Presented By: Sanjay Kumar Agarwal, IAS District Election Officer-cum-District Magistrate Nalanda, Bihar.

INNOVATIVE PRACTICES IN ELECTION MANAGEMENT

-POLICE AND POLLING PERSONNEL MANAGEMENT-CRITICAL POLLING STATION

Presented By:Sanjay Kumar Agarwal, IAS

District Election Officer-cum-District Magistrate

Nalanda, Bihar

Police Personnel Management

Polling Personnel Management

Critical Polling Stations

Police Deployment Randomization

CPF Mixing with local police

Polling Personnel Roll

Criticality Index

Election

BackgroundConstraints of Police & Polling PersonnelOptimum utilization of available different type

of security forces.Best Possible Deployment of CPMF.Randomization of Police Personnel Deployment.Minimizing subjectivity in selection of Most

Critical (Hyper Sensitive) Polling Stations.Proper weightage to all past records of polling

stations.Preparing Election personnel RollTo Create confidence in the minds of

Candidates, Voters and political parties.

Police Deployment Randomization

Randomization of Police personnel like Polling Personnel.

Database of all eligible police personnel were maintained in electronic format, which facilitated computerized randomization.

In order to avoid any allegation of collusion among the police personnel in favour of any candidate or political party and to instill confidence in the minds of Political Parties and candidates about free and fair elections, proper mixing of police personnel at the time of formation of a police party was ensured.

Police personnel randomization was done with the help of the software provided by CEO office.

The final Randomization exercise was done in the presence of the D.M. & S.P.

The actual polling station allotted to individual police personnel were disclosed just before the police party actually left the dispersal centre.

Printed duty slips were given to each police personnel.

Mix of CPF with local police personalGenerally CPF provides 8 to 12 sections of forces. So it can cover only 8 to 12 Polling stations.We have provided our 20 police personnel to

each CPF company to supplement their strength.By this way, they have agreed to provide extra 4

to 5 sections by including 1 or 2 local police personnel in each section.

Election Personnel Roll

To Eliminate the extra influence of second “D.E.O.” of the district.

To avoid shortage of polling personnel.To get a better mix of polling personnel by

randomization.To ensure the name of all Eligible Employees in

Election personnel list.To avoid name of Retired, Dead, Transferred and

Handicapped persons in Election duty list.To avoid mismatch of photos on appointment letter.To avoid aged employee for election duty in remote

and difficult area polling station.

Why ?

Draft Publication of Election Personnel RollDraft Publication as per the Personnel list

available of last election.Every DDO(Office) is allotted one unique no.

like part no.Draft roll is forwarded to DDO for its

verification and authentication.DDO’s are supposed to certify the list.If any addition, modification and deletion is

required DDO shall submit the details within specified period and format.

Important information for polling personnel

Blood group detailsMobile/Telephone No.Electoral Roll serial no. and Part no.Photograph AgeCentral/State Govt.Disability status.Date of Retirement

OFFICENAME

Name of the Officer

Designation

photo Sex(M/F)

Age as on 01-01-2010 (years)

Grade Pay

Basicpay

Posting Block

Posting Place Assembly segment

Category(central/ state)

Home Block

Home Assembly Segment

Part No.

Sr. no. in Electoral Roll

Blood Group

Contact No.

Handicapped (y/n)

Date Of Retirement

Personnel Details

Criticality Index FactorsEpic Coverage AnalysisAbove 75% turnout in last electionAbove 75% Votes to one Candidate Missing Voters AnalysisPast Election Repoll AnalysisPast Violence AnalysisVulnerability Mapping

Epic Coverage Analysis An analysis of the polling station wise

number of voters with EPIC and without EPIC (Non EPIC voters) was made.

The polling stations were sorted in descending order in terms of number of non-EPIC voters in order to prioritize.

Identified the polling stations where Non EPIC Voters were more than 45%.

Vulnerability Mapping

Identified villages/ hamlets and segments of electorate vulnerable to any threat, intimidation or interference with the free exercise of electoral right was taken up polling station wise.

Past Elections RepollThe polling stations that went for re-poll

during the previous elections due to reported electoral malpractices

Polling stations that witnessed any sort of Electoral Violence were identified.

Missing Voter without Family linkSurvey of missing voters under two

categories i.e. missing voters with family links and missing voters without family links.

Past Election Result AnalysisThe polling station wise election results

available in Form 20 with reference to the past Election were analyzed.

All such Polling Station where percentage of poll recorded is more than 75% were identified

All such Polling Stations where more than 75% of votes have been recorded in favor of one particular candidate were identified.

Details of Critical Booths Sl. No.

Polling Station

No.

Booth Name Above 75% turnout and

Above 75% Votes one Candidate

Percentage of Non EPIC more than

40%

Missing Voters

above 15

Vulnerable Booth

Repoll TOTAL C

1 61 PRIMARY SCHOOL NEVARI C/91 C - C - 3C

2 80 COMMUNITY HALL KAMALPUR C/88 - - C C 3C

3 24 UPG MIDDLE SCHOOL MANIYARI C/80 - C - - 2C

4 43UPG MIDDLE SCHOOL DEVDHARA - C - C - 2C

5 62 PRIMARY SCHOOL PUNAHDA - - - C C 2C

6 63COMMUNITY HALL SUKANA BIGHA C/76 - - - C 2C

7 87UPG MIDDLE SCHOOL AANKOPUR C/83 - - C - 2C

8 97MIDDLE SCHOOL RAMPUR (EAST PART) - C - C - 2C

9 108UPG MIDDLE SCHOOL MATH BHAGAWANPUR C/90 - - - C 2C

Details of Critical Booths assembly wise (critically Index)

36-Jehanabad Parliamentary Constituency

218-Makhdumpur Assembly Constituency

Sl. No. Polling Station No. Booth Name Total C (Critical Index)

1 61 PRIMARY SCHOOL NEVARI 3

2 80 COMMUNITY HALL KAMALPUR 3

3 24 UPG MIDDLE SCHOOL MANIYARI 2

4 43 UPG MIDDLE SCHOOL DEVDHARA 2

5 62 PRIMARY SCHOOL PUNAHDA 2

6 63 COMMUNITY HALL SUKANA BIGHA 2

7 87 UPG MIDDLE SCHOOL AANKOPUR 2

8 97 MIDDLE SCHOOL RAMPUR (EAST PART) 2

9 108 UPG MIDDLE SCHOOL MATH BHAGAWANPUR 2

10 126 PANCHYAT BHAWAN SERTHUA 2

11 131 URDU UPG MIDDLE SCHOOL BAGWARA (NORTH PART) 2

Details of Critical Index 36-Jehanabad Parliamentary Constituency

Sl. No.

No. and Name of Assembly

Constituency C-0 C-1 C-2 C-3

Total No. of Critical Booths

Total Polling station

1 216- Jehanabad 148 95 26 2 123 271

2 217-Ghoshi 100 84 49 10 143 243

3 218-Makhdumpur 135 67 12 2 81 216

  Total :- 383 246 87 14 347 730

Action Taken for Most Critical P.S.The presence of CPF to safe guard the polling station.Digital camera / video camera were positioned in the

polling station. Presiding Officer were specially briefed to ensure that

the EPIC/approved identification document, if any are properly verified and reflected in the remarks column of Form 17 A.

The list of such polling stations were given to the Commanding/Assistant Commanding Officers of CPF so that they can also keep an eye on such polling stations.

Deployment of a micro-observer inside the polling station.

Thank You