PPT Lesson 1

Microsoft®

PowerPoint 2010

Lesson 1: Getting Started

Courseware #: 3246

Microsoft Office PowerPoint 2010

Microsoft®

PowerPoint 2010

© CCI Learning Solutions Inc. 2

Lesson Objectives

• identify elements on the screen

• use the Quick Access Toolbar

• use the Ribbon

• identify screen symbols

• create a presentation

• use Backstage to save, open, close, and create new presentations

• switch between presentations

• move around a presentation

• save in different file formats

• insert, rearrange, and delete slides

• organize slides into sections

• change slide layouts and backgrounds

• apply and modify presentation themes

Microsoft®

PowerPoint 2010Introduction to PowerPoint

•PowerPoint is a program used to create professional presentations.

•Presentations can include:– text– graphics– tables– charts– audio

– video– flash animation files– animated clip art– movie clips– links to Web sites

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Microsoft®

PowerPoint 2010Looking at the Screen

The PowerPoint window shares several common elements and tools with other Office programs.

Normal view allows you to add and delete slides, and add text and elements to slides.

The Home tab is the default tab on the Ribbon and includes many of the commands you will use most often.

Microsoft®

PowerPoint 2010

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Reviewing the PowerPoint Window (continued)

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PowerPoint window in Normal view

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PowerPoint 2010


• Quick description of feature

• Position mouse cursor over item to display tip and keyboard shortcut

Viewing Screen Tips

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PowerPoint 2010


Using the Quick Access Toolbar

• Contains buttons for frequently used commands

• Can be customized• Can be positioned above or below Ribbon

Microsoft®

PowerPoint 2010


Using the Ribbon

• Tabs are similar to menu commands

• Contextual ribbons appear when active– Different color than normal interface

• Use to hide or to show ribbon

Microsoft®

PowerPoint 2010


Normal View Add and edit slides and slide content. Where you will do most of your work.

Slide Sorter View Reorganize slides and add sections. Displays thumbnails of your slides so you can easily rearrange them.

Reading View View presentation adapted to monitor size for ease of reading. Slide almost fills the screen.

Notes Page View one slide and notes for ease of editing notes. Displays slides on top of the page and speaker notes below

Slide Show View presentation.

Changing the View

Microsoft®

PowerPoint 2010Changing Views (continued)

•To change views:– Go to the Presentation Views group on the View tab.

– View shortcuts on the status bar.

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Microsoft®

PowerPoint 2010

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Changing Views (continued)

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• In Normal View you can have up to four panes:– Slides tab and Outline tab: Slides tab shows

thumbnails of your slides and Outline tab shows text in an outline format.

– Slide pane: Displays one slide at a time, and offers an opportunity to edit text.

– Notes pane: Where you add speaker notes.– Task pane: Opens up on the right for some tasks such

as inserting clip art.– .

Microsoft®

PowerPoint 2010


Adjusting the Zoom

• On View tab, in Zoom group, click option, or

• Zoom level button on status bar, or

• Zoom slider or incremental buttons of slider

• Press Ctrl as you move the wheel to increase or decrease zoom

Microsoft®

PowerPoint 2010


Creating New Presentations

Blank Presentation

Blank presentation with only title slide and no colors or design elements.

Recent Templates List of recently used templates.

Sample Templates Pre-designed sample template with suggestions for text, colors, backgrounds, images, etc.

Themes Pre-designed themes with specific backgrounds and colors.

My Templates Templates designed by you or a colleague.

New from existing Use a presentation that is already written and designed, and apply new content and design components.

Office.com Templates

Templates included with PowerPoint and those previously downloaded from Microsoft’s Office templates Web site.

Microsoft®

PowerPoint 2010


Moving Around in Presentations

•To access slides:– Click a slide in the Slides/Outline pane

– use the scroll bar on the right of the screen

– press PgDn or or to move forward one slide

– Press PgUp or or to move backward one slide

– press Home to move to the first slide

– press End to move to the last slide

Microsoft®

PowerPoint 2010


• In this exercise, you will create a presentation using one of the Office.com templates & then another one from a sample template.

Learn the Skill

Microsoft®

PowerPoint 2010

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Saving a Presentation

•To save a new presentation the first time, you use the Save As command.

•The next time you want to save changes to your presentation, click the Save button on the Quick Access Toolbar or press Ctrl+S.

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Microsoft®

PowerPoint 2010


Saving Presentations

• Maximum of 255 characters

• Name should identify contents quickly

• Cannot use: / \ : * ? “ < > |

• .pptx extension assigned automatically

• When file name in shaded box, type to replace suggested file name

• Can save file to any location you can access

• Use Save As to save version with a new name

Microsoft®

PowerPoint 2010


Working with the Compatibility Mode

• Detects issues with presentations created with earlier versions of PowerPoint, and when saving to earlier version formats.

• Click File and, with Info selected, click Check for Issue and then click Run Compatibility Checker.

• To convert to PowerPoint 2010 format click File, click Info, and then click Convert.

Microsoft®

PowerPoint 2010


Switching Between Presentations

•To switch between presentations:

– Preview and select open presentations on Windows taskbar; or

– Click View, then Switch Windows

Microsoft®

PowerPoint 2010

© CCI Learning Solutions Inc.

• In this exercise, you will save two of the three active presentations you have available. You will also save one of these presentations in an earlier version of Powerpoint so someone in a branch office can access it, as they do not have PowerPoint 2010 as yet.

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Learn the Skill

Microsoft®

PowerPoint 2010


Closing a Presentation

•To close a presentation:

– Click Close for the PowerPoint application; or

– click File and then Close; or

– press Ctrl+W or Ctrl+F4 ; or

– point at the PowerPoint button in the taskbar and then, in the window with the presentations, click the X button for that file.

•You will be prompted to save the presentation if it has changed.

Microsoft®

PowerPoint 2010


• In this exercise, you will close all the presentations currently active on the screen.

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Learn the Skill

Microsoft®

PowerPoint 2010


Opening a Presentation

•To open a presentation:

– Click File, click Recent, and then click the file from the list of recent presentations; or

– click File and then click Open; or

– press Ctrl+O or Ctrl+F12.

Microsoft®

PowerPoint 2010


• In this exercise, you will open some presentations.

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Learn the Skill

Microsoft®

PowerPoint 2010


Inserting New Slides

• To insert a new slide with same layout:– On the Home tab, in the Slides group, click New

Slide; or

– press Ctrl+M; or

– right-click a slide on the Slides tab and click New Slide; or

– right-click a slide on the Outline tab and click New Slide; or

– from the last placeholder on a slide, press Ctrl+Enter.

• To insert a new slide with a different layout:– On the Home tab, in the Slides group, click the New

Slide arrow and select a different layout.

Microsoft®

PowerPoint 2010


Duplicating Slides

• To duplicate selected slides:– On the Home tab, in the

Slides group, click the arrow for New Slide and then click Duplicate Selected Slides; or

– right-click the slide in the Slides tab and click Duplicate Slide; or

– click the slide in the Slides tab and press Ctrl+D.

Microsoft®

PowerPoint 2010


Inserting Slides from Existing Presentations

• Save time by re-using slides from other presentations.

• On the Home tab, in the Slides group, click the New Slide arrow and click Reuse Slides.

• Browse and select presentation.

• Click slides to insert.

Microsoft®

PowerPoint 2010


Inserting Slides from an Outline

• Can create slides based on an outline in a Word document

• On the Home tab, click the arrow for New Slide and click Slides from Outline

• Browse and select a document containing a presentation outline

Microsoft®

PowerPoint 2010


Deleting Slides

• To delete a slide:

– On the Home tab, in the Slides group, click Delete; or

– click the slide in the Slides tab and press ; or

– right-click the slide in the Slides tab and click Delete Slide; or

– click the slide symbol in the Outline tab and press; or

– right-click the slide in the Outline tab and click Delete Slide.

Microsoft®

PowerPoint 2010


Changing the Slide Layout

•To change slide layout:– On the Home tab, in the Slides

group, click Layout, and then click a slide layout; or

– right-click a slide in the Slide pane, click Layout and click a slide layout; or

– right-click the slide in the Slides tab, click Layout and click a slide layout.

Microsoft®

PowerPoint 2010


• In this exercise, you will practice inserting, duplicating, and deleting slides, and changing slide layouts.

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Learn the Skill

Microsoft®

PowerPoint 2010


Adding a Slide Header or Footer

• Header: top of slide

• Footer: bottom of slide

• Used for additional information, such as date, slide number, or name of presenter.

• To insert, click the Insert tab, then click Header & Footer.

Microsoft®

PowerPoint 2010


Using Themes

• Quickly apply a professional look to a presentation

• Includes pre-selected fonts, color palettes, and slide layouts

• Can be customized to suit exact needs

• To apply a theme, on the Design tab, in the Themes group, click Theme.

Microsoft®

PowerPoint 2010


Modifying Slide Backgrounds

• Area behind slide content

• Can be formatted with colors and designs

• Be careful not to obscure content!

• On the Design tab, in the Background group, click Background Styles to view a list of pre-created background styles.

Microsoft®

PowerPoint 2010


• In this exercise, you will practice adding a slide header & footer, applying & modifying a theme, & formatting a slide background.

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Learn the Skill

Microsoft®

PowerPoint 2010


Changing the Presentation Page Setup

• Change page size and orientation for printing or wide-screen displays, for example

• On the Design tab, in the Page Setup group, click Page Setup or Slide Orientation.

Microsoft®

PowerPoint 2010


• In this exercise, you will practice creating a new presentation for an event that Tolano Adventures will be sponsoring. You will also change the orientation of the slides in this presentation.

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Learn the Skill

Microsoft®

PowerPoint 2010


Using the Slide Sorter

• Use for “bird’s eye” view of presentation

• Easy to rearrange or remove slides, or add new ones, when you can see the whole presentation

• Use Zoom to change slide sorter view

Microsoft®

PowerPoint 2010


Using Sections

• Group slides into logical arrangements

• Can be useful for different users to edit different groups of slides

Microsoft®

PowerPoint 2010


• In this exercise, you will practice duplicating & rearrange slides and sections.

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Learn the Skill

Microsoft®

PowerPoint 2010


Lesson Summary

• identify elements on the screen

• use the Quick Access Toolbar

• use the Ribbon

• identify screen symbols

• create a presentation

• use Backstage to save, open, close, and create new presentations

• switch between presentations

• move around a presentation

• save in different file formats

• insert, rearrange, and delete slides

• organize slides into sections

• change slide layouts and backgrounds

• apply and modify presentation themes

Microsoft®

PowerPoint 2010


Review Questions

1. What are the five different ways you can create a presentation in PowerPoint?

2. What are the benefits of using templates to create a presentation?

3. How do you change the slide orientation?

4. How do you insert a new slide using a keyboard shortcut?

5. How do you change the slide layout?

Microsoft®

PowerPoint 2010


Review Questions

6. What are themes?

7. How do you add a footer to a slide?

8. What view do you use to organize the order of slides in a presentation?

9. What are the benefits of sections?

PPT Lesson 1

Education

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powerpoint powerpoint

slide pane

ribbon cci learning

slide showview presentation

access slides

slide content

microsoft powerpoint