Pregnancy Related Services · 2020-04-30 · Education Services (SPED)) • SPED services takes priority • ARD docs needs to show homebound need • 4 hrs SPED Hmbd+ 2 hrs CEHI

Copyright ©Texas Education Agency, 2020. All rights reserved. 1

Pregnancy Related Services

Presenters

2Copyright ©Texas Education Agency, 2020. All rights reserved.

Christina PageAttendance Specialist

Division of Financial Compliance

Abby RodriguezState Coordinator, Military Connected Students

and Pregnancy Related Services

Copyright ©Texas Education Agency, 2020. All rights reserved.

Participants will: Increase your knowledge about the Pregnancy Related Services Program

Discuss data and demographics in Texas

Legislative highlights and updates

Audit documentation requirements

Learn about resources and communications3

Objectives

Pregnancy Related Program Data


Pregnancy Related Services Data 2017-2018


1051

187120

1483

108

246186

97 71

1048

642

237

513

106 80160 204 184

341

802

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Pregnancy Related Services Data2018-2019


938

164100

1383

95196 167

77 64

994

568

228

394

101 74 124187 173

266

601

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

COPYRIGHT ©TEXAS EDUCATION AGENCY, 2020. ALL RIGHTS RESERVED. 7

HB3 2020-2021


2020-2021 TSDS Data Collection Requirements Changes§48.009

TEA adopted rules to include pregnancy as a reason a student withdraws from or otherwise no longer attends public school.

Leaver Code 08 has been added to Code Table C162. Pregnancy- Student (female or male) withdrew from/left school because of pregnancy.

Students that leave within the 2019-2020 school year can be reported with these new lever reason codes as leavers in the 2020-2021 PEIMS Fall submission.

CTE and Parenting Teen PEIMS Code


Two PEIMS indicator codes related to pregnant and parenting teens taking CTE courses:

SINGLEPAR- indicates whether the career and technical education student is unmarried or legally separated from a spouse and has a minor child(ren) for which the parent has either custody or joint custody.

PREGTEEN- indicates whether the career and technical education student is pregnant.

*A student might be a single parent and pregnant parent at the same time; however the districts are only able to report one of those conditions for each student. *


Student Attendance Accounting Handbook

11

https://tea.texas.gov/Finance_and_Grants/Financial_Compliance/Student__Attendance_Accounting_Handbook/


https://tea.texas.gov/Finance_and_Grants/Financial_Compliance/Student__Attendance_Accounting_Handbook/

TEA Pregnancy Related Services


Pregnancy Related Services

• What is it?• How much is the weighed

funding per student?• Do we have to offer it?

Compensatory Education Home Instruction


Compensatory Education Home Instruction (CEHI)

What is CEHI? Are we required to provide CEHI? How do you provide CEHI services? How long do you have to provide CEHI services?

PRS Documentation


Having the required documentation is vital to your program.

• For your district to claim PRS eligible days present for funding,all required documentation supporting a student’s eligibilitymust be on file. Documentation requirements are listed in theSAAH Section 9.15.

• Documentation should be legible and easily reproducible. • Ensure all required dates and signatures are documented

appropriately.

PRS Documentation


SAAH Documentation Requirements

1. Affirmation by a campus official or by a licensed medical practitioner verifying the student’s eligibility to receive PRS. (see 9.3 Enrollment Procedures)

• What does this mean?• Who is a “campus official”?• What does the term “medical practitioner”

entail?

PRS Documentation



2. Intake documentation by a campus official recording the date of initial contact with a student regarding the student’s pregnancy. (see 9.7 On-Campus PRS Support Services)

• What information needs to be retained?


Example PRS Intake Form

PRS Documentation



3. For each period of prenatal confinement, documentation from a licensed medical practitioner stating a medical necessity for confinement that requires the student to remain at home or in the hospital and specifying the anticipated length of the prenatal confinement (see 9.8 CEHI during Prenatal Confinement)

• It must state a “medical reason”. • It must be signed by the doctor.• It must be dated.

PRS Documentation



4. Documentation by a campus official of the date when the student’s pregnancy ended (see 9.9 CEHI during Postpartum Confinement)

• Best practice is to use the term “pregnancy end date”• This date must be documented.• This is the date from where the eligible six-weeks

CEHI will begin.

PRS Documentation



5. When the break-in-service option is used, documentation by a campus official of the infant’s hospitalization period(s), including the date(s) the infant was released from the hospital (see 9.9 CEHI during Postpartum Confinement)

• What is “break-in service” and how is itdifferent from regular CEHI?

• What do we need for documentation?

PRS Documentation



6. For each student whose postpartum period was extended, documentation from a licensed medical practitioner stating a medical necessity for confinement that requires the student to remain at home or in the hospital and specifying the anticipated length of the extended confinement (see 9.9 CEHI during Postpartum Confinement)• A medical reason must be stated on the doctor's note.• The doctor’s note must be signed (or on letterhead) and dated.• What happens if the student or baby needs more than 10 weeks?

PRS Documentation


SAAH Documentation Requirements7. When the prenatal student confined to the home or hospital returns to

campus to receive temporary, limited support services or take required state assessments, documentation by a licensed medical practitioner granting permission for the student to be on campus for the temporary, limited services (see 9.11 Returning to Campus for Support Services or Testing)

• What does this mean? Why is this necessary?

PRS Documentation



8. When a special education student is served through the PRS program, both PRS and special education documentation (see 9.12 PRS and Special Education Services (SPED))

• SPED services takes priority• ARD docs needs to show homebound need

• 4 hrs SPED Hmbd+ 2 hrs CEHI = 1 wk funding• SPED hmbd teacher MUST be SPED certified- we do verify this.• If SPED hmbd services are not provided during the week, the student is absent.

PRS Documentation



9. The teacher’s log of the actual amount of CEHI each student received for each week the student received CEHI (applies to both prenatal and postpartum periods)

The minimum documentation required in the logs maintained by a CEHI teacher is the following:

• the name of the teacher,• the student’s name and Texas Unique Student ID, • the date that the teacher visited the student, and• the specific time period that the student was served (for example, 10:00

a.m. until 12:00 p.m.)

Waivers


CEHI On-Campus Waiver• Does your district have reasons that teachers are

unable to physically go to a student’s home?• Safety?• Parents will not allow teachers at the

home?• The on campus waiver allows PRS CEHI to be

offered on campus in a small group of four or less eligible students in a postpartum recovery that are transitioning back to school.

• Is it allowed for prenatal or extended?- No

Summary: What to review?


• Dates – Check that all required PRS dates are documented.

• CTE Indicator- Double check that the career and tech indicator is turned off for PRS students while they are being served at home.

• Doctor’s Notes- Ensure all student’s receiving prenatal or extended CEHI have required doctors notes.

• Pregnancy End Date- This date starts the eligible six weeks of service; therefore very important.

• Return to class Date: A student may not always return to class the same date as they exit the PRS program, so this date needs to be recorded for attendance purposes.

What to review?


• CEHI Logs- ensure there are logs for all home instruction students and the logs have all needed dates, times and are signed by the teacher.

• ARD Docs- Ensure that the coding in ARDs for SPED students properly reflect the homebound need.

• SPED Homebound logs- Ensure logs have all needed dates, times and are signed by the certified SPED teacher.

• Required Waivers- Ensure your district has all the required waivers for next school year or that the one you have is not expired.

If you are not sure about something, please call!!

Helpful Tips!!!


Name ID# Grade PRS Entry Due Date Preg End Date

CEHI Dates ?

SPED ? PRS Exit Date

Return to Campus

You may develop an excel spreadsheet to keep track of your PRS students. As long as the spreadsheet contains all of the required information then you may use it for documentation on your PRS students that did not have to receive CEHI. Students that may have delivered in the summer but were still in the PRS program that year. Meaning you would provide 1 sheet to cover all those students then you would need all the logs and the rest to cover only the students that received CEHI.

Scenarios


1) What happens if the student gives birth over the summer and is unable to start the first day of school?

2) What happens if the student withholds the fact that they are pregnant during the school year and informs the campus after they have given

birth?

3) What happens if a student refuses PRS and CEHI services? Can they refuse?

Resources


https://tea.texas.gov/Texas_Schools/Safe_and_Healthy_Schools/Pregnancy_Related_Services/Pregnancy_Related_Services

https://tea.texas.gov/Texas_Schools/Safe_and_Healthy_Schools/Pregnancy_Related_Services/Pregnancy_Related_Services

Guidance for Pregnancy Related Services


Future TETN Dates


Thursday, April 9, 2020 1:00PM-3:00PM

Thursday, May 14, 2020 1:00PM-3:00PM

Thursday, June 11, 2020 1:00PM-3:00PM

**Please contact your ESC TETN Site Manager for the links to patriciate**

Questions


Pregnancy Related Program Services Contact Information

34

Financial ComplianceChristina Page

Attendance Specialist

(512)463-9530

TEA Financial Compliance

https://tea.texas.gov/Finance_and_Grants/Financial_Compliance/Financial_Compliance/

Email: [email protected]

Program ServicesAbby Rodriguez, M.A.

State Coordinator, Highly Mobile and At-Risk Student Programs Division

TEA Pregnancy Related Services

https://tea.texas.gov/texas_schools/safe_and_healthy_schools/pregnancy_related_services/

Email: [email protected]


https://tea.texas.gov/Finance_and_Grants/Financial_Compliance/Financial_Compliance/

mailto:[email protected]

https://tea.texas.gov/texas_schools/safe_and_healthy_schools/pregnancy_related_services/

mailto:[email protected]

Pregnancy Related Services · 2020-04-30 · Education Services (SPED)) • SPED services takes priority • ARD docs needs to show homebound need • 4 hrs SPED Hmbd+ 2 hrs CEHI

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