Principles of management presentation on danpak foods

Naveed Bhatti ( Team Leader) Waqas Sami Faysal Chhipa Hammad Ayoub Manzar Bilal

The Innovators

Danpak food industries (pvt.) Ltd.

Introduction

Respondent

MR. MOHABBAT HUSSAIN MALIK

MANAGER ADMIN & HRDANPAK FOOD IND.

Q.NO.1: AS A MANAGER HOW DO YOU PLAN, ORGANIZE, LEAD AND CONTROL THE ACTIVITIES OF YOUR TEAM?

• >PLAN

• >Lead

• >ORGANIZE

•>CONTROL

Q.NO.2: IN YOUR OPINION WHAT HUMAN SKILLS ARE NECESSARY TO LEAD A TEAM? PLEASE, TELL US THREE VITAL SKILLS IN DESCENDING ORDER?

• Develop interpersonal relationship

• In addition to continuing to build and maintain skills needed to perform tasks required by the employer.

• Manage time effectively

Q.NO.3: WHAT ARE THE BIGGEST CHALLENGES WHICH MANAGERS ARE FACING NOW A DAY IN YOUR ORGANIZATION?

Time and resources are very limited and you have to manage all tasks within defined time frame

and allocated resources.

A key issue is to build trust with stakeholders, and there are a lot of organizations not doing this right now.

Increasing government expectations about more revenue collections by taxations and at the other hands no subsidies and relaxation for

creating a booming economic growth.

Q.NO.4: IS THERE ANY IMPACT OF GLOBALIZATION ON YOUR ORGANIZATION. IF YES, HOW GLOBALIZATION IS AFFECTING YOUR ORGANIZATION?

IMPACT OF GLOBALIZATION

• HILAL CERTIFICATION

• ISO CERTIFICATION

Q.NO.5: DO YOU HAVE DEFINED MANAGERIAL ETHICS GUIDELINE FOR THE ENTIRE ORGANIZATION? CAN YOU PLEASE, SHARE THE DOCUMENT?

STATEMENT OF ETHICS

 Q.NO.6: IN TERMS OF CORPORATE SOCIAL RESPONSIBILITY. WHAT ROLE YOUR ORGANIZATION IS PLAYING. IN YOUR OPINION IS IT NECESSARY TO HAVE THIS ACTIVITY (CSR).

CORPORATE SOCIAL RESPONSIBILTY• Free check up and medicine to needy peoples.• Cleaning activity at surrounding areas.

• To reduce poverty, we give equal opportunity to employees i.e. female or male.

• Water, waste and utilization of re-useable sources.

Q.NO.7: HOW THE ORGANIZATIONAL CULTURE IS DERIVED IN YOUR ORGANIZATION? PLEASE, GIVE US EXAMPLES OF IT. (RELATED TO YOUR ORGANIZATION)

SHAPING THE ORGANIZATIONAL CULTUREWe shape our organizational culture by following:

Corporate vision

Shared values and experiences

Continue Learning Process

Leadership and Controlling

Communication effectively Organizational Stories

 Q.NO.8: HOW THE GOALS ARE DEFINED IN THE ORGANIZATION? DO YOU FOLLOW MBO APPROACH WHILE SETTING THE GOALS OF YOUR SUBORDINATE(S) OR TEAM?

SETTING THE GOALS•For instance, we are continuously practicing to conduct a board meeting with managers and sub ordinates. On that meeting, we come up with new ideas, existing challenges and future plans

•Every manager is responsible to give awareness of this meeting notes

 Q.NO.9: AS A MANAGER HOW DO YOU PERFORM ENVIRONMENTAL SCANNING? WHAT STEPS DO YOU CONSIDER IN THIS PROCESS?

ENVIRONMENTAL SCANNING• Every new product will be checked by lab to check harmfulness of any substance which is utilizing in this

product.

• Conduct Environmental tests and get assurance from recognized body to check.

• Administration/compliance dept has made a check list to check this within certain period about all procedure are being followed and anything is required to improve then it should be reported and has to be improved immediately.

Q.NO.10: TO VISUALIZE THE ACTIVITIES OF YOUR TEAM OR DEPARTMENT. WHAT SORT OF CHARTS DO YOU FOLLOW? CAN YOU PLEASE, SHARE THE DOCUMENT(S) OF IT?

GRAPH

Q.NO.11: WHAT IS THE ORGANIZATIONAL STRUCTURE OF YOUR ORGANIZATION? HOW THE SPAN OF CONTROL IS DEFINED IN THE ORGANIZATION?

ORGANIZATIONAL STRUCTURE

Q.NO.12: IS YOUR ORGANIZATION CENTRALIZED OR DECENTRALIZED? PLEASE, GIVE US EXAMPLES OF IT.

CENTRALIZATIONOR

DECENTRALIZATION

•For instance, if there any problem creates during production then it is the responsibility of on duty supervisors to take necessary decision and resolve the matter.

•He can also directly approach to top management for any immediate action.

 Q.NO.13: HOW YOUR ORGANIZATION MOTIVATES EMPLOYEES OTHER THAN SALARY?

MOTIVATIONAL TOOLS•Special incentives like bonuses.

•Special training programs on behalf of company.

•Nominate best employees of the year.

•Recognize best departmental

•Working by giving them shield & etc.

MANAGER• A manager has the responsibility of leading and guiding his employees on a daily basis.

• A big part of his assignment is to maintain order in the workplace and ensure the business should run smoothly.

Leader• A good leader takes the lead and

encourages the team to perform to their optimum all the time and drives organizational success.

  Q.NO.15: PLEASE, EXPLAIN RECRUITMENT AND SELECTION PROCEDURE OF YOUR PRESTIGIOUS ORGANIZATION?

SELECTION PROCESS

  Q.NO.16: WHAT TYPE OF RECRUITMENT SOURCES DO YOU USE WHILE RECRUITING MANPOWER FOR YOUR ORGANIZATION?

RECRUITMENT SOURCES•Advertisement on newspaper.

•Only take references for Directors or senior levels of managers.

•Extract previous data of Runner up candidate of last vacancy which helps to secure our precious time for long procedure.

Q.NO.17: WHAT TYPE OF SELECTION (INTERVIEWS) AND TESTING YOUR ORGANIZATION FOLLOWS WHILE FINALIZING A POTENTIAL CANDIDATE? PLEASE, PROVIDE THE BRIEF DESCRIPTION OF TEST(S) AND INTERVIEWS?

SELECTION PROCESS

•Normally it decides by board of directors and utilizes their sources for top level.

Top level Recruitment

•Specific post whereas Admin/HR dept later get inform on formal way for Selection or new positioning at top management.

SELECTION PROCESSMiddle level Recruitment• Ad on newspaper•Shortlisted candidates by CVs get direct call for interviews.•Form fills to get official work.•HR & Senior Managers conduct direct and briefed interviews.•Selected candidate (s) gets joining call and letter of joining by HR dept.•Before joining, all educational, experiences letters and references verify with concerns.

SELECTION PROCESSLower level Recruitment

•We simply give Ad at prominent newspaper.•Once have CVs then send them to concern depart.

•We receive shortlisted candidates by depart managers.

•We call shortlisted candidates and conduct short interview.

•We call appropriate candidates to company and get fill form by them.

•We select appropriate candidates according to 3 categories, i.e. Salary, Education, Technical skills & Experience (if any).

SELECTION PROCESS CONT..Lower level Recruitment

• HR dept does first formal interview then shortlist the candidates and final interviews then conduct by HR dept and concern dept together.• After finalization of suitable candidates, all terms and conditions define to them and give 3 months probation periods.• After successfully completion of 3 months, company grants them as permanent employees. • Company official card provides to them and then they will be getting all benefits from company according to category or job nature or according to pre-defined terms.• Fresh candidate normally gets 3-6 months probation according to caliber or situation.

APPLICATION FORM

Q.NO.18: HOW IS YOUR TRAINING AND DEVELOPMENT SECTION CONTRIBUTING TOWARDS YOUR ORGANIZATION?

TRAINING & DEVELOPMENT

 •Permanent training room in company and whole year it continues.

•Essential requirement in ISO certification which leads to contribute on this regularly.

Q.NO.19: WHAT SORTS OF TRAINING & DEVELOPMENT OPPORTUNITIES ARE AVAILABLE FOR YOUR EMPLOYEES?

TRAINING & DEVELOPMENT• Essential operating tools and computer software’s training.

For instance, fire fighting training to production dept and fire dept as well.

New erected machines training by engineers to operator and dept in-charges.

Q.NO.20: DO YOU HAVE STANDARD JOB DESCRIPTIONS FOR YOUR EMPLOYEES. AND IF POSSIBLE CAN YOU SHARE THE FORMAT OF IT?

JOB DESCRIPTION

FINDINGS• Good working environment

• Good development of Employee

• Employee Oriented

• Formal-Informal Relationship

• Decentralized organization

• Safety first attitude

ALBUM OF THE DAY

THANK YOU!