- 1. Project Management 2.0Janardan Revuru, PMP1/38
2. About Me Currently working as Project Manager @ HP Last 7 years as Project Manager Fifteen years in IT/Software Worked for startups, SIEMENS, MOTOROLA, NORTEL Interested in Open Source and Web 2.0 Blogger on topics - Productivity Software, Financial Management, Project Management Academics: B.E, MBA, PMP and Certified Financial Manager2/38 Project Management 2.001 Dec 2011 3. Agenda Objective Traditional Project Management What is Project Management 2.0? Web 2.0 and Tools Future Trends3/38 Project Management 2.001 Dec 2011 4. Central Theme Evolving and disruptivetrendsin enterprises and future role of Project Manager4/38 Project Management 2.0 01 Dec 2011 5. Objective Awareness of emerging technologies and tools Definitive way to choose communication tools Contribution to PM 2.0http://projectmanagement2dot0.blogger.com5/38 Project Management 2.0 01 Dec 2011 6. Business Context Increased competition Changing consumer preferences Shorter time to market Rapid technology changes6/38 Project Management 2.001 Dec 2011 7. Business Imperatives Hiring and keeping best people Driving innovation Customers. Customers. Customers. Sustain cost-reduction measures Technology as strategic asset Reaching global markets Increased collaboration7/38 Project Management 2.0 01 Dec 2011 8. Top 3 Challenges for Project Managers 1. Distributed teams 2. Limitations with Traditional tools 3. Rigid Communication Channels8/38 Project Management 2.001 Dec 2011 9. Challenges Distributed Teams Different geography Different time zones Communicati Different cultures on Virtual teamsoverheads ordelays9/38 Project Management 2.001 Dec 2011 10. Challenges Traditional Tools Email overload/overuse Workflow tool create, review, approve Document repository For status tracking Distribution list Desktop Centered Project Tracking applications Documents Email archives (PST)10/38 Project Management 2.0 01 Dec 2011 11. Challenges Communicationchannels ControlTop Down Imposed Stiffness11/38 Project Management 2.0 01 Dec 2011 12. The Next Gen Enterprise12/38 Project Management 2.0 01 Dec 2011 13. Enterprise 2.0 and Web 2.0Web 2.0Collaboration 2.0Enterprise 2.0ProjectManagement2.013/38 Project Management 2.0 01 Dec 2011 14. Enterprise 2.0 Agility Innovation Team Productivity Office 2.0 Social Media Enterprise Web 2.0 to hit $4.6B in 201314/38 Project Management 2.001 Dec 2011 15. Project Management 2.0 Top Down ApproachBottom up Approach InflexibilityFlexibility BureaucracyAgility Overall controlCollaboration Imposed processesTeam-driven process External motivationInternal motivationProject Management 2.0 Control and Collaboration Clarity of Project Goals Visibility of internal organizational processes Coordination and collective intelligence15/38 Project Management 2.0 01 Dec 2011 16. Web 2.0 Features Post dot-com bust era Tim OReilly coined the word Web as a platform Human Aspects Made of people (not techies) Wisdom of crowds (crowdsourcing) Personalization Community Network Effect16/38 Project Management 2.001 Dec 2011 17. Web 2.0 Tools Wiki Blogs RSS Integrated Project Site Mashups Podcasts (audio, video) Tagging Social Bookmarking Social Networking17/38 Project Management 2.001 Dec 2011 18. Application of Web 2.018/38 Project Management 2.0 01 Dec 2011 19. Best use of Web 2.0 Tools When report needs input from more than 3people When project contributors or stakeholders couldchange during life of the project Your team/organization focus is on continuousimprovement When teams are in different geographies andtime zones19/38 Project Management 2.0 01 Dec 2011 20. Project Communication Plan How (Typical Who (Responsible, When (TimingWhat (The Content)Why (Communication Purpose)Methods Audiences)or Periodicity) of Communication)A. Initial CommunicationsProject Charter This is the foundation of approval and project Requestor, Sponsor; Executives, As early as possible, updated Discussion; Analysis,continuation Decision-Makers with changed and/or approvedInformal or Formal Report statusInitial High Level Plan Agree to high-level plan and commitments needs Sponsor, Leadership Team, TeamAs early as possible, updated Meeting; Structuredto achieve itMembers, Executives, Interested with change and/or approved Discussion; Formal Report parties status B. Recurring CommunicationsIdentify current status, planned end date andLeadership team; Team Weekly or in a cycle identifiedFormal reportStatus report cost; includes open issues; accomplishmentsmembers, Sponsors, Decision in planand high level schedulemakersVisually show progress in results and/or time or Leadership team, Sponsor, Monthly or identified in Graphic representation onStoplight,cost used, to maintain excitement with those Interested Partiescommunication plan project room walls or inwho prefer charts and numbers presentationsCountdown, Burndown charts C. Close-out CommunicationsApprove results to date, and approval to Sponsor, Decision-makers; At major milestones or stage Meeting, Formal reportMilestone or Stage- proceed, revise or cancelLeadership team; Team members gate approvalsgate reviewsCapture and apply the most important lessons Leadership team, team members,End of each phase, stage orSolicitation, thenLessons Learned learned for later initiative Sponsor, Decision makersprojectdiscussion. Analysis andinformal reportingReward all stakeholders for phase and endSponsor, Team Members,End of each phase, stage orCapture the celebrationTeam Celebration results Leadership team and interestedprojectpictures 20/38 Project Management 2.0 parties 01 Dec 2011 21. Web 2.0 Tools - Mashups21/38 Project Management 2.001 Dec 2011 22. Status Report Mashups ExampleProject Name: PM2.0Summary StatuProject Accomplishments:sBlogs 1. Milestone AXSchedule 2. Alpha Testing 3.RequirementsScopeManagement 4.Budget BudgetQuality Tracking Top RisksKPIIndexDefect 1. ProcurementSPI1.2Tracking Tool stuck 2. Attrition 30% CPI1.1 3.Project Tracker 22/38 Project Management 2.0 01 Dec 2011 23. Mashups Enterprise Mashups Will enable situational applications to be built Structured and unstructured data Yahoo! Pipes for end users JackBe Presto for visually rich and interactivedashboards Project Management Mashups Serena Project and Portfolio Management (PPM) Projects, People, Costs management23/38 Project Management 2.001 Dec 2011 24. Wiki in ProjectsFeaturesUses Easy to create/edit Minutes of the Multiple simultaneous meetingusers Requirements Versioninggathering Access Control Planning projectdesign Risk Analysis User Stories and Usecases24/38 Project Management 2.0 Project Tracking Dec 2011 01 25. Wiki Products MindMap support. Fast. Flash support.Wiki rules like Wikipedia.Easy backup. Enterprise class. Calendar plugin. Spreadsheet pluginWikipedia.Wider community.25/38 Project Management 2.001 Dec 2011 26. Blogs for Project ManagementFeatures Purpose Short for web log Project Updates Replaced BBS, Email ProjectListsAnnouncements Posts are listed Exchange of ideaschronological order Involvement of stakeholders Get feedback Connect with partners Tacit Knowledge26/38 Project Management 2.0 01 Dec 2011 27. Blog Products Informal blogs. Lively look and feel.Facebook-like UI.Social Networking. Internet Forum. Good for interaction with multiple functions (outside R&D).27/38 Project Management 2.001 Dec 2011 28. RSS for Project ManagementFeaturesPurpose Web feed formats Notify stakeholders Notification of updates User freedom to opt- Many clients out Aggregate many sources28/38 Project Management 2.0 01 Dec 2011 29. RSS Clients29/38 Project Management 2.0 01 Dec 2011 30. Integrated Project SiteFeatures Purpose Centralized One Place for allInformation andProject Informationcommunication Contact information Manage workflows RACI Chart Secure through Meeting calendaraccess control Project goals and vision Manage Auditing Document repository No client installation Project schedule30/38 Project Management 2.0 Status Reports01 Dec 2011 31. IPS Products Task Management with Email integr Office suite, CRM, Project Managem Rated as Top Project Management T Covers all Project Management Knowledge Areas31/38 Project Management 2.0 01 Dec 2011 32. Try Yourself! 1. Install2. Download 4. Open3. Unzipto C:xampphtdocs URL http://localost/32/38Project Management 2.0 01 Dec 2011 33. Project Management Software Basic Project Management Task, Team, Goal Management Lighthouse, Basecamp Wiki-based Project Management Management of Tasks, Team, Goals, Documents and schedule TracProject Bug and Ticket Tracking 16bugs33/38 Project Management 2.001 Dec 2011 34. Project Management Software(2) Collaboration and Conferencing activeCollab Vyew Invoices Simple Invoices Less Accounting Time Tracking syncd fourteenDayz34/38 Project Management 2.0 01 Dec 2011 35. Conclusion Collaboration as way of life, than competitiveadvantage Mashups to be used extensively Open formats and tools for easy integration35/38 Project Management 2.001 Dec 2011 36. Comments Thoughts Q&A36/38 Project Management 2.001 Dec 2011 37. ConnectionProjectManagement2dot0Janardan@ Janardan.Revuru@Janardan Revuru37/38 Project Management 2.001 Dec 2011 38. THANK YOU38/38 Project Management 2.0 01 Dec 2011
