Presented by PTD Technology 3001 Coolidge Road Suite 403 East Lansing, MI 48823.

CTEISNew User

Orientation

Presented by

PTD Technology3001 Coolidge Road

Suite 403East Lansing, MI 48823

“What is CTEIS and how do I use it?”

CTEISCareer and Technical Education Information System

Primary Goals (2)1. Collect enrollment data used to determine

61a(1) funding.2. Provide data to comply with the federal

Perkins IV legislation.

Secondary Goals (2)1. Link your student data to MSDS data.

2. Monitor CTE programs to find methods of improving classes.

CTEIS Uses

CTEIS

CIP Codes PSN CSC WE FCS SMS MSDS

CLASSIFICATION OF INSTRUCTIONAL PROGRAM CODES

COURSE SECTION CODE

PROGRAM SERIAL NUMBER

WAGE EARNING

FAMILY and CONSUMER SCIENCE

STUDENT MANAGEMENT SYSTEM

MICHIGAN STUDENT DATA SYSTEM

CAREER AND TECHNICAL EDUCATION INFORMATION SYSTEM

WAGE EARNING

FAMILY and CONSUMER SCIENCE

STUDENT MANAGEMENT SYSTEM

MICHIGAN STUDENT DATA SYSTEM

CAREER AND TECHNICAL EDUCATION INFORMATION SYSTEM

Your Vocabulary

+ =

+ =

Course:Intro to Auto

Course:Safety in the Shop

Course:Brakes

Course:Engine Repair

PSN

CSC

Sub-Sections

Segments

CTEIS

Roles

Fiscal Agent

CEPD Administrat

or

Enrollment Data Entry(Building Reporter)

Expenditures Data Entry

(Building Reporter)

Follow-Up Data Entry(Building Reporter)

District User Roles

Level 2

View school, student, and course information

Levels 3 & 4 Enter and edit data in CTEIS

Level 4: View Economically Disadvantaged students

Level 5 Fiscal Agents only

May change access levels and delegate role responsibilities

All users may review reports.

District User Access Levels

Level 5

Level 4

Level 3

Level 2

Level 1

Federal Reports4301 CPI CAR

Follow-Up

Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul

4483 Enrollments4483 Fall Data Entry

4033 Expenditures

• Four main tasks each year:1. Fall Data Entry – no due date.2. 4033 Expenditures – due in early November.3. Follow-Up – due in early May.4. 4483 Enrollments – due in late June.

*4301 Grades report is now rolled into the 4483!

• Timeline is very important

Failing to submit data on time holds up the state’s compilation process for everyone!

Timeline

Federal Reports4301 CPI CAR

Follow-Up

Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul

4483 Enrollments4483 Fall Data Entry

4033 Expenditures

• Enrollment data is at the core of all state reports.

No due date. Starting early allows you to focus on

other reports, validate your data, and receive help correcting errors.

Student enrollments must be entered into CTEIS no later than May 15, 2015 to be counted for funding.

4483 Fall Data Entry

Federal Reports4301 CPI CAR

4483 Enrollments

Follow-Up

Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul

4483 Fall Data Entry

4033 Expenditures

• Verifies that money is properly spent on CTE programs.

Due in early November. Schools must show how 61a(1) funds were spent.

Report expenditures for all CTE programs that appear on your 4483 Enrollment report.

Incomplete or flawed expenditure reports can lead to the recapture of funds – be accurate and timely in your submissions!

4033 Expenditures

Federal Reports4301 CPI CAR

4483 Enrollments

Follow-Up

Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul

4483 Fall Data Entry

4033 Expenditures

• Helps the state determine how effective CTE programs were in establishing completers’ post-high school careers.

Due in early May. Survey Wage-Earning program completers

who have left school from February - April. Report information regarding continuing

education or employment.

Follow-Up

Federal Reports4301 CPI CAR

Follow-Up

Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul

4483 Fall Data Entry

4033 Expenditures

• Determines final enrollment counts and 61a(1) fund distribution for the following year.

Due in late June – enrollment input due in mid-May. Report all CTE course sections, segments, and

grades. Report all student enrollments and demographic

information. Demographic information reported to the federal

government in the annual CPIs.

4483 Enrollments

4483 Enrollment Collection

Federal Reports4301 CPI CAR

Follow-Up

Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul

4483 Fall Data Entry

4033 Expenditures

• Update final student grades and verify all data before locking it for the year.

Manually enter or import student grades. CTEIS uses your data to count CTE students

and to provide them with a completion status.

MSDS provides students with an exit status. Determines the students you will survey next year

during Follow-Up.

4483 Enrollments

4483 Enrollment Collection

Where to look for DUE DATES:

• www.cteis.com

• Report manual covers

Overview of the Data Collection Process

Collect Data Verify Data Input Data Complete Reports

Collect Data

• Student demographics and enrollments

• Course section information

• Teacher information

Verify Data

• Practice good techniques

• Go to the source

• Ask questions

Input Data

• Input data

• Import data

Complete Reports

• Submit data

Collect Data Verify Data Input Data Complete Reports

• Each report requires different data, generally:

Course section data Student demographic data Enrollment data Teacher information Grades

• Depending on your role: Expenditures Follow-up student lists Survey results

Collect Data Verify Data Input Data Complete Reports

• Practice good data validation techniques. Strive for accuracy, reliability, and timeliness. Record the date when you gather data from your SMS. Follow standard procedures for handling confidential

data.

• Go to the source. Obtain data from the source “closest” to the information

(i.e., ask program instructors for student enrollments).

• Ask questions. Do all course sections appear on my report? Are they

accurate? Are all instructors identified and listed? Are my students receiving the correct segments?

Collect Data Verify Data Input Data Complete Reports

• Set up a MEIS account.• Login to www.cteis.com.• Input instructions vary according

to report.• Follow the instructional guide

specific to your report. Available online and at training

sessions.

Collect Data Verify Data Input Data Complete Reports

• Use the Data Entry menu in CTEIS. Click “Enrollment Completion.”

• Use validation tools to check your data for errors. Review warnings; understand why they appear. Correct errors using troubleshooting guides or the help

desk.

• Mark your building “complete.” Locks your data and checks the building off your list. Sends your information to your Fiscal Agent for review. Fiscal Agent sends the data to the CEPD Administrator

for final review. CEPD Administrator sends the final report to OCTE.

PTD TechnologyEmail:

[email protected]

Call or Fax:(800) 203-0614, ext. 128(517) 333-9363, ext. 128

Fax: (517) 332-3024

Support Web site: www.PTDtechnology.com/cteis

Technical Assistance

ContactsJoan Church (517) 335-0360

[email protected]

Krishnan Sudharsan (Follow-Up)

(517) 241-7652 [email protected]

ListservTo subscribe or unsubscribe,

email your request to:

[email protected]

OCTE web site: http://www.michigan.gov/octe

OCTE

Reporting and Policy Assistance

THANK YOU!

Please visit www.PTDtechnology.com/CTEIS/TrainingDay to

provide feedback regarding your training experience!