Projmgmt-1/28 DePaul University Project Management I Instructor: David A. Lash.

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DePaul University

Project Management I

Instructor: David A. Lash

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Project Management Objectives

• Goals For Project Management II• Follow the Execution of A Project •Gain Some Detailed Microsoft Project Experience • Gain In Understanding Of Real-life Project Management

• Goals For Project Management I•Understand Project Management Techniques Needed to Lead Projects From Start to Finish • Display Competence In These Techniques

•Project planning (charter, Preliminary Plan, Detailed Planning.•Theory and practice of scheduling.

•Beyond The Scope Of Project Management I •Detailed Microsoft Project Experience•Complete Project Execution

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What is Project Management?

• The application of knowledge, skills, tools & techniques to project activities in order to meet or exceed stakeholder needs and exceptions for a project. (Cleland, PM - Strategic Design & Implementation, 1999.)

• The planning, organizing, directing and controlling of company resources for a relatively short-term objective that has been established to complete specific goals. (Kerzner - PM A systems Approach To Planning, Scheduling & Controlling - 2001.)

•“… the art of directing & coordinating human and material resources throughout the life of a project by using modern management techniques to achieve predetermined objectives of scope, costs, time quality and participant satisfaction.” (PMI BOK, 1996)

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What Is A Project?

• Any undertaking that has a definite, final objectives representing specified values to be used in the satisfaction of some need or desire. (Ralph Currier Davis)

• … simply a cluster of activities that is relatively separate and clear cut. Building a plant, designing a new package, soliciting gifts p $500,000 for a men's dormitory are examples. (Newman - The Process of Management: Strategy, Action, Results, 6th Edition. - Prentice Hall, 1987.)

•A project is a sequence of tasks with a beginning and end that are bounded by time, resources and desired results. Baker and Baker. The Complete Idiot’s Guide to Project Management., Alpha Books - 1998.)

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What Is A Project?

• Focused Resources - organize resources to create some product or service that is unique in some way.

•Focused Activities - Usually has definite start & end times, some specific mission or objective and is usually time and cost bound.

•Focused Objectives - The activities or steps usually have specific objectives completed within a set of specifications.

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Different Types of Project Examples:

• Developing a New Release of Software

•Deploying A Piece of Software.

•Running a political campaign

•Building a bridge

•Development of Italian High-speed train

•A military campaign.

•Re-engineering a business process.

•Executing a surgical procedure

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Ordinary Work Vs Projects

Ordinary Work ProjectsWriting a letter to aprospect

Writing and publishing abook

Hooking up a printer to yourcomputer

Deploying a set of networkprinters across the company

Responding to a customerrequest for information

Publishing a monthlycustomer newsletter

Meeting with an employeeto discuss a new procedure

Opening a new sales office

Working with customer tocreate a new bankingaccount

Creating and deploying newfinancial products to bankingoffices.

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Real-Life Project Examples:

•What technical performance capability is needed?

•What time is required?

•What will the project cost?

Operational Fit

Strategic Fit

Cos t

TIme

•Will the project results fit into the organizational strategies?

Project

TechnicalPerformance

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What is A Project Manager? Kerzner - Project Management a Systematic Approach

“… responsible for coordinating and integrating activities across multiple, functional lines.”

Needs to have – Strong communication skills– familiar with operations of each line organization– management as well as technical skills

“PM may have increasing responsibility, but very little authority. … can force them to “negotiate” with upper-management as well as functional management for control of company resources.”

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More On PM Role …Thomas A. Stewart, The Corporate Jungle Spawns a New Species:

The Project Manager”, Fortune, July, 10, 1995, pp 179-180.

Project managers are a class of managers that fill niche that used to be filled by mid-level management

Thomas A. Stewart, The Corporate Jungle Spawns a New Species: The Project Manager”, Fortune, July, 10, 1995, pp 179-180.

The role tends to include: – dedicated to delivering project on time within cost and

performance specification– Interfaces with people doing actual work (e.g.,

technologists, construction worker, tactical units, etc)– Setting priorities for project team members without

direct line-of-management control – Reporting status to management

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More On PM Role …

Project Management is industry independent project managers are not:

– The techniques and tools of project management are used in many industries

– project managers must know how to operate in the select business

and environment understand the tasks being accomplished gain respect of project members must understand the project management,

business management and technical aspects of project being managed

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Possible PM Mix Of Skills For 8 Person R&D Project

Technical

Business

Project Management

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Possible PM Skill Mix of IT Integration Project With Multiple Technologies and

60 Engineers

Technical

Business

Project Management

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IT Consulting Project Manager -1Listed http://www.monster.com - 11/20/00

XXXXX is looking for Project Managers who will be charged with leading the definition, development and implementation of a series of strategic projects. They will coordinate resources from the executive, marketing, customer service/operations, and technical teams to arrive at well-integrated solutions. Successful applicants will be resourceful, creative, and results-oriented people with high energy and positive attitudes.

PM is resultsresponsible anddriven

Looking for end-to-end project development

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Responsibilities:– Accountable for overall project integrity and project

deliverables– Develop the necessary project plans and coordinate all

project activities to ensure milestones and budget objectives are met

– Manage various business and technical projects through complete lifecycle

– Lead and facilitate the gathering of business and technical requirements and document those requirements

– Select, coordinate and manage vendors and consultants– Manage multi-functional project teams to meet phased

deliverables on time and within budget

IT Consulting Project ManagerListed http://www.monster.com - 11/20/00

More end-to-endresponsibilities

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Responsibilities:– Operationalize project requirements into detailed

design specifications for development (business, operations, and technical)

– Guide and set expectations with internal project clients and participants

– Coordinate ongoing communication between business and technology groups through design and development. Manage the change-control process

– Monitor the QA and testing processes

IT Consulting Project ManagerListed http://www.monster.com - 11/20/00

Coordinate client communicationsResponsible for

results

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PM Job Advertisement - I Posted 11/22/00 - htpp://www.monster.com

Due to our growing client list and project opportunities in the Chicago-area, we are in need of Senior Level IT Project Managers to lead our development teams in delivering high-quality, timely technological solutions.

Your responsibilities will include:– Overseeing the technical and administrative aspects of

projects– Preparing project plans and schedules– Identifying and resolving technical issues affecting the

project– Managing the project budget and maintaining effective

communication with the clients– Mentoring and training personnel assigned to projects

PM needs to understandtechnical area

Mentor role

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Another Job Advertisement From Financial Industry - II

Listed November 24, 2000 http://www.monster.com

Responsible for managing all activities associated with projects that are complex in nature. Functions include:

– managing the design, development and revision of project plans; – working with users on project priority, scope and delivery; – reviewing complex data to define and assign project tasks; creating and

delivering presentations on project goals and plans; – interacting with other departments and/or external sources to gather data

and accomplish tasks; – influencing and negotiating with all levels of management regarding project

goals and needs;– monitoring the tracking of project status and results; managing the

maintenance of established timelines;– directing the development and implementation assessment procedures to

determine revisions or enhancements for future projects.– May provide work direction and guidance to lower level project staff.

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Another Job Advertisement From Finacial Industry - III

Listed November 24, 2000 http://www.monster.com

Minimum Qualifications: Proven project management experience, excellent analytical,

interpersonal, communication and PC/Internet skills. Multitask, work well under tight

deadlines with attention to detail.

Preferred Skills: WE NEED YOU! on our Procurement Team. We're moving all our activities to the Internet, a very exciting time to join us.

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SIGs within The PMIAerospace & Defense

Manufacturing

Automation Systems

Marketing & Sales

Automotive

Metrics

Configuration Management

New Product Development

Consulting

Oil, Gas & Petrochemical

Design-Procurement-Construction

Pharmaceutical

Dispute Management

Quality in PM

Diversity

Real Estate Development

E-Business

Retail

Education & Training

Risk Management

Environmental Management

Service & Outsourcing

Financial Services

Students of PM

Global Communications Technologies

Troubled Projects

Government

Utility Industry

Hospitality Management

Web

Information Systems

Women in Project Management

International Development

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Project Management Functions

Project Definition, Project Planning, Project Control . . .

Project Definition - What is being done with who– What is the Project’s Objectives

purpose, goals and constraints

– What are The Basic Project Management Controls

Who is involved and what are their roles. What is the “chain of command”.

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Project Management Functions

Project Planning - Details of how to meet the goals

– What Risks Need to Be Managed– What is the Schedule – How long will this all take?

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Project Management Functions

Project Control - How to keep project moving towards its goals.

– Progress Management– Communication– Corrective Action

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Project Management Functions

•Sponsor•Stakeholders•Project Rules

Definition

•SOW•Responsibility Matrix•Communication Plan•Charter

•Risk Management•Detailed Planning•Scheduling

Planning

•Measure Progress•Communication•Corrective Action•Project Closure

Control

•Risk Plan•Schedule•Budget •Resource Plan

Corrective Action

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Basic Project Phases

Define Plan Execute Closure

Project Initiation

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Product Development LifeCycle &

Projects

Requirements

Design

Test

Operate

Build

Requirements Design Build Test

Defn

Plan

Exec

Const

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Summation

• Defintion Of a Project

• Project Managemer’s Role

• Project Management Functions

• Relation Of Project Management to Product Development

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In - Class Exercise Break Up into small groups

– What are some examples of projects in your area?– Select one project to concetrate on for class.– What roles & responsibilities does the project

manager have? Does that include budget and schedule

responsibility? Does it include participating in tasks or

mentoring people? Does it include customer interfacing and/or

requirements definition? Is there an existing framework for project

management?