disposed correctlyE-mails and paper are filed dailyShared areas are cleaned and maintained regularly Average Scores Q1 Q2 Q3 Q4
Sort 0 0 0 0Standardize Preventing the area from having abnormal operating conditions 1 2 3 4 Set in Order 0 0 0 0
Specific cleaning and organizing tasks have been developed and assigned for the work area Shine 0 0 0 0Staff is trained and fully understands 5S procedures Standardized 0 0 0 05S standards are clearly displayed Sustain 0 0 0 0Visual management tools identify if work is complete
Sustain Stick to the rules (self-discipline) 1 2 3 4Everyone is involved in the improvement activitiesStandardized cleaning and work procedures are followed5S documentation and instructions are current5S audits occur regularly
Standardize the Rules to Make 5S a Habit
SCORING SYSTEM
3
Sustaining plans are developed to ensure
accountability
Use Labels, Lines, Signs & Colors to identify Normal vs.
Abnormal Conditions
4
Rating / Score0
2
AUDIT PERIOD
Sort Through & Discard Unused Items
Cleaning is a Method of Inspection, Look for Hidden Defects
1
Area Audited:
Auditor:
- Sample Form -
DefinitionTo maintain our discipline, we need to practice and repeat until it becomes away of life
WhyTo build 5-S’s into our every day process
Things to Remember Develop schedules, check lists Good habits are hard to break Commitment and discipline
toward housekeeping is essential in taking the first step in being world class
The Fifth S: USTAINS
The Fifth S: USTAINSScoring Key
4 = Very good (0 problems or not applicable)
3 = Good (1-2 problems) Department: Todays2 = OK (3-4 problems) PICU Score: