Project Management with mySAP.pdf

Program and Project

Management with

mySAP PLM

Project Management

SAP AG 2001, Title of Presentation, Speaker Name 2

mySAP PLM

Life-Cycle Data Management

Program and Project Management

Asset Life-Cycle Management

Environment, Health & Safety

Quality Management

Life-Cycle Collaboration

Key Functional Areas of mySAP PLM


mySAP Product Lifecycle Management

Definining Program & Project Management


Defining Program & Project Management

Your

Products

DO THINGS RIGHT

DO THE RIGHT THINGS

Project Management

Program Management

Your

Products

DO THINGS RIGHT

DO THE RIGHT THING

When presenting to a

customer put a picture of the

customers product instead or

Your Product


Defining Program & Project Management

Strategic Program Management

Program Management

Life-Cycle Profitability Management

Project Management

Project Management


mySAP Product Lifecycle Management

Project Management


Project Structure

Idea & Concept

Planning & Approval

Project Execution

Closing

Work Breakdown StructureHierarchically structured elements to

build up project organization and enable

top-down/bottom-up scenarios for project

management (time, costs, resources), as

well as assignment of all kinds of related

objects, esp. activities.

Activities (Network)Chains of activities linked via

relationships provide network technique

to model the projects process flow and

allow typical functions like scheduling,

capacity planning, or procurement on

them.

MilestonesKey dates assigned to the WBS or to

activities to trigger subsequent functions.


Documents

Idea & Concept

Planning & Approval

Project Execution

Closing

Life-Cycle Data ManagementFull integration into the Document

Management System of mySAP Life-

Cycle Data Management; assignment of

all various documents supported by all

DMS functions (i.e. versioning, vaulting)

Integrated Viewing/Maintenance All originals of assigned document

masters can be viewed/maintained

directly from the projects maintenance

environment.

Flexible Search/E-PublishingProject documents can be searched by

various search engines and can also be

published for external access on the

Internet.

Life-Cycle Data

Management

Document

info record

MS-Office

CAX-Viewer

Any file ...

(i.e. MS-Project)


Schedule

Idea & Concept

Planning & Approval

Project Execution

Closing

Network-Scheduling according to Project Management StandardsScheduling activities is carried out forwards and backwards. This takes into account

constraints, calculates their earliest/latest dates, and determines the floats. Based on this,

you can analyze the critical activities within the network that helps to optimize it. In

addition, actual and forecast dates will have an impact on the schedule during execution.

Scheduling does affect Cost- and Resource Planning The projects scheduled dates will be used when calculating costs and resources for

this, various distribution rules are predefined (i.e. equally, 20/80).


Workforce

Idea & Concept

Planning & Approval

Project Execution

Closing

Project

Organisation

Work Center

Workforce

Planning

Defining a Project Team by Assigning Project OrganizationAlong the Work Breakdown Structure, whole organization units as well as individual

persons from HR can be assigned to build up a project team.

Capacity Planning for Activities via Work Centers Available capacities are defined in the work center. By assigning these to an activity,

scheduling determines the capacity requirement. This enables capacity load analysis.

Planning Workforce on Individual Persons LevelFurther distribution and evaluation of capacity load on project member level

Project Team

Individual

Persons


Procurement

Idea & Concept

Planning & Approval

Project Execution

Closing

Project-oriented ProcurementAssignment of components or whole

BOMs either manually or via an interface

triggers procurement of the following:

internal/ external, stock/project stock/non

stock, via MRP/direct procurement, as

service order, WBS assigned orders.

Project-oriented Production Multi-level assembly/production of

components/products within the project

Seamless Integration/WorkflowProject planning (i.e. scheduling, release)

does directly influence the procurement

process. Costs for components/ procure-

ment runs into the project calculation.

Powerful Progress Tracking

Purchase

order

Service

order

Production

order

OrderOrderOrder

BOM

Components

Services


Costs

Idea & Concept

Planning & Approval

Project Execution

Closing

Structural Cost PlanningStrong hierarchy of WBS-Elements can be

used to plan costs in a top-down- as well as

in a bottom-up-procedure. For this, the

detail can vary from overall to periodical

values, also on a cost element level.

Easy Cost Planning Predefined calculation templates presented

in a highly configurable, HTML-based user

interface provide an end-user focused

easy-to-understand environment.

Network CalculationInternal & external work, services, costs

and procurement planned in the activities

are automatically calculated.

Costing through Assigned Orders

Service

order

Invoice

plan

Network Calculation

Duration * Work * Rate/H

Procurement / Cost Activities

Easy Cost Planning

template based calculation

Structural Cost Planning

Top Down / Bottom Up

400 600

1.200

200

Order

assignment


Revenues

Idea & Concept

Planning & Approval

Project Execution

Closing

Structural Cost PlanningRevenues, like costs, can be planned direct-

ly within the WBS hierarchy on various levels.

Project/Sales Order Billing Plan The billing plan provides revenue planning by

percentage or as overall values either via the

project or the sales order.

Milestone BillingDates and progress of milestones are used

to trigger the billing procedure.

Resource-Related Sales Pricing/BillingPlanned resources are used to feed the

projects sales price calculation. During

execution, actual costs can be used to derive

the billing. The flexible and easy-to-use

Dynamic Items Processor supports this.

Resource

related sales

pricing / billing

Milestone Billing

Project progress triggers

the billing procedure

400

200

30 %

70 %

Project Billing Plan

assigned directly in the WBS

Structural Revenue Planning

Top Down / Bottom Up

400 600

1.200

200

Sales Order

assignment

Sales Order

Billing Plan


Budget

Idea & Concept

Planning & Approval

Project Execution

Closing

Project Budgeting along the Work Breakdown StructureThe projects cost plan as well as an assigned Investment Program* are the basis for

deriving the original budget. After the approval, this can be used to control the budget

availability against the expenditures during the execution phase. Additionally, the original

budget can be broken down into smaller packages of released budget to allow an even

more accurate availability control. All budgets can be planned by year or as overall values.

Budget Updates during Execution Once the budget is approved, changes can be tracked to keep them under control.

Project Cost Plan

Original Budget

+ Supplements

- Returns

Budget

Approved

Yearly

Budget

!Budget

Availability

Control

Released Budget


Payments

Idea & Concept

Planning & Approval

Project Execution

Closing

Project Cash ManagementProject-related payments can be planned either manually, based on project cost plan, or

supported by various tools like invoice/ billing plans or down payment requests. During

execution, payment relevant postings - through integration of other mySAP Solutions are

feeding Project Cash Management and provide the most accurate information possible on

incoming and outgoing payments.

Payment Flow Analysis / Interest Calculation Payment information can be used to run various analysis as well as an interest calculation.

Cash In

Cash Out

Interest Calculation

Payment Flow Analysis


Claim

Idea & Concept

Planning & Approval

Project Execution

Closing

Claim ManagementCan be used to process any project relevant information like variances or claims from third

parties who hold your business responsible for a variance that has occurred. In order to trig-

ger the process, responsible persons can be identified and informed via Workflow.

Powerful Claim Processing An Easy-Cost Planning calculation is provided to evaluate and plan the process. Necessary

activities can be planned and tracked together with the claims status. The claim information

system allows you to keep track of the claims progress.

Claim

!

Customer

Partner

Project Team

Claim Management:

Cost Calculation

Document Assignment

Activity Planning / Task Tracking

Status / Dates Control

Workflow Processing

Start Actions out of Claim


Execution (Time)

Idea & Concept

Planning & Approval

Project Execution

Closing

Cross Application Time Sheet - CATSOnce a project is released, actual time/cost can be booked against the project. Besides

using a manual confirmation, CATS offers an ergonomic time entry interface. It allows you

to book time against many objects within the mySAP Solutions also against WBS

elements and activities. Before times are transferred to the target applications, entered

times can be approved and released. The entered times lead to appropriate actual times

and costs on the projects. Full change and cancellation handling are also provided.

Integration into Material and Travel Cost Management

HR CO

MM

CS

PS

Time Tracking

Time Release

Time Approval Tra

nsfe

r

M T W T FTarget

6 3 8 4Project / HR

8 2 5 4Cost Center / HRCATS

Internal &

External

Persons


Project Information System

Workforce

Structures Logistical Infosystem

Structures/Dates/Procurement

PS Infosystem Finance

Controlling/Finance/Payment

Capacity Information System

Workload/Workforce Planning

Business Information Warehouse

Predefined PS Info Cubes

Controlling

Hierarchy &

Cost Element

Reporting

Business Information

Warehouse


Multi Project Reporting

Alternative Hierarchies

Data Warehouse

Profitability Analysis


Progress

Progress Analysis/ Earned Value

Cost-to-Complete

Milestone Trend Analysis

Progress Tracking




Data Warehouse


Cost-to-Complete

Progress Analysis

Milestond

Trend

Analysis

Progress Tracking

X

X


Multi Project Reporting / Alternative Hierarchies

Multi Project ReportingThe Information System within the Project

System is also tailored to the special needs

of analyzing many projects. Flexible

selection methods allow accurate reporting.

Alternative Hierarchy A hierarchy can be built accordingly using

project characteristics (i.e. Product Line,

Project Category).

SummarizationProject information can be aggregated

using the alternative hierarchy.

Project ViewsAlternative hierarchies can be applied as

special views in project reports.




Data Warehouse


Alternative Hierarchy

Product Line

Project Category

Professional Line

R&D Projects

Economic Line

R&D Projects

Customer Projects


Baselining & Simulation

BaseliningA project version can be created manually or by reaching a particular status. Then all

relevant data are stored aside the operative project and cannot be changed. Project

changes can be monitored based on this.

Simulation Using a simulation allows you to hold a complete project with an operative project. A

simulation can be changed to carry out What-If-Analyses. A transfer back into the

operative project does provide an update of the dates changed during the simulation.

Project Version:

Complete Snapshot of a Project

Can also be created automatically

Provides tracking of all Project Changes

Project Simulation:

Stores a project parallel to the operative one

Can be changed and transferred back

Provides What-If-Analyses




Data Warehouse



Employeegroup

Order type

Reg

ion

Junior consultant

Senior consultant

Management consultant

Business IT Feasibility

audit Cons. study

No

rth

So

uth

East

Report list





Data Warehouse


Controlling:

Profitability AnalysisEnables you to evaluate market segments,

which can be classified according to

products, customers, orders or any

combination of these, or strategic business

units, such as sales organizations or

business areas, with respect to your

company's profit or contribution margin.

Integration of Project Results The costs and revenues of a project can be

transferred periodically by using the

powerful settlement functionality which is

directly integrated into the Profitability

Analysis in Controlling.

Profitability

Analysis


External Project System Interface (EPS)

BAPI

mySAP Program and

Project Management

mySAP

OpenPS

MS Project

External Project System Interface

(EPS) based on Business

Application Programming

Interface (BAPI)

SAP delivers an EPS

Solution for MS Project

called OpenPS. Other

Certified Solutions exist.

Like Microsoft Project,

Artemis, Primavera ...

mySAP Project Management EPS InterfaceExternal

Project System

Project Management with mySAP.pdf

Documents

title of presentation

product sap ag

msproject sap ag

project management time

project organization

critical activities

customers product

various documents