Program Development Becky Harlow Assistant Director for Community Service Student Involvement & Leadership Development.

Program Program Development Development

Becky Harlow Becky Harlow Assistant Director for Community ServiceAssistant Director for Community Service

Student Involvement & Leadership DevelopmentStudent Involvement & Leadership Development

Who’s Around the Table?Who’s Around the Table?

o YouYouo NameNameo In what office do you work?In what office do you work?o Previous programming experiencePrevious programming experienceo Current programming roleCurrent programming roleo What you’re hoping to get out of this What you’re hoping to get out of this

presentationpresentation

o MeMe

Job Description #1Job Description #1

Job Description #2Job Description #2

PROGRAMMING KNOWLEDGEPROGRAMMING KNOWLEDGE

The 7 steps:The 7 steps:1. Evaluate your population, 1. Evaluate your population,

2. Generate the ideas, 2. Generate the ideas,

3. Set the date, 3. Set the date,

4. Make the arrangements, 4. Make the arrangements,

5. Advertise, 5. Advertise,

6. The Program, and 6. The Program, and

7. Evaluate.7. Evaluate.

The 7 Steps to Successful ProgrammingThe 7 Steps to Successful Programming, by Michael Coakley, by Michael Coakley

Step 1. Evaluate your populationStep 1. Evaluate your population

o Should be done early and oftenShould be done early and often

o Know your students Know your students o Student DemographicsStudent Demographicso Campus CultureCampus Culture

Step 2. Generate the ideas:Step 2. Generate the ideas:

o What do you want to achieve? What do you want to achieve? learning learning objectivesobjectives

o Brainstorming: Brainstorming: First, Best and DifferentFirst, Best and Different

o Budget, yes….Roadblock, noBudget, yes….Roadblock, no

o Include population representatives, if possibleInclude population representatives, if possible

Step 3. Set DateStep 3. Set Date

o Consider conflicts (university, other major Consider conflicts (university, other major programs)programs)

o Contact appropriate venue Contact appropriate venue o How much will it cost? Shop around.How much will it cost? Shop around.o Seating for number of participants?Seating for number of participants?o What type of room set-up will you need?What type of room set-up will you need?

Step 4. Make ArrangementsStep 4. Make Arrangements

o Contact and confirm any speakers/vendorsContact and confirm any speakers/vendorso ContractContracto RiderRidero Be aware of your institution’s signature and payment Be aware of your institution’s signature and payment

procedures!procedures!

o Food and BeveragesFood and Beverages

o Transportation ArrangementsTransportation Arrangements

o Audio/VisualAudio/Visual

o HandoutsHandouts

o Back-Up Plan?Back-Up Plan?

Step 5. AdvertiseStep 5. Advertiseo Is it worth the extra $$?Is it worth the extra $$?

o Printing (posters, table tents, etc.)Printing (posters, table tents, etc.)o Give-AwaysGive-Awayso Ad spaceAd space

o Don’t forget campus avenuesDon’t forget campus avenueso TVTVo NewspaperNewspapero RadioRadio

o Word of MouthWord of Moutho Meeting announcementsMeeting announcements

o TechnologyTechnologyo Mass e-mail Mass e-mail o The FacebookThe Facebook

Step 6. The ProgramStep 6. The Program

o Confirm Confirm Confirm!!!Confirm Confirm Confirm!!!o Do you have everything you need? Do you have everything you need?

Cash boxCash box SecuritySecurity

SignageSignage CameraCamera

Check(s)Check(s) WaiversWaivers

Additional StaffAdditional Staff MusicMusic

Raffle tickets/prizesRaffle tickets/prizeso Enjoy!Enjoy!

After the EventAfter the Event

o Final Paperwork or Invoices (Be timely!)Final Paperwork or Invoices (Be timely!)o Thank You’sThank You’s

o Building Service WorkersBuilding Service Workerso Paper PushersPaper Pusherso VendorsVendorso Your boss/studentsYour boss/students

o Evaluate!Evaluate!

Step 7. EvaluateStep 7. Evaluate

o How do we evaluate?How do we evaluate?o SurveysSurveyso Make evaluation fun for your population!Make evaluation fun for your population!o Survey MonkeySurvey Monkeyo Focus Groups, Discussion threadsFocus Groups, Discussion threads

o Satisfaction, yes, but don’t forget the Satisfaction, yes, but don’t forget the other things!other things!

o Get feedback for the future!Get feedback for the future!

After the First TimeAfter the First Time

o Apply your feedbackApply your feedback

o Assess your tasksAssess your tasks

o Assess your timelineAssess your timeline

o ““The Paper Trail”The Paper Trail”

o Resource GuideResource Guide

What I’ve Learned…What I’ve Learned…

o Build relationships quicklyBuild relationships quicklyo Consider moneyConsider moneyo How to work with vendorsHow to work with vendorso Write things downWrite things down

o Quick listsQuick listso TimelinesTimelines

o Be willing to adaptBe willing to adapto Failure is okayFailure is okay

ResourcesResources

o Campus ProgrammingCampus Programming Magazine (NACA) Magazine (NACA)o List servs for professionalsList servs for professionals

o ACAAACAAo NACANACAo NIRSANIRSA

o NASPA Knowledge CommunitiesNASPA Knowledge Communities

o Becky HarlowBecky Harlow Assistant Director for Community ServiceAssistant Director for Community Service [email protected] [email protected] (815) 753-6703(815) 753-6703