Presidents-elect Training Seminar | 1 R.I. District 3011, 2015-16 Session: Club Administration PDG ____________________.

Presidents-elect Training Seminar | 1

R.I. District 3011, 2015-16

Session: Club AdministrationPDG ____________________

Presidents-elect Training Seminar | 2 District 3011

Learning Objectives

1. Understand the policies and procedures needed to operate a Rotary club.

2. Understand the club’s administrative requirements.

3. Develop new ideas for weekly club programs.

Presidents-elect Training Seminar | 3 District 3011

Amending the Recommended Rotary Club Bylaws- Learn the process

yes

no

PRESENTExample:63 members in a club 21 members are present 14 or more members need to vote yes to amend the bylaws

Presidents-elect Training Seminar | 4 District 3011

Club Reporting RequirementsTo RI (via Member Access)

To the district To TRF

SARClub goals using the

ROTARY CLUB CENTRAL

Use of Rotary Foundation funds

ONLINE

Changes in membership

Club goals using the ROTARY CLUB

CENTRAL

Changes in officers or meeting information

Monthly attendance figures

Information for the Official Directory

Presidents-elect Training Seminar | 5 District 3011

Club Administration Committee

• Responsible for the club’s administrative activities

• Club secretary and club treasurer should be members

• Club secretary should help fulfill reporting requirements

Club Administrative requirements

• Learn how to use Member Access to expedite administrative duties.

• Understand your basic duties regarding club finances and risk management.

Presidents-elect Training Seminar | 6 District 3011

ROTARY WEBSITE www.rotary.org

Presidents-elect Training Seminar | 7 District 3011

Presidents-elect Training Seminar | 8 District 3011

Member Access

Presidents-elect Training Seminar | 9 District 3011

Examples of Rotary Marks

Presidents-elect Training Seminar | 10 District 3011

Using Brand Names

Letter Head Business Card

Presidents-elect Training Seminar | 11 District 3011

Meetings to Plan

• Weekly club meetings

• Club assemblies

• Board meetings

• Assistant governor visits

• District governor’s official visit

• Leadership development program

Presidents-elect Training Seminar | 12 District 3011

Meetings to Promote

• RI Convention

• District assembly

• District conference

• District Rotary Foundation seminar

• District membership seminar

• District leadership seminar

Presidents-elect Training Seminar | 13 District 3011

Weekly Meetings

Presidents-elect Training Seminar | 14 District 3011

Official Visit

• Focus attention on important Rotary issues

• Provide needed attention to weak or struggling clubs

• Motivate Rotarians to participate in service activities

• Recognize outstanding Rotarian contributions

Presidents-elect Training Seminar | 15 District 3011

Official Visit Activities

Presidents-elect Training Seminar | 16 District 3011

Resource

Presidents-elect Training Seminar | 17 District 3011

Learning Objectives

1. Understand the policies and procedures needed to operate a Rotary club.

2. Understand the club’s administrative requirements.

3. Develop new ideas for weekly club programs.