Procure to pay flow

PROCURE TO PAY

Purchase Order (PO)

1. Create requisition 2. Approve Requisition3. Auto communicated4. Convert to PO using Auto create5. Approve by its manager6. Communicate PO to supplier ( fax, email, shipping) 7. Receive Goods8. Create receipt for the good

Account Payable (AP)

9. Create AP invoice10. Payment creation11. Transfer to GL12. Import Journals (Payables)13. Review Journal

The Receipt is generated after the above said process. Its now time to create an invoice for the received goods

CREATE AP INVOICE:

Navigation: Payables>Invoice>Entry>Invoice

Click on the Type column of the invoice and enter the PO number, then the supplier, Supplier site, Supplier site automatically appears then click tab and the date appears.

Enter the receipt number and the amount as required.

Click on the match button (Here we match the PO) then click the find button after a new form is opened.

Click on the match check button, and then the fields are highlighted with yellow.

Then click on the Distribute button

A new form named match to purchase order is opened. Click on the match check button.Fill the yellow buttons.

SAVE the form.

Close the match forms.

In the main invoice form, click the Actions button. A form opens click on validate and validate related invoice and click OK.

The invoice status changes form Never Validated to Validated.

Now again click the Action button.

A form opens; now check the Account Creating button and click OK button. After again click the Action button, a form opens Check the Pay in full button and Click OK.

The payments form opens. Enter the yellow fields and SAVE the form

POST TO GENERAL LEDGER

NAVIGATION: Payables manager>invoice

Click on the invoice> in the tool bar click view> request

Then click on Submit a new requestClick on Single Request

Then a Submit request form opens.In the NAME field enter Payables Transfer to General Ledger,

Then a parameters form opens. Enter the required field like date, in the Transfer to GL interface to be In Detail.

Click on OK button after that Click on Submit buttonClick on find button

View the phase and status to be completed and normal.

When you click the view button the output is seen in the new browser window.

IMPORTING TO GENERAL LEDGER

Navigation: GL super User>Journal>Import>Run

The import journal form opens,

In the source, enter payables because we are importing the payables modules record to journals and click Import.

When we import to journals, the request id appears on the screen.

In the tool bar

Click View>requests

A request form appears. Click find.

Click refresh till the phase and status converted to completed and normal.

MAIN TABLES IN PROCURE TO PAY

PO REQUISITION

MAIN INTERFACE

HEADER Po_requisition_headers_all Po_requisitions_interface_all

LINES Po_requisition_lines_all Same as header

DISTRIBUTION Po_req_distributions_all Po_req_dist_interface_all

PURCHASE ORDER

MAIN INTERFACE

HEADER Po_headers_all Po_headers_interface

LINES Po_lines_all Po_lines_interface

SHIPMENT Po_line_locations_all

DISTRIBUTION Po_distributions_all Po_distributions_interface

RECIEPT

Receipt no is present in column receipt_num of header table

INVOICE TABLES

MAIN INTERFACE

HEADER and LINES

AP_invoices_all AP_invoices_interface

DISTRIBUTIONS AP_invoice_distributions_all AP_invoice_lines_interface

PAYMENTS

MAIN INTERFACE

HEADER RCV_shipment_headers RCV_headers_interface

LINES RCV_shipment_lines RCV_lines_interface

For Journals RCV_transactions RCV_transactions_interface

AP_checks_all

AP_invoice_payments_all

1. After Payment the information is stored in tables

AP_AE_headers

AP_AE_lines

2. Run the concurrent request PAYABALES TRANSFER TO GL

Then the information is transferred to

GL_interface

3. After the import journal concurrent program information is transferred to

GL_JE_Batches

GL_JE_headers

GL_JE_lines

GL_import_references

SUPPLIER

MAIN INTERFACE

SUPPLIER PO_vendors AP_suppliers_int

SUPLIER SITE PO_vendor_sites_all AP_supplier_sites_int

SUP-CONTACTS PO_vendor_contacts AP_supplier_contacts_int