Project management

(BASIC THINGS)

Project Management

Learning Objectives

Defining project management

Project managementPlanningBudgeting

Who can name examples of projects?Planning a weddingDesigning and implementing a computer systemHosting a holiday partyDesigning and producing a brochureExecuting an environmental clean-up of a

contaminated siteHolding a high school reunionPerforming a series of surgeries on an accident

victim

Project meaning

What is project?

A temporary and one-time endeavor undertaken to create a unique product or service, which brings about beneficial change or added value

Defining Project Management

The application of knowledge, skills, tools and techniques to project activities to meet project requirements

Organizing and managing resources so the project is completed within defined scope, quality, time and cost constraints

Project Management

The very first thing you learn in project management is..

that the focus of a Project Manager is always…

PM Triple Constraints

Time

Cost

ScopeManage these or they will manage you!

Steps of the planning

1. Clearly define the project objective.

2. Divide and subdivide the project scope into major “pieces”

3. Define the specific activities for each piece (work package)

4. Graphically portray the activities that need to be performed fro each work package in order to accomplish the project objective – in the form of network diagram.

5. Make a time estimate for how long it will take to complete each activity – resources needed.

6. Make a cost estimate for each activity.

7. Calculate a project schedule and budget to determine whether the project can be completed within the required time, with the allotted founds, and with the available resources

Tasks

• There are four major types of tasks: 1. Summary tasks - contain subtasks and

their related properties 2. Subtasks - are smaller tasks that are a

part of a summary task 3. Recurring tasks - are tasks that occur

at regular intervals 4. Milestones - are tasks that are set to

zero duration and are like interim goals in the project

Create a budget for your project

• Step 1: Create budget resources for your project

• Step 2: Assign the budget resources to the project summary task

• Step 3: Enter values for the budget resources

• Step 4: Categorize resource costs according to their budget type

• Step 5: Group resources to view how they compare against the budget

Before starting

… or at least to make an idea of the project

HowWhy

What

When

WhoWhere

As an example – see the chart of

project

Does everyone can run the project?

What are the most important skills for

Project management?

Can you name it?

Information Technology Project Management, Fourth Edition

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Suggested Skills for Project Managers

Communication skills: Listens, persuades.Organizational skills: Plans, sets goals,

analyzes.Team-building skills: Shows empathy,

motivates, promotes esprit de corps.Leadership skills: Sets examples, provides

vision (big picture), delegates, positive, energetic.

Coping skills: Flexible, creative, patient, persistent.

Technology skills: Experience, project knowledge.

So Does you Matching for AIESEC program is a project?

1) Time 2) Goal3) Process4) Tasks5) ….

More little or big project

Will happen in your lifeDuring your internshipDuring your preparation ….etc

So – take these knowledge and create amazing

projects of your life <3